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11/07/2016November 7, 2016 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on November 7, 2016, at 7:30 p.m. The clerk called the roll and announced that the following were: Present: Harriet Rosenthal, Mayor Alan Farkas Thomas Jester Robert Nadler William Seiden Dan Shapiro Barbara Struthers and that a quorum was present and in attendance. Also present were Kent Street, Village Manager and Village Attorney Peter Coblentz. PLEDGE OF ALLEGIANCE Members of the Walden Daisy Troup led those in Attendance in reciting the Pledge of Allegiance. The Daisies introduced themselves and stated what they like most about being a Daisy Scout. PROCLAMATION Mayor Rosenthal proclaimed November 7, 2016, as Chicago Cubs day in Deerfield, honoring the 2016 World Champion Chicago Cubs. DEERFIELD ROAD UPDATE Tyler Dickenson reported the excavation will be completed this week. The sanitary lining and filling of the storm sewer has been completed. The contractor is planning to pour concrete from Kenton through Ridge this week. Trustee Struthers requested the plywood planks be maintained. Mr. Dickenson noted access will be difficult as the new sidewalk ramps are poured, but there will be select routes available to pedestrians. He noted the road work in Deerfield will be mostly completed before Thanksgiving while the sidewalk and gaps will be completed before the end of the year, weather permitting. MINUTES OF PREVIOUS MEETING Trustee Shapiro moved to approve the minutes from the October 17, 2016, Board of Trustees meeting. Trustee Struthers seconded the motion. The motion passed unanimously on a voice vote with Trustee Jester and Trustee Farkas abstaining. Trustee Struthers moved to approve the minutes from the October 13, 2016, Committee of the Whole meeting. Trustee Farkas seconded the motion. The motion passed unanimously on a voice vote. TREASURER'S REPORT Finance Director Eric Burk presented highlights from the Treasurer's Report representing 75 percent of the Fiscal Year. The non -Home -Rule sales tax decreased. The water and sewer billing Board of Trustees Meeting November 7, 2016 Page 2 of 6 increased. Hotel tax is ahead of last year. Building permit revenues exceeded projection and prior year to date. September had three payrolls due to the calendar. There are some remaining large expenditures including a transfer to the infrastructure fund, debt services payment and police pension. BILLS AND PAYROLL Trustee Seiden moved to approve the Bills and Payroll dated November 7, 2016. Trustee Shapiro seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers (6) NAYS: None (0) PUBLIC COMMENT Rachel Ambrose, 990 North Avenue, expressed concern about the Amtrack Hiawatha proposal due to safety. It would increase traffic at a gateless crossing and students frequently cross the tracks. She believes the Village needs to be proactive and make the crossing safer. If the proposal becomes a reality, it will be difficult for residents to get to work and school. Ms. Ambrose noted hazardous materials may be transported, and it is close to schools and businesses in the Village. The proposed plan raises many questions and she believes the Village should be proactive. Mr. Street stated Metra is also concerned about the proposal adding six trips per day, with up to 17 trains per day. There is currently not enough information available. The Village is working with both their neighboring communities and the federal government. The proposal would have a side track for Metra. Mr. Street has tried to reach out to those in charge of the proposal, to determine what is proposed in Deerfield. The Village is interested in seeking the Board's support in requesting more time to investigate the proposal. The Village is also trying to make improvements at the crossing. Trustee Shapiro moved to authorize Mayor Rosenthal and Mr. Street to pursue, investigate and file a statement in conjunction with Metra for a more thorough analysis for an Environmental Impact Study. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers (6) NAYS: None (0) Phyllis Adams, showed pictures of the Wilmette Prairie. She asked that the Village consider adding prairie plants to the entrance to Deerfield near the water retention area on Lake Cook Road. Ms. Adams believes there are not enough prairie plants and they are wonderful homes for birds and butterflies. They are self -maintaining, keep mosquitos down and are not terribly expensive. Ms. Adams noted there are some grants available for prairie plants. Mayor Rosenthal noted the Village needs to work with the Army Corps of Engineers as well as within tight regulations, but will explore the possibility. REPORTS Board of Trustees Meeting November 7, 2016 Page 3 of 6 There were no Reports. CONSENT AGENDA ORDINANCE 0-16-25 AUTHORIZING A SPECIAL USE FOR A SELF- IMPROVEMENT FACILITY FOR SHREDD415 AT 636 DEERFIELD ROAD ORDINANCE 0-16-26 AUTHORIZING AN EXCEPTION TO THE APPROVED SIGN CRITERIA FOR THE CHARLES IFERGAN COMMERCIAL PLANNED UNIT DEVELOPMENT TO ALLOW A NEW EAST WALL SIGN FOR AMERICAN MATTRESS AT 360 LAKE COOK ROAD — 2R An Ordinance authorizing a Special Use for a self-improvement facility for Shredd415 to be located at 636 Deerfield Road. Second Reading. An Ordinance authorizing an exception to the approved sign criteria for the Charles Ifergan Commercial Planned Unit Development to allow a new east wall sign for American Mattress located at 360 Lake Cook Road. Second Reading. ORDINANCE AMENDING ARTICLE 3 An Ordinance amending Article 3 (Film (FILM PRODUCTION) OF CHAPTER 14 Production) of Chapter 14 (Licenses) of the (LICENSES) OF THE MUNICIPAL CODE Municipal Code of the Village of Deerfield. OF THE VILLAGE OF DEERFIELD — IR First Reading. This will stand as a First Reading of the Ordinance. Trustee Jester moved to accept the Consent Agenda and adoption of two Ordinances. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers (6) NAYS: None (0) OLD BUSINESS ORDINANCE AMENDING THE LIST Mr. Street summarized staff's suggestions after OF PERMITTED USES AND SPECIAL considering the proximity of residential to certain USES IN THE C-1 VILLAGE CENTER commercial districts. Staff recommended ZONING DISTRICT AND THE C-3 businesses with the desire to be open after 11:00 LIMITED COMMERCIAL OFFICE p.m. be a Special Use. DISTRICT — 1R Trustee Farkas moved to accept the recommendation of staff and direct Mr. Coblentz to prepare an amendment to the Ordinance. Plan Commission Chairman Mary Oppenheimer stated the Plan Commission's intent was to bring Codes more up to date, reflect the market reality and respond to what staff and business Board of Trustees Meeting November 7, 2016 Page 4 of 6 owners have said about the types of businesses that want to locate in Deerfield. Softening the First Floor Retail Ordinance enhances the Village's commitment to being a business friendly Village. She requested this item come back before the Plan Commission in one or two years for review. The motion passed by the following vote AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers (6) NAYS: None (0) NEW BUSINESS PUBLIC HEARING ON THE FISCAL YEAR 2017 ANNUAL BUDGET Trustee Shapiro moved to open the Public Hearing. Trustee Struthers seconded the motion. The motion passed unanimously on a voice vote. A. 2017 BUDGET MESSAGE Mayor Rosenthal stated the passage of the yearly budget is of utmost importance. The Trustees do not take this job lightly. The process starts in July and the Village is planning is done conservatively. The budget has a 3 percent increase in operating costs. The overall budget reflects a 0.81 percent reduction. There is an increase in water and sewer fees which represent the price increase of 5 percent from Highland Park. The budget has a 1 percent prepared food and beverage tax, which is similar to surrounding municipalities, but no increase in the property tax levy. The Village will be refinancing a bond issue. All 2017 capital improvements will be paid for and there is a 2.25 percent wage increase. Mr. Burk stated the Public Hearing was advertised in the Deerfield Review on September 22, 2016, and was available on the website and at Village Hall for review. The Trustees discussed the budget at the October 1, 2016, and October 13, 2016, Committee of the Whole meetings. Mr. Burk reported there will be no increase in the property tax levy. $2.5 million is being used to fund final year of capital improvement project. There is a 3 percent increase in operating expenses over the 2016 budget. There is a 4 percent increase in user rate fee for water and a 2.5 percent increase in sewer user rate to keep pace with increased costs. B. REPORT RE: PREPARED FOOD AND BEVERAGE TAX Mr. Burk reported that a 1 percent prepared Food and Beverage tax is included in this budget. It is expected to generate $500,000 in new revenue that will be placed in the Infrastructure Replacement Fund (IRF) and used to fund capital improvements or to pay debt service on capital proj ects. Board of Trustees Meeting November 7, 2016 Page 5 of 6 Trustee Seiden noted the new food and beverage tax will be allocated to road infrastructure this year. In future years, the Board will be able to decide how to spend the money. ORDINANCE ADOPTING THE An Ordinance adopting the budget of the Village of BUDGET OF THE VILLAGE OF Deerfield for the Fiscal Year beginning January 1, DEERFIELD FOR THE FISCAL YEAR 2017 and ending December 31, 2017. First BEGINNING JANUARY 1, 2017 AND Reading. ENDING DECEMBER 31, 2017 — 1R ORDINANCE AMENDING THE An Ordinance amending the Village of Deerfield VILLAGE OF DEERFIELD WAGE AND wage and salary plan. First Reading. SALARY PLAN — 1R As there was no public comment, Trustee Shapiro moved to close the Public Hearing. Trustee Farkas seconded the motion. The motion passed unanimously on a voice vote. DISCUSSION CUT ABOVE AWARD Mayor Rosenthal congratulated Deerfield Police Officers for receiving the Cut Above Award from Lake Forest Hospital for saving a cardiac arrest patient. GUN VIOLENCE FORUM violence. COMMUNITY. THE ANTI-DRUG GRANT Mayor Rosenthal attended a Gun Violence Forum to discuss what action can be taken to reduce Mayor Rosenthal reported Community. The Anti - Drug was awarded a grant to reduce the use of drugs and alcohol by youth. VETERANS DAY ACTIVITIES Mayor Rosenthal invited all residents to attend the Veterans Day Activities in the Village on Friday, November 11, 2016. The activities include the second annual Give Where You Live - Deerfield from noon to 3 p.m. at Village Hall and an 11 a.m. program by the American Legion at Jewett Park. EXECUTIVE SESSION Mr. Street reported there will be an Executive Session following the Board of Trustees meeting. ADJOURNMENT There being no further business or discussion, Trustee Shapiro moved to adjourn to Executive Session to discuss pending or imminent litigation, personnel, and review of closed session minutes pursuant to Section 2(c)(11), 2(c)(1), and 2(c)(21) of the Open Meetings Act.. Trustee Board of Trustees Meeting November 7, 2016 Page 6 of 6 Struthers seconded the motion. The motion passed unanimously. The meeting was adjourned at 8:40 p.m. The next regular Board of Trustees meeting will take place on November 21, 2016 at 7:30 pm. APPR�L t�7 Mayor ATTEST: 44 Village Jerk