12/04/2017December 4, 2017
The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by
Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on December 4, 2017, at
7:30 p.m. The clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Thomas Jester
Mary Oppenheim
William Seiden
Dan Shapiro
Barbara Struthers
Absent: Robert Benton
and that a quorum was present and in attendance. Also present was Village Manager Kent Street
and Village Attorney John Murphey.
PLEDGE OF ALLEGIANCE Karyn Davidman lead those in attendance in
reciting the Pledge of Allegiance.
PRESENTATION Ms. Davidman, from the Office of Representative
Brad Schneider, thanked the Village for hosting the
upcoming small business symposium for the House Small Business Committee at Village Hall
next week. She outlined the services provided at Congressman Schneider's district office,
including assisting military veterans and other constituent services. She noted people are not
aware they can call their congressmen for assistance. Ms. Davidman noted Representative
Schneider and Representative Bloom would be at Village Hall Monday for the business
symposium from 9:30 to 10:30 a.m.
PROCLAMATION Mayor Rosenthal reported the Village is
participating in celebrating Illinois' bicentennial.
She endorsed a proclamation supporting the yearlong celebration.
Trustee Oppenheim moved to accept the Proclamation. Trustee Shapiro seconded the motion.
The motion passed unanimously on a voice vote.
DEPARTMENTAL OBJECTIVE REPORT Finance Director Eric Burk presented highlights
- FINANCE DEPARTMENT from the Finance Department six-month objectives
report. He reported the 2016 Comprehensive
Annual Financial Report was completed and received the GFOA certificate of achievement. Mr.
Burk noted that the 2017 budget received the GFOA distinguished budget achievement award, as
well. The Village issued a joint RFP with Highland Park and Glenview for auditing services.
The Village met all the required debt services deadlines. The Village orchestrated a flu shot
program for employees of the Village, Park District and Library, as well as their dependents.
Board of Trustees Meeting
December 4, 2017
Page 2 of 7
Finance staff attended a number of training events, including training on injury prevention. Staff
issues nearly 12,000 vehicles stickers and processed an average of 130 cash receipts per day.
MINUTES OF PREVIOUS MEETING Trustee Struthers moved to approve the minutes
from the November 20, 2017, Board of Trustees
meeting. Trustee Oppenheim seconded the motion. The motion passed unanimously on a voice
vote.
TREASURER'S REPORT Mr. Burk presented the Treasurer's Report for the
month of October, representing 83 percent of the
year. Non -home -rule sales tax revenues increased over last month and the same period two years
ago. Next month there will be an increase, as well. Electric utility tax decreased slightly.
Building permit revenue continue to exceed both projections and budget. Larger expenditures
include capital improvements and the purchase of a dump truck.
BILLS AND PAYROLL Trustee Struthers moved to approve the Bills and
Payroll dated December 4, 2017. Trustee
Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Jester, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
PUBLIC COMMENT There were no Public Comments on non -agenda
items.
There were no Reports.
REPORTS
CONSENT AGENDA
There were no items on the Consent Agenda.
OLD BUSINESS
ORDINANCE 0-17-28 AUTHORIZING
AN AMENDMENT TO THE SIGNAGE
PLAN FOR PARKWAY NORTH
CENTER TO ALLOW A WALL SIGN
ON THE PARKING GARAGE AT 3
PARKWAY NORTH BOULEVARD
INCLUDING THE NECESSARY
An Ordinance authorizing an amendment to the
signage plan for Parkway North Center to allow a
wall sign on the parking garage at 3 Parkway North
Boulevard, including the necessary variations.
Fulcrum Asset Advisors. Second Reading.
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December 4, 2017
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VARIATIONS (FULCRUM ASSET
ADVISORS) — 2R
Trustee Jester moved to adopt the Ordinance. Trustee Shapiro seconded the motion. The motion
passed by the following vote:
AYES: Jester, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
ORDINANCE 0-17-29 FOR CLASS B
SPECIAL USES TO PERMIT THE
ESTABLISHMENT OF A BARTACO
RESTURANT (UNIT A) AND A CAFE
ZUPAS RESTAURANT (UNIT C)
RESTAURANT INCLUDING THE
An Ordinance approving Class B Special Uses to
permit the establishment of a Bartaco Restaurant in
Unit A and a Cafe Zupas Restaurant in Unit C,
including the necessary sign variations for the 711
Deerfield Road building.
NECESSARY SIGN VARIATIONS FOR Mayor Rosenthal stated the petitioner has
THE 711 DEERFIELD ROAD requested a waiver of the rules. Chris Siavelis, of
BUILDING CRM Properties, stated the north elevation was
discussed at the last Board of Trustees meeting.
Subsequently, Bartaco suggested adding wood louvers on the interior of the window with clear
glass glazing. Mayor Rosenthal wanted to ensure the appearance of some light. Mr. Siavelis
indicated the tenant agreed to keep the blinds on a downward angle at 45 degrees. Trustee
Struthers expressed concern as people may think the restaurant is closed. Mr. Siavelis shares the
concern.
Trustee Oppenheim moved to waive the First Reading of the Ordinance. Trustee Struthers
seconded the motion. The motion passed by the following vote:
AYES: Jester, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
Trustee Oppenheim moved to adopt the Ordinance. Trustee Shapiro seconded the motion. The
motion passed by the following vote:
AYES: Jester, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
ORDINANCE AUTHORIZING A An Ordinance authorizing a Special Use to permit
SPECIAL USE TO PERMIT THE the establishment of a City Barbecue Restaurant at
ESTABLISHMENT OF A CITY Deerbrook Shopping Center in outlot building E at
BARBEQUE RESTAURANT AT 365 Lake Cook Road. First Reading.
DEERBROOK SHOPPING CENTER IN
OUTLOT BUILDING E AT 365 LAKE Gil Magnelli with OKW Architects noted they hope
COOK RD — IR to open in March 2018.
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December 4, 2017
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ORDINANCE AUTHORIZING A An Ordinance authorizing a Special Use for an
SPECIAL USE FOR AN ANIMAL CARE animal care center at 150 Waukegan Road in the
CENTER AT 150 WAUKEGAN ROAD, former Deerfield Animal Hospital. First Reading.
FORMER DEERFIELD ANIMAL
HOSPITAL — 1 R This will stand as a First Reading of the Ordinance,
ORDINANCE 0-17-30 AMENDING An Ordinance amending Section 6-7 of Chapter 6
SECTION 6-7 OF CHAPTER 6 (Building) of the Municipal Code to provide for
(BUILDING) OF THE MUNICIPAL reductions in various permit fees charged for
CODE TO PROVIDE FOR REDUCTIONS construction of a building to be operated by a not -
IN VARIOUS PERMIT FEES CHARGED for-profit corporation for a minimum often (10)
FOR CONSTRUCTON OF A BUILDING years as a key element in establishing a continuing
TO BE OPERATED BY A NON-PROFIT care retirement community.
CORPORATION FOR A MINIMUM OF
TEN YEARS AS A KEY ELEMENT IN Mr. Street stated there have been a number of
ESTABLISHING A CONTINUING CARE meetings to discuss the specifics of the Ordinance.
RETIREMENT COMMUNITY There will be a clawback provision to pay the full
building fee amount, depending on how many years
have passed. The Village recognizes the existing buildings and services are an integral part of
the community. He noted CJE is very well thought of in the community.
Trustee Shapiro inquired what would happen if the entities change and become for-profit. He
expressed concern about the enforceability of the Ordinance. Mr. Street stated they would have
to notify the Village, per the Ordinance. There is also a method in place for the Village to verify
the status of the purported joint venture. Attorney Mike Viner confirmed the clawback was
discussed and would be pro -rated if it changes to a for-profit corporation.
Mayor Rosenthal stated that when the Karmel proposal came before the Village, they were
getting a 50 percent discount on building permit fees based on their non-profit status. This
ordinance provides a 25 percent discount, because the project is not completely not-for-profit.
Trustee Oppenheim moved to waive the First Reading of the Ordinance. Trustee Shapiro
seconded the motion. The motion passed by the following vote:
AYES: Jester, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
Trustee Struthers moved to adopt the Ordinance. Trustee Oppenheim seconded the motion. The
motion passed by the following vote:
AYES: Jester, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
ORDINANCE 0-17-31 APPROVING A An Ordinance approving a final development plan
FINAL DEVELOPMENT PLAN FOR AN for an independent living facility located at 1627
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December 4, 2017
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INDEPENDENT LIVING FACILITY Lake Cook Road (Jewish United Fund/Jewish
LOCATED AT 1627 LAKE COOK ROAD Federation of Metropolitan Chicago, JFMC
(JEWISH UNITED FUND/JEWISH Facilities Corporation and Banner Development.
FEDERATION OF METROPOLITAN Second Reading.
CHICAGO, JFMC FACILITIES CORP.
AND BANNER DEVELOPMENT — 2R
Trustee Shapiro moved to adopt the Ordinance. Trustee Shapiro seconded the motion. The
motion passed by the following vote:
AYES: Jester, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
NEW BUSINESS
ORDINANCE 0-17-32 LEVYING TAXES An Ordinance levying taxes for corporate purposes
FOR CORPORATE PURPOSES FOR THE for the fiscal year commencing on January 1, 2018,
FISCAL YEAR COMMENCING ON and ending on December 31, 2018, for the Village
JANUARY 1, 2018, AND ENDING ON of Deerfield. Second Reading.
DECEMBER 31, 2018, FOR THE
VILLAGE OF DEERFIELD - 2R Mr. Burk reported there were no comments since
the Public Hearing at the November 20, 2017,
Board of Trustees meeting.
Trustee Shapiro moved to adopt the Ordinance. Trustee Oppenheim seconded the motion. The
motion passed by the following vote:
AYES: Jester, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
ORDINANCE 0-17-33 ABATING A An Ordinance abating a portion of the 2017 tax levy
PORTION OF THE 2017 TAX LEVY requirements for the Series 2010 G.O. Bonds.
REQUIREMENTS FOR THE SERIES Second Reading.
2010 G.O. BONDS — 2R
Bonds. Mr. Burk indicated this is for the Build America
Trustee Shapiro moved to adopt the Ordinance. Trustee Oppenheim seconded the motion. The
motion passed by the following vote:
AYES: Jester, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
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December 4, 2017
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ORDINANCE 0-17-34 ABATING A An Ordinance abating a portion of the 2017 tax levy
PORTION OF THE 2017 TAX LEVY requirements for the Series 2011 G.O. Bonds.
REQUIREMENTS FOR THE SERIES Second Reading.
2011 G.O. BONDS — 2R
Mr. Burk explained this is for the Qualified Energy
Conservation bonds that partially paid for the Treatment Plant.
Trustee Struthers moved to adopt the Ordinance. Trustee Oppenheim seconded the motion. The
motion passed by the following vote:
AYES: Jester, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
RESOLUTION R-17-13 AUTHORIZING A Resolution authorizing the engagement of
THE ENGAGEMENT OF BAKER TILLY Baker Tilly to provide professional auditing
TO PROVIDE PROFESSIONAL services for fiscal years 2017 through 2021 with
AUDITING SERVICES FOR FISCAL five one-year extensions.
YEARS 2017 THROUGH 2021 WITH
FIVE ONE-YEAR EXTENSIONS Mr. Burk reported that the Village issued a joint
RFP with Highland Park and Glenview. They
received nine responses but narrowed it down to three companies for interviews. All three
municipalities selected Baker Tilly independently. The total fee for 2017 will be $41,650 for just
Deerfield, but if all three Villages go through the same company, the fee would be reduced to
$40,817. Mr. Burk noted the comparable fees for 2016 were more than $43,000.
Trustee Jester moved to approve the Resolution. Trustee Oppenheim seconded the motion. The
motion passed by the following vote:
AYES: Jester, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
ORDINANCE 0-17-34 AMENDING An Ordinance amending and revising the annual
AND REVISING THE ANNUAL budget of the Village of Deerfield for the fiscal year
BUDGET OF THE VILLAGE OF beginning January 1, 2017 and ending on
DEERFIELD FOR THE FISCAL YEAR December 31, 2017 for the Village of Deerfield.
BEGINNING JANUARY 1, 2017, AND
ENDING ON DECEMBER 31, 2017, FOR Mr. Burk reported the Village's economic
THE VILLAGE OF DEERFIELD incentive over performed.
Trustee Shapiro moved to waive the First Reading of the Ordinance. Trustee Oppenheim
seconded the motion. The motion passed by the following vote:
AYES: Jester, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
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December 4, 2017
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Trustee Struthers moved to adopt the Ordinance. Trustee Oppenheim seconded the motion. The
motion passed by the following vote:
AYES: Jester, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
DISCUSSION
DOWNTOWN LIGHTING CEREMONY Mayor Rosenthal thanked Trustee Struthers and
Trustee Oppenheim for attending the festivities.
She also thanked staff and Public Works for their assistance.
RIBBON CUTTING Mayor Rosenthal reported there was a ribbon
cutting for The Barking Lot, which reopened after
flooding.
WINTER CELEBRATION Mayor Rosenthal reported several Trustees helped
serve chicken soup and bagels at this lovely event.
There was a lot of people enjoying the entertainment. The horse-drawn carriage rides were a
success. Mayor Rosenthal thanked staff for coordinating the event and the businesses that
participated. She reminded everyone to shop local this holiday season.
ADJOURNMENT There being no further business or discussion,
Trustee Oppenheim moved to adjourn the meeting.
Trustee Struthers seconded the motion. The meeting was adjourned at 8:21 p.m.
The next regular Board of Trustees meeting will take place on Monday, December 18, 2017, at
7:30 p.m.
APPROVED: E,
Mayor
ATTEST:
Village Clerk