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08/01/2016August 1, 2016 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on August 1, 2016, at 7:30 p.m. The clerk called the roll and announced that the following were: Present: Harriet Rosenthal, Mayor Alan Farkas Thomas Jester Robert Nadler William Seiden Dan Shapiro Barbara Struthers and that a quorum was present and in attendance. Also present were Kent Street, Village Manager and Village Attorney Peter Coblentz. PLEDGE OF ALLEGIANCE Finance Director Eric Burk led those in attendance in reciting the Pledge of Allegiance. PRESENTATION OF GFOA BUDGET Mayor Rosenthal presented the Government AWARD Finance Officers Association Budget Award to Mr. Burk. She thanked Mr. Burk and his staff for the hard work they do every year on the Village budget. MINUTES OF PREVIOUS MEETING Trustee Farkas moved to approve the minutes from the July 18, 2016, Board of Trustees meeting. Trustee Struthers seconded the motion. The motion passed on a voice vote with Trustee Shapiro abstaining. BILLS AND PAYROLL Trustee Nadler moved to approve the Bills and Payroll dated August 1, 2016. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers (6) NAYS: None (0) TREASURER'S REPORT Mr. Burk presented highlights from the Treasurer's Report representing six months of the year. He indicated the non -Home Rule sales tax fell slightly. Mr. Burk noted the building permit revenue increased over last year and last month and continues to exceed the budgeted amount. The large expenditures were engineering and construction costs, but there was nothing unexpected. PUBLIC COMMENT Scott Bentkover, 1503 Woodland Drive, expressed concern about the size of the storm sewer system in his area. He indicated the swales are no longer effective and his property is being flooded. Mr. Board of Trustees Meeting August 1, 2016 Page 2 of 5 Bentkover understands there is a drainage study being performed for the area and inquired when these improvements could be performed. Mayor Rosenthal stated the Trustees will start the budget process soon and will determine the prioritization. She believes the project will become a priority. Andy Winick, 1469 Woodland Drive, noted the Public Works employees frequently clear drains of leaves and debris. Mr. Street noted the Village has corresponded with a group of neighbors and welcomes their participation in the process. Margie Stone, 531 Hermitage, expressed concern about emergency vehicles getting through due to the Deerfield Road construction project. Now that the viaduct is closed, there are even more difficulties for emergency vehicles. She was told A -Lamp would be directing traffic, but has not seen this happening. Ms. Stone noted she has also lost phone service during the reconstruction process and had water quality issues during a water main break. Mayor Rosenthal agreed that the Village needs to communicate better. The Village has spoken to the fire chief who stated they are not having difficulty getting through the construction. Ms. Stone noted that Jewel has cut hours and has bare shelves. She thought the Village gave them concessions to keep the store open. Mayor Rosenthal noted the Osco side of the store would be kept open during the construction, but the grocery section would close while being rebuilt. Andrew Marwick, 442 Kelburn, stated that the potholes on Kates Road north of the bridge should be addressed. He noted that the Deerfield Square developer promised to bring a nice restaurant to town, but is proposing to demolish the Biaggi's building and replace it with a multi - tenant building. Mr. Marwick wants a classy restaurant to stay in the area. Dondee Ganev, 921 Stratford Road, noted that homeless shelters do not receive enough donations of feminine hygiene products. She would like to set up a donation drive in Deerfield. Mayor Rosenthal will see what she can do. Ms. Ganev noted there is a national campaign through the website DoSomething.org to collect feminine care products for the homeless through September 30. REPORTS REPORT AND RECOMMENDATION OF THE PLAN COMMISSION RE: REQUEST FOR RESUBDIVISION OF THE 826, 828, 830, 832, 834, 836, 838, 840, 842 AND 844 CHESTNUT STREET PROPERTIES (FORMERLY 824 AND 836 CHESTNUT STREET) INTO 9 LOTS (JACOBS VENTURE Il LLC) The Plan Commission held a workshop meeting on July 14, 2016, to consider the request for resubdivision of the properties located at 826, 828, 830, 832, 834, 836, 838, 840, 842 and 844 Chestnut Street into nine lots. The Plan Commission voted 6- 0 in favor of the request. Mr. Street indicated this is a simple resubdivision so each homeowner would have their own property. He noted there would be no physical changes made. Board of Trustees Meeting August 1, 2016 Page 3 of 5 Trustee Struthers moved to accept the report and recommendation. Trustee Farkas seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers (6) NAYS: None (0) REPORT AND RECOMEDATION OF Management Analyst David Fitzgerald reported STAFF RE: INCREASING THE NUMBER DAO Sushi would be opening in the former Wild OF AUTHORIZED CLASS E LIQUOR Fish location in Deerfield Square. They are looking LICENSES FRO 13 TO 14 FOR DAO to open within the next few weeks. Mr. Fitzgerald SUSHI stated they have completed all their paperwork and background checks required for a liquor license. Mia Shi from DAO Sushi stated this is a family-owned business. There are three other DAO Sushi locations in Illinois. Trustee Jester moved to accept the report and recommendation. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers (6) NAYS: None (0) REPORT OF STAFF RE: JULY 23 Assistant Village Manager Andrew Lichterman SEVERE THUNDERSTORM RESPONSE reported 14 members of the Public Works AND OPERATION department responded to the rain storm event on July 23, 2016. This was considered a 100 year rain storm. He noted several roads were flooded, trees were toppled and some residents lost electricity. Staff ensured the series of reservoirs worked as expected. The Village's infrastructure was up to capacity. Staff will continue to work with residents and outside engineers. Police dispatch responded to more than 100 calls related to the flooding. 500 residents lost electrical service. ComEd was impacted on the restoration time due to damage to their equipment. He suggested residents keep their contact information up to date with the Village, as the Village does send out emails to keep residents informed. Trustee Struthers believes the Village's work on North Avenue seemed to work, as flooding in that area was not an issue as it had been in the past. Mayor Rosenthal reminded residents to keep the sewer grates clear, because the water gets clogged and causes flooding as well. She also noted the Village cannot open flood gates. Mayor Rosenthal also asked residents to check on elderly neighbors. REPORT OF STAFF RE: ANNEXING Mr. Lichterman reported this would be a boundary CERTAIN TERRITORY EXCLUDED change with the Village of Riverwoods. He noted it FROM THE VILLAGE OF is consistent with the 2013 site plan and brings the RIVERWOODS intersection of Parkway North Blvd and Woodview into the Village of Deerfield. Board of Trustees Meeting August 1, 2016 Page 4of5 Trustee Farkas moved to accept the report. Trustee Shapiro seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers (6) NAYS: None (0) CONSENT AGENDA There were no items on the Consent Agenda. There were no items for Old Business. OLD BUSINESS NEW BUSINESS RESOLUTION APPROVING A Resolution approving an intergovernmental INTERGOVERNMENTAL BOUNDARY boundary change and revenue sharing agreement CHANGE AND REVENUE SHARING between the Village of Deerfield and the Village AGREEMENT BETWEEN THE of Riverwoods. Mr. Lichterman stated the VILLAGE OF DEERFIELD AND THE agreement outlines the terms for the possible VILLAGE OF RIVERWOODS deannexation of the property at 780 Sanders Road to the Village of Riverwoods. Trustee Nadler inquired what would happen if the development did not occur. Mr. Coblentz noted that once the agreement is signed, the Ordinances will be recorded with Lake County. He noted there is a remedy in the agreement. If the property owner fails to provide information or develop the property, the process would reverse. Trustee Farkas moved to adopt the Resolution. Trustee Shapiro seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers (6) NAYS: None (0) RESOLUTION IN SUPPORT OF FRA A Resolution supporting the Federal Railroad CREW SIZE RULE Administration Crew Size Rule. The rule would require a minimum two -person crew for trains operating in the United States. Some municipalities feel it is premature to make the change. Trustee Struthers moved to adopt the Resolution. Trustee Shapiro seconded the motion. The motion passed by the following vote: Board of Trustees Meeting August 1, 2016 Page 5 of 5 AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers (6) NAYS: None (0) DISCUSSION THANK YOU Mr. Street thanked the Public Works department, the Police Department and administrative staff for their assistance with the storm. ADJOURNMENT There being no further business or discussion, Trustee Nadler made a motion to adjourn the meeting. Trustee Farkas seconded the motion. The motion passed unanimously. The meeting was adjourned at 8:29 p.m. The next regular Board of Trustees meeting will take place on August 15, 2016, at 7:30 p.m. J APPRO D: ayor ATTEST Village Clerk