04/18/2016April 18, 2016
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on April 18,
2016, at 7:30 p.m. The clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Alan Farkas
Thomas Jester
Robert Nadler
William Seiden
Dan Shapiro
Barbara Struthers
and that a quorum was present and in attendance. Also present were Kent Street, Village
Manager and Village Attorney Peter Coblentz.
PLEDGE OF ALLEGIANCE
HUMAN POWER APPOINTMENTS
and Commission appointments:
Lori Zwart led those in attendance in reciting the
Pledge of Allegiance.
The Human Power Commission performed
interviews and recommends the following Board
Daniel Moons — Appearance Review Commission
Zachary Raimi — Community Relations Commission
Jason Caplan — Community Relations Commission
Kenneth Stolman — Village Center Commission
Trustee Struthers moved to accept the appointments. Trustee Nadler seconded the motion. The
motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
PROCLAMATION Mayor Rosenthal read a Proclamation declaring
April 29, 2016, as Arbor Day in the Village of
Deerfield and urged all citizens to protect the trees and woodlands.
Trustee Seiden moved to accept the Proclamation. Trustee Farkas seconded the motion. The
motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
Board of Trustees Meeting
April 18, 2016
Page 2 of 5
Mayor Rosenthal presented the Proclamation to Public Works Analyst Justin Keenan. Mr.
Keenan presented Mayor Rosenthal with a plaque recognizing the Village as a five-year Tree
City U.S.A.
Mayor Rosenthal noted the Village will plant a tree at Deerfield High School, with cooperation
of the DHS Earthworks Club, on April 29, 2016, at 3:30 p.m.
PROCLAMATION Mayor Rosenthal read a Proclamation declaring
April 22, 2016, as Earth Day in the Village of
Deerfield.
Trustee Struthers moved to accept the Proclamation. Trustee Farkas seconded the motion. The
motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
Assistant Village Manager Andrew Lichterman reported the Sustainability Commission has
grown the Village's partnership with District 109 and has programs this week with six schools
regarding energy and water conservation. The Commission is working with the Earthworks Club
at DHS and will hold a sustainable trivia contest and a tap water vs. bottled water taste -test
challenge.
Mayor Rosenthal noted that on Saturday, there will be an electronics recycling event at the
Public Works facility from 9 a.m. to noon, a shredding event at the Farmer's Market parking lot
from 10 a.m. to noon, and a ribbon cutting ceremony to unveil the new Village Center recycle
containers.
RECOGNITION Mayor Rosenthal recognized Lori Zwart for 17
years of service to the Village on the
Human/Community Relations Commission. The Village is sorry to see Ms. Zwart leave. Mayor
Rosenthal thanked Ms. Zwart for her years of service.
Ms. Zwart thanked the Village and residents of Deerfield for the privilege of serving on the
Commission. She was a 26 -year resident.
FINANCE DEPARTMENT OBJECTIVES Finance Director Eric Burk presented highlights
from the Finance Department's six-month
objectives report. Mr. Burk reported the Village changed banks from Illinois funds to Deerfield
Bank and Trust. They finished the 2015 audit field work and are awaiting a draft. Mr. Burk
noted the budget and revenue projections were completed and sent to GFOA for their
distinguished budget award. As part of the budget process, they prepared the 2016 tax levy
ordinance. Mr. Burk noted they started working with the Village's actuary to determine the
police pension payment. The police pension fund is funded at 75 percent on a market basis and
78 percent on an actuary basis. Mr. Burk stated the Village has recovered 5 percent of the IMET
Board of Trustees Meeting
April 18, 2016
Page 3 of 5
funds and, if the assets held by the receiver are distributed without being reduced, IMET
participants would recover 48 percent. He noted the Village issued an RFP for a financial
advisor and will be back with recommendations. Mr. Burk noted the department implemented
several healthcare insurance changes that reduced costs.
MINUTES OF PREVIOUS MEETING Trustee Farkas moved to approve the minutes from
the April 4, 2016, Board of Trustees meeting.
Trustee Shapiro seconded the motion. The motion passed unanimously on a voice.
BILLS AND PAYROLL Trustee Struthers moved to approve the Bills and
Payroll. Trustee Seiden seconded the motion. The
motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
PUBLIC COMMENT There was no public comment on non -agenda
items.
REPORTS
REPORT AND RECOMMENDATION The Plan Commission held workshop meetings on
OF THE PLAN COMMISSION RE: February 25, 2016, and March 24, 2016, to consider
APPROVAL OF A FINAL the request. The Plan Commission voted 6-0 in
DEVELOPMENT PLAN FOR 8 favor of sending a favorable recommendation to the
PARKWAY NORTH IN THE Mayor and Board of Trustees.
PARKWAY NORTH CENTER —
QUADRANGLE DEVELOPMENT CO. The project's developers provided an overview of
the project. Tim Sweeney, a principal with Quadrangle, stated the project's development
schedule will be reduced from 24 months to 18 months.
Quadrangle Architect Stephen Wright presented the site plan and believes the project has a
continuity of design and architecture with the other buildings in the campus. This building will
share some facilities with 9 Parkway North, including loading ramps and transformers.
Trustee Struthers inquired whether there is enough screening for the parking lots. Mr. Sweeney
stated the existing berm between their property and Saunders Road will remain. They may add
additional planting materials, as well. Mr. Sweeney noted they may move their drive to the north
for better alignment.
Trustee Nadler questioned whether construction would need to start by a certain time. Mr. Street
indicated they have two years to start construction, but if there are changes, they would need to
come back to the Board.
Board of Trustees Meeting
April 18, 2016
Page 4 of 5
Trustee Jester moved to accept the Report and Recommendation of the Plan Commission.
Trustee Nadler seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
CONSENT AGENDA
There were no items on the Consent Agenda.
There was no Old Business.
OLD BUSINESS
NEW BUSINESS
AUTHORIZATION TO PURCHASE Computer Systems Coordinator Matt Weiss
DATA STORAGE EQUIPMENT reported the current data storage equipment was
purchased in 2009 and is too small to meet current
Village needs. He solicited quotes from three resellers and the low quote was from Insight
Public Sector in the amount of $38,230.40. Mr. Weiss indicated the GSA contract price is nearly
double this amount.
Trustee Farkas questioned why the Village solicited hardware versus a cloud -based solution.
Mr. Weiss stated a lot of what they do is performance based, so they want to remove as many
bottle necks as possible. He indicated this is a budgeted item.
Trustee Shapiro moved to waive the competitive bidding process and authorize the purchase of
data storage equipment from Insight Public Sector in an amount not to exceed $38,230.40.
Trustee Struthers seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO AWARD Wastewater Reclamation Facility Supervisor
CONTRACT FOR DEVELOPMENT OF Brandon Janes reported they requested statements
THE SANITARY SEWER SYSTEM of qualifications and interviewed companies for the
CAPITAL IMPROVEMENT PROGRAM program and recommend Strand Associates, as they
appeared to be the most qualified. Mr. Janes noted
this is part of the overall budget for reducing Inflow and Infiltration.
Board of Trustees Meeting
April 18, 2016
Page 5 of 5
Trustee Nadler moved to award the contract for development of the sanitary sewer system capital
improvement program to Strand Associates in an amount not to exceed $47,000. Trustee Jester
seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
DISCUSSION
NORTHWEST MUNICIPAL Trustee Shapiro went to Springfield as the Village's
CONFERENCE representative for the Northwest Municipal
Conference Lobby Day. He indicated it was a great
experience.
NORTHWEST QUADRANT MEETINGS Mayor Rosenthal and Mr. Street met with the
stakeholders from the Northwest Quadrant. They
are getting closer to reporting to the Trustees.
ELECTRONICS RECYCLING Mayor Rosenthal reported SWALCO has
announced the electronics recycling would continue
through the end of the year in Highland Park.
BREATHE DEEP NORTH SHORE Mayor Rosenthal stated the Breathe Deep North
Shore event was held yesterday. This was their fifth
annual event and it was beautiful.
NEW SUPERINTENDENT Mayor Rosenthal and Mr. Street met with the
principal from Deerfield High School. He will be
the new superintendent of District 113. It was a very good meeting.
ADJOURNMENT There being no further business or discussion,
Trustee Nadler made a motion to adjourn the
meeting. Trustee Farkas seconded the motion. The motion passed unanimously. The meeting
was adjourned at 8:32 p.m.
APPROVED:
Mayor
ATTEST:
�T
Village Jerk