12/18/2017December 18, 2017
The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by
Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on December 18, 2017, at
7:30 p.m. The clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Tom Jester
Mary Oppenheim
William Seiden
Dan Shapiro
Barbara Struthers
and that a quorum was present and in attendance. Also present was Village Manager Kent Street
and Village Attorney Matthew Rose.
PLEDGE OF ALLEGIANCE Mayor Rosenthal lead those in attendance in
reciting the Pledge of Allegiance.
MINUTES OF PREVIOUS MEETING Trustee Struthers moved to approve the minutes
from the December 4, 2017, Board of Trustees
meeting. Trustee Seiden seconded the motion. The motion passed unanimously on a voice vote
with Trustee Benton abstaining.
BILLS AND PAYROLL Trustee Oppenheim moved to approve the Bills and
Payroll dated December 18, 2017. Trustee Shapiro
seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
PUBLIC COMMENT There was no public comment on non -agenda items.
There were no Reports.
REPORTS
CONSENT AGENDA
ORDINANCE 0-17-35 AUTHORIZING
A SPECIAL USE TO PERMIT THE
ESTABLISHMENT OF A CITY
BARBEQUE RESTAURANT AT
DEERBROOK SHOPPING CENTER IN
OUTLOT BUILDING E AT 365 LAKE
COOK ROAD — 2R
An Ordinance authorizing a Special Use to
permit the establishment of a City Barbeque
Restaurant at Deerbrook Shopping Center in
outlot building E at 365 Lake Cook Road.
Second Reading.
ORDINANCE 0-17-36 AUTHORIZING A An Ordinance authorizing a Special Use to
SPECIAL USE FOR AN ANIMAL CARE permit an Animal Care Center located at 150
CENTER AT 150 WAUKEGAN ROAD, Waukegan Road in the former Deerfield Animal
FORMER DEERFIELD ANIMAL Hospital. Second Reading.
HOSPITAL — 2R
Trustee Jester moved to approve the Consent
Agenda and adopt the Ordinances. Trustee Oppenheim seconded the motion. The motion
passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
RESOLUTION R-17-14 AUTHORIZING A Resolution authorizing a collective bargaining
A COLLECTIVE BARGAINING agreement between the Village of Deerfield and the
AGREEMENT BETWEEN THE Illinois Council of Police Unions. (Police patrol
VILLAGE OF DEERFIELD AND officers)
ILLINOIS COUNCIL OF POLICE UNION
(POLICE PATROL OFFICERS) Mr. Street reported staff is recommending approval
of the four-year agreement. The agreement was
ratified by the police union. Mr. Street noted the contract negotiations were very straightforward
and respectful.
Trustee Seiden moved to adopt the Resolution. Trustee Oppenheim seconded the motion. The
motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
There was no Old Business.
OLD BUSINESS
NEW BUSINESS
AUTHORIZATION TO AWARD THE Deputy Director of Public Works and Engineering
2018 MANHOLE REHABILITATION Bob Phillips reported that leaky manholes are a
PROGRAM CONTRACT contributing factor to I & I issues. The Village
started manhole repairs in 2017 to reduce inflow
and infiltration. Since then, 147 of the 300 manholes identified as leaky have been repaired. Mr.
Phillips stated they are trying to repair or replace the remaining manholes. Last year, Strand
Associates helped with the construction and construction inspection.
The Village budgeted $100,000 and is requesting to move forward with Strand Associates in the
amount of $61,000. The repairs should last 20 years and are warrantied for 7 years.
Trustee Oppenheim moved to award the 2018 manhole rehabilitation program contract to Strand
Associates in an amount not to exceed $61,000. Trustee Shapiro seconded the motion. The
motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO AWARD
Mr. Phillips reported that the development
CONTRACT FOR CONSTRUCTION
agreement for the JUF independent living facility
ENGINEERING SERVICES FOR THE
at 1627 Lake Cook Road states the Village will
JUF INDEPENDENT LIVING FACILITY
hire a construction engineering firm to oversee
construction on the exterior portion of the project.
The Village will pay the engineer and request reimbursement from the developer. Manhart
Construction is the selected contractor.
positive reviews. Mr. Street stated that staff will
Trustee Shapiro moved to award the contract for construction engineering services for the JUF
independent living facility to Manhart Construction in an amount not to exceed $87,000. Trustee
Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO AWARD
Public Works Analyst Justin Keenan reported the
LANDSCAPE PLANNING AND
Village hires a contractor for landscape planning
MAINTENANCE CONTRACT TO
and maintenance. Two bids were opened on
GREEN ACRES LANDSCAPING
November 9, 2017. The low bid was from Green
Acres Landscaping in the amount of $57,735.
Although the Village has not worked with Green Acres in the past, the company has worked with
the Village of Lincolnshire and received
positive reviews. Mr. Street stated that staff will
monitor the quality of their work.
Trustee Oppenheim moved to award the landscape planning and maintenance contract to Green
Acres Landscaping in an amount not to exceed $57,735. Trustee Struthers seconded the motion.
The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO AWARD TURF Mr. Keenan reported six bids were publicly opened
MAINTENANCE CONTRACT TO on November 9, 2017. The lowest bid was from
GREEN ACRES LANDSCAPING Green Acres Landscaping in the amount of $33,290.
Trustee Shapiro moved to award the Turf Maintenance Contract to Green Acres Landscaping in
an amount not to exceed $33,290. Trustee Oppenheim seconded the motion. The motion passed
by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO AWARD TREE Mr. Keenan reported that the Village has removed
AND STUMP REMOVAL CONTRACT all of the public trees infected by the Emerald Ash
TO ADVANCED TREE CARE Borer, however some other parkway trees and
streetscape trees have died. The Trustees discussed
the Village -owned stump grinder. Mr. Keenan noted the stump grinder is used on smaller jobs.
Trustee Struthers moved to award the tree and stump removal contract to Advanced Tree Care in
an amount not to exceed $58,492. Trustee Oppenheim seconded the motion. The motion passed
by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO AWARD Four bids were received and publicly opened. The
PARKWAY TREE TRIMMING low bid came from Advanced Tree Care in the
CONTRACT TO ADVANCED TREE amount of $70,900 for a one-year contract with
CARE an option for two one-year extensions at the same
per unit rate. This year, the work will be on the
northeast quadrant. Mayor Rosenthal requested the contractor and Village be diligent in letting
residents know about tree trimming in their area. She also would like a mechanism put in place
for letting residents that are out of town know about tree trimming. The Village will put it on
social media and in D -Tales.
Trustee Jester moved to award the parkway tree trimming contract to Advanced Tree Care in an
amount not to exceed $70,900. Trustee Struthers seconded the motion. The motion passed by
the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO RENEW GIS Mr. Keenan reported the Village has worked with
SERVICE PROVIDER CONTRACT Municipal GIS Partners for GIS services since
WITH MUNICIPAL GIS PARTNERS 2002. The contractor is onsite two days per week.
The contract cost went up 2.1 percent this year.
Staff finds Municipal GIS Partners have been helpful with software upgrades. In addition, the
GIS map has been used more than 20,000 times.
Trustee Oppenheim moved to renew the GIS server provider contract with Municipal GIS
Services. Trustee Shapiro seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
DISCUSSION
DBR CHAMBER LUNCHEON Mayor Rosenthal reported the DBR Chamber of
Commerce presented their business of the year
award to Fresh Thyme Farmers Market. Trustee Benton noted Mayor Rosenthal received special
recognition for all her efforts on behalf of the business community.
TOYS FOR TOTS Mayor Rosenthal thanked the community for their
generosity. The Village had a very successful Toys
for Tots and food drive.
SCHOOL CHEST
The DHS School Chest benefit was held at
VenueOne. They raised $218,000 in three
weeks, which was $45,000 more than last year.
OUTDOOR MENORAH LIGHTING The outdoor menorah lighting was very nice and
attended by 50 people.
COMMUNITY THE ANTI-DRUG The annual meeting of Community the Anti Drug
was held. Mr. Street was elected treasurer. The
group has done amazing things to prevent local youth from using drugs or alcohol.
HAPPY HOLIDAYS On behalf of the Mayor, Trustees and Village staff,
Mr. Street wished everyone happy holidays. He
reminded everyone that the next two meetings would be held on Tuesdays due to holidays.
ADJOURNMENT There being no further business or discussion,
Trustee Oppenheim moved to adjourn the meeting.
Trustee Struthers seconded the motion. The meeting was adjourned at 8:09 p.m.
The next regular Board of Trustees meeting will take place on Tuesday January 2, 2017 at 7:30
p.m.
APPROVED: r
Mayor
ATTEST: �-(!
Village Clerk