07/05/2016July 5, 2016
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on July 5, 2016,
at 7:30 p.m. The clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Thomas Jester
Robert Nadler
William Seiden
Dan Shapiro
Barbara Struthers
Absent: Alan Farkas
and that a quorum was present and in attendance. Also present were Kent Street, Village
Manager and Village Attorney Peter Coblentz.
PLEDGE OF ALLEGIANCE Mayor Rosenthal lead those in attendance in
reciting the Pledge of Allegiance.
REPORT OF DEPARTMENTAL Assistant Village Manager Andrew Lichterman
OBJECTIVES — ADMNISTRATION presented highlights from the Administration
Department's six-month report. Mr. Lichterman
reported there have been a number of economic development initiatives including the Deerfield
Road reconstruction project. The Village was recently recognized as one of the best suburbs to
raise a family in the Chicago area and one of the cleanest in the nation.
In the first year of the commercial waste franchise, the Village has a commercial recycling rate
of 14 percent and a participation rate of 54 percent, which is up since the last report.
The department is also in charge of the website redevelopment, which will be user friendly and
will have enhanced communication tools. They look forward to launching the new website this
summer. In the last six months, staff has issued 18 e -blasts, 16 press releases and 24 Board
distributions.
The IT Division has processed nearly 1160 work orders, which represents a 45% increase from
the last reporting period. They also completed the Internet redundancy project. Computer
Systems Coordinator Matt Weiss is now an accredited certified information system security
professional.
Mayor Rosenthal noted the Village is still part of the electric aggregation consortium and has
determined ComEd's rate is competitive. She urged residents to read the fine print before
changing electricity providers.
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July 5, 2016
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Mayor Rosenthal indicated she has received a number of comments from residents thanking the
Village for their communication on the Deerfield Road construction.
Mr. Lichterman indicated there are a lot of activities around the Monarch Butterfly Pledge,
including a milkweed seed giveaway and information at the Farmer's Market as well as working
with the schools.
Trustee Shapiro thanked staff for the availability of information at the Farmer's Market over the
weekend.
MINUTES OF PREVIOUS MEETING Trustee Struthers moved to approve the minutes
From the June 20, 2016 Board of Trustees meeting.
Trustee seconded the motion. The motion passed unanimously on a voice vote.
TREASURER'S REPORT Finance Director Eric Burk presented highlights
from the May Treasurer's Report representing of 42
percent the year. The non -Home Rule sales tax decreased over last month due to being a shorter
month. It is up from the same period over the previous two years. Water and sewer billing are
consistent with last year. Hotel taxes remained flat. Building permit revenue did well in May.
The operating expenditures exceeded the operating revenues, primarily due to the annual liability
insurance payment.
BILLS AND PAYROLL Trustee Seiden moved to approve the Bills
and Payroll dated July 5, 2016. Trustee Struthers
seconded the motion. The motion passed by the following vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
DEERFIELD ROAD STATEMENT Mayor Rosenthal reported the Deerfield Road
Reconstruction Project will continue due to the
State legislature passing the Stop Gap budget. She commended the State legislature, especially
State Senator Julie Morrison, who sponsored the budget legislation that restored funding for
State road construction projects including Deerfield Road. Senator Morrison received hundreds
of calls from residents. The additional costs due to the work stoppage will not be the Village's
responsibility.
PUBLIC COMMENT Andrew Marwick noted the Village of Buffalo
Grove will be the new home to a Woodman's
Grocery store. Mr. Marwick is concerned that the Jewel Food Store in Deerbrook will not be a
viable source of revenue to the Village.
Mr. Marwick expressed concern about the viability of Deerbrook, because the Sports Authority
and former Great Indoors locations are vacant. He suggested the Village try to be more
Board of Trustees Meeting
July 5, 2016
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proactive with the development. Mayor Rosenthal stated the Village does not own the property
and cannot dictate terms of lease negotiations between the landlord and tenants.
Anil Abbott, 780 Saunders, asked about the timing of the possible de -annexation. Mr. Coblentz
is working on an agreement with the Village of Riverwoods.
REPORT AND RECOMMENDATION
OF THE PLAN COMMISSION RE:
REQUEST FOR A RESUBDIVISION OF
1144, 1122 AND 1110 OAKLEY
AVENUE PROPERTIES (JAIMIE WEISS
REPORTS
Mr. Street reported the Plan Commission held a
Public Hearing on June 9, 2016, to consider the
request of Jaimie Weiss for final approval of the
properties at 1144, 1122 and 1110 Oakley Avenue
The Plan Commission voted 4-0 in favor of the
Request.
Trustee Nadler moved to accept the Report. Trustee Struthers seconded the motion. The motion
passed by the following vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
CONSENT AGENDA
There were no items on the Consent Agenda.
OLD BUSINESS
ORDINANCE AMENDING CHAPTER
An Ordinance amending Chapter 3, Alcoholic
3, ALCOHOLIC BEVERAGES, OF THE
Beverages, of the Municipal Code to create a Class
MUNICIPAL CODE TO CREATE A
O liquor license classification to allow beer and
CLASS O LIQUOR LICENSE
wine in its original packaging at automobile
CLASSIFICATION TO ALLOW BEER
convenience food stores and the issuance of one
AND WINE IN ITS ORIGINAL
Class O license. First Reading.
PACKAGE AT AUTOMOBILE
CONVENIENCE FOOD STORE AND
Mr. Street noted that the current Municipal Code
ISSUANCE OF ONE CLASS O
limits signage. The Ordinance was also crafted to
LICENSE — 1R
limit the beer and wine sales to the rear half of the
store and in sight of the cashier. Mayor Rosenthal
indicated this would stand as a First Reading.
NEW BUSINESS
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July 5, 2016
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APPROVAL OF Deputy Director of Public Works and Engineering
INTERGOVERNMENT AGREEMENT Bob Phillips reported the Village was approached
(IGA) BETWEEN THE VILLAGE OF by representatives of Metra regarding a grant
DEERFIELD AND METRA: DEERFIELD opportunity for train station improvements. There
TRAIN STATION IMPROVEMENTS would be no monetary cost to the Village; however,
the Village will be responsible for bidding out the
project, awarding the contract and invoicing Metra for the work. The Village received
preliminary proposals for the work and expect the cost to be about $131,000. Trustee Struthers
questioned whether the bids came in higher than expected. Mr. Phillips noted the Village has
received two preliminary proposals but the work will be competitively bid.
Trustee Seiden moved to approve the Intergovernmental Agreement with Metra. Trustee Jester
seconded the motion. The motion passed by the following vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
Mayor Rosenthal reported that at the request of staff, the next two agenda items will be held to
the next Board of Trustees meeting.
AUTHORIZATION TO AWARD
CONTRACT FOR ROOF
ROOF REPLACEMENT AT METRA
TRAIN STATION This item was tabled.
AWARD OF CONTRACT FOR
INTERIOR FLOORING REPLACEMENT
AT METRA TRAIN STATION This item was tabled.
APPROVAL OF In March of 2016, the police department issued a
INTERGOVERNMENTAL AGREEMENT request to the Lake County Department of
(IGA) BETWEEN THE VILLAGE OF Transportation to install fold up stop signs on traffic
DEERFIELD AND LAKE COUNTY: signals owned by Lake County when there is a
FOLDING STOP SIGNS power outage. The police department and/or Public
Works will be required to open and close the stop
signs when there is an event. The County issues an Intergovernmental Agreement and outlines
all the traffic signals from Wilmot Road to the east, until the Deerfield Road construction is
complete.
Trustee Jester moved to approve the Intergovernmental Agreement. Trustee Struthers seconded
the motion. The motion passed by the following vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
Board of Trustees Meeting
July 5, 2016
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AUTHORIZATION TO EXECUTE Mr. Phillips reported that as part of the sidewalk
CONTRACT FOR SIDEWALK program, one step is to replace sections of the
REPLACEMENT sidewalk that cannot be ground down. The plan is
to repair and replace the sidewalk in about 64
locations in the southwest quadrant. The Village received proposals from two contractors. The
Village budgeted $40,000 and requested that money be utilized to replace the sidewalks.
Trustee Struthers moved to authorize the contract for sidewalk replacement to Schroeder and
Schroeder, Inc., in an amount not to exceed $40,000. Trustee Nadler seconded the motion. The
motion passed by the following vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO EXTEND Management Analyst Justin Keenan stated the
CRACK SEALING CONTRACT crack sealing contract was implemented in 2015 and
as part of the contract, the Village can extend the
contract for two one-year extensions. This would be the first extension in the amount of
$19,460. The Village budgeted $20,000 for this work.
Trustee Shapiro moved to extend the crack sealing contract to Patriot Pavement Maintenance in
the amount of $19,460. Trustee Nadler seconded the motion. The motion passed by the
following vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
DISCUSSION
SPRINKLING RESTRICTIONS Mr. Street reminded residents that the sprinkling
restrictions are in effect. You can water your lawn
before noon and after 6 pm on even or odd days based on your street address. You can hand
water anytime, but sprinkler systems are restricted.
NORTHWEST MUNICIPAL Mayor Rosenthal thanked Trustee Jester, Trustee
CONFERENCE BANQUET Shapiro and Trustee Struthers for accompanying her
at their annual fundraiser. Each municipality is
asked to bring something for the silent auction. The Chamber of Commerce created a banquet
that represented Deerfield and included a Chicago Bulls folding chair.
TRUSTEE IN THE TOWN
Mayor Rosenthal and Trustee Shapiro were at the
Farmer's Market last Saturday. They received a
number of questions about Deerfield Road and Portillo's.
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July 5, 2016
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NEURO INTENSIVE TRAINING
nice addition to the Village.
NORTHWEST QUADRANT
progress.
FAMILY DAYS
successful event.
Mayor Rosenthal attended the Neuro Intensive
Training Center inside Joy of the Game. This is a
Mayor Rosenthal and Mr. Street met with the
Northwest Quadrant stakeholders. They are making
Mayor Rosenthal thanked staff and the Family Days
Commission for all their hard work on their very
ADJOURNMENT There being no further business or discussion,
Trustee Nadler made a motion to adjourn the
meeting. Trustee Shapiro seconded the motion. The motion passed unanimously. The meeting
was adjourned at 8:10 pm.
The next regular Board of Trustees meeting will take place on July 18, 2016, at 7:30 pm.
APPRO D:
i Mayor
ATTEST:
Village Jerk