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10-02-2017October 2, 2017 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on October 2, 2017, at 7:30 p.m. The clerk called the roll and announced that the following were: Present: Harriet Rosenthal, Mayor Robert Benton Thomas Jester Mary Oppenheim William Seiden Dan Shapiro Barbara Struthers and that a quorum was present and in attendance. Also present was Village Manager Kent Street and Village Attorney Peter Coblentz MOMENT OF SILENCE shooting. PLEDGE OF ALLEGIANCE MINUTES OF PREVIOUS MEETING Those in attendance observed a moment of silence in memory of the victims of the Las Vegas Mayor Rosenthal led those in attendance in reciting the Pledge of Allegiance. Trustee Oppenheim moved to approve the minutes from the September 18, 2017, Board of Trustees meeting. Trustee Benton seconded the motion. The motion passed unanimously on a voice vote with Trustee Shapiro abstaining. TREASURER'S REPORT Finance Director Eric Burk presented highlights from the Treasurer's Report for August, representing two-thirds of the year. Non -home rule sales tax was consistent with the prior month. The Village collected a portion of property taxes and will receive another big receipt next month. Water and sewer revenues increased as expected due to the season. Hotel and electric utility tax was in line with prior years. Building permit revenues exceed budget. Mr. Street noted the Village received almost $60,000 in prepared food and beverage tax revenues in August. BILLS AND PAYROLL Trustee Struthers moved to approve the Bills and Payroll dated October 2, 2017. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) PUBLIC COMMENT Jim Luby, 515 Cambridge Circle, has been a Deerfield resident for 32 years. He questioned the Board of Trustees Meeting October 2, 2017 Page 2 of 6 fall leaf collection schedule and believes November 17 is too soon to stop leaf collection. Last year, there were piles of leaves on Thanksgiving weekend. Mr. Luby asked why the Village would not schedule leaf collection into the last week of November. Mayor Rosenthal noted if there were an early snow, the Village would need the same trucks for snow plowing. The Village always needs to be ready for snow. Mr. Street noted the majority of leaves are picked up in the four-week cycle, but the Village can extend the collection based on the condition at that time. Mayor Rosenthal suggested waiting to see what happens, as there is a significant cost to adding an additional week of leaf collection. Andrew Marwick, 442 Kelburn, reported the Luna truck has not moved in more than 6 months. He does not believe they are making deliveries with that truck. Other businesses also will have trucks. Trustee Oppenheim and Trustee Struthers have seen the truck moved and/or product being loaded in the truck. Trustee Struthers agreed that the truck acts as an extra sign. Mr. Marwick also noted that the Plan Commission discussed a proposed transit -oriented housing development in Deerbrook. He believes Village does not have a real plan for Deerbrook and Lake Cook Plaza in the future. Mr. Marwick believes these shopping centers are dated and thinks lifestyle centers are very popular and successful around the country. Mr. Marwick believes the Board should adjust the Zoning and Comprehensive Plan for that area and include much lower parking ratios. Mr. Marwick believes the proposal from Deerbrook is a first step in the Center becoming a lifestyle center. REPORTS REPORT AND RECOMMENDATION The Plan Commission held a Public Hearing to OF THE PLAN COMMISSION RE: consider a request for a Special Use to permit the REQUEST FOR SPECIAL USE TO establishment of a 135,855 square foot retail store PERMIT THE ESTABLISHMENT OF for The Dump Luxe Furniture Store at the south end THE DUMP LUXE FURNITURE STORE of Deerbrook Shopping Center. The Plan AT THE SOUTH END OF DEERBROOK Commission voted 6-0 in favor of the request. The SHOPPING CENTER, IN THE FORMER request also included approval of illuminated GREAT INDOORS AND WONDER directional signs. SPACE AT 250 S. WAUKEGAN ROAD (HAYNES FURNITURE AND SEARS Mike Viner, attorney with Faegre, Baker, Daniels of ROEBUCK & CO.) Chicago, reported the intended use is to operate a retail furniture store known as The Dump at 250 S. Waukegan Road. He presented a brief overview of the store. The Dump Luxe is a furniture chain with 14 stores. They drive business based in what is available and drive a hard bargain with manufacturers and pass the savings along to consumers. Trustee Struthers noted there are two signs; one on the side and one of the front of the building. She believes there should only have one sign, on the front of the building. Trustee Shapiro asked about the size of the building. Mr. Viner stated their Lombard store is the exact same size. Trustee Struthers questioned the store only being open three days a week. Mr. Viner stated 90 Board of Trustees Meeting October 2, 2017 Page 3 of 6 percent of furniture shoppers do so on Friday, Saturday and Sunday. The store will have approximately 70 employees and more than half will work during the week. Trustee Jester indicated Sears lease ends in 2023. Mr. Viner noted they have the option for four, five-year lease extensions. The transaction will be structured through the bill of sale. Mr. Viner indicated the actual signing of the assignment is subject to receiving Special Use approval. Mayor Rosenthal and Mr. Street visited the Lombard store and believe it is a well-run operation. They were impressed with the landscaping around the store. Mayor Rosenthal noted the original plan was to restore the original brick. Now, the plan is to repaint the brick. Mr. Viner stated that sandblasting will be messy and many not improve the overall look of the building. Mayor Rosenthal indicated the proposed landscaping is less than what she saw in Lombard. Mr. Viner stated they will go over the landscaping at their meeting with the Appearance Review Commission. Trustee Struthers asked about the plan to get people to park in the underground parking. Mr. Viner believes the covered parking would be an easy draw. Trustee Seiden moved to accept the report and recommendation of the Plan Commission. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) Mr. Marwick believes the store being open three days works for their business model. He thinks this is a good proposal for the space. CONSENT AGENDA RESOLUTION R-17-10 ADOPTING THE A Resolution adopting the 2017 Lake County All 2017 LAKE COUNTY ALL NATURAL Natural Hazards Mitigation Plan. HAZARDS MITIGATION PLAN Trustee Shapiro moved to accept the Consent Agenda. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) OLD BUSINESS ORDINANCE APPROVING A FINAL Mayor Rosenthal reported the petition should be DEVELOPENT PLAN FOR AN tabled until October 16, 2017, per the petitioner's INDEPENDENT LIVING FACILITY request. Board of Trustees Meeting October 2, 2017 Page 4of6 LOCATED AT 1627 LAKE COOK Trustee Oppenheim moved to table the matter until ROAD (JEWISH UNITED FUND / October 16, 2017. Trustee Struthers seconded the JEWISH FEDERATION OF motion. The motion passed by the following vote: METROPOLITAN CHICAGO, JFMC FACILITIES CORPORATION AND AYES: Benton, Jester, Oppenheim, Seiden, BANNER DEVELOPMENT, LLC) - 1 R Shapiro, Struthers (6) NAYS: None (0) ORDINANCE APPROVING A SPECIAL An Ordinance approving a Special Use for a USE FOR A BEAUTY SALON AND SPA beauty salon and spa for Jon `Ric Spa. FOR A JON `RIC SPA AT 654 Property owner Jonathan Berger is very excited to DEERFIELD ROAD IN THE FORMER finish this project. Two years ago, 55 percent of the (JON `RIC INTERNATIONAL AND space was vacant, but now it is 5 percent vacant. RHT KITCHEN AND BATH STORE JONATHAN BERGER/BENSENVILLE Mr. Berger stated the building would have a mix ASSOCIATES, LLC. — 1R of commercial and retail tenants with 40 percent of the building being commercial. This space was previously occupied by RHT Design which was not a retail tenant. Mr. Berger believes a salon would bring in more customers than a design center. Mr. Berger believes this use would help the entire center. Mayor Rosenthal believes the east side of the property is lovely. She is concerned about replacing first floor retail and the parking. Mayor Rosenthal noted the front parking lot is usually full and the rear entry is not attractive. Mayor Rosenthal thinks there will be a parking problem and the parking should be more accessible. Mr. Berger stated he would add directional signage. This will stand as a First Reading of the Ordinance. NEW BUSINESS ORDINANCE 0-17-21 AUTHORIZING An Ordinance authorizing an Intergovernmental AN INTERGOVERNMENTAL Agreement between the Village of Deerfield and AGREEMENT BETWEEN THE Lake County. Deputy Director of Public Works VILLAGE OF DEERFIELD AND LAKE and Engineering Bob Phillips reported the COUNTY contractor is nearly finished with the project. Mr. Phillips stated the Board authorized an Intergovernmental Agreement in July between the Village and Lake County for a jurisdictional transfer. Lake County requested a sentence be added to the Ordinance. Trustee Shapiro moved to waive the First Reading of the Ordinance. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) Board of Trustees Meeting October 2, 2017 Page 5 of 6 Trustee Struthers confirmed the Village still has the right to have an agreement with the County regarding lane configuration and speed limit changes. Trustee Oppenheim moved to adopt the Ordinance. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) DISCUSSION PUERTO RICO ASSISTANCE Mayor Rosenthal reported that Telecommunicator Desirae Kuceba helped direct fuel to a Puerto Rican hospital following the recent hurricane, helping the facility maintain life support for 20 patients. She thanked Deerfield's dispatch center for taking the extra steps to save lives. HARVEST FEST Mayor Rosenthal reported the Harvest Fest festivities were wonderful. She thanked the DBR Chamber of Commerce, Lakeshore Recycling, Fresh Thyme and Nothing Bundt Cakes. She also thanked staff and volunteers with the Farmers Market, Park District, and the touch -a -truck event. RIBBON CUTTING Mayor Rosenthal attended a ribbon cutting at Shred 415. It is a terrific facility. PUBLIC ART EVENT Mayor Rosenthal thanked Management Analyst David Fitzgerald and the Fine Arts Commission for coordinating the public art event at the library. They had beautiful works of art that will be distributed throughout the Village. Mayor Rosenthal noted there is also a new sculpture on the front lawn of Village Hall. COM ED MEETING Mayor Rosenthal, Mr. Street, Mr. Lichterman and Mr. Fitzgerald met with Victoria Gomez, Senior Vice President of Regulatory Policy with ComEd. Mayor Rosenthal confirmed with Ms. Gomez the Village would be interested in partnering with Com -Ed in new energy efficiency and green initiatives. NORTHWEST MUNICIPAL Trustee Benton was approved to represent Deerfield CONFERENCE on the Northwest Municipal Conference's Transportation Committee. ADJOURNMENT There being no further business or discussion, Trustee Oppenheim moved to adjourn the meeting Board of Trustees Meeting October 2, 2017 Page 6of6 to go into Executive Session to discuss pending or imminent litigation as allowed under section 2(c)(12) of the Open Meetings Act. Trustee Struthers seconded the motion. The regular meeting was adjourned at 8:47 p.m. and the Executive Session adjourned at 9:09 p.m. The next regular Board of Trustees meeting will take place on Monday, October 16, 2017, at 7:30 p.m. APPROVED: Mayor ATTEST: Village Clerk