08/21/2017August 21, 2017
The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by
Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on August 21, 2017 at
7:30 p.m. The clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Thomas Jester
Mary Oppenheim
William Seiden
Dan Shapiro
Barbara Struthers
and that a quorum was present and in attendance. Also present was Assistant Village Manager
Andrew Lichterman and Village Attorney Peter Coblentz.
PLEDGE OF ALLEGIANCE Dr. Gerald Zachar led those in attendance in
reciting the Pledge of Allegiance.
PRESENTATION OF THE DONALD E Chief Sliozis presented the annual Donald E.
GEHRIG MEMORIAL AWARD FOR Gehrig Memorial Award to Dr. Zachar for his
OUTSTANDING SERVICE outstanding work in both the police department and
community. Dr. Zachar has received recognition
for various Village commissions as well as the School Districts over the past 25 years.
Dr. Zachar thanked the Village, Police Department, Chief Sliozis and his family for their support
and cooperation.
PUBLIC SERVICE ANNOUNCEMENT Trustee Struthers reported August and September
are the months when West Nile virus is most
common. The recent flooding has made the mosquito situation worse than usual. The Southlake
Mosquito Abatement District has seen more mosquito traps test positive for West Nile Virus in
every part of the district from Ft. Sheridan to Riverwoods. They are especially concerned about
mosquito traps have tested positive for West Nile Virus in consecutive years.
Among the most common breeding sites are ornamental fountains and decorative ponds, in
which the water moves, but not fast enough to keep the mosquitoes from breeding. Trustee
Struthers noted that someone from the mosquito abatement district can come inspect residents'
yards and offer suggestions for reducing mosquito breeding areas. She encouraged residents with
a pond or fountain to contact the district at 800-942-2555 or go to slmad.org.
DEPARTMENTAL OBJECTIVES Chief Sliozis presented highlights from the Police
REPORT — POLICE DEPARTMENT Department's 6 -month report. The first six months
of the year show most reported crimes are down
Board of Trustees Meeting
August 21, 2016
Page 2 of 6
from previous years. Index crimes are down by 10 to 49 for reported crimes over the same
period last year. The numbers are consistent or lower than the five year average.
Chief Sliozis reported the Department received their fourth re -accreditation. The department
recently ordered new defibrillators. He noted the Department continues to work to resolve the
police dispatch consolidation mandate to keep dispatch services in house.
MINUTES OF PREVIOUS MEETING Trustee Oppenheim moved to approve the minutes f
from the August 7, 2017, Board of Trustees meeting.
Trustee Benton seconded the motion. The motion passed on a voice vote with Trustee Shapiro
abstaining.
TREASURER'S REPORT Finance Director Eric Burk presented highlights
from the June 2017 Treasurer's. Home -Rule sales
tax receipts have increased over both last month and the same period last year. The Village
collected the first installment of the Lake County property taxes. Building permit revenues have
increased over the prior year. The Village collected about $55,000 from the new food and
beverage tax.
BILLS AND PAYROLL Trustee Struthers moved to approve the Bills
and Payroll dated August 21, 2017. Trustee
Oppenheim seconded the motion.
Trustee Jester inquired about a payment to the Park District for overtime during Family Days, a
payment involving a senior housing subsidy program and payment related to umbrellas for a
business outreach program. Mr. Lichterman noted that he would get more information to Trustee
Jester regarding the items. He reported that the Village has traditionally covered the cost of
overtime pay for the Park District during July 4. He noted the senior property tax relief program
is managed by Dr. Zachar in Police Social Services. He also reported that the Village has
partnered with the DBR Chamber of Commerce on a program to get more people who work in
the Village to shop in town. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
PUBLIC COMMENT There were no Public Comments on non -agenda
items.
There were no Reports.
REPORTS
CONSENT AGENDA
Board of Trustees Meeting
August 21, 2016
Page 3 of 6
AUTHORIZATION TO EXECUTE A Authorization to execute a Memorandum of
MEMORANDUM OF Understanding with the Regional Transit Authority
UNDERSTANDING WITH THE RTA regarding installation and maintenance of
RE INSTALLATION AND interagency signage.
MAINTENANCE OF INTERAGENCY
SIGNAGE Trustee Oppenheim moved to authorize the
memorandum. Trustee Shapiro seconded the
motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
OLD BUSINESS
ORDINANCE 0-17-20 AUTHORIZING
An Ordinance authorizing lifting the restaurant
LIFTING THE RESTAURANT
prohibition at Cadwell's Corners Shopping Center
PROHIBITION AT CADWELL'S
for the portion of the shopping center south of Pet
CORNERS SHOPPING CENTER FOR
Supply Plus to the end units facing Lake Cook Road
THE PORTION OF THE SHOPPING
and an Amendment to the sign plan for the pylon
CENTER SOUTH OF PET SUPPLY PLUS signs.
TO THE END UNITS FACING LAKE
COOK ROAD AND AN AMENDMENT
Mr. Coblentz noted the proposed Ordinance
TO THE SIGN PLAN FOR THE PYLON
removes a restriction from the original Cadwell's
SIGNS — 2R
Corners planned unit development (PUD) that
restricted restaurants. It also establishes that
restaurants in that portion of the property would be considered as a Special Use. There are
requirements for containing and regulating deliveries and trash control.
Mr. Lichterman noted the petitioners submitted a letter objecting to certain elements of the
Ordinance. Mr. Coblentz noted this is part of the overlay land use plan for this area and is a
reasonable regulation considering the removal of the prohibition that has existed for many years.
Trustee Jester inquired whether it was the intent of the Plan Commission to require restaurants
less than 3,000 square feet to be approved as a Special Use. Trustee Oppenheim stated the Plan
Commission's intent was to allow restaurants less than 3,000 square feet to be allowed without a
Special Use. Trustee Struthers noted this shopping center backs up to residential, so it is unique.
Trustee Oppenheim noted Deerfield Village Centre allows restaurants under 3,000 square feet
without a Special Use. Mayor Rosenthal believes the difference is that the residents knew this
was a prohibited use. Trustee Oppenheim expressed concern about adding an additional hurdle
for this center. She would like them to be able to attract restaurant vendors. Mayor Rosenthal
noted all restaurants, until recently, required a Special Use permit and the Village needs to show
good faith in protecting the neighborhood.
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August 21, 2016
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David Meeks, attorney for the petitioner, raised the issue to seek the opportunity to have a clear
discussion so they knew the reason behind the restriction. He wants to be put on an equal
footing with other shopping centers in the Village.
Mr. Meeks asked for clarification whether Lake Cook Road should be the only delivery entrance
and exit for the restaurants. He questioned whether there is a clear consensus from the Board.
Mayor Rosenthal reported that when Board accepted Plan Commission's report, the
representative from Panera did not have an issue with trucks entering and exiting on Lake Cook
Road. The neighbors who attended the Plan Commission meetings were under the impression
that the entrance and exit would only be on Lake Cook Road. Residents that attended the Board
meetings also had that impression. The Trustees would not want to make it more disruptive
because trucks have to exit on Lake Cook Road. Trustee Struthers would not have an issue if
they entered and exited on Waukegan. If a problem exists, the petitioners could come back and
re -visit the issue. Mr. Meeks noted that if Panera thinks the right in right out would not work for
them, they could come back to the Board.
Mr. Meeks would like both the owner and tenant to have the responsibility to educate the truck
company about the restrictions. The Trustees agree with shared responsibility.
Trustee Shapiro moved to adopt the Ordinance with the addition that the tenant and owner would
both have responsibility to educate the truck companies about restrictions. Trustee Seiden
seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
Trustee Oppenheim does not believe it is necessary to require a Special Use for restaurants less
than 3,000 square feet and would like this revisited in eight years.
NEW BUSINESS
AUTHORIZATION TO AWARD Deputy Director of Public Works and Engineering
CONTRACT FOR THE 2017 Bob Phillips reported there are a number of old
SIDEWALK IMPROVEMENT PROJECT sidewalks that have settled and could be a trip or
slip hazard. The Village has worked on new
sidewalk improvements and have fixed 600 sidewalks. 570 sidewalks were selected for the 2017
sidewalk improvement program. The Village received quotes through the street rehabilitation
bidding process as well as a separate contractor. The prices received were very good. The
Village budgeted $100,000 for this project. Mr. Phillips asked to waive the competitive bidding
process and award the contract to Schroeder and Schroeder Inc. in an amount not to exceed
$100,000.
Trustee Jester moved to waive the competitive bidding process. Trustee Oppenheim seconded
the motion. The motion passed by the following vote:
Board of Trustees Meeting
August 21, 2016
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AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
Trustee Jester moved to award the contract for the 2017 sidewalk improvement program to
Schroeder and Schroeder Inc. in an amount not to exceed $100,000. Trustee Shapiro seconded
the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO AWARD Mr. Phillips reported the south end of the
CONTRACT TO A -LAMP CONCRETE Brickyards Park parking lot needs to be resurfaced.
CONTRACTOR FOR RESURFACING The parking lot is owned by the Park District. A -
OF BRICKYARDS PARKING LOT Lamp Concrete Contractors have agreed to extend
the prices from the street rehabilitation project. A
letter was drafted stating the Park District would reimburse the Village for the work. The scope
of the work is concrete repair, grinding, asphalt and resurfacing.
Trustee Seiden moved to award the contract for Brickyards Park Parking Lot resurfacing to A -
Lamp Concrete Contractors in the amount of $80,000. Trustee Struthers seconded the motion.
The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
WAUKEGAN ROAD WATER MAIN Mr. Phillips reported that emergency water main
REPAIRS UPDATE repairs resulted in overnight road closures last
week. They still need to work on the northbound
outside lane to connect the existing water main. In addition, there is still some patch work that
needs to be completed. Mr. Phillips expects four additional days with lane closures. He noted
Deerfield Road is scheduled for bump grinding, striping and touch-up, which will result in up to
one week of rolling lane closures.
TRUSTEE IN THE TOWN
Market on Saturday from 9 a.m. to noon.
HATE HAS NO PLACE HERE
DISCUSSION
Trustee Seiden reported he and Trustee Benton will
be available to answer questions at the Farmer's
Mayor Rosenthal noted there are "Hate Has No
Home Here" signs in front of Village Hall and the
Police Department, as well as other government agencies. This is a continuation of the Inclusive
Community Pledge.
Board of Trustees Meeting
August 21, 2016
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FINANCE WORKSHOP Mayor Rosenthal attended a finance workshop with
Rep. Brad Schneider. Rep. Schneider is concerned
about the Federal budget and the priorities of businesses and municipalities.
NEXT MEETING
Day holiday on Monday.
ADJOURNMENT
Trustee Shapiro seconded the motion.
Mayor Rosenthal reported the next meeting will be
held on Tuesday, September 5, due to the Labor
There being no further business or discussion,
Trustee Benton moved to adjourn the meeting.
The meeting was adjourned at 8:40 p.m.
APPROVED:
Mayor
ATTE IST:
l
Village Clerk