10/17/2016October 17, 2016
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on October 17,
2016, at 7:30 p.m. The clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Nadler
William Seiden
Dan Shapiro
Barbara Struthers
Absent: Alan Farkas
Thomas Jester
and that a quorum was present and in attendance. Also present were Kent Street, Village
Manager and Village Attorney Peter Coblentz.
PLEDGE OF ALLEGIANCE Family Days Co -Chair Barbara Reich led those in
attendance in reciting the Pledge of Allegiance.
DEERFIELD ROAD UPDATE Engineering Technician Tyler Dickenson presented
an update on the Deerfield Road Reconstruction
Project. Deerfield Road traffic has shifted to the newly paved surface. Moving forward, the
contractor is removing the old pavement and installing the sub -base. They are also progressing
with the storm sewer installation. Mr. Dickenson stated they will start on the restoration of the
downtown including new tree grates and trees shortly.
Trustee Struthers requested installation of temporary handicapped -accessible ramp at crosswalks.
MINUTES OF PREVIOUS MEETING Trustee Nadler moved to approve the minutes
from the October 4, 2016, Board of Trustees
meeting. Trustee Struthers seconded the motion. The motion passed unanimously on a voice
vote with Trustee Seiden abstaining.
Trustee Struthers moved to approve the minutes from the October 1, 2016, Committee of the
Whole meeting. Trustee Nadler seconded the motion. The motion passed unanimously on a
voice vote.
BILLS AND PAYROLL Trustee Nadler moved to approve the Bills and
Payroll dated October 17, 2016. Trustee Shapiro
seconded the motion. The motion passed by the following vote:
AYES: Nadler, Seiden, Shapiro, Struthers (4)
NAYS: None (0)
Board of Trustees Meeting
October 17, 2016
Page 2 of 7
PUBLIC COMMENT Barbara Seeger, 382 Kelburn, has been a resident of
Deerfield for more than 30 years. She expressed
concern about the pine tree on the fence between the Village -owned property at 630 Central
Avenue and the cemetery. Ms. Seeger asked if the tree is protected and if Deerfield residents
would be made aware of the future of this tree. Mayor Rosenthal stated the Village wants to
preserve the trees and will ask staff to look into the tree.
REPORTS
REPORT AND RECOMMENDATION Public Works Analyst Justin Keenan reported the
OF THE FAMILY DAYS COMMISSION cost for Family Days 2016 was $60,274 and
RE: 2016 FAMILY DAYS REPORT AND revenues were $54,303 making the net cost $5,971,
2017 FAMILY DAYS BUDGET which is the lowest cost on record.
At the October 5, 2016, Family Days Commission meeting, they voted unanimously on a 2017
budget. The proposed 2017 budget is $54,400.
Trustee Shapiro moved to accept the report and recommendation of the Family Days
Commission. Trustee Nadler seconded the motion. The motion passed by the following vote:
AYES: Nadler, Seiden, Shapiro, Struthers (4)
NAYS: None (0)
REPORT AND RECOMMENDATION
The Plan Commission held workshop meetings on
OF THE PLAN COMMISSION RE:
June 9, 2016, and June 30, 2016, and a Public
REQUEST FOR CHANGES TO THE
Hearing to consider changes to the C-1 Village
PERMITTED USES AND SPECIAL
Center District, which has a first floor retail
USES IN THE C-1 VILLAGE CENTER
ordinance in place, and the C-3 Limited
ZONING DISTRICT AND THE C-3
Commercial Office District to ease some of the
LIMITED COMMERCIAL OFFICE
existing use regulations in these districts. The Plan
DISTRICT
Commission believes these changes are appropriate,
as the retail environment is changing with the
tremendous growth of e-commerce. They believe the proposed changes to allow certain smaller
Special Uses to become Permitted Uses will
have a positive impact on the downtown without
adversely impacting the parking and traffic.
The Plan Commission voted 5-0 in favor of the
changes.
Mayor Rosenthal thanked the Plan Commission members for their hard work. Mayor Rosenthal
noted the first floor retail Ordinance was brought to the Village due to an abundance of martial
arts studios and other non -sales -tax generating uses. Although she understands what has
happened to retail, she expressed concern about having smaller office space. She envisions a
large center being chopped up into several small offices. She is concerned with self-
improvement facilities being taken out of the special use. There are a number of self-
improvement and fitness establishment in the Village. Trustee Struthers concurred with Mayor
Rosenthal's concerns.
Board of Trustees Meeting
October 17, 2016
Page 3 of 7
Trustee Shapiro questioned including outdoor seating as a permitted use. The Village looks at
outdoor seating for safety and alcohol. A special use would give us more control over the
outdoor seating.
Trustee Nadler initially had the same concerns as Mayor Rosenthal, but is generally supportive
with what is presented. He feels they are trying to make it less strenuous for small businesses to
open in Deerfield.
Plan Commission member Al Bromberg stated the Commission does not have specific office
users in mind. Trustee Struthers would rather have more control over what goes into spaces.
Plan Commission member Bob Benton noted that the UPS store in Village Centre would be an
example of an office space user. He believes outdoor seating would attract restaurants and noted
alcohol is carefully monitored throughout the Village.
Mayor Rosenthal thinks the Village may get to a point where there are too many self-
improvement facilities. If it is a permitted use, she asked how the Village would control parking.
The Village has eliminated one step for businesses by no longer requiring review by Village
Center Development Commission. Mayor Rosenthal's preference would be to approve the
report without #2 and #3, smaller office and self-improvement facilities.
Trustee Seiden noted the Village knows there are too many dry cleaners, but has never turned
one down. They always felt the best would survive.
Jonathan Berger, owner of 636 Deerfield Road, believes subdividing his property into smaller
units would be a challenge. Mr. Berger explained the cost and time to go through the Special
Use process is difficult for tenants.
Trustee Shapiro expressed concern about chopping up a building into multiple, smaller units. He
believes appropriate language could be crafted. Trustee Nadler is not concerned about setting a
precedent and believes the Board could revisit if this becomes an issue.
Mayor Rosenthal asked if this has been compared to surrounding communities. Village Planner
Jeff Ryckaert looked at Northbrook and Highland Park. He feels the numbers are reasonable and
not too high. He also received a letter from CRM Properties asking for similar revisions.
Mayor Rosenthal understands why developers would want these revisions. Trustee Nadler does
not believe developers would want their centers to become all service. The Village has a trend of
more food, service, fitness and health. He would like to make it easier to open a small business
in the Village.
Trustee Nadler moved to accept the report and recommendation of the Plan Commission.
Trustee Shapiro seconded the motion. The motion was amended by Trustee Seiden to eliminate
the ability to divide property into 1,500 square foot office space. Trustee Struthers seconded the
Board of Trustees Meeting
October 17, 2016
Page 4 of 7
amended motion. Trustees Nadler and Shapiro accepted the amended motion. The motion did
not pass by the following vote:
AYES: Seiden, Shapiro (2)
NAYS: Nadler, Struthers, Rosenthal (3)
Trustee Nadler moved to amend the report and recommendation of the Plan Commission to
eliminate #2 and #3. Trustee Struthers seconded the motion. The motion passed by the
following vote:
AYES: Nadler, Struthers, Rosenthal (3)
NAYS: Seiden, Shapiro (2)
Trustee Nadler moved to approve the amended motion removing #2 and #3. Trustee Struthers
seconded the motion. The motion passed by the following vote:
AYES: Nadler, Seiden, Struthers (3)
NAYS: Shapiro (1)
REPORT OF STAFF RE: NEW VILLAGE Assistant Village Manager Andrew Lichterman
WEBSITE COMMUNICATION TOOLSpresented highlights from the new Village website
communication tools. He reported there is an
average of 4,000 hits to the website each month.
A sub -committee with representatives from every department met to develop clear goals for the
website including a responsive design that is easy to use, captures the essence and character of
the community and provides enhanced communication tools. He discussed various website
features and noted 55 percent of visitors did not need to leave the home page and their questions
were answered within 1.5 minutes.
Trustee Shapiro moved to accept the report of Staff. Trustee Nadler seconded the motion. The
motion passed by the following vote:
AYES: Nadler, Seiden, Shapiro, Struthers (4)
NAYS: None (0)
REPORT AND RECOMMENDATION OF Mr. Lichterman stated the Village added
STAFF RE: COMMERCIAL FILMING commercial filming regulations in 2013. They want
ORDINANCE to offer some revisions to the original Ordinance to
match its spirit and intent. Staff recommends
adding still photography to the definition section of the Ordinance.
The current Ordinance authorizes the Village Manager to approve filming up to four days. The
new Ordinance would allow the Village Manager to have authority to approve film productions
Board of Trustees Meeting
October 17, 2016
Page 5 of 7
up to seven days. Staff will work with the production companies to mitigate the impact to
residents.
Trustee Nadler moved to accept the report and recommendation of staff. Trustee Seiden
seconded the motion. The motion passed by the following vote:
AYES: Nadler, Seiden, Struthers Rosenthal (4)
NAYS: None (0)
CONSENT AGENDA
ORDINANCE 0-16-21 CHANGING An Ordinance changing the name of the Manpower
THE NAME OF THE MANPOWER Commission to the Volunteer Engagement
COMMISSION TO THE VOLUNTEER Commission. Second Reading.
ENGAGEMENT COMMISSION — 2R
Trustee Nadler moved to adopt the Ordinance.
Trustee Seiden seconded the motion. The motion passed by the following vote:
AYES: Nadler, Rosenthal, Seiden, Struthers (4)
NAYS: None (0)
OLD BUSINESS
ORDINANCE AUTHORIZING A An Ordinance authorizing a Special Use for a
SPECIAL USE FOR A SELF- self-improvement facility for Shredd415 located at
IMPROVEMENT FACILITY FOR 636 Deerfield Road. First Reading.
SHREDD415 AT 636 DEERFIELD
ROAD — 1R Mayor Rosenthal stated the petitioner asked to
waive the First Reading of the Ordinance. Owner
Matthew McKelly stated they asked for a waiver so they could begin construction before the
start of winter. This will stand as a First Reading of the Ordinance.
ORDINANCE AUTHORIZING AN An Ordinance authorizing an exception to the
EXCEPTION TO THE APPROVED SIGN approved sign criteria for the Charles Ifergan
CRITERIA FOR THE CHARLES commercial Planned Unit Development to allow a
IFERGAN COMMERCIAL PLANNED new wall sign for the American Mattress store
UNIT DEVELOPMENT TO ALLOW A located at 360 Lake Cook Road. First Reading.
NEW WALL SIGN FOR AMERICAN
MATTRESS AT 360 LAKE COOK — 1 R Mayor Rosenthal stated they asked to waive the
First Reading of the Ordinance. Paul Kenna with
American Signs stated they asked to waive the First Reading of the Ordinance as the process has
gone on for several months. This will stand as a First Reading of the Ordinance.
Board of Trustees Meeting
October 17, 2016
Page 6 of 7
ORDINANCE 0-16-22 AUTHORIZING
A SPECIAL USE TO CONSTRUCT A
CAFE IN THE EXISTING BUILDING AT
SIX PARKWAY NORTH (FULCRUM
An Ordinance authorizing a Special Use to
construct a cafe in the existing building at Six
Parkway North.
ASSET ADVISORS AND PARKWAY Mayor Rosenthal stated they asked to waive the
NORTH CENTER) First Reading of the Ordinance.
Jeff Schneider explained they are looking to provide food service in the building. They are
currently in default of agreement as they cannot provide food at this time.
Trustee Nadler moved to waive the First Reading of the Ordinance. Trustee Struthers seconded
the motion. The motion passed by the following vote:
AYES: Nadler, Seiden, Shapiro, Struthers (4)
NAYS: None (0)
Trustee Struthers moved to adopt the Ordinance. Trustee Nadler seconded the motion. The
motion passed by the following vote:
AYES: Nadler, Seiden, Shapiro, Struthers (4)
NAYS: None (0)
ORDINANCE 0-16-23 INCREASING Management Analyst David Fitzgerald stated
THE NUMBER OF CLASS C LIQUOR they requested to waive the First Reading of the
LICENSES FOR PORTILLO' S FROM Ordinance as they plan to open in November and
SEVEN TO EIGHT need the Village liquor license in order to apply for
a State license.
Trustee Seiden moved to waive the First Reading of the Ordinance. Trustee Shapiro seconded
the motion. The motion passed by the following vote:
AYES: Nadler, Seiden, Shapiro, Struthers (4)
NAYS: None (0)
Trustee Struthers moved for Second Reading and Adoption of the Ordinance. Trustee Nadler
seconded the motion. The motion passed by the following vote:
AYES: Nadler, Seiden, Shapiro, Struthers (4)
NAYS: None (0)
ORDINANCE 0-16-24 INCLUDING THE An Ordinance including the Northwest Quadrant
NORTHWEST QUADRANT MASTER Master Plan as an Amendment to the
PLAN AS AN AMENDMENT TO Comprehensive Plan of the Village of Deerfield.
THE COMPREHENSIVE PLAN OF THE Second Reading.
Board of Trustees Meeting
October 17, 2016
Page 7 of 7
VILLAGE OF DEERFIELD — 2R
Trustee Seiden moved to adopt the Ordinance.
Trustee Shapiro seconded the motion. The motion passed by the following vote:
AYES: Nadler, Seiden, Shapiro, Struthers (4)
NAYS: None (0)
NEW BUSINESS
There was no New Business.
DISCUSSION
THANK YOU Mayor Rosenthal thanked Analyst Keenan for his
work in getting information to residents regarding
the need for backflow prevention devices.
RIBBON CUTTING Mayor Rosenthal attended a ribbon cutting for DAO
Sushi. The food was very good.
TAKAEDA CARES Mayor Rosenthal reported she attended a charity
event at Takeda Pharmaceuticals, which raised $25,000 for three recipients. One of the
recipients was Center for Enriched Living in Riverwoods.
LEAF PICK-UP Mr. Street reported curbside leaf pick-up begins on
October 24, 2016.
ADJOURNMENT There being no further business or discussion,
Trustee Nadler moved to adjourn to Executive
Session pursuant to 5 ILCS 120/2(c)(1). Trustee Shapiro seconded the motion. The motion
passed unanimously. The meeting was adjourned at 8:51 p.m.
The next regular Board of Trustees meeting will take place on November 7, 2016 at 7:30 pm.
APPROVED:
Mayor
ATTEST:
Village C rk