11/20/2017November 20, 2017
The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by
Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on November 20, 2017, at
7:30 p.m. The clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Thomas Jester
Mary Oppenheim
William Seiden
Dan Shapiro
Barbara Struthers
Absent: Robert Benton
and that a quorum was present and in attendance. Also present was Village Manager Kent Street
and Village Attorney Matthew Rose.
PLEDGE OF ALLEGIANCE
Allegiance.
PRESENTATION
to the Village.
Marilee Papale Shipman from Essence Pilates lead
those in attendance in reciting the Pledge of
Allen Leftkovitz presented a copy of the trophy his
son Zac received through Destination Imagination
PROCLAMATION Mayor Rosenthal reported the Village Center
Commission recognized Marilee Papale Shipmen
for the pride she takes in her business and what she is doing for veterans. Mayor Rosenthal
proclaimed November 20, 2017, as Essence Pilates Day in Deerfield.
Ms. Shipman thanked the Village and community for their support.
Ken Stolman from the Village Center Commission noted the Commission does a walk through
the Village every year and noticed how Essence Pilates goes above and beyond for the Village
and the veterans.
Trustee Seiden moved to accept the Proclamation. Trustee Oppenheim seconded the motion.
The motion passed unanimously on a voice vote.
RECOGNITION Mayor Rosenthal thanked Barbara Reich for her
years of service to the Village. Ms. Reich is
moving out of Deerfield to be with her family. Ms. Reich thanked the Village for everything
they have done.
VOLUNTEER ENGAGEMENT Mayor Rosenthal reported the following
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November 20, 2017
Page 2 of 11
COMMISSION APPOINTMENTS recommendation:
Michele Edelmuth and Judy Geuder as Co -Chairs of the Family Days Commission.
Trustee Oppenheim moved to accept the commission appointments. Trustee Struthers seconded
the motion. The motion passed unanimously on a voice vote.
MINUTES OF PREVIOUS MEETING Trustee Oppenheim moved to approve the minutes
from the November 6, 2017, Board of Trustees
meeting. Trustee Shapiro seconded the motion. The motion passed unanimously on a voice vote
with Trustee Struthers abstaining.
Trustee Oppenheim moved to approve the minutes from the October 30, 2017, Committee of the
Whole. Trustee Struthers seconded the motion. The motion passed unanimously on a voice
vote.
BILLS AND PAYROLL Trustee Seiden moved to approve the Bills and
Payroll dated November 20, 2017. Trustee
Struthers seconded the motion. The motion passed by the following vote:
AYES: Jester, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
PUBLIC COMMENT Andrew Marwick, 442 Kelburn, was happy the
barricades were removed at the Kates Road Bridge.
Mr. Marwick indicated downtown Naperville has taken off and believes this street pattern can be
successful for Deerbrook and other areas in the Village. It is a lifestyle center rather than strip
malls and big box stores.
Mr. Marwick reported Lake Forest is looking to add and Amtrak station. He believes Lake Cook
Road would be a better location for Amtrak.
REPORTS
REPORT AN RECOMMENATION OF
THE PLAN COMMISSION RE:
REQUEST FOR APPROVAL OF
CLASS B SPECIAL USES TO PERMIT
THE ESTABLISHMENT OF A
BARTACO RESTURANT (UNIT A) AND
A CAFE ZUPAS RESTAURANT (UNIT
C) RESTAURANT INCLUDING THE
NECESSARY SIGN VARIATIONS FOR
THE 711 DEERFIELD ROAD
The Plan Commission held a Public Hearing on
October 12, 2017, to consider the request to
approve Class B Special Uses to permit the
establishment of a Bartaco Restaurant in Unit
A and a Cafe Zupas Restaurant in Unit C,
including the necessary sign variations at 711
Deerfield Road in Deerfield Square. The petitioner
also requested exceptions to the established sign
criteria and Zoning Ordinance. The Plan
Commission voted 5-0 in favor of the request.
Board of Trustees Meeting
November 20, 2017
Page 3 of 11
BUILDING
The Appearance Review Commission reviewed the
request and was not in favor of several sings requested.
Chris Siavelis with CRM Properties Group reported they agree with the Plan Commission on the
sign variations and believe these two restaurants would be good for the Village. The recently
redefined sign criteria were not well received by these two restaurant concepts as it creates
branding issues for both restaurants.
Trustee Struthers expressed concern that Bartaco could look like a beach shack. She would like
the gooseneck lamps changed. She asked if the tenant would consider up lighting or sconces
rather than gooseneck lamps. Mr. Siavelis does not have authority to make changes. Trustee
Shapiro questioned what would happen if the signs were not approved. Mr. Siavelis stated he
believes the tenants would break the leases. Trustee Oppenheim asked about the black spandrel
glass windows. Mr. Siavelis stated they are looking for creative solutions and would present
them if there is a First Reading of the Ordinance.
Trustee Jester was not in favor of the roof sign and tagline; however, he likes the concepts and
thinks they will be good additions to the Village. Trustee Oppenheim is in favor of the roof sign
and asked if it was requested so people would better know what the restaurant sells. Mr. Siavelis
noted the intent is to showcase what it serves. Trustee Jester believes this would set a precedent,
noting there are no other roof signs and there are other ways to get the verbiage onto the
building. Trustee Oppenheim noted every situation is carefully considered. Trustee Struthers
noted the roof behind the sign is higher than the sign itself.
Lisa Dunn, Chair of Appearance Review Commission, stated the Commission's charge is to look
at design. The Commission considers how signs fit into the Village as well as the continuity
within the Village Center. The commissioners are bound by the Zoning Ordinance and sign
criteria. The Zoning Ordinance does not allow rooftop signs. She stated that no communities in
the surrounding area allow rooftop signs. They are inconsistent with the Village of Deerfield. It
would be at the main intersection of the Village. In this case, not only would the Zoning
Ordinance be disregarded, but also the new sign criteria CRM representatives requested for the
property.
Ms. Dunn stated the Bartaco sign is painted directly on the building. The sign criteria requires
sign panels and backers. All signs in Deerfield Square have backer panels. Ms. Dunn
questioned how that sign fits in with the continuity and consistency in Deerfield. She asked the
Trustees to consider this and think how they want the downtown to appear. She asked whether
these signs would add character to the Village or detract from it.
Larry Berg, Chairman of the Plan Commission, stated the Plan Commission looked long and
hard at this request. They are bound by guidelines, but believe these guidelines need to be looked
at on a case by case basis. This is an ultra -competitive environment and the Village needs to step
back and look at the totality of the project. The Plan Commission believes this would be in the
best interest of the community. It is a take -it or leave -it situation and the Plan Commission
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November 20, 2017
Page 4 of 11
unanimously felt this project is in the best interest of the community. Mr. Berg thinks it is a
good thing for the Village.
Mr. Marwick believes the minor differences over the signs are silly. Mr. Marwick thinks this
will be a nice looking development. Times have changed and Mr. Marwick does not think the
Village needs old looking style. He is also happy to see no drive-thru restaurants.
Trustee Oppenheim moved to accept the report and recommendation of the Plan Commission.
Trustee Shapiro seconded the motion.
Trustee Seiden understands it is difficult to get tenants and the Village has put non -retail in
several first floor locations. The Appearance Review Commission has rules they need to follow.
He thinks the Village needs to go along with the new tenants but noted other tenants have been
rejected for requesting less.
The motion passed by the following vote:
AYES: Oppenheim, Seiden, Shapiro, Struthers (4)
NAYS: Jester (1)
Trustee Jester requested an amendment to eliminate the roof signs. Trustee Struthers seconded
the motion. The motion did not pass by the following vote:
AYES: Jester (1)
NAYS: Oppenheim, Seiden, Shapiro, Struthers (4)
REPORT AND RECOMMENDATION OF The Plan Commission held a Public Hearing on
THE PLAN COMMISSION RE: October 26, 2017, to consider a request for approval
REQUEST FOR APPROVAL OF A to establish a City Barbeque Restaurant in
SPECIAL USE TO PERMIT THE Deerbrook Shopping Center located at 365 Lake
ESTABLISHMENT OF A CITY Cook Road in Outlot Building E. The Plan
BARBEQUE RESTAURANT AT Commission voted 6-0 in favor of the request. The
DEERBROOK SHOPPING CENTER IN Appearance Review Commission reviewed the
OUTLOT BUILDING E AT 365 LAKE building exterior and signage on August 28, 2017.
COOK ROAD
Trustee Struthers questioned the north facing
windows. Gil Magnelli with OKW Architects noted there is glass under the awnings. The south
side of the building has smokers and landscaping as well as a grade change. Trustee Struthers
questioned why the guard rail and location of the handicapped accessible spaces. Mr. Magnelli
showed the traffic pattern and indicated the guard rails were located around the detention pond
and grade change.
Trustee Oppenheim moved to accept the Report and Recommendation of the Plan Commission.
Trustee Struthers seconded the motion. The motion passed by the following vote:
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November 20, 2017
Page 5 of 11
AYES: Jester, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
REPORT AND RECOMMENDATION
The Plan Commission held a Public Hearing on
OF THE PLAN COMMISSION RE:
October 26, 2017, to consider a request for a
REQUEST FOR A SPECIAL USE FOR
Special Use for an animal care center located at 150
AN ANIMAL CARE CENTER AT 150
Waukegan Road in the former Deerfield Animal
WAUKEGAN ROAD, FORMER
Hospital location. The Plan Commission voted 6-0
DEERFIELD ANIMAL HOSPITAL
in favor of the request.
Village Planner Dan Nakahara explained they are requesting one variation. The building would
not have a loading birth.
Trustee Struthers questioned whether large and small dogs would be exercised together, as there
is only one exercise space. Dr. Todd Krintz explained 1 or 2 dogs go out at a time. The kennel
attendants have the dogs on leashes.
Trustee Seiden moved to accept the report and recommendation of the Plan Commission.
Trustee Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Jester, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
REPORT AND RECOMMENDATION OF Public Works Analyst, Justin Keenan, reported the
THE FAMILY DAYS COMMISSION RE: net cost to the Village for Family Days 2017 was
2017 FAMILY DAYS REPORT AND $7,634. The Family Days Commission is
2018 FAMILY DAYS BUDGET recommending a $63,225 budget for next year.
The Commission plans to collect $49,200 in donations and revenues to offset the cost.
Trustee Seiden moved to accept the report and recommendation from the Family Days
Commission as well as the 2018 budget. Trustee Oppenheim seconded the motion. The motion
passed by the following vote:
AYES: Jester, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
CONSENT AGENDA
There were no items on the Consent Agenda.
OLD BUSINESS
ORDINANCE AUTHORIZING AN An Ordinance authorizing an amendment to the
AMENDMENT TO THE SIGNAGE signage plan for Parkway North Center to allow a
Board of Trustees Meeting
November 20, 2017
Page 6 of 11
PLAN FOR PARKWAY NORTH
CENTER TO ALLOW A WALL SIGN
ON THE PARKING GARAGE AT 3
PARKWAY NORTH BOULEVARD
INCLUDING THE NECESSARY
VARIATIONS (FULCRUM ASSET
ADVISORS) — 1R
wall sign on the parking garage at 3 Parkway North
Boulevard including the necessary variations.
First Reading.
This will stand as the First Reading of the
Ordinance.
ORDINANCE 0-17-26 ADOPTING THE An Ordinance adopting the budget of the Village of
BUDGET OF THE VILLAGE OF Deerfield for the fiscal year beginning January 1,
DEERFIELD FOR THE FISCAL YEAR 2018 and ending December 31, 2018. Second
BEGINNING JANUARY 1, 2018 AND Reading.
ENDING DECEMBER 31, 2018 — 2R
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iiuNLcc �chter iiiuveu to auupt the vruinance.
Trustee Shapiro seconded the motion. The motion passed by the following vote:
AYES: Jester, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
ORDINANCE 0-17-27 AMENDING THE An Ordinance amending the Village of Deerfield
VILLAGE OF DEERFIELD WAGE AND Wage and Salary Plan. Second Reading.
SALARY PLAN — 2R
Trustee Shapiro moved to adopt the Ordinance.
Trustee Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Jester, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
RESOLUTION R-17-11 ADOPTING A Trustee Jester questioned the cost for a second
CONSOIDATED FEE SCHEDULE FOR re -inspection. Mr. Street stated a call for a
FISCAL YEAR 2018 re -inspection is like a double service visit.
Therefore, it is double the regular inspection fee.
Trustee Jester moved to accept the Resolution. Trustee Shapiro seconded the motion. The
motion passed by the following vote:
AYES: Jester, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
NEW BUSINESS
PUBLIC HEARING ON THE FISCAL YEAR 2018 ANNUAL BUDGET
Board of Trustees Meeting
November 20, 2017
Page 7 of 11
Trustee Struthers moved to open the Public Hearing. Trustee Oppenheim seconded the motion.
The motion passed by the following vote:
AYES: Jester, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
ORDINANCE LEVYING TAXES FOR Finance Director Eric Burk stated the
CORPORATE PURPOSES FOR THE property tax levy is considered in conjunction
FISCAL YEAR COMMENCING ON with the 2018 budget. He reported the Public
JANUARY 1, 2018 AND ENDING ON Hearing was published in the Deerfield Review
DECEMBER 31, 2018 FOR THE and on the Village website. The proposed tax
VILLAGE OF DEERFIELD - 1R levy is $7,257,357, including abatements. The
owner of a $500,000 home will pay $843 in
property taxes to the Village. Trustee Seiden noted that is less than it was two years ago. Mr.
Burk reported the net library tax levy was $12,264,279.
Christine Seltz, 334 Ramsey Road, stated that the members of her homeowners association are
concerned about the proposed Federal tax overhaul eliminating a deduction for state and local
income taxes. She asked if the Trustees have a contingency or emergency plan if the Federal tax
proposal goes through.
Mayor Rosenthal suggested the best thing to do is contact Federal representative to let them
know the impact it has on you. She stated the Village is focused on safety and infrastructure,
while trying to be as conservative as possible.
Mr. Burk explained the Village monitors the taxes. He agreed that the best advice is to contact
the representatives.
Trustee Struthers believes federal tax proposal is an attack on seniors. She would like the
property tax bill to be deducted rather than mortgage interest, if it has to be a choice.
Mr. Marwick explained the Deerfield Police Department has an excellent response time.
Residents get what they pay for. We get a lot of service for the taxes we pay.
ORDINANCE ABATING A PORTION An Ordinance abating a portion of the 2017 tax
OF THE 2017 TAX LEVY levy requirements for the Series 2010 G.O. Bonds.
REQUIREMENTS FOR THE SERIES First Reading.
2010 G.O. BONDS — 1R
Mr. Burk stated this would abate the Build America
bonds.
ORDINANCE ABATING A PORTION An Ordinance abating a portion of the 2017 tax
OF THE 2017 TAX LEVY levy requirements for the Series 2011 G.O. Bonds.
REQUIREMENTS FOR THE SERIES First Reading.
2011 G.O. BONDS — 1R
Board of Trustees Meeting
November 20, 2017
Page 8 of 11
Mr. Burk stated this would abate the Qualified
Energy Conservation Bonds.
As there were no further comments from the public, Trustee Oppenheim moved to close the
Public Hearing. Trustee Shapiro seconded the motion. The motion passed by the following
vote:
AYES: Jester, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO AWARD PHASE Mr. Keenan reported the Public Works department
III ENGINEERING SERVICES is requesting authorization to award the Phase III
CONTRACT FOR WATER TOWER engineering services contract for water tower
PAINTING painting to Christopher Burke Engineering in an
amount not to exceed $46,500.
Trustee Jester moved to award the Phase III Engineering Service Contract for water tower
painting to Christopher Burke Engineering in an amount not to exceed $46,500. Trustee
Struthers seconded the motion. The motion passed by the following vote:
AYES: Jester, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO AWARD A Trustee Jester moved to award the contract for the
CONTRACT FOR THE KATES ROADS Kates Road Water Tower Painting Project to Jetco,
WATER TOWER PAINTING PROJECT LTD in an amount not to exceed $872,515. Trustee
Struthers seconded the motion. The motion passed
by the following vote:
AYES: Jester, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO AWARD PHASE Deputy Director of Public Works and Engineering
I1 ENGINEERING SERVICES Bob Phillips reported there was a drainage study
CONTRACT FOR THE WARRINGTON performed this year as well as testimony from
ROAD AND ESSEX DRIVE DRAINAGE residents at the last meeting regarding flooding at
IMPROVEMENT PROJECT Warrington Road and Essex Drive. The cost for
the proposed improvements is between $500,000
and $700,000. The engineering cost of $40,000 from Gewalt Hamilton Associates was budgeted
in the 2018 fiscal budget. Mr. Phillips recommends the Phase II engineering services contract
for the Warrington Road and Essex Drive drainage improvement project be awarded to Gewalt
Hamilton Associates in an amount not to exceed $40,000.
Board of Trustees Meeting
November 20, 2017
Page 9 of 11
Trustee Shapiro asked if there have been conversations with the School District about cost
sharing. Mr. Phillips stated the Village spoke with the Park District, which owns much of the
Walden School property.
Trustee Struthers moved to award the contract for Phase II engineering services for the
Warrington Road and Essex Drive drainage improvement project to Gewalt Hamilton Associates
in an amount not to exceed $40,000. Trustee Jester seconded the motion. The motion passed by
the following vote:
AYES: Jester, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
Trustee Oppenheim asked the impact of the project, based on the eight homes that would see
direct impact. Mr. Phillips reported everyone upstream of the sewer would benefit. Trustee
Shapiro questioned whether the Village could do anything for the residents in the short term.
Mr. Phillips suggested providing sandbags. Mr. Street stated the Village will make sure the
sewers are as clean as possible, as well.
RESOLUTION R-17-12 AUTHORIZING Mr. Phillips reported that part of the past Lake Cook
A SUBMITTAL OF APPLICATIONS Road improvements included installing landscape
FOR FEDERAL FUNDING THROUGH medians from Pine Street to the eastern limits of
THE ILLINOIS TRANSPORTATION the Village. The Village recently learned that IDOT
ENHANCEMENT PROGRAM (ITEP) is seeking applications under the Illinois
Transportation Enhancement Program. The Village
needs to pass a Resolution when applying for Federal funds. The scope of work would include
installing landscape medians on Lake Cook Road. The approximate cost would be $1 million for
construction of the landscape medians and $500,000 for engineering. The total cost to the
Village, after the 80 percent Federal reimbursement, would be $300,000 for construction and
engineering and $50,000 for ongoing annual maintenance.
Trustee Shapiro moved to adopt the Resolution. Trustee Struthers seconded the motion. The
motion passed by the following vote:
AYES: Jester, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO PURCHASE Chief Sliozis is seeking authorization to purchase a
SECURITY CAMERA SYSTEM new security camera system to update the security
cameras throughout the police department and Village
Hall. There are currently 21 cameras through two independent systems that are 20 years old.
Chief Sliozis is looking to replace the system, update the cameras and consolidate into one
system. He received competitive quotes and there is $75,000 budgeted in the VERF account.
Board of Trustees Meeting
November 20, 2017
Page 10 of 11
Trustee Shapiro moved to waive the competitive bidding process and approve the proposal from
Keyth Technology in an amount not to exceed $32,855. Trustee Oppenheim seconded the
motion. The motion passed by the following vote:
AYES: Jester, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
DISCUSSION
GIVE WHERE YOU LIVE DEERFIELD Mayor Rosenthal reported there were 150
participants making no sew blankets, writing cards
and donating food and clothing for veterans.
VETERAN'S DAY
Mayor Rosenthal reported the Legion's Veteran's
Day service was lovely and very moving and
thanked the Deerfield American Legion Post.
HISTORICAL SOCIETY MEETINGS Mayor Rosenthal reported that staff and
representatives from the Deerfield Library, Park
District and School District 109 have met with the Historical Society. They are trying to
coordinate an event for their 50th anniversary.
INTERFAITH SERVICE
very well done.
KATES ROAD BRIDGE
Mayor Rosenthal attended the Religious Leaders
United service. It was a moving ceremony that was
Mayor Rosenthal reported Kates Bridge opened
today.
DOWNTOWN LIGHTING CEREMONY Mayor Rosenthal reported the lighting ceremony
will take place on Wednesday from 4 to 5 p.m.
WINTER CELEBRATION Winter Celebration will take place starting Friday,
December 1, with carriage rides and roasted
chestnuts at Village Hall. The fun continues on Saturday, December 2, at other downtown
locations.
EXECUTIVE SESSION Mr. Street reported there will be an Executive
Session immediately following this meeting to
discuss personnel.
ADJOURNMENT There being no further business or discussion,
Trustee Struthers motioned to go into executive
Board of Trustees Meeting
November 20, 2017
Page 11 of 11
session to discuss personnel pursuant to 2(c)(1) of the Open Meetings Act. Trustee Oppenheim
seconded the motion. The motion passed by the following vote:
AYES: Jester, Oppenheim, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
The meeting adjourned to executive session at 9:16 p.m.
APPROVED: � n
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Mayor
ATTEST:
Village Clerk