09/19/2016September 19, 2016
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on September 19,
2016, at 7:30 p.m. The clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Alan Farkas
Thomas Jester
William Seiden
Dan Shapiro
Barbara Struthers
Absent: Robert Nadler
and that a quorum was present and in attendance. Also present were Kent Street, Village
Manager and Village Attorney Peter Coblentz.
PLEDGE OF ALLEGIANCE Susie Wexler, Chairperson of the Manpower
Commission, led those in attendance in reciting the
Pledge of Allegiance.
DEERFIELD ROAD UPDATE Tyler Dickinson provided an update on Deerfield
Road. He is confident the downtown area of
Deerfield Road will be open for vehicular traffic by the weekend. Mr. Dickinson indicated there
is still a good amount of work to be completed. The focus will be from Waukegan Road, moving
east, to Highland Park. He indicated they will start paving in Highland Park shortly. Mr.
Dickinson indicated they are working at night, to try to trim days off the schedule. The
excavation for the sidewalk on the south has begun and the pavement should start to be poured
next week. Mayor Rosenthal encouraged residents to continue to shop Deerfield businesses
impacted by the construction.
MANPOWER RECOMMENDATIONS Mayor Rosenthal reported the Manpower
Commission made the following recommendations:
Appearance Review Commission — Lisa Dunn as Chairperson
Family Days Commission — Michele Edelmuth
Sustainability Commission — Chenlin Zhao
Manpower Commission - Sam Solovy
Trustee Struthers moved to accept the manpower recommendations. Trustee Farkas seconded
the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
MINUTES OF PREVIOUS MEETING Trustee Farkas moved to approve the minutes
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September 19, 2016
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from the September 6, 2016, Board of Trustees
meeting. Trustee Shapiro seconded the motion. The motion passed unanimously on a voice
vote.
BILLS AND PAYROLL Trustee Struthers moved to approve the Bills and
Payroll dated September 19, 2016. Trustee Farkas
seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
PUBLIC COMMENT There was no Public Comment on non -agenda
items.
REPORTS
REPORT AND RECOMMENDATION Mr. Street reported the Manpower Commission
FROM THE MANPOWER COMMISSION went through a name change and became the
RE: CHANGE OF NAME TO Human Power Commission, but wanted something
VOLUNTEER ENGAGEMENT more accurate. Ms. Wexler stated they wanted
COMMISSION their name to be more proactive and reactive and
felt their name did not describe what they want to
do. They looked into several names and decided on the Volunteer Engagement Commission as it
defines what they are trying to do.
Trustee Shapiro moved to accept the report and recommendation. Trustee Struthers seconded the
motion. The motion passed by the following vote:
AYES: Farkas, Jester, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
REPORT AND RECOMMENDATION Director of Public Works and Engineering Barbara
OF STAFF RE: BACKFLOW Little reported the IEPA and Illinois Plumbing
PREVENTION (RPZ) PROGRAM Code require all homeowners with irrigation
systems to have a reduced pressure zone device that
must be inspected annually. Illinois State law requires the use of RPZ for backflow prevention.
All municipal governments must comply with these laws and require testing each year by a
properly licensed inspector. This prevents possible contamination of the potable water system by
chemicals and organic waste.
Once tested, the certification info must be entered into Village database. In June, the Village did
an assessment and found 700 properties that had an irrigation system, but were not registered in
the annual RPZ testing database. This means that these systems either had an RPZ device and
weren't testing it, or that they did not have one at all, both putting the potable water system at
risk.
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September 19, 2016
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Staff sent letters to all 700 property owners requesting that they get in compliance. To date, all
but 140 are compliant. Staff recommends hand delivering a final -notice letter to those who have
not responded to two letters staff has already sent. Water service would not be completely shut
off, but water pressure would be greatly reduced. Residents with reduced water supply can have
water restored after contacting the Village to discuss a reasonable timrefram to reach
compliance.
Management Analyst Justin Keenan reported the first letter was mailed to residents on July 19,
giving property owners eight weeks to comply. The hand -delivered letters would provide
another two-week period for the property owners to contact the Village, providing a total of ten
weeks to make a good -faith effort to reach compliance.
Trustee Farkas stated that this is a blunt approach and questioned why the 140 residents have not
contacted the Village. He asked if they knew the potential costs and questioned whether the
Village should fine those residents and provide them with a list certified installers and inspectors.
Trustee Seiden was contacted by a resident who had a system installed 25 years ago, possibly
before an RPZ system was required. Mr. Keenan noted that homes built before the requirement
were not tracked. He does not know how many homes fall into that category. They did a survey
and found homes that were not previously tracked, but need to become compliant. The Village is
asking for residents with irrigation systems to be compliant to prevent possible water
contamination. Trustee Seiden believes the Village should determine it is absolutely necessary
and suggested being more lenient on residents' compliance. Trustee Seiden suggested speaking
to the residents when delivering the letters.
Mayor Rosenthal noted the residents will have been notified twice. The Village is trying to
follow the rules from the TEPA by bringing residents into compliance to protect the potable water
system from contamination. If someone has an issue, they can contact the Village to discuss it.
Trustee Seiden would like residents to have additional time before the Village reduces water
pressure. He questioned what other Villages are doing. Mr. Keenan reported the second letter
notified residents that failure to contact the Village could lead to a reduction reduced water
service. He also noted that this time frame was specifically chosen as many residents with an
irrigation system hire someone to come in early fall to winterize the system. RPZ inspections
require the system to be on to be tested, so residents would have to pay extra if they delayed
coming into compliance due to the extra cost of bringing their irrigation systems back on-line.
Trustee Shapiro stated this is a public safety issue. He does not believe safety should be
sacrificed as this is time -sensitive.
Trustee Jester moved to accept the report and recommendation. Trustee Shapiro seconded the
motion. The motion passed by the following vote:
AYES: AYES: Jester, Shapiro, Struthers (3)
NAYS: Farkas, Seiden (2)
CONSENT AGENDA
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There were no items on the Consent Agenda.
OLD BUSINESS
ORDINANCE 0-16-19 INCREASING An Ordinance increasing the number of Class C
THE NUMBER OF CLASS C LIQUOR liquor licenses from six (6) to seven (7) for Roti
LICENSES FROM SIX (6) TO SEVEN (7) Modern Mediterranean. Mayor Rosenthal indicated
FOR ROTI MEDITERRANEAN GRILL they asked for a waiver of the First Reading as they
expect to open soon.
Trustee Farkas moved to waive the First Reading of the Ordinance. Trustee Struthers seconded
the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
Trustee Farkas moved for approval of the Ordinance. Trustee Shapiro seconded the motion. The
motion passed by the following vote:
AYES: Farkas, Jester, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
ORDINANCE ADOPTING THE 2016 An Ordinance adopting the 2016 Village of
VILLAGE OF DEERFIELD Deerfield Appearance Code. First Reading.
APPEARANCE CODE — 1R Mayor Rosenthal commended the Commission
on their hard work and especially liked the graphics.
She would recommend adding a table of contents or tabs to make it even more user friendly.
NEW BUSINESS
AUTHORIZATION TO EXCUTE Ms. Little reported the Richfield Pump Station is
DESIGN ENGINEERING CONTRACT the is the main water supply from Highland Park
FOR RICHFIELD PUMP STATION into Deerfield The station receives water via a
IMPROVEMENTS 24 -inch influent pipe that comes in from the
southwest wall of the pump station. Currently, the
pipe is leaking and causing a damp environment. It is necessary to replace the influent line and
add a dehumidifier. Electrical service provides power to pumps and instrumentation, but the
station is not backed -up by generator. During a power outage, staff is unable to access
instrumentation remotely and it must be manually operated. Staff proposes adding a battery
backup unit to provide better monitoring.
Staff interviewed several engineering firms and selected Clark Dietz Engineers for a proposal.
The Village received a proposal for preparation of engineering documents including design for
replacement, a dehumidifier and battery backup in the amount of $37,865. Construction would
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begin in 2017. There is sufficient funding in 2016 budget to cover engineering expense. Staff is
requesting authorization to execute the contract in an amount not to exceed $37,865.
Trustee Struthers moved to authorize the execution of the design engineering contract for the
Richfield Pump Station improvements in an amount not to exceed $37,865. Trustee Jester
seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
DISCUSSION
TRUSTEE IN THE TOWN Trustee Seiden reported Trustee Shapiro and
Trustee Nadler would be available to answer
questions at the Farmers Market on Saturday from 9 a.m. to noon.
GRANT RECEIVED Mayor Rosenthal reported Community - The Anti -
Drug received a matching grant of $625,000, which
is payable over five years.
PLANE PULL Mayor Rosenthal complimented and congratulated
the Deerfield Police Department for winning their
division in the Special Olympics of Illinois Plane Pull fundraiser.
PUBLIC ART OPEN HOUSE The Fine Arts Commission is hosting a public art
open house on September 20 at the Deerfield Library from 6 p.m. to 8 p.m. There will be 16
pieces of art on display as part of the third year of the Deerfield Public Art Program.
HARVEST FEST This Saturday, September 24, is Deerfield Harvest
There will be special events at the Farmers Market,
including kid's games, face painting, a balloon twister and a touch -a -truck. Starting at 5:30 p.m.,
two bands will be playing and there will be free hot dogs and corn from Fresh Thyme and dessert
and coffee from Nothing Bundt Cakes.
LAKE COUNTY VISITORS BUREAU
Visitors Bureau.
LAKE COUNTY OPIATE INITIATIVE
Library.
ADJOURNMENT
Mayor Rosenthal attended a luncheon at the
Marriott Suites sponsored by the Lake County
Chief Sliozis and Mayor Rosenthal attended the
Lake County Opiate Initiative event at the Deerfield
There being no further business or discussion,
Trustee Farkas made a motion to adjourn the
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September 19, 2016
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meeting. Trustee Shapiro seconded the motion. The motion passed unanimously. The meeting
was adjourned at 8:19 p.m.
The next regular Board of Trustees meeting will take place on Tuesday, October 4, 2016 at 7:30
p.m.
APPROVED:
Mayor
ATTEST:
Village Cl rk