08/15/2016August 15, 2016
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on August 15,
2016 at 7:30 p.m. The clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Alan Farkas
Robert Nadler
William Seiden
Dan Shapiro
Barbara Struthers
Absent: Thomas Jester
and that a quorum was present and in attendance. Also present were Kent Street, Village
Manager and Village Attorney Peter Coblentz.
PLEDGE OF ALLEGIANCE Chief Sliozis led those in attendance in reciting the
Pledge of Allegiance.
DEPARTMENTAL OBJECTIVES - Chief Sliozis presented highlights from the Police
POLICE DEPARTMENT Department six-month objectives report. Calls
for service are up slightly over the same period last
year. The number fluctuates each year. The index crime calls, which are more serious, were
down from the previous year, but the numbers were fairly consistent. The number of burglaries
is consistent with the four year average. Criminal damage is cyclical, but is consistent with the
four-year average. Traffic collisions were slightly higher than the four year average. Lake Cook
Road continues to have the highest number of reported accidents. The number of traffic citations
and cell phone violations were higher than the same period last year. Chief Sliozis reported the
Village is working with the Clerk of the Circuit Court to implement e -tickets, which would
eliminate duplicate work. The department is looking to upgrade their computer aided dispatch
system within the next few months.
The Village appeared in Springfield regarding the consolidated dispatch. He anticipates the
Village will be over 25,000 people, which is the current benchmark for not having to consolidate.
Chief Sliozis believes they will have an answer by the end of September.
Trustee Farkas thanked the Department for their professionalism, especially considering recent
events. Trustee Farkas asked if Chief Sliozis could report back on medical marijuana in
Deerfield. Chief Sliozis stated that they have not received any recent calls. He noted the State
has implemented lesser penalties recently.
MINUTES OF PREVIOUS MEETING Trustee Nadler moved to approve the minutes
from the August 1, 2016, Board of Trustees
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August 15, 2016
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meeting. Trustee Struthers seconded the motion. The motion passed unanimously on a voice
vote.
BILLS AND PAYROLL Trustee Struthers moved to approve the Bills and
Payroll dated August 15, 2016. Trustee Farkas
seconded the motion. The motion passed by the following vote:
AYES: Farkas, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
PUBLIC COMMENT Andrew Marwick, 442 Kelburn, discussed retail
trends and how they will effect Deerfield. There is a
trend in retail centers to move away from traditional retailers and add service and restaurant uses.
Retail is a major source of revenue for a Village like Deerfield, but questioned what will happen
in the long-term.
There were no Reports.
REPORTS
CONSENT AGENDA
There were no items on the Consent Agenda.
OLD BUSINESS
ORDINANCE ANNEXING CERTAIN An Ordinance annexing certain territory excluded
TERRITORY EXCLUED FROM THE from the Village of Riverwoods. First Reading.
VILLAGE OF RIVERWOODS — 1R
ORDINANCE EXCLUDING CERTAIN An Ordinance excluding certain territory commonly
TERRITORY COMMONLY KNOWN AS known as 780 Saunders Road from the Village of
780 SAUNDERS ROAD FROM THE Deerfield. First Reading.
VILLAGE OF DEERFIELD - 1R
ORDINANCE 0-16-16 INCREASING An Ordinance increasing the number of authorized
THE NUMBER OF AUTHORIZED Class E liquor licenses from 13 to 14 for DAO
CLASS E LIQUOR LICENSES FROM 13 Sushi.
TO 14 FOR DAO SUSHI
Mayor Rosenthal indicated the owners of DAO
Sushi requested a waiver of the rules. Trustee Nadler moved to waive the First Reading of the
Ordinance. Trustee Shapiro seconded the motion. The motion passed by the following vote:
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August 15, 2016
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AYES: Farkas, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
Trustee Nadler moved for Second Reading and adoption of the Ordinance. Trustee Struthers
seconded the motion. The motion passed by the following vote:
AYES: Farkas, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
NEW BUSINESS
APPROVAL OF LOCAL AGENCY Director of Public Works and Engineering Barbara
AGREEMENT FOR FEDERAL Little reported that the Village approved a
PARTICIPATION AMENDMENT #1 local agency agreement based on cost
FOR THE DEERFIELD ROAD estimates. The proposed agreement reflects actual
RECONSTRUCTION PROJECT bid prices as well as additional costs for Highland
Park bridges, which do not affect the Village of
Deerfield. The cost to Deerfield is $1.8 million rather than $2.2 million based on the actual bids.
Ms. Little requested authorization to execute amendment No. 1 for the Federal participation.
Trustee Nadler moved to approve amendment No. 1 for the Deerfield Road reconstruction
project. Trustee Struthers seconded the motion. The motion passed by the following vote:
AYES: Farkas, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
Ms. Little presented an update on the Deerfield Road reconstruction project. She noted Deerfield
Road is closed to thru traffic at Wilmot due to the creek bridge closure. She stated the work on
the West Fork Bridge has begun and believes it will be open by Labor Day. Ms. Little noted a
lot of work has been completed near the viaduct. The utility relocation work, which will take
about a week, will begin this week. After the utility reconstruction is complete, the contractor
will need three weeks to complete this portion of the roadway. The contractor is getting ready
for paving east of Waukegan Road.
Ms. Little reported Kipling Road at Deerfield Road has been closed, but will be open by the start
of the school year. She indicated these schedules are weather dependent.
AUTHORIZATION TO AWARD THE Ms. Little reported the Deerfield Road Lift
CONSTRUCTION CONTRACT FOR THE Station is a critical facility that pumps sewage and
2016 UST REPLACEMENT WITH AST discharges excess water flow into the river.
PROJECT DEERFIELD ROAD STATION This construction contract would replace the
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August 15, 2016
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existing underground fuel tank for the generator
with an above ground fuel tank. Three bids were received and publicly opened on July 29, 2016.
The lowest qualified bidder was Accurate Tank Construction in an amount of $ 52,200.
Trustee Nadler moved to award the construction contract for the replacement above ground
storage tank to Accurate Tank Construction in an amount of $52,200. Trustee Farkas seconded
the motion. The motion passed by the following vote:
AYES: Farkas, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO AWARD Assistant Village Manager Andrew Lichterman
CLEANING SERVICES CONTRACT reported the Village issued an RFP for cleaning
services. Nine proposals were received and
publicly opened on August 1, 2016. After performing background checks and checking
references, staff is recommending awarding the cleaning services contract to ABC Commercial,
Inc. from Wheeling in the amount of $31,440 annually. Staff is recommending a one-year
contract with two optional one-year renewals.
Trustee Nadler moved to award a one-year cleaning services contract to ABC Commercial, Inc.
in an amount not to exceed $31,440. Trustee Struthers seconded the motion. The motion passed
by the following vote:
AYES: Farkas, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
RESOLUTION R-16-12 APPROVING AN Mr. Lichterman reported many of the proposed
AMENDMENT TO THE PERSONNEL changes stipulate terms that are consistent with the
POLICIES AND PROCEDURES most recent versions of the Police and Public Works
MANUAL OF THE VILLAGE OF collective bargaining agreements. The major
DEERFIELD revisions include changes to the nepotism policy,
the addition of a health insurance opt -out provision,
a change from a one-year to a two-year vacation buyback program, revisions to timing sick leave
payout at retirement, updates to the harassment policy and simplification of the tuition
reimbursement program.
Trustee Seiden moved to adopt the Resolution. Trustee Farkas seconded the motion. The
motion passed by the following vote:
AYES: Farkas, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
ORDINANCE AMENDING THE WAGE An Ordinance amending the wage and salary plan.
AND SALARY PLAN — 1R First Reading. This will stand as a First Reading of
the Ordinance.
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DISCUSSION
TRUSTEE IN THE TOWN Trustee Seiden reported Trustee Farkas and
Trustee Struthers would be available to answer
questions at the Farmers Market on Saturday from 9 a.m. to noon.
TOP TEN Mayor Rosenthal reported career website
Zippia.com ranked Deerfield as one of the 10 most
successful cities in Illinois.
JOINT CHAMBER OF COMMERCE Mayor Rosenthal and Mr. Street attended a joint
Chamber of Commerce meeting with Northbrook to
hear Congressman Dold speak. She asked him about railroad safety.
NEXT MEETING Mr. Street reported the next regular Board of
Trustees meeting will take place on Tuesday,
September 6, 2016, due to the Labor Day holiday.
ADJOURNMENT There being no further business or discussion,
Trustee Farkas made a motion to adjourn the
meeting. Trustee Shapiro seconded the motion. The motion passed unanimously. The meeting
was adjourned at 8:23 p.m.
APPR7-a D:
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ATTEST -
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Village Jerk