05/02/2016May 2, 2016
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on May 2, 2016,
at 7:30 p.m. The clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Thomas Jester
Robert Nadler
William Seiden
Dan Shapiro
Barbara Struthers
Absent: Alan Farkas
and that a quorum was present and in attendance. Also present were Kent Street, Village
Manager and Village Attorney Peter Coblentz.
PLEDGE OF ALLEGIANCE Students from Kipling Elementary School's Leader
in Me program led those in attendance in reciting
the Pledge of Allegiance.
Anthony McConnell, principal of Kipling Elementary School introduced the students. The
Leader in Me program organizes your life by teaching seven habits. The seven habits are: be
proactive, begin with the end in mind, put first things first, think win-win, seek first to
understand then to be understood, synergize, and sharpen the saw.
Mayor Rosenthal attended a program at Kipling where every classroom studied these habits,
which has made an impact on the school. She thanked Mr. McConnell for his support of this
program. Mr. McConnell thanked the families that support the students and the program.
HUMAN POWER RE -APPOINTMENTS The Human Power Commission recommends the
following Board and Commission re -appointments:
Sherry Flores — Appearance Review Commission
Herb Kessell — Zoning Board of Appeals
Susie Kessler — Human Power Commission
Dorothy Collins — Safety Commission
Brian Wolkenberg — Sustainability Commission
Trustee Jester requested the Human Power Commission consider an alternative name.
Trustee Shapiro moved to accept the re -appointments. Trustee Struthers seconded the motion.
The motion passed by the following vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
Board of Trustees Meeting
May 2, 2016
Page 2 of 8
PROCLAMATION Mayor Rosenthal read a Proclamation declaring
May 2, 2016, as Mayor's Monarch Day in the
Village of Deerfield and encouraged residents and Village staff to take steps to increase the
planting of milkweed and nectar plants to preserve and strengthen the monarch butterfly
population.
Trustee Struthers moved to accept the Proclamation. Trustee Jester seconded the motion. The
motion passed by the following vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
The Stagelman family discussed class projects to save monarch butterflies. They thanked Mayor
Rosenthal for signing the monarch pledge. Trustee Jester indicated the monarch population is
now growing, but has a long way to go to reach its past population size.
PROCLAMATION Trustee Struthers read a Proclamation declaring
May 15, 2016, as Preeclampsia Awareness Day in
the Village of Deerfield and applauds the Preeclampsia Foundation's mission to reduce maternal
and infant illness and death due to preeclampsia and other hypertensive disorders of pregnancy.
Trustee Shapiro moved to accept the Proclamation. Trustee Struthers seconded the motion. The
motion passed by the following vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
Nikki Mather thanked the Village for their support. There will be a large walk in Chicago,
which has raised $70,000 each year.
PROMOTION Chief Sliozis announced the promotions of two
Sergeants to Commander. He introduced the
members of the Police Commission, who were present. Chief Sliozis noted within the past six
days, two officers have used AED devices to save lives.
Chris Fry began with Deerfield in July 1997. He served in numerous positions within the
department and the Lake County Major Crimes Task Force. He did an outstanding job with the
Task Force. He was promoted to Sergeant in 2007 and serves as the accreditation manager. Mr.
Street swore Sergeant Fry to the position of Commander.
Commander Fry thanked the Board for supporting the police department. He thanked his family
for their support and Chief Sliozis and Deputy Chief Keane for their guidance.
Board of Trustees Meeting
May 2, 2016
Page 3 of 8
Juan Mazariegos began with Deerfield in June 1999. He served in numerous positions within the
department and has been very active in the various charities. Mr. Street swore Sergeant
Mazariegos to the position of Commander.
Commander Mazariegos thanked the Board for their support. He thanked his family and friends
for their support and Chief Sliozis and Deputy Chief Keane for their guidance.
MINUTES OF PREVIOUS MEETING Trustee Jester moved to approve the minutes from
the April 18, 2016, Board of Trustees meeting.
Trustee Nadler seconded the motion. The motion passed unanimously on a voice.
TREASURER'S REPORT Finance Director Eric Burk presented highlights
from the March 2016 Treasurer's Report
representing the first quarter of the year. The non -home rule sales tax decreased from the same
period last year. The Village does not have TJ Maxx. Hotel tax is consistent with the prior year.
The electric utility tax is consistent with last year, but down for the year to date. Building permit
revenues decreased from last month, but are up year to date. The Village received the upfront
portion of the Deerfield Road project. The Village will have some seasonal expenditures
including engineering and construction costs.
BILLS AND PAYROLL Trustee Struthers moved to approve the Bills and
Payroll. Trustee Shapiro seconded the motion. The
motion passed by the following vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
PUBLIC COMMENT Andrew Marwick, 442 Kelburn, noted Deerbrook
Mall is not performing well. He does not believe
the proposed Jewel store will be a big draw because it will be smaller than the Highland Park
store. Mr. Marwick indicated Fresh Thyme seems to be doing well. He expressed concern about
having a warehouse club where Wonder used to be, because they will remove the parking
garage. He suggested finding another use for that location.
REPORTS
REPORT AND RECOMMENDATION
OF THE BOARD OF ZONING APPEALS
RE: REQUEST FOR A FENCE HEIGHT
MODIFICATION AT 705 INDIAN HILL
ROAD FOR A FENCE 10 FEET IN
HEIGHT INSTEAD OF THE
PERMITTED MAXIMUM HEIGHT OF
The Board of Zoning Appeals held a Public Hearing
on April 5, 2016, to consider a request for a fence
height modification at 705 Indian Hill Road, to
allow a 10 -foot fence instead of the maximum
permitted height of 7 feet. The Board of Zoning
Appeals voted 4-0 in favor of the modification.
Board of Trustees Meeting
May 2, 2016
Page 4 of 8
7 FEET Trustee Struthers noted the fence was installed prior
the approval. She believes the fence is 3 feet taller
than it should be and will trap birds. Trustee Struthers does not believe a 10 -foot fence is needed
and would not want to set a precedent for sport netting. Trustee Struthers is not in favor of this
modification.
BZA Chairman Bob Speckmann felt the increased height was inconsequential. The netting is
see-through and very thin. It does not block any view and seemed to be in the best interest to
keep balls on that property. Trustee Struthers would not want to see a 10 -foot precedent. Ch.
Speckmann noted this is something the Zoning Ordinance does not address, because it is sports
court netting and not a fence.
Brooke Jacobs, 705 Indian Hill, noted the netting behind the basketball hoop is 10 feet high. By
putting up the netting, it is keeping her children and the neighbors safe.
Trustee Seiden noted he would not want this in his yard, but does not find it objectionable.
Trustee Jester moved to accept the report and recommendation of the Board of Zoning Appeals.
Trustee Struthers seconded the motion. The motion passed by the following vote:
AYES: Jester, Seiden, Nadler (3)
NAYS: Shapiro, Struthers (2)
Mr. Coblentz noted the three affirmative votes are enough to prepare an Ordinance, but four
affirmative votes are needed to pass the Ordinance.
REPORT AND RECOMMENDATION Mr. Street reported the Plan Commission held a
OF THE PLAN COMMISSION RE: Public Hearing to consider the request for approval
REQUEST FOR APPROVAL OF A of a final development plan for the property at 7
FINAL DEVELOPMENT PLAN FOR Parkway North Center and to amend the sign plan
7 PARKWAY NORTH CENTER AND TO to allow a wall sign on April 14, 2016. They voted
AMEND THE PARKWAY NORTH 5-0 in favor of the request.
CENTER SIGN PLAN TO ALLOW A
WALL SIGN AT 7 PARKWAY NORTH Donna Pugh, attorney with Foley & Lardner,
noted this is one of two vacant sites in Parkway
North. They have done some easement work on three easements. The wall signage is a
modification for the Parkway North sign plan. The proposed sign will be less than 1 percent of
the wall.
Robin Callen, Chief Financial Officer with the American Board of Psychiatry and Neurology
(APBN), reported they have been in business since 1923. They have volunteers from all over the
country develop testing at their office. They develop and administer exams for psychiatrists and
neurology certification.
Board of Trustees Meeting
May 2, 2016
Page 5 of 8
Jerry Wallach, Perkins Eastman Architects, showed the site plan. He indicated the Village Code
requires more parking than is actually needed for this use. They have land banked some parking
and created a front yard. They propose an underground parking area for employees. The
proposed building is smaller than the other buildings in Parkway North. The materials are
complimentary to the other buildings.
Trustee Struthers noted there is one wall without windows. Mr. Wallach stated that is the area
leading into the underground parking.
Landscape Architect Ted Wolf, Principal with Wolf Architecture, stated they would replicate the
landscaping in Parkway North. The back courtyard will be richly landscaped and oriented
toward the pond. They will have seating areas and interesting horticultural elements.
Steve Corcoran, Traffic Engineer with Eriksson Engineering Associates, Ltd. stated they did the
traffic study after the Deerfield Road traffic light was installed, so the study is more accurate.
They are generating less traffic than the normal use in a building this size. They are providing
three access points including two visitor entrances. They will have two cross easements and will
relocate an easement further south between Walgreens University and ABPN.
Mike Renner, VP Eriksson Engineering, stated the water main will be relocated to avoid the
foundation wall of the building. When relocated, this will benefit other buildings in Parkway
North. They will provide records to the Village to prove there is sufficient volume in the
retention pond. The storm sewer will remain. The sanitary sewer is existing. It is tributary to
the pump station and part of the Lake County Special Service Area. They will provide
calculations to prove there is sufficient pump pressure.
Trustee Jester moved to accept the Report and Recommendation of the Plan Commission.
Trustee Nadler seconded the motion. The motion passed by the following vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
REPORT AND RECOMMENDATION
OF THE PLAN COMMISSION RE:
REQUEST FOR APPROVAL TO
AMEND THE SHOPPERS COURT
COMMERCIAL PLANNED UNIT
DEVELOPMENT TO PERMIT MAJOR
RENOVATIONS TO THE 636
DEERFIELD ROAD BUILDING TO
CONVERT THE BUILDING INTO A
MULTI -TENANT BUILDING, AND
CHANGES TO THE WEST END OF THE
VILLAGE OWNED MUNICIPAL
The Plan Commission held a Public Hearing on
April 14, 2016, to consider the request to amend the
Shoppers Court Commercial Planned Unit
Development to permit major renovations to the
636 Deerfield Road building to convert the building
into a multi -tenant building and changes to the west
end of the Village -owned municipal parking lot.
The Plan Commission voted 5-0 in favor of the
request. The Appearance Review Commission was
also in favor of the building changes but did not
want the sign letters to extend past the building.
Larry Freedman, attorney with Ash, Aron,
Board of Trustees Meeting
May 2, 2016
Page 6 of 8
PARKING LOT Freedman & Logan LLC. Jonathan Berger with
Berger Asset Management and Martina Stoycheva
with Partners in Design Architects were present.
Mr. Berger noted he is the managing partner of Bensenville Associates, who purchased Shoppers
Court. Shoppers Court was built in 1951 and very little has been done on the property. Shoppers
Court needs a lot of work. He wants to make the building a multi -tenant, multi -sided building.
Mr. Berger stated they will need to restripe one row of the municipal parking lot. He wants to
make this a gateway into Deerfield.
Trustee Struthers questioned moving the handicapped spot from the side of the building to the
rear of the building. Ms. Stoycheva noted the space was moved to accommodate a side entrance.
She stated that handicapped parallel parking spaces do not require a loading zone and they are
not changing the dimensions of the space.
Mayor Rosenthal asked about the sign variations. Mr. Berger stated they want to put the address
on both sides of the fin. The height of the sign requires a variance as well as having a two-sided
sign.
Trustee Nadler moved to accept the Report and Recommendation of the Plan Commission.
Trustee Struthers seconded the motion. The motion passed by the following vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
Mr. Berger stated he also wants public art in a few spots on the building including the west
facade and the Italian Kitchen wall. They will also do sculptural bike racks as well.
CONSENT AGENDA
ORDINANCE APPROVING A FINAL An Ordinance approving a final development plan
DEVELOPMENT PLAN FOR 8 for 8 Parkway North in the Parkway North Center.
PARKWAY NORTH IN THE PARKWAY First Reading.
NORTH CENTER — QUADRANGLE
DEVELOPMENT COMPANY — 1R Mayor Rosenthal indicated this will stand as a First
Reading of the Ordinance.
There was no Old Business.
OLD BUSINESS
NEW BUSINESS
Board of Trustees Meeting
May 2, 2016
Page 7 of 8
AUTHORIZATION TO AWARD Deputy Director of Public Works and Engineering
CONTRACT FOR PHASE 11 Bob Phillips reported the Phase I engineering has
ENGINEERING CONSULTING been completed and submitted to IDOT. The Phase
SERVICES FOR THE KATES ROAD I study identified the scope of work, which included
BRIDGE REHABILITATION PROJECT the replacement of the bridge deck and the patching
and resurfacing of Kates Road and part of Pfingsten
Road. Mr. Phillips stated that as part of the agreement IDOT will reimburse the Village for 80
percent of the bridge design work, or $140,590, leaving the Village responsible for $28,118. The
remaining portion of the design contract is related to roadway rehabilitation and is not eligible
for reimbursement. For that portion, the Village will be solely responsible for all design related
fees, an estimated cost of $15,658. Staff suggested the Ciorba Group is best suited for the job.
Trustee Jester moved to approve the Local Agency Agreement to enter into a Federal agreement
for the 80/20 split. Trustee Struthers seconded the motion. The motion passed by the following
vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO AWARD THE Mr. Phillips reported North Avenue straddles both
CONSTRUCTION CONTRACT FOR Deerfield and Bannockburn. The Village entered
THE NORTH AVENUE into an agreement with Bannockburn and IDOT.
INFRASTRUCTURE IMPROVEMENT The Village of Deerfield will be the lead agency of
PROJECT the agreement and will pay for the construction
bills, but will get reimbursed by Bannockburn for
their share of the participating costs. The Village opened six bids on April 22, 2016. The low
bid was from Berger Excavating Contractors in the amount of $2,486,229. The Village is
responsible for their portion of the split as well as the sanitary sewer and water work.
Trustee Shapiro moved to concur to award the project to Berger Excavating Contractors in an
amount not to exceed $2,486,229. Trustee Jester seconded the motion. The motion passed by
the following vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO EXECUTE Mr. Phillips reported the Village is trying to fix
CONTRACT FOR SIDEWALK BUMP trip hazards rather than replace slabs of concrete.
GRINDING They will shave off the bumps. The Village has
budgeted $100,000 for the project, but is seeking
authorization for $20,000 at this time.
Trustee Nadler moved to authorize $20,000 for sidewalk bump grinding. Trustee Struthers
seconded the motion. The motion passed by the following vote:
Board of Trustees Meeting
May 2, 2016
Page 8 of 8
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
DOWNTOWN RECYCLING BINS
Earth Day.
ELECTRONICS RECYCLING
DISCUSSION
Mayor Rosenthal noted the Village hosted a ribbon
cutting for the new downtown recycling bins on
Mayor Rosenthal reported the electronics recycling
at the Public Works Facility was very well received.
ARBOR DAY Mayor Rosenthal indicated this is the third year the
Village has participated with the Earth Works Club
to plant a tree at Deerfield High School on Arbor Day.
UPCOMING RIBBION CUTTINGS Mayor Rosenthal announced there will be two
upcoming ribbon cuttings:
A ribbon cutting for Wheel Power in Cadwell's Corners will take place on May 6, 2016, at 5
p.m. A ribbon cutting for Venue One will take place on May 12, 2016, at noon.
INTERN OF THE YEAR Mayor Rosenthal congratulated Village Intern Sam
Barghi who was recently was award Intern of the
Year by the Illinois Association of Municipal Management Assistants.
ADJOURNMENT
There being no further business or discussion,
Trustee Shapiro made a motion to adjourn
the meeting. Trustee Nadler seconded the motion. The motion passed unanimously. The meeting
was adjourned at 9:25 p.m.
APPROVED:
Mayor
ATVE
Villagq Clerk