06/19/2017June 19, 2017
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on June 19, 2017
at 7:30 p.m. The clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Thomas Jester
Mary Oppenheim
William Seiden
Dan Shapiro
Barbara Struthers
and that a quorum was present and in attendance. Also present was Village Manager Kent Street
and Village Attorney Matthew Rose.
PLEDGE OF ALLEGIANCE Student Community Service Award recipient,
Matthew Miller led those in attendance in reciting
the Pledge of Allegiance.
STUDENT COMMUNITY SERVICE Gil Antokal from the Community Relations
AWARD — MATTHEW MILLER Commission indicated Mr. Miller worked on the
Community Relations Commission for the past few
years. He has been a valued, voting member of the Commission and has made numerous
contributions. Mayor Rosenthal presented Mr. Miller with the Community Relations
Commission Student Service Award. Mr. Miller thanked Mr. Street and the Community
Relations Commission for welcoming him to the Commission. He thanked the Village for the
opportunity for a student to work on a Commission. He gained a much larger understanding of
how government works.
Mr. Miller started volunteering in Student Council and wanted to look into other opportunities.
He led School Chest this year, worked with the West Deerfield Township Food Pantry and
several other programs throughout high school. Mr. Miller introduced philanthropy projects for
induction into the Spanish Honor Society this year to incorporate more community service into
the high school
VOLUNTEER ENGAGEMENT Mayor Rosenthal reported the Volunteer
COMMISSION APPOINTMENT Engagement Commission recommended the
appointment of Andrew Richter to the Cable and
Telecommunications Commission.
Trustee Shapiro moved to accept the recommendation. Trustee Benton seconded the motion.
The motion passed unanimously on a voice vote.
MINUTES FROM PREVIOUS MEETING Trustee Oppenheim moved to approve the minutes
Board of Trustees Meeting
June 19, 2017
Page 2 of 8
from the June 5, 2017, Board of Trustees meeting.
Trustee Shapiro seconded the motion. The motion passed unanimously on a voice vote.
BILLS AND PAYROLL Trustee Struthers moved to approve the Bills and
Payroll dated June 19, 2017. Trustee Jester
seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
PEDESTRIAN CROSSING Mr. Street reported the pedestrian crossing near
Deerfield High School is closing between Chestnut
and Waukegan, near Tony's Subs. This was done by Metra, not the Village. Mr. Street reported
he has communicated with some residents who are concerned about their children walking to the
high school. He reached out to the school and is trying to set up a meeting.
Mr. Street indicated the closing of the crossing presents two challenges. The first is for motorists
that park along Chestnut and the second is the students that cross the street. Metra saw this as a
unique crossing and felt it was not safe to maintain. Mr. Street noted this decision is within their
jurisdiction.
Mr. Street noted the Village was going to add cross arms to the location to make it safer, with
money from the ICC Rail Crossing Safety Grant.
Mayor Rosenthal indicated the Police Department and schools will need to monitor the
intersection when school starts in the fall. Mr. Street believes more will need to be done.
PUBLIC COMMENT Mr. Antokal reported on the Deerfield High School
post prom activities, which are unique to Deerfield.
Deerfield High School, the Parent Network and the Deerfield Park District have hosted one of
the most successful programs for the past nine years. They created a safe, post -prom
environment. There were 436 attendees this year, including 98 percent of prom attendees, as
well as some students that did not attend prom. It is unique, because there are three groups of
parents that get involved; a setup group, an event group and a clean-up group as well as two
supervisors. The event gets great support from community with sponsors and donations. At the
event, there were organized games, casino games, ping pong, a caricature artist, palm readers,
inflatables, a DJ and dancing. One of the nicest compliments is inquiries from other
communities looking for advice. Mayor Rosenthal noted it is a great event.
Andrew Marwick, 442 Kelbum, commended the Board, Sustainability Commission, Appearance
Review Commission and Plan Commission as well as other volunteers for what they do.
Deerfield boards and commissions spend a lot of time reviewing signage and it makes Deerfield
a much nicer community.
Board of Trustees Meeting
June 19, 2017
Page 3 of 8
Mr. Marwick indicated one business in Deerfield is flaunting their signage by parking a truck off
Lake Cook Road, making it dangerous to turn right onto Lake Cook Road. He spoke with the
corporation that said they could do whatever they want. Mr. Marwick thinks it is time to stop
this. Mr. Street explained that the 12' box truck obscures the site line and appears to be an
advertisement. They state they do not have other places to park the truck, but this is not a good
option either. Mr. Marwick noted the truck has not moved for a couple months. Mayor
Rosenthal indicated it is a site -line issue. She suggested approaching them stating this creates a
dangerous situation due to sight line issues. The Village will look into the enforcement.
REPORTS
REPORT AND RECOMMENDATION Assistant Village Manager Andrew Lichterman
OF STAFF RE: LINDEN AVENUE explained last year, several residents requested the
TRAFFIC Village review the traffic on Linden Avenue.
During the observation period, the data collected
show traffic volume has decreased and traffic speed is less than what is posted. Staff believes no
further action needs to be taken. Staff received a wide range of comments from residents.
Mike Razzoog, 1126 Linden Avenue, indicated the traffic has decreased in one direction only.
Dan Brinkman from Gewalt Hamilton, stated there was a bigger decrease on the east end than
the west end during the 12 hour count. There is a 5 to 10 percent reduction from day-to-day.
Linden carries more traffic than Elmwood. Mr. Razzoog does not believe speed is an issue;
rather, the amount of traffic and reckless driving. He wants to get the traffic off of Linden and
onto roads that were made to handle more traffic. Mr. Razzoog would like to know what
recommendations can be done.
Mr. Brinkman noted this portion of the road is part of a grid system, and is a desirable route.
The traffic volume is not taxing the roadway. Physically, you could add speed bumps, but it
would not help the situation. It is a public street. He stated that unwarranted stop signs or speed
bumps do not work. Everything else becomes an enforcement issue. The traffic numbers have
gone down a little, which means the Village education program has worked. Without a physical
change, Mr. Brinkman does not see a solution that would reduce traffic on these roads. Mr.
Razzoog commented that although there is not a history of crashes on Linden, he would like to
be proactive to help. Mr. Brinkman noted the recommendations would be more of a liability.
Mr. Marwick commented that unwarranted stop signs can cause accidents because pedestrians
assume the vehicles will stop.
Lawrence Crain, 1406 Linden, supports the staff s recommendation.
Mayor Rosenthal noted there have been several letters regarding volume or speed. The Village
will continue to enforce the speed and will continue to educate people about safe driving.
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June 19, 2017
Page 4 of 8
Trustee Shapiro moved to accept the report and recommendation of staff. Trustee Oppenheim
seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
REPORT AND RECOMMENDATION Mr. Lichterman reported the Trustees directed staff
OF STAFF RE: RESIDENTIAL to prepare suggested residential lighting regulations
LIGHTING REGULATIONS at the last Board of Trustees meeting. They were
specifically looking at mitigating illumination from
residential sports courts. Mr. Lichterman looked at regulations from nearby communities and
came up with suggested guidelines.
Mr. Levy was unable to attend this meeting but provided comments. Trustee Oppenheim noted
all existing lighting would be grandfathered unless it is found to be a nuisance. She asked how
this would be defined. Mr. Lichterman stated that for non -conforming existing lights, the term
used is "public hazard," such as a light obstructing traffic, if a light is changed, property sold,
etc. After 90 days, every light would need to be brought into compliance. If a light fixture can
be easily re -aimed, it should be completed without delay. Trustee Shapiro noted grandfathering
is for 90 days only. Trustee Jester noted the existing condition in question is non -conforming.
Jason Robin and Jamie Robin, 1335 Linden Avenue, questioned the definition of a nuisance.
They believe Mr. Levy has crossed the line of harassment. He is asking the Robins to fix things
on their property. Mr. Robin considered Mr. Levy's behavior as OCD. He stated Mr. Levy has
demanded they add trees so they do not have to look at their house and install a new fence. Mr.
Robin noted the sport court on his property was installed with a permit. Mr. Levy did not like
the poles, so they cut the poles. The Robins indicated that they are willing to work with staff to
change their lights if that would help. The Robins have tried to be nice and respectful but do not
believe anything will make Mr. Levy happy. Mrs. Robin stated Mr. Levy takes pictures over
their fence and upsets their children.
Mayor Rosenthal believes everyone needs to be careful about slandering people. She noted the
Village wants to do what works best. Mayor Rosenthal would prefer not to have an ordinance,
as the Village does not typically receive complaints about lighting. She asked if there is a way
for the Robins to move their light so it does not shine into Mr. Levy's property. Code
Enforcement Supervisor Clint Case will work with the Robbins to change their lights. He
believes an ordinance is a good idea to prevent future problems and would provide a tool for
enforcement. Trustee Seiden would like to change the hours listed in the ordinance to end at
10:30 p.m. Mayor Rosenthal would like to stay consistent with the noise ordinance and the park
district with 11 p.m. Trustee Shapiro believes 11 p.m. is ok for noise, but would prefer earlier
for lighting. Trustee Oppenheim noted an ordiannce is not about one case and is about
protecting everyone and establishing something that is fair. She believes the 11 p.m. cut off
would be consistent. There should not be a nuisance to begin with.
Board of Trustees Meeting
June 19, 2017
Page 5 of 8
Trustee Oppenheim moved to accept the report and recommendation of staff and direct staff to
prepare the Ordinance. Trustee Jester seconded the motion. The motion passed by the following
vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
REPORT AND RECOMMENDATION
OF THE PLAN COMMISSION RE:
REMOVAL OF THE RESTAURANT
PROHIBITION AT CADWELL'S
CORNERS SHOPPING CENTER FOR
THE PORTION OF THE SHOPPING
CENTER SOUTH OF PET SUPPLY PLUS
TO THE END UNITS FACING LAKE
COOK ROAD AND AN AMENDMENT
TO THE SIGN PLAN FOR THE PYLON
Mayor Rosenthal indicated the petitioner has
requested additional time.
SIGNS (TABLED PER PETITIONER) Trustee Oppenheim moved to table discussion until
the July 17, 2017, Board of Trustees meeting.
Trustee Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
CONSENT AGENDA
There were no items on the Consent Agenda.
OLD BUSINESS
ORDINANCE 0-17-15 AUTHORIZING
An Ordinance authorizing a Special Use for an
A SPECIAL USE FOR AN ART VAN
Art Van Furniture retail store over 30,000 square
FURNITURE RETAIL STORE OVER
feet in the former Sports Authority space in the
30,000 SQUARE FEET IN THE FORMER
Deerbrook Mall Shopping Center. First Reading.
SPORTS AUTHORITY SPACE IN THE
DEERBROOK MALL SHOPPING
Mayor Rosenthal indicated the petitioner has
CENTER (GATEWAY FAIRVIEW, INC.
requested a waiver of the rules. The Village has
PROPERTY OWNER, MID -AMERICA
not received any comments on this use. She noted
ASSET MANAGEMENT, INC.
the Appearance Review Commission has not
PROPERTY MANAGER AND ART VAN
approved the elevation plans. Patti Mahoney with
FURNITURE — 1 R
Mid-America Asset Management, reported they
would like to have the store open for the holiday
season. She indicated two weeks would make a big difference to them in reaching this goal.
Board of Trustees Meeting
June 19, 2017
Page 6 of 8
Trustee Benton moved to waive the First Reading of the Ordinance. Trustee Shapiro seconded
the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
Trustee Struthers moved for Second Reading and Adoption of the Ordinance, subject to
Appearance Review Commission approval of the final elevation plans. Trustee Oppenheim
seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
ORDINANCE 0-17-16 AUTHORIZING An Ordinance authorizing an amendment to the
AN AMENDMENT TO THE Deerbrook Shopping Center planned unit
DEERBROOK SHOPPING CENTER development to permit renovations to the area
PLANNED UNIT DEVELOPMENT TO located between the Hobby Lobby store and the
PERMIT RENOVATIONS TO THE AREA former Sports Authority space to allow a new
LOCATED BETWEEN THE HOBBY access drive, a Special Use for Stein Mart and
LOBBY STORE AND THE FORMER pylon sign renovations and a revised sign criteria
SPORTS AUTHORITY SPACE TO for the shopping center. First Reading.
ALLOW A NEW RETAIL BUILDING
AND A NEW ACCESS DRIVE, A Mayor Rosenthal noted they have requested a
SPECIAL USE FOR STEIN MART AND waiver of the rules for the same reasons.
PYLON SIGN RENOVATIONS AND
REVISED SIGN CRITERIA FOR THE Trustee Oppenheim moved to waive the First
SHOPPING CENTER — 1R Reading of the Ordinance. Trustee Seiden seconded
the motion. The motion passed by the following
vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
Trustee Struthers moved for Second Reading and adoption of the Ordinance, subject to
Appearance Review Commission approval of the final elevation plans. Trustee Shapiro
seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
NEW BUSINESS
REQUEST FOR AUTHORIZATION TO Chief Sliozis indicated the Board approved the
Board of Trustees Meeting
June 19, 2017
Page 7 of 8
PURCHASE MOBILE DATA purchase of new vehicles in February. As part
COMPUTERS of the replacement, the department will also update
the in -car mobile data terminals. The department
received three quotes for terminals, all were State Government contracts. The computers are
budgeted as part of the VERF account. Chief Sliozis noted they are also seeking docking
stations and extended warranties through Kay Bear Third Party Solutions, which is a National
IPA Procurement Center.
Trustee Shapiro moved to authorize the purchase of 15 G -Tech Computers, 15 extended
warranties and 14 docking stations at a cost not to exceed $56,424.25. Trustee Oppenheim
seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
REQUEST FOR AUTHORIZATION TO Chief Sliozis noted this is for the installation of the
PURCHASE EQUIPMENT FOR POLICE equipment. He recommends using Havey
VEHICLES Communications.
Trustee Struthers moved to authorize the equipment changeover in an amount not to exceed
$42,000. Trustee Oppenheim seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
DISCUSSION
RIBBON CUTTING Mayor Rosenthal attended a ribbon cutting at the
Lerner Group Wealth Management office. They
have gotten much larger. It was a nice event.
NW MUNICIPAL CONFERENCE Mayor Rosenthal attended a new mayor's dinner at
the Northwest Municipal Conference. It was very
well done. Trustee Seiden noted Mayor Rosenthal will be installed as the new President of the
Northwest Municipal Conference on Wednesday.
TRUSTEE IN THE TOWN Mayor Rosenthal and Trustee Shapiro participated
in Trustee in the Town on Saturday at the Farmers
Market. The vendors were terrific. They had the opportunity to see the new mural that will be
hung on the AT&T building. Ryan Wilde, the artist and his teacher Mike Moran were there to
present it.
Board of Trustees Meeting
June 19, 2017
Page 8 of 8
ADJOURNMENT There being no further business or discussion,
Trustee Oppenheim moved to adjourn the meeting.
Trustee Shapiro seconded the motion. The meeting was adjourned at 8:52 pm.
The next regular Board of Trustees meeting will take place on Wednesday, July 5, 2017 at 7:30
p.m.
APPROVED:
Mayor
ATTEST:
A
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Village Clerk