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08-21-2017August 21, 2017 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on August 21, 2017 at 7:30 p.m. The clerk called the roll and announced that the following were: Present: Harriet Rosenthal, Mayor Robert Benton Thomas Jester Mary Oppenheim William Seiden Dan Shapiro Barbara Struthers and that a quorum was present and in attendance. Also present was Assistant Village Manager Andrew Lichterman and Village Attorney Peter Coblentz. PLEDGE OF ALLEGIANCE Dr. Gerald Zachar led those in attendance in reciting the Pledge of Allegiance. PRESENTATION OF THE DONALD E Chief Sliozis presented the annual Donald E. GEHRIG MEMORIAL AWARD FOR Gehrig Memorial Award to Dr. Zachar for his OUTSTANDING SERVICE outstanding work in both the police department and community. Dr. Zachar has received recognition for various Village commissions as well as the School Districts over the past 25 years. Dr. Zachar thanked the Village, Police Department, Chief Sliozis and his family for their support and cooperation. PUBLIC SERVICE ANNOUNCEMENT Trustee Struthers reported August and September are the months when West Nile virus is most common. The recent flooding has made the mosquito situation worse than usual. The Southlake Mosquito Abatement District has seen more mosquito traps test positive for West Nile Virus in every part of the district from Ft. Sheridan to Riverwoods. They are especially concerned about mosquito traps have tested positive for West Nile Virus in consecutive years. Among the most common breeding sites are ornamental fountains and decorative ponds, in which the water moves, but not fast enough to keep the mosquitoes from breeding. Trustee Struthers noted that someone from the mosquito abatement district can come inspect residents' yards and offer suggestions for reducing mosquito breeding areas. She encouraged residents with a pond or fountain to contact the district at 800-942-2555 or go to slmad.org. DEPARTMENTAL OBJECTIVES Chief Sliozis presented highlights from the Police REPORT — POLICE DEPARTMENT Department's 6 -month report. The first six months of the year show most reported crimes are down Board of Trustees Meeting August 21, 2016 Page 2 of 6 from previous years. Index crimes are down by 10 to 49 for reported crimes over the same period last year. The numbers are consistent or lower than the five year average. Chief Sliozis reported the Department received their fourth re -accreditation. The department recently ordered new defibrillators. He noted the Department continues to work to resolve the police dispatch consolidation mandate to keep dispatch services in house. MINUTES OF PREVIOUS MEETING Trustee Oppenheim moved to approve the minutes f from the August 7, 2017, Board of Trustees meeting. Trustee Benton seconded the motion. The motion passed on a voice vote with Trustee Shapiro abstaining. TREASURER'S REPORT Finance Director Eric Burk presented highlights from the June 2017 Treasurer's. Home -Rule sales tax receipts have increased over both last month and the same period last year. The Village collected the first installment of the Lake County property taxes. Building permit revenues have increased over the prior year. The Village collected about $55,000 from the new food and beverage tax. BILLS AND PAYROLL Trustee Struthers moved to approve the Bills and Payroll dated August 21, 2017. Trustee Oppenheim seconded the motion. Trustee Jester inquired about a payment to the Park District for overtime during Family Days, a payment involving a senior housing subsidy program and payment related to umbrellas for a business outreach program. Mr. Lichterman noted that he would get more information to Trustee Jester regarding the items. He reported that the Village has traditionally covered the cost of overtime pay for the Park District during July 4. He noted the senior property tax relief program is managed by Dr. Zachar in Police Social Services. He also reported that the Village has partnered with the DBR Chamber of Commerce on a program to get more people who work in the Village to shop in town. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) PUBLIC COMMENT There were no Public Comments on non -agenda items. There were no Reports. REPORTS CONSENT AGENDA Board of Trustees Meeting August 21, 2016 Page 3 of 6 AUTHORIZATION TO EXECUTE A Authorization to execute a Memorandum of MEMORANDUM OF Understanding with the Regional Transit Authority UNDERSTANDING WITH THE RTA regarding installation and maintenance of RE INSTALLATION AND interagency signage. MAINTENANCE OF INTERAGENCY SIGNAGE Trustee Oppenheim moved to authorize the memorandum. Trustee Shapiro seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) OLD BUSINESS ORDINANCE 0-17-20 AUTHORIZING An Ordinance authorizing lifting the restaurant LIFTING THE RESTAURANT prohibition at Cadwell's Corners Shopping Center PROHIBITION AT CADWELL'S for the portion of the shopping center south of Pet CORNERS SHOPPING CENTER FOR Supply Plus to the end units facing Lake Cook Road THE PORTION OF THE SHOPPING and an Amendment to the sign plan for the pylon CENTER SOUTH OF PET SUPPLY PLUS signs. TO THE END UNITS FACING LAKE COOK ROAD AND AN AMENDMENT Mr. Coblentz noted the proposed Ordinance TO THE SIGN PLAN FOR THE PYLON removes a restriction from the original Cadwell's SIGNS — 2R Corners planned unit development (PUD) that restricted restaurants. It also establishes that restaurants in that portion of the property would be considered as a Special Use. There are requirements for containing and regulating deliveries and trash control. Mr. Lichterman noted the petitioners submitted a letter objecting to certain elements of the Ordinance. Mr. Coblentz noted this is part of the overlay land use plan for this area and is a reasonable regulation considering the removal of the prohibition that has existed for many years. Trustee Jester inquired whether it was the intent of the Plan Commission to require restaurants less than 3,000 square feet to be approved as a Special Use. Trustee Oppenheim stated the Plan Commission's intent was to allow restaurants less than 3,000 square feet to be allowed without a Special Use. Trustee Struthers noted this shopping center backs up to residential, so it is unique. Trustee Oppenheim noted Deerfield Village Centre allows restaurants under 3,000 square feet without a Special Use. Mayor Rosenthal believes the difference is that the residents knew this was a prohibited use. Trustee Oppenheim expressed concern about adding an additional hurdle for this center. She would like them to be able to attract restaurant vendors. Mayor Rosenthal noted all restaurants, until recently, required a Special Use permit and the Village needs to show good faith in protecting the neighborhood. Board of Trustees Meeting August 21, 2016 Page 4 of 6 David Meeks, attorney for the petitioner, raised the issue to seek the opportunity to have a clear discussion so they knew the reason behind the restriction. He wants to be put on an equal footing with other shopping centers in the Village. Mr. Meeks asked for clarification whether Lake Cook Road should be the only delivery entrance and exit for the restaurants. He questioned whether there is a clear consensus from the Board. Mayor Rosenthal reported that when Board accepted Plan Commission's report, the representative from Panera did not have an issue with trucks entering and exiting on Lake Cook Road. The neighbors who attended the Plan Commission meetings were under the impression that the entrance and exit would only be on Lake Cook Road. Residents that attended the Board meetings also had that impression. The Trustees would not want to make it more disruptive because trucks have to exit on Lake Cook Road. Trustee Struthers would not have an issue if they entered and exited on Waukegan. If a problem exists, the petitioners could come back and re -visit the issue. Mr. Meeks noted that if Panera thinks the right in right out would not work for them, they could come back to the Board. Mr. Meeks would like both the owner and tenant to have the responsibility to educate the truck company about the restrictions. The Trustees agree with shared responsibility. Trustee Shapiro moved to adopt the Ordinance with the addition that the tenant and owner would both have responsibility to educate the truck companies about restrictions. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) Trustee Oppenheim does not believe it is necessary to require a Special Use for restaurants less than 3,000 square feet and would like this revisited in eight years. NEW BUSINESS AUTHORIZATION TO AWARD Deputy Director of Public Works and Engineering CONTRACT FOR THE 2017 Bob Phillips reported there are a number of old SIDEWALK IMPROVEMENT PROJECT sidewalks that have settled and could be a trip or slip hazard. The Village has worked on new sidewalk improvements and have fixed 600 sidewalks. 570 sidewalks were selected for the 2017 sidewalk improvement program. The Village received quotes through the street rehabilitation bidding process as well as a separate contractor. The prices received were very good. The Village budgeted $100,000 for this project. Mr. Phillips asked to waive the competitive bidding process and award the contract to Schroeder and Schroeder Inc. in an amount not to exceed $100,000. Trustee Jester moved to waive the competitive bidding process. Trustee Oppenheim seconded the motion. The motion passed by the following vote: Board of Trustees Meeting August 21, 2016 Page 5 of 6 AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) Trustee Jester moved to award the contract for the 2017 sidewalk improvement program to Schroeder and Schroeder Inc. in an amount not to exceed $100,000. Trustee Shapiro seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) AUTHORIZATION TO AWARD Mr. Phillips reported the south end of the CONTRACT TO A -LAMP CONCRETE Brickyards Park parking lot needs to be resurfaced. CONTRACTOR FOR RESURFACING The parking lot is owned by the Park District. A - OF BRICKYARDS PARKING LOT Lamp Concrete Contractors have agreed to extend the prices from the street rehabilitation project. A letter was drafted stating the Park District would reimburse the Village for the work. The scope of the work is concrete repair, grinding, asphalt and resurfacing. Trustee Seiden moved to award the contract for Brickyards Park Parking Lot resurfacing to A - Lamp Concrete Contractors in the amount of $80,000. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) WAUKEGAN ROAD WATER MAIN Mr. Phillips reported that emergency water main REPAIRS UPDATE repairs resulted in overnight road closures last week. They still need to work on the northbound outside lane to connect the existing water main. In addition, there is still some patch work that needs to be completed. Mr. Phillips expects four additional days with lane closures. He noted Deerfield Road is scheduled for bump grinding, striping and touch-up, which will result in up to one week of rolling lane closures. TRUSTEE IN THE TOWN Market on Saturday from 9 a.m. to noon. HATE HAS NO PLACE HERE DISCUSSION Trustee Seiden reported he and Trustee Benton will be available to answer questions at the Farmer's Mayor Rosenthal noted there are "Hate Has No Home Here" signs in front of Village Hall and the Police Department, as well as other government agencies. This is a continuation of the Inclusive Community Pledge. Board of Trustees Meeting August 21, 2016 Page 6 of 6 FINANCE WORKSHOP Mayor Rosenthal attended a finance workshop with Rep. Brad Schneider. Rep. Schneider is concerned about the Federal budget and the priorities of businesses and municipalities. NEXT MEETING Day holiday on Monday. ADJOURNMENT Trustee Shapiro seconded the motion. Mayor Rosenthal reported the next meeting will be held on Tuesday, September 5, due to the Labor There being no further business or discussion, Trustee Benton moved to adjourn the meeting. The meeting was adjourned at 8:40 p.m. APPROVED: Mayor ATTE IST: l Village Clerk