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11/21/2016November 21, 2016 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on November 21, 2016, at 7:30 p.m. The clerk called the roll and announced that the following were: Present: Harriet Rosenthal, Mayor Alan Farkas Thomas Jester William Seiden Barbara Struthers Absent: Robert Nadler Dan Shapiro and that a quorum was present and in attendance. Also present were Kent Street, Village Manager, and Village Attorney Peter Coblentz. PLEDGE OF ALLEGIANCE Deerfield Park District Director Rick Julison led those in attendance in reciting the Pledge of Allegiance. PROCLAMATION Mayor Rosenthal read a proclamation honoring the public service of retiring Deerfield Park District Director Rick Julison. To memorialize Mr. Julison's exemplary service to the community, the Deerfield Joint Maintenance Facility at 465 Elm Street will be dedicated in his honor. Trustee Struthers moved to accept the Proclamation. Trustee Farkas seconded the motion. The motion passed unanimously on a voice vote. Mr. Julison started with the Park District 27 years ago. He thanked the Village for all the joint efforts working with the Park District. Trustee Jester acknowledged Mr. Julison's knowledge and experience in working with the Northwest Quadrant task force. PROCLAMATION Mayor Rosenthal presented the GFOA Certificate of Achievement for Excellence in Financial Reporting to Finance Director Eric Burk. The certificate of achievement is the highest honor. DEERFIELD ROAD UPDATE Engineering Technician Tyler Dickenson reported the pavement has been completed from the Highland Park limits to Waukegan Road. The striping will begin tomorrow. Mr. Dickenson noted the roadway will be open to traffic on Thursday but there will be intermittent lane closures over the next two weeks to place sidewalks and driveway aprons. The sidewalk restoration should be completed west of Waukegan Road next week. The traffic signals and overhead protection system will be turned on once the intersection of Deerfield and Waukegan Road is complete. This should be completed during the winter. Board of Trustees Meeting November 21, 2016 Page 2 of 7 MINUTES OF PREVIOUS MEETING Trustee Farkas moved to approve the minutes from the November 7, 2016, Board of Trustees meeting. Trustee Struthers seconded the motion. The motion passed unanimously on a voice vote. FINANCE DEPARTMENT REPORT Mr. Burk presented highlights from the Finance Department's six-month report. The department completed the 2016 financial planning report that was audited and received the GFOA award for financial excellence. The Illinois Department of Insurance police pension report was completed. The department completed the preliminary budget for 2017. An RFP was completed for a municipal advisor. Mr. Burk held a ratings call with Moody's and again received a "Aaa" rating. Mr. Burk stated they assisted Public Works with a new safety manual. They renewed the medical insurance through a health insurance cooperative. Staff attended several training seminars on a variety of topics. BILLS AND PAYROLL Trustee Struthers moved to approve the Bills and Payroll dated November 21, 2016. Trustee Farkas seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Seiden, Struthers (4) NAYS: None (0) PUBLIC COMMENT Julie Waltz and Liz Thorn, 2867 Falling Waters Lane, Lindenhurst, IL, are members of the startup team for GiGi's Playhouse, which has programs for people with Down's Syndrome. They are looking to service families from Gurnee to Wilmette in a new Deerfield location. They are donation sponsored and 90 percent volunteer - run. They will have participation from 30 to more than 200 people on a busy day. They have cooking classes, one-on-one tutoring, job training and other programs available. Mr. Street suggested they reach out to other organizations that work in the community. Ms. Thorn noted they are currently looking for a location in the area and are targeting a fall 2017 opening. RFPORTR REPORT RE: TOBACCO 21 PROPOSAL Lea Bacci of the Lake County Health Department TO RESTRICT SALE AND USE OF presented a slide show to the Trustees regarding TOBACCO BY THOSE UNDER AGE 21 Tobacco 21. The department identified the top top four health issues in Lake County, including hypertension, obesity, behavioral health and diabetes. Although tobacco is not listed as one of the major issues, it is a contributing factor to each. Ms. Bacci reported e -cigarette use is higher than traditional cigarette use by high school students both locally and across the country. By passing a Tobacco 21 law, it would be increasing the gap between kids and people able to purchase cigarettes. Deerfield has a local coalition, Community — the Anti -Drug, that works to reduce the use of drugs and abuse of alcohol, marijuana and other drugs among youth in Board of Trustees Meeting November 21, 2016 Page 3 of 7 Bannockburn, Deerfield, Highland Park, Highwood and Riverwoods. CTAD supports the Tobacco 21 program. Mayor Rosenthal said she is very supportive of the Tobacco 21 program. She would be in favor of passing an ordinance against sale and possibly possession. Ms. Bacci noted that possession has not been included in the Tobacco 21 policies. Trustee Farkas thanked Ms. Bacci for the presentation. He is in favor of enforcement for the ban on the sale of tobacco products but not the possession for those under 21. Barbara de Nekker, Executive Director of Community — the Anti Drug, added that their vision is to create an environment that is safe, healthy and drug-free. Trustee Seiden moved to prepare a Tobacco 21 Ordinance. Trustee Farkas seconded the motion. The motion passed by the following vote: AYES: Farkas, Seiden, Struthers (3) NAYS: Jester (1) CONSENT AGENDA ORDINANCE 0-16-27 AMENDING An Ordinance amending Article 3 (Film ARTICLE 3 (FILM PRODUCTION) OF Production) of Chapter 14 (Licenses) of the CHAPTER 14 (LICENSES) OF THE Municipal Code of the Village of Deerfield. MUNICIPAL CODE OF THE VILLAGE Second Reading. Trustee Struthers questioned OF DEERFIELD — 2R whether the name should be changed to "Photography" instead of "Film." Mr. Coblentz noted Article 3 is titled "Film Production." Mr. Street reported the change is needed to address commercial photography for a catalog that can be just as disruptive to a residential neighborhood as a film shoot. ORDINANCE 0-16-28 AMENDING THE Mr. Street summarized staffs suggestions after LIST OF PERMITTED USES AND considering the proximity of residential areas to SPECIAL USES IN THE C-1 VILLAGE certain commercial districts. The Village CENTER ZONING DISTRICT AND THE recommended businesses with the desire to be open C-3 LIMITED COMMERCIAL OFFICE after 11 p.m. and before 5 a.m. be a Special Use. DISTRICT — 1R RESOLUTION R-16-14 FOR A Resolution for construction on State Highway. CONSTRUCTION ON A STATE HIGHWAY Trustee Struthers moved to accept the Consent Agenda and adoption of the Ordinance and Resolution. Trustee Farkas seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Seiden, Struthers (4) Board of Trustees Meeting November 21, 2016 Page 4 of 7 NAYS: None (0) OLD BUSINESS ORDINANCE 0-16-29 ADOPTING THE An Ordinance adopting the budget of the Village of BUDGET OF THE VILLAGE OF Deerfield for the Fiscal Year beginning January 1, DEERFIELD FOR THE FISCAL YEAR 2017 and ending December 31, 2017. Second BEGINNING JANUARY 1, 2017 AND Reading. ENDING DECEMBER 31, 2017 — 2R Trustee Jester moved to adopt the Ordinance. Trustee Farkas seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Seiden, Struthers (4) NAYS: None (0) ORDINANCE AMENDING Mr. Lichterman reported this is consistent with CHAPTER 9 (FINANCE AND budget preparations. There are approximately 60 TAXATION) OF THE MUNICIPAL prepared foods businesses in the Village. CODE BY ADDING ARTICLE 12 Businesses would need to register by February for a ENTITLED "PREPARED FOOD AND spring implementation. Mr. Lichterman will reach BEVERAGE TAX — 1 R out to businesses before the Second Reading of the Ordinance. Mr. Lichterman noted this is not a tax on groceries, just prepared foods. This will stand as a First Reading of the Ordinance. ORDINANCE 0-16-30 AMENDING THE An Ordinance amending the Village of Deerfield VILLAGE OF DEERFIELD WAGE AND wage and salary plan. Second Reading. SALARY PLAN — 2R Trustee Farkas moved to adopt the Ordinance. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Seiden, Struthers (4) NAYS: None (0) RESOLUTION R-16-15 ADOPTING Mr. Street indicated the water, sewer, refuse and A CONSOLIDATED FEE SCHEDULE parking permit fees are increasing to be more in line FOR FISCAL YEAR 2017 with the actual expenses. Trustee Farkas moved to accept the Resolution. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Seiden, Struthers (4) NAYS: None (0) Board of Trustees Meeting November 21, 2016 Page 5 of 7 NEW BUSINESS PUBLIC HEARING ON PROPOSED 2016 TAX LEVY Trustee Farkas moved to open the Public Hearing. Trustee Struthers seconded the motion. The motion passed unanimously on a voice vote. ORDINANCE LEVYING TAXES FOR Mr. Burk reported the tax levy was developed in CORPORATE PURPOSES FOR THE conjunction with the 2017 budget process and was FISCAL YEAR COMMENCING ON discussed at two Committee of the Whole meetings. JANUARY 1, 2017, AND ENDING ON The total net levy is $11,886,033, including DECEMBER 31, 2017, FOR THE abatements. Mr. Burk stated a $500,000 home VILLAGE OF DEERFIELD — 1R would pay an estimated $895 in property taxes to the Village. ORDINANCE ABATING A PORTION OF THE 2016 TAX LEVY REQUIREMENTS FOR THE SERIES 2010 G.O. BONDS — 1 R ORDINANCE ABATING A PORTION OF THE 2016 TAX LEVY An Ordinance abating a portion of the 2016 tax levy requirements for the Series 2010 G.O. Bonds. First Reading. An Ordinance abating a portion of the 2016 tax levy requirements for the Series 2011B G.O. Bonds. REQUIREMENTS FOR THE SERIES First Reading. 2011B G.O. BONDS — 1R ORDINANCE ABATING A PORTION An Ordinance abating a portion of the 2016 tax levy OF THE 2016 TAX LEVY requirements for the Series 2016 G.O. Bonds. REQUIREMENTS FOR THE SERIES First Reading. 2016 G.O. BONDS — 1R As there was no public comment, Trustee Seiden moved to close the Public Hearing. Trustee Struthers seconded the motion. The motion passed unanimously on a voice vote. ORDINANCE AUTHORIZING THE An Ordinance authorizing the issuance of General ISSUANCE OF GENERAL Obligation Bonds, Series 2016, of the Village of OBLIGATION BONDS, SERIES 2016, Deerfield, Illinois. First Reading. Mr. Burk OF THE VILLAGE OF DEERFIELD, stated the amounts would be determined by ILLINOIS — IR competitive bid on December 5, 2016. RESOLUTION R-16-16 AUTHORIZING Deputy Public Works Director Phillips requested ACCELERATION OF WORK FOR THE approval of a Resolution to accelerate work DEERFIELD ROAD through the Illinois Department of Transportation. RECONSTRUCTION PROJECT The additional costs, which will be covered by Lake County, are approximately $150,000. Board of Trustees Meeting November 21, 2016 Page 6 of 7 IDOT requested the Village execute a Resolution that would approve the cost. The reimbursement will go through the regular reimbursement process from and through Lake County. Trustee Struthers moved to adopt the Resolution. Trustee Farkas seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Seiden, Struthers (4) NAYS: None (0) AUTHORIZATION FOR FINAL PAYMENT FOR THE INSTALLATION OF A RIGHT -IN -RIGHT -OUT (RIRO) Authorization for final payment for the installation of a right -in, right -out access drive for the Lindemann parking lot. ACCESS DRIVE FOR THE LINDEMANN PARKING LOT Trustee Farkas moved to authorize payment as recommended. Trustee Jester seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Seiden, Struthers (4) NAYS: None (0) DISCUSSION DOWNTOWN LIGHTING Mayor Rosenthal invited residents to the downtown lighting that will be held in the Village Center Plaza on Wednesday from 4 p.m. to 5 p.m. She thanked Menchie's, Starbucks, Pet People and the DHS brass band for their participation. VETERAN'S DAY Mayor Rosenthal thanked the American Legion for the lovely Veterans Day service. GIVE WHERE YOU LIVE, DEERFIELD Mayor Rosenthal reported there were about 250 participants. She thanked the Embassy Suites for providing toiletries and the Optimist and Lions Clubs for their financial contributions. Whitehall brought a van full of clothing that went to the Veteran's Closet. VILLAGE ACTIVITIES The Portillo's ribbon cutting was last Tuesday. It was very well received. The Town Meeting was last Wednesday. Saturday, the North Suburban Evangelical Free Church raised enough money to fill 1272 baskets. The Interfaith service was held last night at Holy Cross. The Village Winter Celebration will take place next week. She thanked Upper Crust Bagels for their donation of bagels and cream cheese. Saturday will be the DHS Run for Change. On behalf of the Village Board and staff, Mayor Rosenthal wished everyone a Happy Thanksgiving. Board of Trustees Meeting November 21, 2016 Page 7 of 7 ADJOURNMENT There being no further business or discussion, Trustee Struthers moved to adjourn The meeting. Trustee Jester seconded the motion. The motion passed unanimously. The meeting was adjourned at 8:55 p.m. The next regular Board of Trustees meeting will take place on December 5, 2016, at 7:30 pm. ATTEST: / , LI Village Jerk L- APPROVED: 1 Mayor