07/18/2016July 18, 2016
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on July 18, 2016,
at 7:30 p.m. The clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Alan Farkas
Thomas Jester
Robert Nadler
William Seiden
Barbara Struthers
Absent: Dan Shapiro
and that a quorum was present and in attendance. Also present were Kent Street, Village
Manager and Village Attorney Peter Coblentz.
PLEDGE OF ALLEGIANCE Principal Planner Jeff Ryckaert led those in
attendance in reciting the Pledge of Allegiance.
REPORT OF DEPARTMENTAL Director of Public Works and Engineering, Barbara
OBJECTIVES — PUBLIC WORKS Little, provided highlights from the six month
AND ENGINEERING departmental objectives report. She indicated staff
is using a collector application on their smartphones
to collect data and track damaged sidewalk locations, hydrant flushing and other information.
The engineering department has removed ash trees affected with Emerald Ash Borer. The
department continues to research grants and has identified a number of grants for various
upcoming projects. Staff completed a field investigation to identify 700 residents with irrigation
systems that are not registered with the Village. Homeowners will be given 30 days to respond
to the Village's request to hire a plumber to inspect the irrigation systems. All construction
projects are underway.
The Street division kept streets free of snow and ice during the beginning of 2016. They worked
580 hours to clear 22 inches of snow and ice. All equipment has been inspected and is ready for
next season. The Village 50/50 tree planting program has nine homeowners that have signed up.
The Village planted 1032 trees to replace ash trees.
The Water division meets or exceeds IEPA standards. The Village has seen two-thirds fewer
water main breaks this year as in prior years. They are involved in investigating and researching
ways to reduce water loss numbers. The Deerfield Road water main replacement program should
have a positive response to reducing water leakage.
The Sewer division is working hard reducing the inflow and infiltration in the sanitary sewers.
They will clean 30,000 feet by end of year and have already cleaned 15,000 feet so far this year.
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July 18, 2016
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Mayor Rosenthal thanked Director Little for the report and expressed appreciation for the efforts
of the Public Works and Engineering personnel.
MINUTES OF PREVIOUS MEETING Trustee Struthers moved to approve the minutes
from the July 5, 2016, Board of Trustees meeting.
Trustee Seiden seconded the motion. The motion passed unanimously on a voice vote.
BILLS AND PAYROLL Trustee Farkas moved to approve the Bills and
Payroll dated July 5, 2016. Trustee Seiden
seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Struthers (5)
NAYS: None (0)
PUBLIC COMMENT There were no public comments on non -agenda
items.
REPORTS
REPORT AND RECOMMENDATION The Plan Commission held a Public Hearing on
OF THE PLAN COMMISSION RE: June 30, 2016, to consider a request for a finding of
REQUEST FOR A FINDING OF substantial conformance for changes to the
SUBSTANTIAL CONFORMANCE FOR previously approved plan for Venue One at 550
CHANGES TO THE PREVIOUSLY Lake Cook Road. The Plan Commission voted
APPROVED PLAN FOR VENUE ONE unanimously in favor of recommending approval to
AT 550 LAKE COOK ROAD eliminate the crosswalk.
Trustee Jester moved to accept the report and recommendation of the Plan Commission. Trustee
Farkas seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Struthers (5)
NAYS: None (0)
REPORT AND REVIEW OF Finance Director Eric Burk introduced Dan Berg
COMPREHENSIVE ANNUAL from Sikich, LLP. Mr. Berg noted the Village's
FINANCIAL REPORT BY SIKICH, LLP financial statements contain an unmodified, clean
opinion.
Mr. Berg thanked Mr. Burk for being very prepared, especially with the new government
standards. He discussed the new pension reporting. Mr. Berg noted the General Fund grew over
the past year, which represents 90% of the operational costs. The Village has nine months of
expenditures available in the General Fund.
Board of Trustees Meeting
July 18, 2016
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CONSENT AGENDA
There were no items on the Consent Agenda.
OLD BUSINESS
ORDINANCE AMENDING CHAPTER Mayor Rosenthal noted there were changes made
3, ALCOHOLIC BEVERAGES, OF THE during the First Reading of the Ordinance. Mr.
MUNICIPAL CODE TO CREATE A Coblentz noted the changes, including limiting
CLASS O LICENSE CLASSIFICATION the location of the alcoholic beverage coolers to the
TO ALLOW BEER AND WINE IN ITS rear half of the building.
ORIGINAL PACKAGE AT
AUTOMOBILE CONVENIENCE FOOD Trustee Seiden moved to adopt the Ordinance.
SHOP AND ISSUANCE OF ONE Trustee Farkas seconded the motion. The motion
CLASS O LICENSE — 2R passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Struthers (5)
NAYS: None (0)
NEW BUSINESS
ORDINANCE 0-16-15 AMENDING An Ordinance amending Chapter 3, Alcoholic
CHAPTER 3, ALCOHOLIC Beverages, of the Municipal Code to reduce the
BEVERAGES OF THE MUNICIPAL number of Class E Liquor Licenses from sixteen
CODE TO REDUCE THE NUMBER OF (16) to thirteen (13).
CLASS E LIQUOR LICENSES FROM
SIXTEEN (16) TO THIRTEEN (13) Mayor Rosenthal indicated this was a housekeeping
issue.
Trustee Struthers moved to waive the First Reading and adopt the Ordinance. Trustee Nadler
seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Struthers (5)
NAYS: None (0)
DISCUSSION
TRUSTEE IN THE TOWN Trustee Seiden reported he and Trustee Jester
would be available to answer questions at the
Farmer's Market on Saturday from 9 a.m. to noon.
MONARCHE PLEDGE Trustee Jester indicated milkweed seeds would
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July 18, 2016
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be given away at the first Farmer's Market in
August.
EXECUTIVE SESSION Mr. Street reported there would be an Executive
Session to discuss Section 2C.1 Personnel.
Trustee Seiden moved to go into Executive Session. Trustee Struthers seconded the motion.
The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Struthers (5)
NAYS: None (0)
ADJOURNMENT There being no further business or discussion,
Trustee Jester made a motion to adjourn the
meeting. Trustee Farkas seconded the motion. The motion passed unanimously. The meeting
was adjourned at 8:21 p.m.
The next regular Board of Trustees meeting will take place on August 1, 2016 at 7:30 pm.
APPROVED:
Mayor
ATTE
Villag6 Clerk