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11/06/2017November 6, 2017 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on November 6, 2017, at 7:30 p.m. The clerk called the roll and announced that the following were: Present: Harriet Rosenthal, Mayor Robert Benton Thomas Jester Mary Oppenheim William Seiden Dan Shapiro Absent was: Barbara Struthers and that a quorum was present and in attendance. Also present was Village Manager Kent Street and Village Attorney Peter Coblentz. PLEDGE OF ALLEGIANCE Representatives from the American Legion lead those in attendance in reciting the Pledge of Allegiance. Alex Wolf, member of the Sons of the American Legion reminded residents that they would be conducting a ceremony on Saturday, November 11, 2017 at 11:00 a.m. They acknowledged Trustee Seiden as a member of the American Legion. Mayor Rosenthal reminded residents that they will be doing Give Where You Live Deerfield on Friday, November 10, 2017 from noon to 2:00 p.m. She asked residents to bring non-perishable food or clothing for the veterans. There will be activities for all ages. PRESENTATION GFOA CERTIFICATE Mayor Rosenthal presented the GFOA Certificate OF ACHIEVEMENT FOR EXCELLENCE of Achievement for Excellence in Financial IN FINANCIAL REPORTING Reporting to Finance Director Eric Burk. Mr. Burk indicated the Village has received this honor for the past 34 years. It is a criteria -based award that shows the Village has gone above and beyond the set criteria. Mr. Burk thanked Village Accountant Rich Jett for his work. VOLUNTEER ENGAGEMENT Mayor Rosenthal reported the Volunteer COMMISSION APPOINTMENTS Engagement Commission recommended the appointment of Justin Silva to the Plan Commission. Trustee Seiden moved to accept the recommendation. Trustee Shapiro seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro (5) NAYS: None (0) Board of Trustees Meeting November 6, 2017 Page 2 of 8 MINUTES OF PREVIOUS MEETING Trustee Oppenheim moved to approve the minutes from the October 16, 2017, Board of Trustees meeting and the October 23, 2017, Committee of the Whole. Trustee Benton seconded the motion. The motion passed unanimously on a voice vote. TREASURER'S REPORT Mr. Burk presented highlights from the Treasurer's Report for September 2017, representing three quarters of the year. The sales tax net of the rebate is slightly lower than last year's. Water and sewer billing represents higher usage months. Year-to-date building permit revenue exceeds projection and budget. September was a 3 payroll month. BILLS AND PAYROLL Trustee Seiden moved to approve the Bills and Payroll dated November 6, 2017. Trustee Shapiro seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro (5) NAYS: None (0) PUBLIC COMMENT Dave and Patty Schaeffer, 1327 Warrington Road, noted there is a flooding problem at the corner of Warrington Road and Essex Court that effects eight homes. The homeowners are angry, frustrated and scared when a heavy rain is predicted and requested the Village's help to resolve the issue quickly. The flooding at the intersection takes place when there are large rain events in short periods of time. The storm sewer that drains into the North Branch of the Chicago River stops draining. There is a large volume of water draining from the Walden School parking lot that creates a major problem. The water begins to back up on the street and creeps to their homes. Mr. Schaeffer believes two physical changes have been made to aggravate the flooding issue, including homes being torn down and replaced with large homes and the new bus lane at Walden School reducing the amount of pervious surface. The Village requested an engineering study and is waiting for the report from Gewalt Hamilton. Dorian Moros, 1321 Warrington Road, has lived in Deerfield for 12 years. The flooding started about 10 years ago. In the past two years, he has had to spend more than $20,000 on flooding - related repairs. In an hour, he has received 2 inches of floodwater in his crawlspace. Mr. Moros noted he has water coming within an inch of his door. If the water goes up another inch, the water would enter the first floor of his home. Andrew Richter, 1324 Knollwood Road, reported the first time his home flooded was in 2006 and he had more than 4 feet of water in his home. He expressed concerns about safety with lightning strikes. Ilioula Karanikolas, 1330 Knollwood, moved to Deerfield in 2008. Her backyard is a river when it rains. They frequently put sandbags along their house and worry about going on vacation out of a fear of flooding while they are gone. Board of Trustees Meeting November 6, 2017 Page 3 of 8 Lela Smrecek, 1336 Knollwood Road, loves Deerfield. When they first moved, they noticed a lot of water in their backyard. They added drainage to their backyard, but it has not helped. Their basement has flooded several times. Ms. Mersak hopes for a prompt solution. They try to do as much prevention as possible. Slava Perchanski, 1313 Warrington Road, noted he has had to evacuate his home several times as well as drive on his neighbor's property to avoid being under water. Renee Haase, 1306 Warrington Road, stated that her sump pump cannot keep up as the water pours into her home through the window wells. She believes the water is coming from Walden School. She would appreciate help in this matter, as they are unable to leave their homes during storms. Mr. Street noted the July storm was a very heavy downpour. Deputy Director of Public Works and Engineering Bob Phillips thanked the residents for coming out. He noted that any solution to the flooding requires the Village to ensure we are not just relocating the issue. Earlier this year, the Village engaged Gewalt Hamilton to do a drainage study of the area. They went through some of the preliminary ideas for improvements and are ready to move into a design stage. Mr. Phillips is aware of the issues with Walden School and they are looking for a solution to implement. Moving forward, the Village budgeted money for the design work and hopes to implement improvements. Mr. Street noted the cost is several hundred thousand dollars to fix this issue by enlarging the existing storm sewer. Mayor Rosenthal noted the Village will try to work with the school district and Village engineers to try to resolve the issue. Mr. Phillips noted that staff is engaging FEMA, the Army Corps of Engineers and Lake County to help move the project forward. He noted the Village is trying to make an improvement in this area as quickly as possible while being cautious not to move the water to another neighborhood. Mr. Schaeffer asked about pushing back the rebuilding of Warrington Road. Mr. Phillips noted that storm sewer work could take place prior to the resurfacing and that the two projects can be separated. Andrew Marwick, 442 Kelburn, noted the Village has spent millions of dollars fixing addressing flooding. He expressed concern about a proposal for apartments near the flood plain. Mr. Marwick also expressed concern about the retailers The Dump and Hobby Lobby, which are closed certain days of the week. He would like to see lifestyle centers instead of outdated shopping centers. REPORT AN RECOMMENATION OF THE PLAN COMMISSION RE: REQUEST FOR AN AMENDMENT TO THE SIGNAGE PLAN FOR PARKWAY NORTH CENTER TO ALLOW A WALL SIGN ON THE PARKING GARAGE AT REPORTS The Plan Commission held a Public Hearing on October 12, 2017, to consider the request for an amendment to the signage plan for Parkway North Center to allow a wall sign on the parking garage at 3 Parkway North Blvd., including the necessary variations for Fulcrum Asset Advisors. The Plan Board of Trustees Meeting November 6, 2017 Page 4 of 8 3 PAKWAY NORTH BLVD. Commission voted 5-0 to recommend approval INCLUDING THE NECESSARY of the request. VARIATIONS (FULCRUM ASSET) Trustee Jester moved to accept the Report and Recommendation of the Plan Commission. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro (5) NAYS: None (0) CONSENT AGENDA There were no items on the Consent Agenda. OLD BUSINESS ORDINANCE 0-17-23 AUTHORIZING An Ordinance authorizing a street -side, side -yard A STREET SIDE, SIDE YARD variation for the property located at 910 Birch Court VARIATION AT 910 BIRCH COURT, in Deerfield, Illinois for relief from Article 2.03-D,1 DEERFIELD, ILLINOIS FOR RELIEF of the Deerfield Zoning Ordinance. First FROM ARTICLE 2.03-D,1 OF THE Reading. DEERFIELD ZONING ORDINANCE Trustee Oppenheim moved to waive the First Reading of the Ordinance. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro (5) NAYS: None (0) Trustee Shapiro moved for Second Reading and Adoption of the Ordinance. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro (5) NAYS: None (0) ORDINANCE AMENDING SECTION 6-7 OF CHAPTER 6 (BUILDING) OF THE MUNICIPAL CODE TO PROVIDE FOR REDUCTIONS IN VARIOUS PERMIT FEES CHARGED FOR CONSTRUCTION OF A BUILDING TO BE OPENED BY A NOT-FOR-PROFIT CORPORATION FOR A MINIMUM OF Mayor Rosenthal indicated the petitioner requested discussion on this item be tabled. Board of Trustees Meeting November 6, 2017 Page 5 of 8 TEN YEARS AS A KEY ELEMENT IN ESTABLISHING A CONTINUING CARE RETIREMENT COMMUNITY — 2R ORDINANCE APPROVING A FINAL DEVELOPMENT PLAN FOR AN INDEPENDENT LIVING FACILITY LOCATED AT 1627 LAKE COOK ROAD (JEWISH UNITED FUND/JEWISH FEDERATION OF METOPOLITAN CHICAGO, JFMC FACILITIES CORPORATION AND BANNER DEVELOPMENT. LLC) — 2R Mayor Rosenthal indicated the petitioner requested discussion on this item be tabled. Trustee Seiden moved to table further discussion on these two Ordinances. Trustee Shapiro seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro (5) NAYS: None (0) ORDINANCE 0-17-24 AUHORIZING An Ordinance authorizing the establishment of The ESTABLISHMENT OF THE DUMP Dump Luxe Furniture store at the south end of LUXE FURNITURE STORE AT THE Deerbrook Shopping Center, in the former Great SOUTH END OF DEERBROOK Indoors and Wonder space located at 250 S. SHOPPING CENTER, IN THE FORMER Waukegan Road. Second Reading. GREAT INDOORS AND WONDER SPACE AT 250 S. WAUKEGAN ROAD Mr. Marwick visited a The Dump location and (HAYES FURNITURE AND SEARS) 2R noticed there were only 20 vehicles in the parking lot and the store was not busy. Mr. Marwick expressed concern that the store will not generate the amount of business that was discussed. Trustee Oppenheim moved to adopt the Ordinance. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro (5) NAYS: None (0) ORDINANCE 0-17-25 AUTHORIZING An Ordinance authorizing an amendment to a AN AMENDMENT TO A commercial PUD to the previously approved COMMERCIAL PLANNED UNIT redevelopment plans for a new multi -tenant DEVELOPMENT TO THE PREVIOUSLY building at 711 Deerfield Road in the Shops at APPROVED REDEVELOPMENT PLANS Deerfield Square. First Reading. FOR A NEW MUTI-TENANT BUILDING AT 711 DEERFIELD ROAD IN THE Chris Siavelis with CRM Properties Group SHOPS AT DEERFIELD SQUARE (CRM reported they took the Village's recommendation PROPERTIES GROUP, LTD) — 1 R and relocated the Bartaco door to the west elevation of the vestibule to alleviate the Trustee's concerns regarding the sidewalk clearance. He reported on conflicts with the grade along Board of Trustees Meeting November 6, 2017 Page 6 of 8 Deerfield Road. He proposed a planter that would alleviate the problem. He reported on changes to the ramp coming off the north end of the building at the Zupas service door. With a reconfiguration, it does not encroach on the current sidewalk, but does encroach on the streetscape easement. Trustee Oppenheim clarified that it does not impact the current sidewalk's width. Mayor Rosenthal noted the improvements were great. She is concerned with the black spandrel glass along Deerfield Road. She suggested a display similar to the historic photos placed inside Walgreens, which provided screening but allowed for windows. She asked them to think of creative changes. Mr. Siaveles noted he is brainstorming with Bartaco to improve the look. Mr. Siaveles requested a waiver of the first reading. Mayor Rosenthal noted that signage will return for approval at a later date. Trustee Shapiro moved to waive the first reading of the Ordinance. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro (5) NAYS: None (0) Trustee Shapiro moved to adopt the Ordinance. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro (5) NAYS: None (0) NEW BUSINESS PUBLIC HEARING ON THE FISCAL YEAR 2018 ANNUAL BUDGET Trustee Seiden moved to open the Public Hearing. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro (5) NAYS: None (0) Mayor Rosenthal stated three core values are safety, fiduciary responsibility and infrastructure. She noted that the budget brings those core values together. She noted the hours of deliberation by staff and elected officials to get to this point. Mr. Burk outlined the budget process to date and presented highlights. Mr. Burk noted the Public Hearing notice was posted in the Deerfield Review. The budget was discussed in detail during two preliminary Committee of the Whole meetings, two Committee of the Whole meetings scheduled to only discuss the budget and it was posted online and at the Village Hall. Total budget is $49,400,422. The current capital budget is $5.8 million. The Board of Trustees Meeting November 6, 2017 Page 7of8 Village has proposed a 2.56% increase in the property tax levy. The proposed budget includes user fee increases to keep pace with increased costs Mayor Rosenthal noted that representatives of the Deerfield Library were in attendance. There were no comments from the public. Trustee Shapiro moved to close the Public Hearing. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro (5) NAYS: None (0) ORDINANCE ADOPTING THE An Ordinance adopting the budget of the Village of BUDGET OF THE VILLAGE OF Deerfield for the Fiscal Year beginning January 1, DEERFIELD FOR THE FISCAL YEAR 2018 and ending December 31, 2018. First BEGINNING JANUARY 1, 2018 AND Reading. ENDING DECEMBER 31, 2018 — 1R ORDINANCE AMENDING THE An Ordinance amending the Village of Deerfield VILLAGE OF DEERFIELD WAGE AND Wage and Salary Plan. First Reading. SALARY PLAN — 1R Both stand as First Reading. DISCUSSION CATERPILLAR Mayor Rosenthal and Mr. Street had lunch with the Director of Community Relations and Guest Services at Caterpillar and the DBR Chamber Executive Director. They have been very pleased working with the Chamber of Commerce and the Village. RIBBON CUTTING Mayor Rosenthal and many other Village officials attended a recent ribbon cutting at Firestone. They are very excited about their new corporate store. EXECUTIVE SESSION Mr. Street noted there would be an Executive Session immediately following the Board of Trustees meeting to discuss personnel. ADJOURNMENT There being no further business or discussion, Trustee Shapiro motioned to go into executive session to discuss personnel pursuant to 2(c)(1) and 2(c)(2) of the Open Meetings Act. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro (5) Board of Trustees Meeting November 6, 2017 Page 8 of 8 NAYS: None (0) The meeting adjourned to executive session at 8:51 p.m. /��_j Mayor ATTEST: Z Village Clerk