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06/19/2017June 19, 2017 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on June 19, 2017 at 7:30 p.m. The clerk called the roll and announced that the following were: Present: Harriet Rosenthal, Mayor Robert Benton Thomas Jester Mary Oppenheim William Seiden Dan Shapiro Barbara Struthers and that a quorum was present and in attendance. Also present was Village Manager Kent Street and Village Attorney Matthew Rose. PLEDGE OF ALLEGIANCE Student Community Service Award recipient, Matthew Miller led those in attendance in reciting the Pledge of Allegiance. STUDENT COMMUNITY SERVICE Gil Antokal from the Community Relations AWARD — MATTHEW MILLER Commission indicated Mr. Miller worked on the Community Relations Commission for the past few years. He has been a valued, voting member of the Commission and has made numerous contributions. Mayor Rosenthal presented Mr. Miller with the Community Relations Commission Student Service Award. Mr. Miller thanked Mr. Street and the Community Relations Commission for welcoming him to the Commission. He thanked the Village for the opportunity for a student to work on a Commission. He gained a much larger understanding of how government works. Mr. Miller started volunteering in Student Council and wanted to look into other opportunities. He led School Chest this year, worked with the West Deerfield Township Food Pantry and several other programs throughout high school. Mr. Miller introduced philanthropy projects for induction into the Spanish Honor Society this year to incorporate more community service into the high school VOLUNTEER ENGAGEMENT Mayor Rosenthal reported the Volunteer COMMISSION APPOINTMENT Engagement Commission recommended the appointment of Andrew Richter to the Cable and Telecommunications Commission. Trustee Shapiro moved to accept the recommendation. Trustee Benton seconded the motion. The motion passed unanimously on a voice vote. MINUTES FROM PREVIOUS MEETING Trustee Oppenheim moved to approve the minutes Board of Trustees Meeting June 19, 2017 Page 2 of 8 from the June 5, 2017, Board of Trustees meeting. Trustee Shapiro seconded the motion. The motion passed unanimously on a voice vote. BILLS AND PAYROLL Trustee Struthers moved to approve the Bills and Payroll dated June 19, 2017. Trustee Jester seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) PEDESTRIAN CROSSING Mr. Street reported the pedestrian crossing near Deerfield High School is closing between Chestnut and Waukegan, near Tony's Subs. This was done by Metra, not the Village. Mr. Street reported he has communicated with some residents who are concerned about their children walking to the high school. He reached out to the school and is trying to set up a meeting. Mr. Street indicated the closing of the crossing presents two challenges. The first is for motorists that park along Chestnut and the second is the students that cross the street. Metra saw this as a unique crossing and felt it was not safe to maintain. Mr. Street noted this decision is within their jurisdiction. Mr. Street noted the Village was going to add cross arms to the location to make it safer, with money from the ICC Rail Crossing Safety Grant. Mayor Rosenthal indicated the Police Department and schools will need to monitor the intersection when school starts in the fall. Mr. Street believes more will need to be done. PUBLIC COMMENT Mr. Antokal reported on the Deerfield High School post prom activities, which are unique to Deerfield. Deerfield High School, the Parent Network and the Deerfield Park District have hosted one of the most successful programs for the past nine years. They created a safe, post -prom environment. There were 436 attendees this year, including 98 percent of prom attendees, as well as some students that did not attend prom. It is unique, because there are three groups of parents that get involved; a setup group, an event group and a clean-up group as well as two supervisors. The event gets great support from community with sponsors and donations. At the event, there were organized games, casino games, ping pong, a caricature artist, palm readers, inflatables, a DJ and dancing. One of the nicest compliments is inquiries from other communities looking for advice. Mayor Rosenthal noted it is a great event. Andrew Marwick, 442 Kelbum, commended the Board, Sustainability Commission, Appearance Review Commission and Plan Commission as well as other volunteers for what they do. Deerfield boards and commissions spend a lot of time reviewing signage and it makes Deerfield a much nicer community. Board of Trustees Meeting June 19, 2017 Page 3 of 8 Mr. Marwick indicated one business in Deerfield is flaunting their signage by parking a truck off Lake Cook Road, making it dangerous to turn right onto Lake Cook Road. He spoke with the corporation that said they could do whatever they want. Mr. Marwick thinks it is time to stop this. Mr. Street explained that the 12' box truck obscures the site line and appears to be an advertisement. They state they do not have other places to park the truck, but this is not a good option either. Mr. Marwick noted the truck has not moved for a couple months. Mayor Rosenthal indicated it is a site -line issue. She suggested approaching them stating this creates a dangerous situation due to sight line issues. The Village will look into the enforcement. REPORTS REPORT AND RECOMMENDATION Assistant Village Manager Andrew Lichterman OF STAFF RE: LINDEN AVENUE explained last year, several residents requested the TRAFFIC Village review the traffic on Linden Avenue. During the observation period, the data collected show traffic volume has decreased and traffic speed is less than what is posted. Staff believes no further action needs to be taken. Staff received a wide range of comments from residents. Mike Razzoog, 1126 Linden Avenue, indicated the traffic has decreased in one direction only. Dan Brinkman from Gewalt Hamilton, stated there was a bigger decrease on the east end than the west end during the 12 hour count. There is a 5 to 10 percent reduction from day-to-day. Linden carries more traffic than Elmwood. Mr. Razzoog does not believe speed is an issue; rather, the amount of traffic and reckless driving. He wants to get the traffic off of Linden and onto roads that were made to handle more traffic. Mr. Razzoog would like to know what recommendations can be done. Mr. Brinkman noted this portion of the road is part of a grid system, and is a desirable route. The traffic volume is not taxing the roadway. Physically, you could add speed bumps, but it would not help the situation. It is a public street. He stated that unwarranted stop signs or speed bumps do not work. Everything else becomes an enforcement issue. The traffic numbers have gone down a little, which means the Village education program has worked. Without a physical change, Mr. Brinkman does not see a solution that would reduce traffic on these roads. Mr. Razzoog commented that although there is not a history of crashes on Linden, he would like to be proactive to help. Mr. Brinkman noted the recommendations would be more of a liability. Mr. Marwick commented that unwarranted stop signs can cause accidents because pedestrians assume the vehicles will stop. Lawrence Crain, 1406 Linden, supports the staff s recommendation. Mayor Rosenthal noted there have been several letters regarding volume or speed. The Village will continue to enforce the speed and will continue to educate people about safe driving. Board of Trustees Meeting June 19, 2017 Page 4 of 8 Trustee Shapiro moved to accept the report and recommendation of staff. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) REPORT AND RECOMMENDATION Mr. Lichterman reported the Trustees directed staff OF STAFF RE: RESIDENTIAL to prepare suggested residential lighting regulations LIGHTING REGULATIONS at the last Board of Trustees meeting. They were specifically looking at mitigating illumination from residential sports courts. Mr. Lichterman looked at regulations from nearby communities and came up with suggested guidelines. Mr. Levy was unable to attend this meeting but provided comments. Trustee Oppenheim noted all existing lighting would be grandfathered unless it is found to be a nuisance. She asked how this would be defined. Mr. Lichterman stated that for non -conforming existing lights, the term used is "public hazard," such as a light obstructing traffic, if a light is changed, property sold, etc. After 90 days, every light would need to be brought into compliance. If a light fixture can be easily re -aimed, it should be completed without delay. Trustee Shapiro noted grandfathering is for 90 days only. Trustee Jester noted the existing condition in question is non -conforming. Jason Robin and Jamie Robin, 1335 Linden Avenue, questioned the definition of a nuisance. They believe Mr. Levy has crossed the line of harassment. He is asking the Robins to fix things on their property. Mr. Robin considered Mr. Levy's behavior as OCD. He stated Mr. Levy has demanded they add trees so they do not have to look at their house and install a new fence. Mr. Robin noted the sport court on his property was installed with a permit. Mr. Levy did not like the poles, so they cut the poles. The Robins indicated that they are willing to work with staff to change their lights if that would help. The Robins have tried to be nice and respectful but do not believe anything will make Mr. Levy happy. Mrs. Robin stated Mr. Levy takes pictures over their fence and upsets their children. Mayor Rosenthal believes everyone needs to be careful about slandering people. She noted the Village wants to do what works best. Mayor Rosenthal would prefer not to have an ordinance, as the Village does not typically receive complaints about lighting. She asked if there is a way for the Robins to move their light so it does not shine into Mr. Levy's property. Code Enforcement Supervisor Clint Case will work with the Robbins to change their lights. He believes an ordinance is a good idea to prevent future problems and would provide a tool for enforcement. Trustee Seiden would like to change the hours listed in the ordinance to end at 10:30 p.m. Mayor Rosenthal would like to stay consistent with the noise ordinance and the park district with 11 p.m. Trustee Shapiro believes 11 p.m. is ok for noise, but would prefer earlier for lighting. Trustee Oppenheim noted an ordiannce is not about one case and is about protecting everyone and establishing something that is fair. She believes the 11 p.m. cut off would be consistent. There should not be a nuisance to begin with. Board of Trustees Meeting June 19, 2017 Page 5 of 8 Trustee Oppenheim moved to accept the report and recommendation of staff and direct staff to prepare the Ordinance. Trustee Jester seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) REPORT AND RECOMMENDATION OF THE PLAN COMMISSION RE: REMOVAL OF THE RESTAURANT PROHIBITION AT CADWELL'S CORNERS SHOPPING CENTER FOR THE PORTION OF THE SHOPPING CENTER SOUTH OF PET SUPPLY PLUS TO THE END UNITS FACING LAKE COOK ROAD AND AN AMENDMENT TO THE SIGN PLAN FOR THE PYLON Mayor Rosenthal indicated the petitioner has requested additional time. SIGNS (TABLED PER PETITIONER) Trustee Oppenheim moved to table discussion until the July 17, 2017, Board of Trustees meeting. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) CONSENT AGENDA There were no items on the Consent Agenda. OLD BUSINESS ORDINANCE 0-17-15 AUTHORIZING An Ordinance authorizing a Special Use for an A SPECIAL USE FOR AN ART VAN Art Van Furniture retail store over 30,000 square FURNITURE RETAIL STORE OVER feet in the former Sports Authority space in the 30,000 SQUARE FEET IN THE FORMER Deerbrook Mall Shopping Center. First Reading. SPORTS AUTHORITY SPACE IN THE DEERBROOK MALL SHOPPING Mayor Rosenthal indicated the petitioner has CENTER (GATEWAY FAIRVIEW, INC. requested a waiver of the rules. The Village has PROPERTY OWNER, MID -AMERICA not received any comments on this use. She noted ASSET MANAGEMENT, INC. the Appearance Review Commission has not PROPERTY MANAGER AND ART VAN approved the elevation plans. Patti Mahoney with FURNITURE — 1 R Mid-America Asset Management, reported they would like to have the store open for the holiday season. She indicated two weeks would make a big difference to them in reaching this goal. Board of Trustees Meeting June 19, 2017 Page 6 of 8 Trustee Benton moved to waive the First Reading of the Ordinance. Trustee Shapiro seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) Trustee Struthers moved for Second Reading and Adoption of the Ordinance, subject to Appearance Review Commission approval of the final elevation plans. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) ORDINANCE 0-17-16 AUTHORIZING An Ordinance authorizing an amendment to the AN AMENDMENT TO THE Deerbrook Shopping Center planned unit DEERBROOK SHOPPING CENTER development to permit renovations to the area PLANNED UNIT DEVELOPMENT TO located between the Hobby Lobby store and the PERMIT RENOVATIONS TO THE AREA former Sports Authority space to allow a new LOCATED BETWEEN THE HOBBY access drive, a Special Use for Stein Mart and LOBBY STORE AND THE FORMER pylon sign renovations and a revised sign criteria SPORTS AUTHORITY SPACE TO for the shopping center. First Reading. ALLOW A NEW RETAIL BUILDING AND A NEW ACCESS DRIVE, A Mayor Rosenthal noted they have requested a SPECIAL USE FOR STEIN MART AND waiver of the rules for the same reasons. PYLON SIGN RENOVATIONS AND REVISED SIGN CRITERIA FOR THE Trustee Oppenheim moved to waive the First SHOPPING CENTER — 1R Reading of the Ordinance. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) Trustee Struthers moved for Second Reading and adoption of the Ordinance, subject to Appearance Review Commission approval of the final elevation plans. Trustee Shapiro seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) NEW BUSINESS REQUEST FOR AUTHORIZATION TO Chief Sliozis indicated the Board approved the Board of Trustees Meeting June 19, 2017 Page 7 of 8 PURCHASE MOBILE DATA purchase of new vehicles in February. As part COMPUTERS of the replacement, the department will also update the in -car mobile data terminals. The department received three quotes for terminals, all were State Government contracts. The computers are budgeted as part of the VERF account. Chief Sliozis noted they are also seeking docking stations and extended warranties through Kay Bear Third Party Solutions, which is a National IPA Procurement Center. Trustee Shapiro moved to authorize the purchase of 15 G -Tech Computers, 15 extended warranties and 14 docking stations at a cost not to exceed $56,424.25. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) REQUEST FOR AUTHORIZATION TO Chief Sliozis noted this is for the installation of the PURCHASE EQUIPMENT FOR POLICE equipment. He recommends using Havey VEHICLES Communications. Trustee Struthers moved to authorize the equipment changeover in an amount not to exceed $42,000. Trustee Oppenheim seconded the motion. The motion passed by the following vote: AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6) NAYS: None (0) DISCUSSION RIBBON CUTTING Mayor Rosenthal attended a ribbon cutting at the Lerner Group Wealth Management office. They have gotten much larger. It was a nice event. NW MUNICIPAL CONFERENCE Mayor Rosenthal attended a new mayor's dinner at the Northwest Municipal Conference. It was very well done. Trustee Seiden noted Mayor Rosenthal will be installed as the new President of the Northwest Municipal Conference on Wednesday. TRUSTEE IN THE TOWN Mayor Rosenthal and Trustee Shapiro participated in Trustee in the Town on Saturday at the Farmers Market. The vendors were terrific. They had the opportunity to see the new mural that will be hung on the AT&T building. Ryan Wilde, the artist and his teacher Mike Moran were there to present it. Board of Trustees Meeting June 19, 2017 Page 8 of 8 ADJOURNMENT There being no further business or discussion, Trustee Oppenheim moved to adjourn the meeting. Trustee Shapiro seconded the motion. The meeting was adjourned at 8:52 pm. The next regular Board of Trustees meeting will take place on Wednesday, July 5, 2017 at 7:30 p.m. APPROVED: Mayor ATTEST: A rz'e�� 1 1:5�' �Itll Village Clerk