08/07/2017August 7, 2017
The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by
Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on August 7, 2017 at 7:30
p.m. The clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Thomas Jester
Mary Oppenheim
William Seiden
Barbara Struthers
Absent was: Dan Shapiro
and that a quorum was present and in attendance. Also present was Village Manager Kent Street
and Village Attorney Matthew Rose.
PLEDGE OF ALLEGIANCE Gold Medal Worldwide Youth in Science and
Engineering Jessica Chen led those in attendance in
reciting the Pledge of Allegiance.
Ms. Chen stated the Worldwide Youth in Science and Engineering is an event held at the
University of Illinois. The program is divided into three regional contests. Deerfield High
School students took a series of tests in various subjects and moved on to regionals, although the
full team did not win gold, Ms. Chen did in the finals in Champaign for English. Mayor
Rosenthal presented Ms. Chen with a street sign that will be displayed at the entrances to the
Village.
DEPARTMENTAL OBJECTIVES Public Works and Engineering Director Barbara
REPORT — PUBLIC WORKS AND Little presented highlights from the departmental
ENGINEERING objectives report. Ms. Little reported the
engineering division reviews residential and
commercial plans for grading, drainage and utilities. Director Little reviewed her Department's
report focusing on highlights and year-to-year comparisons. Drainage reviews and complaints
have increased 60 percent and tree removal permits are down by 50 percent from last year. She
highlighted grant funding for infrastructure projects and reported on the status of capital projects.
Mayor Rosenthal asked when the Deerfield Road final grinding would take place. Ms. Little
noted it would be in the coming two to three months. Trustee Struthers inquired about plows
damaging Lake Cook Road and phosphorous in the streams. Trustee Oppenheim inquired about
lead water lines and possible testing. Ms. Little noted that no lead comes from the water coming
into the Village and that the water is treated to prevent lead from leaking into the water. She
noted the service lines are owned by homeowners and suggested they replace lead service lines
and fixtures in the home. Trustee Oppenheim suggested alerting residents who have lead service
lines. Ms. Little noted that they do provide information to residents. Mayor Rosenthal confirmed
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August 7, 2017
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that Public Works is tracking extra spending from the recent flooding events in case it is eligible
for federal reimbursement.
Ms. Little noted the Village has upgraded two salt trucks with computer controls that will make
them more efficient and use fewer chemicals. The Village is subject to the Illinois Department
of Natural Resources regarding water loss. Trustee Jester inquired about commercial meter
replacements. The Village has replaced 30 commercial meters. They have also been proactive in
replacing deteriorating water mains to reduce main breaks and leakage. The sewer division has
been involved with sewer lining, manhole lining and televising. The wastewater division
maintains the Wastewater Reclamation Facility, seven pump stations and two storm water
stations.
The garage division maintains all Village vehicles. All vehicles scheduled to be replaced this
year have been bid and ordered. The department continues to participate in consortiums.
Mayor Rosenthal thanked Ms. Little for the hard work of all of her staff.
VOLUNTEER ENGAGEMENT Mayor Rosenthal reported the Volunteer
COMMISSION APPOINTMENT Engagement Commission recommended the
RECOMMENDATIONS following Commission appointments:
Lorie Berk to the Volunteer Engagement Commission
Jennifer Goldstone to the Plan Commission
Trustee Oppenheim moved to accept the appointments. Trustee Struthers seconded the motion.
The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5)
NAYS: None (0)
MINUTES OF PREVIOUS MEETING Trustee Oppenheim moved to approve the minutes
from the July 17, 2017, Board of Trustees meeting.
Trustee Benton seconded the motion. The motion passed unanimously on a voice vote.
BILLS AND PAYROLL Trustee Seiden moved to approve the Bills
and Payroll dated August 7, 2017. Trustee
Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5)
NAYS: None (0)
PUBLIC COMMENT Andrew Marwick, 442 Kelburn, noted there are
a large number of developers proposing residential
projects in the Village. He indicated that some residents opposed to two multi -family
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August 7, 2017
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developments. Mr. Marwick believes the Village should consider a big -picture approach to these
kinds of proposals.
Mr. Marwick commended the Village on the improvements at Deerbrook Mall, as it will no
longer have an empty look and the Village will receive more sales tax. He believes it is a vast
improvement over the past ten years.
There were no Reports.
REPORTS
CONSENT AGENDA
There were no items on the Consent Agenda.
OLD BUSINESS
ORDINANCE AUTHORIZING LIFTING
THE RESTAURANT PROHIBITION AT
CADWELL'S CORNERS SHOPPING
CENTER FOR THE PORTION OF THE
SHOPPING CENTER SOUTH OF PET
SUPPLY PLUS TO THE END UNITS
FACING LAKE COOK ROAD AND AN
AMENDMENT TO THE SIGN PLAN
FOR THE PYLON SIGNS — 1R
Special Use permit.
An Ordinance authorizing lifting the restaurant
prohibition at Cadwell's Corners Shopping Center
for the portion of the shopping center south of Pet
Supplies Plus to the units facing Lake Cook Road
and an amendment to the sign plan for the pylon
signs. First Reading.
Mayor Rosenthal noted any restaurant would need
to be a Special Use. If a restaurant leaves the
Center, another restaurant would need to apply for a
Mayor Rosenthal would like to keep the right -in, right -out restriction, requiring overnight deliver
trucks to enter and exit from Lake Cook Road only. Trustee Oppenheim does not think the
Trustees agreed that Lake Cook Road was the only way to exit. Trustee Oppenheim would not
have an issue if trucks entered from Lake Cook Road and exited onto Waukegan Road. Trustee
Struthers agreed. Trustee Jester indicated the issue is for deliveries made in the middle of the
night. At 2:00 a.m., there would be no difficulty if a truck turns around in the empty parking lot.
Sean Devine of Newcastle Properties stated that it is easiest if trucks had a straight -in and a
straight-out route. He would prefer the option to come in and out of either direction so there is
no turning or backing up. Trustee Benton would not want any back up alarms during the night.
Trustee Jester noted if a delivery was made in the evening, they would make a U-turn. Mayor
Rosenthal questioned what would happen if a truck came in at 7 p.m. Mr. Devine does not think
deliveries should be restricted as the shopping center would be open and operating. Trustee
Oppenheim noted that other than the separate category of the middle of the night deliveries, all
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August 7, 2017
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deliveries were supposed to occur from 8 a.m. to 5 p.m. Mr. Devine believes the restriction from
8 a.m. to 5 p.m. was only on the north and east. Trustee Oppenheim believes that from the
beginning, the delivery schedule needed to match the delivery schedule of Fresh Thyme except
for front door deliveries. Trustee Struthers expressed concern about the backup alarms. Mr.
Devine confirmed there will be no deliveries along the north and east sides at night.
Attorney David Meeks indicated the best path is one that will create the least disruption and be
as easy as possible for the drivers. He believes it would be best for delivery drivers to have the
option to either enter or exit from Lake Cook or Waukegan Roads. Some trucks may not be able
to turn around in the parking lot without backing up.
Mayor Rosenthal asked about the 30 -minute delivery limit for front door, overnight deliveries.
Mr. Devine stated Panera allocates 45 minutes for delivery. He noted that delivers typically do
not take 45 minutes but he would not want to put a restriction on the time. Mayor Rosenthal
noted front door delivery is only at night and the drivers must turn off their engines. The
Trustees discussed the timing and found a one hour restriction to be reasonable. Trustee Struthers
noted the drivers need to be cognizant they are in a residential area.
Mayor Rosenthal indicated she wants both owners and tenants to be responsible to resident
complaints and concerns. She reminded residents to be sure to inform the Village of problems
they are having so the Village is aware of them.
Marvin Kogan, 135 Doral Court, believes the house nearest to the Waukegan intersection could
be impacted by additional truck noise at night if trucks are entering and exiting from Waukegan
Road. He asked the Trustees to reconsider having Lake Cook Road as the only entry or exit
point.
Mr. Kogan would like four items added to the proposed ordinance. First, he would like it to
expressly prohibit trucks from driving behind the building overnight. Second, he wants owners to
be required to educate employees not to accept deliveries before or after designated hours. Third,
he would like to require that all dumpsters be kept closed. Fourth, he would like to require that
dumpsters not be allowed to overflow. Mr. Kogan indicated he is interested in preventing
problems before they occur.
Mayor Rosenthal indicated this would stand as First Reading of the Ordinance.
ORDINANCE 0-17-19 AUTHORIZING An Ordinance authorizing a Text Amendment to the
TEXT AMENDMENT TO THE ZONING Zoning Ordinance for coming soon window signage
ORDINANCE FOR COMING SOON regulations for future businesses that plan to open
WINDOW SIGN REGULATIONS FOR in the Commercial Districts within the Village.
FUTURE BUSINESSES THAT PLAN TO First Reading.
OPEN IN THE COMMERCIAL
DISTRICTS OF THE VILLAGE Mayor Rosenthal noted the Trustees accepted
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August 7, 2017
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the Report and Recommendation at the last meeting
and the Village Attorney's office prepared an Ordinance allowing incoming businesses to cover
up to 50 percent of their windows with coming soon signs.
Trustee Jester moved to waive the First Reading of the Ordinance. Trustee Oppenheim seconded
the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5)
NAYS: None (0)
Trustee Oppenheim moved to adopt the Ordinance. Trustee Benton seconded the motion. The
motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5)
NAYS: None (0)
Trustee Struthers would prefer to allow the signage to be up for 60 days rather than 90 days.
NEW BUSINESS
AUTHORIZATION TO AMEND AN Deputy Chief Keane reported this agreement is
INTERGOVERNMENTAL AGREEMENT similar to the agreement with District 109.
WITH TOWNSHIP HIGH SCHOOL During the reconfiguration of the parking lot, the
DISTRICT 113 TO REGULATE AND schools decided to make their signage permanent.
ENFORCE PARKING AT DEERFIELD This agreement would allow the department to
HIGH SCHOOL enforce traffic and parking regulations.
Mayor Rosenthal asked what the school is doing about parking following the closure of the
Metra pedestrian crossing near the school. Deputy Chief Keane noted Deerfield High School has
sold all available parking permits and the Police Department is working with school leaders at
the possibility of increasing parking. Mayor Rosenthal noted the principal sent out a letter about
the railroad crossing and noted there would be more of a police presence.
Trustee Oppenheim moved to authorize the amendment. Trustee Jester seconded the motion.
The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO AWARD Computer Systems Coordinator Matthew Weiss
CONTRACT FOR COUNCIL reported the audio and visual equipment in the
CHAMBERS AUDIO -VIDEO UPGRADE Council Chambers was installed in 2006-2007 and
some of the equipment has reached end of life status
from the manufacturer. Some of the equipment is not up to current technological standards. The
department issued an RFP in June. He reported that three bidders attended the pre -bidding
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August 7, 2017
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meeting and the Village received one proposal. The proposal is from the company that currently
maintains the existing system. Staff believes the proposal and price is reasonable for the work.
Mr. Weiss noted the Village budgeted $100,000 for the upgrade.
Trustee Jester asked about the screen in the podium and requested a screen that is visible to the
Trustees. Mr. Weiss noted that screens are not included in the equipment upgrade, but he would
look into new solutions to this issue.
Trustee Struthers moved to award the contract for council chambers AV upgrade to AVI Systems
in an amount not to exceed $96,796 including three years of maintenance. Trustee Oppenheim
seconded the motion. The motion passed by the following vote:
AYES: Benton, Oppenheim, Seiden, Struthers (4)
NAYS: Jester (1)
DISCUSSION
NEW STORE OPENINGS Mayor Rosenthal welcomed the reopening of Jewel.
She noted the store looks very nice inside and out.
She is happy to have the store back. Trustee Benton noted Naf Naf Grill will open tomorrow.
COMMITTEE OF THE WHOLE Mayor Rosenthal noted there was a Committee of
the Whole meeting last week to help the Trustees
set priorities and start the budget process.
POLICE CONGRATULATIONS Mayor Rosenthal congratulated the police
department on their fourth reaccreditation. It is a
lengthy process and there are less than 800 accredited agencies of about 45,000 Municipal
agencies across the Country. The Trustees are very proud of this accomplishment.
ADJOURNMENT There being no further business or discussion,
Trustee Jester moved to adjourn the meeting.
Trustee Seiden seconded the motion. The meeting was adjourned at 8:47 pm.
The next regular Board of Trustees meeting will take place on Monday, August 21, 2017, at 7:30
p.m.
APPROVED:VI 'r
Mayor
ATTEST:
i
Village Cler