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09-05-2017September 5, 2017 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on September 5, 2017 at 7:34 p.m. The clerk called the roll and announced that the following were: Present: Harriet Rosenthal, Mayor Robert Benton Thomas Jester Mary Oppenheim William Seiden Dan Shapiro Barbara Struthers and that a quorum was present and in attendance. Also present was Village Manager Kent Street and Village Attorney Matthew Rose. PLEDGE OF ALLEGIANCE Mayor Rosenthal led those in attendance in reciting the Pledge of Allegiance. AWARD PRESENTATION Mayor Rosenthal presented the GFOA Distinguished Budget Presentation Award to Finance Director Eric Burk. This is the twenty-eighth year the Village received this award. Mr. Burk reported the award is a significant accomplishment by Village staff. It is a big effort for many departments within the Village. MINUTES OF PREVIOUS MEETING Trustee Oppenheim moved to approve the minutes from the August 21, 2017, Board of Trustees meeting. Trustee Benton seconded the motion. The motion passed unanimously on a voice vote with Trustee Shapiro abstaining. TREASURER'S REPORT Mr. Burk presented highlights from the July Treasurer's Report representing 58 percent of the year. Water and sewer billing increased from the prior month. Hotel and electric utility taxes increased from last month. The Village received two payments from the State in July, so the August figures will be down to reflect that. Mr. Burk noted the year to date building permit revenue increased over the prior year. Large expenditures included engineering and construction costs as well as mobile electronics for the police department. BILLS AND PAYROLL Trustee Seiden moved to approve the Bills and Payroll dated September 5, 2017. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) Board of Trustees Meeting September 5, 2017 Page 2 of 5 PUBLIC COMMENT REPORT AND RECOMMENDATION OF THE PLAN COMMISSION RE: REQUEST FOR APPROVAL OF A FINAL PLAN FOR AN INDEPENDENT LIVING FACILITY LOCATED AT 1627 LAKE COOK ROAD (JEWISH UNITED There was no public comment on non -agenda items. REPORTS The Plan Commission held a workshop meeting on August 10, 2017, to review changes to the preliminary site plan and found the final plan was in substantial conformance. The Plan Commission voted 6-0 in favor of the request. FUND/JEWISH FEDERATION OF Attorney Mike Viner thanked the Trustees and staff METROPOLITAN CHICAGO, JFMC for the opportunity to present this evening. He FACILITIES CORPORATION AND noted the final development plan substantially BANNER DEVELOPMENT LLC) onfonns to the preliminary plan that was approved in July. Mr. Viner stated they propose changing the overall height of the building from 65 feet to 70 feet as well as some requested changes from the Metropolitan Water Reclamation District. Peter Iossi, Senior Planner, John Burke, Vice President of Construction for Banner were present. Richard Mann, principal with Norr Architects, reported the original plan had a height to the main roof of 60 feet with a 4 -foot parapet. A decision was made to raise the indoor pool to the second floor, so people would not walk through the lobby to get to the pool. The ceiling height was 8'6, which is not appropriate for a pool. Mr. Mann noted other developments in the Village are much higher than what is proposed. He believes the building at the proposed height is appropriate and fits in with the neighboring properties. Trustee Seiden asked if the number of units increased. Mr. Mann noted the number of units remain the same. Trustee Oppenheim asked what other facilities would be on the second floor. Mr. Mann stated they would have a spa and other amenities. Mei Zhu, Senior Engineer with Gewalt Hamilton, noted the storm water design met the requirements for detention. They received a determination that the watershed would follow Lake County rather than the WMRD in Cook County, so they eliminated the permeable pavers. Trustee Oppenheim ensured there were no additional changes, as Lake County is less restrictive. Trustee Shapiro moved to accept the Report and Recommendation of the Plan Commission. Trustee Oppenheim seconded the motion. Mayor Rosenthal inquired about the not-for-profit status of the project. Mark Weiner, President and CEO of CJE Senior Life, noted building owner is a for-profit company. As a result, they will pay property tax. CJE will be the operator, and is a not-for-profit organization. Mr. Weiner believes this combination brings the best of both worlds to the community so they get property taxes and can provide services to the community. Mayor Rosenthal noted the Village has Board of Trustees Meeting September 5, 2017 Page 3 of 5 reduced impact fees to other not-for-profit organizations. Mr. Weiner explained the operation will be nonprofit in every manner. Mayor Rosenthal noted there will be no scholarships. She expressed concern because the Village's impact fees and building inspection fees are money put out from the Village. John Burke, VP Construction of Senior Housing with Banner Development, noted Banner Development is in a joint venture with FAC Corp which is a division of JUF. As the building grows and matures, the cost of operation will exceed the cost of construction. Mr. Weiner noted much has changed in the senior living environment. This is a significant financial investment. He believes having a for-profit partner allows them to do what they do best. Trustee Seiden noted the joint venture is partly a not-for-profit organization that pays salaries to their employees and pays what they need to pay. Mr. Weiner explained CJE is a not-for-profit organization. This project will hopefully make a profit to support Weinberg and other organizations within the community. Trustee Struthers believes this should be separate from the other Weinberg facilities. Mayor Rosenthal asked about traffic, ingress and egress. The traffic study submitted notes that if the proposed configuration does not work, they would have to revisit it and look into other opportunities. Dan Brinkman, Senior Traffic Engineer with Gewalt Hamilton, stated the traffic report compares the proposed use, reuse of the existing office building and traditional apartments. The trip generations are based on rush hour travel. 240 apartments would generate approximately 50 trips combined in and out during the morning and 60 trips combined in and out in the evening. A traditional apartment building would generate approximately 150 trips in the morning and 146 in the evening. The proposed use would create roughly half of the traffic of a traditional apartment building. Mr. Brinkman noted when they do the analysis, they add all the existing conditions. The analysis assumes residents exiting the property will go to the signalized intersections. Trustee Struthers does not believe there is enough parking for the building. Mr. Brinkman noted the existing spaces are for the existing office building. This is the parking before the building gets built. Andrew Marwick, 442 Kelburn, does not believe the Village should waive impact fees. He also believes it would be appropriate to utilize the higher drainage standards as the only benefit would be a lower cost to the developer. Trustee Struthers inquired whether the developer would consider putting permeable pavers back into the plan. Mr. Mann noted the storm water requirements have been met. They are adding additional pipes in their project to assist the Village. They have met the Lake County requirements. Trustee Struthers asked if the developer could go beyond that. Ms. Zhu noted the detention is impacted more with storm water and flooding rather than volume control. The proposed detention for this site exceeds what is required. The site only has 3.75 acres of impervious area. The existing detention covers more than what is required for the site. Trustee Oppenheim reported the permeable pavers were in a small area. Ms. Zhu noted they were proposing perimeter parking areas on the north, west and south sides. Board of Trustees Meeting September 5, 2017 Page 4 of 5 The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5) NAYS: None (0) REPORT AND RECOMMENDATION OF The Plan Commission held a Workshop Meeting on THE PLAN COMMISSION RE: FINDING August 24, 2017, to consider the request to amend OF SUBSTANTIAL CONFORMANCE the existing PUD to allow additional space for an FOR CHANGES TO A PATIO AND outdoor area. The Plan Commission voted 6-0 in BUILDING ELEVATION CHANGES TO favor of the request. THE RETAIL E BUILDING OUTLOT IN DEERBROOK SHOPPING CENTER Trustee Oppenheim moved to accept the Report and (GATEWAY FAIRVIEW, INC. AND Recommendation of the Plan Commission. Trustee MID -AMERICA ASSET MANAGEMENT Benton seconded the motion. INC. Patricia Mahoney, Vice President of Construction for Mid-America Asset Management, Inc., reported they have one tenant that would like to lease the entire building. City Barbeque would like an outdoor seating area and would also be applying for a liquor license. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) CONSENT AGENDA There were no items on the Consent Agenda. There was no Old Business. There was no New Business. L' CHAIM CENTER OLD BUSINESS NEW BUSINESS DISCUSSION Mayor Rosenthal reported L'Chaim Center in Deerfield Park Plaza had a celebration where they received a Torah. They are very happy to be in Deerfield and love having the cooperation of the Village. Board of Trustees Meeting September 5, 2017 Page 5 of 5 LAKE COUNTY WAY OUT PROGRAM Mayor Rosenthal announced the Deerfield Police Department is now part of the Lake County Way Out Program. The program helps those struggling with drug addiction find treatment. She congratulated the Department for taking on this program. SYMPOSIUM ON FREIGHT RAIL Mr. Street reported there is a symposium on freight rail on October 11 that which will discuss freight rail traffic in surrounding communities. ADJOURNMENT There being no further business or discussion, Trustee Oppenheim moved to adjourn the meeting. Trustee Struthers seconded the motion. The meeting was adjourned at 8:25 p.m. The next regular Board of Trustees meeting will take place on Monday, September 18, 2017, at 7:30 p.m. APPROVED: �- n Mayor ATTEST: Village Clerk