10/04/2016October 4, 2016
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on October 4,
2016 at 7:30 p.m. The clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Alan Farkas
Thomas Jester
Robert Nadler
Dan Shapiro
Barbara Struthers
Absent: William Seiden
and that a quorum was present and in attendance. Also present were Kent Street, Village
Manager and Village Attorney Peter Coblentz.
PLEDGE OF ALLEGIANCE Andrew Parpala, Clint Smith and Salma Abdul-
Ghani from CVS led those in attendance in reciting
the Pledge of Allegiance. Mayor Rosenthal thanked CVS for their generous donation of
feminine products to help the homeless. Deerfield is the first community to participate with
DoSomething.org in the national campaign, Power to the Period. Mayor Rosenthal thanked
CVS, Trustee Struthers and the many members of the community and businesses that supported
this wonderful cause.
PROCLAMATION Mayor Rosenthal proclaimed the month of October
2016 as Domestic Violence Awareness Month in
the Village of Deerfield. She encouraged residents to raise awareness of the societal problem of
domestic violence.
Trustee Struthers moved to accept the Proclamation. Trustee Farkas seconded the motion. The
motion passed unanimously on a voice vote.
Deborah Zionts from Shalva accepted the Proclamation.
DEERFIELD ROAD UPDATE Engineering Technician Tyler Dickenson reported
the downtown and underpass has been opened. The contractors will be working on installing
ADA compliant ramps within the next few weeks. Once the two southern lanes have been
completed, traffic will be moved to the new lanes. The contractor is working around the clock to
further progress. The right -turn lane on Waukegan to Deerfield will be opened for the weekend.
MINUTES OF PREVIOUS MEETING Trustee Farkas moved to approve the minutes
from the September 19, 2016, Board of Trustees
meeting. Trustee Struthers seconded the motion. The motion passed unanimously on a voice
vote with Trustee Nadler abstaining.
TREASURER'S REPORT Village Treasurer Eric Burk presented highlights
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October 4, 2016
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from the Treasurer's Report representing two-thirds
of the year. Non -home rule sales tax net of rebate increased over last month and the same period
for the past two years. Sales tax decreased from last year but was the same as two years ago.
The second installment of property taxes came in. Water and sewer billing increased. Hotel tax
is consistent. Electric utility tax increased from last month but lags for the year. The state
income tax shows no revenue, as payments were received early. Building permit revenue
exceeds projections as well as the same period last year. Expenditures include the infrastructure
programs and a police vehicle purchase.
BILLS AND PAYROLL Trustee Struthers moved to approve the Bills and
Payroll dated October 4, 2016. Trustee Farkas
seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Shapiro, Struthers (5)
NAYS: None (0)
PUBLIC COMMENT Andrew Marwick, 442 Kelbum, noted that a
the developer of Deerfield Square came in front of
the Plan Commission regarding redeveloping the Biaggi's building. The developer indicated in a
pre -filing conference that he wanted to tear down the building. Mr. Marwick noted that when the
development was initially approved, the developer promised an upscale restaurant. Mr. Marwick
does not believe dividing the Biaggi's space into stores would be good for the Village. Mayor
Rosenthal noted business owners inform the Village about the retail climate. She noted the
owners of Deerfield Square had a 10 -year lease with Biaggi's that could be broken after 5 years.
Biaggi's chose to break their lease. Mayor Rosenthal noted the Village is informed about the
situation.
REPORT AND RECOMMENDATION
OF THE PLAN COMMISSION RE:
REQUEST FOR A SPECIAL USE FOR
A SELF-IMPROVEMENT FACILITY
FOR SHRED415 AT 636 DEERFIELD
ROAD (BENSENVILLE ASSOCIATES
LLC AND SHRED415 DEERFIELD LLC
REPORTS
Mr. Street reported the Plan Commission held a
Public Hearing on September 8, 2016 to consider
a request for a Special Use for a self-improvement
facility to be located at 636 Deerfield Road. He
noted the petitioners indicated their business is
primarily appointment based, but they also accept
walk-in customers. The Plan Commission voted
4-0 in favor of the request.
Mayor Rosenthal indicated she is a little disappointed that the first business going into the new
building is a not a sales -tax -producing business. She hopes the rest of the building will produce
sales tax. Larry Freedman, attorney for the petitioner, stated the northern end of the building is
more for service businesses while the southern end is for sales -tax -producing businesses.
Trustee Struthers reminded the petitioner that the Village has a first floor retail ordinance.
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October 4, 2016
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Trustee Shapiro moved to accept the report and recommendation of the Plan Commission.
Trustee Farkas seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Shapiro, Struthers (5)
NAYS: None (0)
REPORT AND RECOMMENDATION The Plan Commission held a Public Hearing to
OF THE PLAN COMMISSION RE: consider the request for an exception to the
REQUEST FOR AN EXCEPTION TO approved Sign Criteria for the Charles Ifergan
THE APPROVED SIGN CRITERIA FOR Planned Unit Development to allow a new east wall
THE CHARLES IFERGAN sign for American Mattress at 360 Lake Cook Road.
COMMERCIAL PLANNED UNIT The Plan Commission voted 4-0 in favor of the
DEVELOPMENT TO ALLOW A NEW request. Mr. Street indicated the Appearance
EAST WALL SIGN FOR AMERICAN Review Commission also recommended approval of
MATTRESS AT 360 LAKE COOK ROAD the exception during their workshop meeting on
August 23, 2016.
Trustee Nadler moved to accept the report and recommendation of the Plan Commission.
Trustee Farkas seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Shapiro, Struthers (5)
NAYS: None (0)
REPORT AND RECOMMENDATION Mr. Street reported the Plan Commission held a
OF THE PLAN COMMISSION RE: Public Hearing on September 22, 2016, to consider
REQUEST FOR APPROVAL OF A the request for approval of a Special Use to
SPECIAL USE TO CONSTRUCT A construct a cafe in the existing building at 6
CAFE IN THE EXISTING BUILDING Parkway North. The Plan Commission voted 5-0 in
AT SIX PARKWAY NORTH Parkway North.
Trustee Farkas moved to accept the report and recommendation of the Plan Commission.
Trustee Struthers seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Shapiro, Struthers (5)
NAYS: None (0)
REPORT AND RECOMMENDATION OF Jose Vasquez, General Manager of Deerfield
STAFF RE: CREATING A NEW CLASS Portillo's, thanked the Village for all their support.
C LIQUOR LICENSE FOR PORTILLO' S He indicated they hope to open the restaurant on
November 16, 2016. Mr. Vasquez explained would
like the liquor license for beer and wine only.
Trustee Farkas moved to accept the report and recommendation of staff. Trustee Nadler
seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Shapiro, Struthers (5)
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October 4, 2016
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NAYS: None (0)
CONSENT AGENDA
ORDINANCE CHANGING THE NAME An Ordinance authorizing changing the name of the
OF THE MANPOWER COMMISSION Manpower Commission to the Volunteer
TO THE VOLUNTEER ENGAGEMENT Engagement Commission. First Reading.
COMMISSION — 1R
Mayor Rosenthal indicated this would stand as a
First Reading of the Ordinance.
OLD BUSINESS
ORDINANCE INCLUDING THE An Ordinance including the Northwest Quadrant
NORTHWEST QUADRANT MASTER Master Plan as an Amendment to the
PLAN AS AN AMENDMENT TO Comprehensive Plan of the Village of Deerfield.
THE COMPREHENSIVE PLAN OF THE First Reading.
VILLAGE OF DEERFIELD — 1R
Manager Street reported that Trustee Seiden
suggested reinforcing the priority of the Northwest Quadrant stakeholders report. He provided
wording to address the matter that was distributed to the Board. Village Attorney Coblentz will
review the ordinance prior to the second reading. Mayor Rosenthal indicated this would stand as
a First Reading of the Ordinance.
ORDINANCE 0-16-20 ADOPTING THE An Ordinance adopting the 2016 Village of
2016 VILLAGE OF DEERFIELD Deerfield Appearance Code. Second Reading.
APPEARANCE CODE — 2R Mayor Rosenthal indicated they added a table of
contents, as requested by the Trustees.
Trustee Nadler questioned the call for two -foot minimum foot candles in commercial parking
lots. He suggested increasing the minimum to three feet. Village Planner Jean Spagnoli stated
that the two -foot minimum was increased from the illuminating engineer's report, which
suggested a 1.5 -foot candle minimum. Trustee Nadler questioned whether there was any
consideration to have a requirement for LED. Ms. Spagnoli explained the recommendation is to
stay away from mercury and high pressure sodium bulbs. Trustee Nadler questioned including
branding colors in signage. Ms. Spagnoli noted this is part of the existing Zoning Ordinance.
Trustee Struthers noted petitioners can always go through the appeal process.
Trustee Shapiro moved to adopt the Ordinance. Trustee Struthers seconded the motion. The
motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Shapiro, Struthers (5)
NAYS: None (0)
NEW BUSINESS
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October 4, 2016
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AUTHORIZATION TO EXECUTE THE IT Systems Coordinator Matt Weiss reported this
IT CYBER SECURITY GROUP is a no -cost, voluntary membership. The only
MEMBERSHIP AGREEMENT requirement is to execute the membership
agreement.
Trustee Farkas moved to authorize execution of the IT Cyber Security Group membership
agreement. Trustee Nadler seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Shapiro, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO IMPLEMENT Mr. Weiss reported the replacement of the
DESKTOP VIRTUALIZATION PROJECT Village's aged desktop computers for a
virtualization project was budgeted for 2016. Mr.
Weiss believes the virtualization project is a better way to go. This centralizes the computing
power to the data center and converts the endpoints into access terminals. The anticipated result
would be streamlined deployment of endpoints and software and faster repair of desktop -level
issues for users. Mr. Weiss noted this project would extend the life of the existing desktop
hardware to 2018. He indicated the cost for the project, including the multiple components,
would be $64,076.04. The budgeted amount is $80,000.
Trustee Struthers moved to authorize implementation of the desktop virtualization project in an
amount not to exceed $64,076.04. Trustee Jester seconded the motion. The motion passed by
the following vote:
AYES: Farkas, Jester, Nadler, Shapiro, Struthers (5)
NAYS: None (0)
DISCUSSION
NEW WEBSITE Trustee Farkas requested staff prepare a report on
feedback on the new Village website. He suggested
proactively marketing the new website, as well.
PUBLIC ART PROGRAM Mayor Rosenthal thanked the Fine Arts
Commission for their work on the public art
program. She noted there are 16 pieces of art being displayed throughout the Village.
PERSCRIPTION DRUG DROP BOX Mayor Rosenthal and Mr. Street attended a kick-off
for the prescription drug take -back kiosk at the
Walgreens in Waukegan. There are kiosks in the Deerfield, Buffalo Grove and Waukegan
Walgreens locations.
HARVEST FEST Mayor Rosenthal thanked everyone that worked so
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October 4, 2016
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RIBBON CUTTING
p.m.
COMMITTEE OF THE WHOLE
pm to 9:00 pm to review the budget.
hard to make Harvest Fest such a success.
Mayor Rosenthal noted there will be a ribbon
cutting at DAO Sushi on October 6, 2016 at 2:30
Mr. Street reported there will be a Committee of the
Whole meeting on November 13, 2016 from 6:00
EXECUTIVE SESSION Trustee Nadler moved to go into Executive Session
pursuant to Section 2 (c)(1) and 2(c)(2) of the Open
Meetings Act. Trustee Struthers seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Shapiro, Struthers (5)
NAYS: None (0)
ADJOURNMENT There being no further business or discussion,
Trustee Farkas made a motion to adjourn to
Executive Session. Trustee Jester seconded the motion. The motion passed unanimously. The
meeting was adjourned at 8:20 p.m.
The next regular Board of Trustees meeting will take place on October 17, 2016, at 7:30 p.m.
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