Loading...
04/04/2016April 4, 2016 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Village Manager Kent Street in the Council Chambers of the Village Hall on April 4, 2016 at 7:30 p.m. The clerk called the roll and announced that the following were: Present: Alan Farkas Thomas Jester Robert Nadler William Seiden Dan Shapiro Barbara Struthers Absent was: Harriet Rosenthal, Mayor and that a quorum was present and in attendance. Also present was Village Attorney Peter Coblentz. In the absence of Mayor Rosenthal, Trustee Struthers moved to appoint Trustee Seiden as Mayor Pro Tem. Trustee Farkas seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers (6) NAYS: None PLEDGE OF ALLEGIANCE Dominic and Frankie Kuceba led those in attendance in reciting the Pledge of Allegiance. PROCLAMATION Mayor Pro Tem Seiden proclaimed the week of April 10, 2016, through April 16, 2016, as National Telecommunicator Week in the Village of Deerfield. Trustee Farkas moved to accept the Proclamation. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Nadler Seiden, Shapiro, Struthers (6) NAYS: None (0) PRESENTATION Chief Sliozis presented the Donald E. Gehrig Award to Desirae Kuceba. Chief Sliozis reported the award is presented by the Board of Police Commissioners on an annual basis. This year, the recognition has been awarded to telecommunicator Desirae Kuceba. Chief Sliozis stated she has taken a lead role in a number of police and charity initiatives. She also updated the police dispatch training manual. ROTARY CLUB Trustee Struthers reported the Rotary Club of Board of Trustees Meeting April 4, 2016 Page 2 of 4 Deerfield is sponsoring a Walk with Mitchell on April 30, 2016. Senator Julie Morrison stated Mitchell is a yellow lab service dog that works at a facility in Gurnee that helps children who have been sexually abused. The Deerfield Rotary Club is leading a walk with Mitchell and his handlers. They hope to raise significant funds for the care of Mitchell and video equipment so the information shared holds up in court. Natalie Kirsch invited everyone to attend the walk with or without their dogs. PROCLMATION Mayor Pro Tem Seiden proclaimed the month of April as Fair Housing Month in the Village of Deerfield. Trustee Farkas moved to accept the Proclamation. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Nadler Seiden, Shapiro, Struthers (6) NAYS: None (0) MINUTES OF PREVIOUS MEETING Trustee Nadler moved to approve the minutes of the May 21, 2016, Board of Trustees meeting. Trustee Shapiro seconded the motion. The motion passed unanimously on a voice vote. TREASURER'S REPORT Finance Director Eric Burk presented highlights from the Treasurer's Report for the month of February 2016, representing 17 percent of the year. There are some fluctuations due to seasonal expenses. The home rule sales tax increased over the same period last year. BILLS AND PAYROLL Trustee Farkas moved to approve the Bills and Payroll dated April 4, 2016. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Nadler Seiden, Shapiro, Struthers (6) NAYS: None (0) PUBLIC COMMENT There was no Public Comment. There were no Reports. REPORTS CONSENT AGENDA There were no items on the Consent Agenda. OLD BUSINESS Board of Trustees Meeting April 4, 2016 Page 3 of 4 There was no Old Business. NEW BUSINESS RESOLUTION R-16-03 Management Analyst David Fitzgerald reported REALLOCATING THE 2016 VOLUME each year, Lake County Partners contacts the home CAP TO THE VILLAGE OF BUFFALO rule communities in Lake County to collect the GROVE volume cap. This is an annual resolution. Trustee Jester moved to adopt the Resolution. Trustee Farkas seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Nadler Seiden, Shapiro, Struthers (6) NAYS: None (0) AUTHORIZATION TO AWARD PHASE Deputy Director of Public Works and II ENGINEERING SERVICE Engineering, Bob Phillips, reported Brierhill Road, CONTRACT FOR THE BRIERHILL on the eastern border of Briarwood Country Club, ROAD INFRASTRUCTURE was built in the 1920s and resurfaced in the early IMPROVEMENT PROJECT 2000s. The existing water main and sanitary sewer are among the oldest in the Village. There have been a number of water main breaks and issues with the sanitary sewer. The road needs to be reconstructed. Staff held interviews for professional engineering firms to help with the design work. Bollinger, Lach, and Associates was a good fit for the project. Although the Village has not worked with this firm, they have excellent references. The Village budgeted $100,000 for engineering services; the proposal came in at $114,130. Mr. Street noted State law requires the Village to get qualified proposals rather than bids. He indicated the Village works with several engineering firms. Trustee Nadler moved to award the Phase II engineering service contract for the Brierhill Road Infrastructure Improvement Project to Bollinger, Lach, and Associates in an amount not to exceed $114,130. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Nadler Seiden, Shapiro, Struthers (6) NAYS: None (0) AUTHORIZATION TO AWARD PHASE II ENGINEERING SERVICES CONTRACT FOR THE DEER LAKE ROAD AND ESTATE DRIVE INFRASTRUCTURE IMPROVEMENT Mr. Phillips reported that Deer Lake Road and Estate Drive are in very poor condition. They have both been on the Street Rehab list for replacement, but pushed back to later years due to low traffic counts. However, with the possibility of Board of Trustees Meeting April 4, 2016 Page 4 of 4 PROJECT Portillo's locating near these streets, the traffic on both is expected to rise considerably and requires the Village to reevaluate the timing of rehabilitation. Staff feels it would be difficult perform the rehabilitation work once the restaurant is open and propose a full road reconstruction with sanitary sewer work slated for this year. Mr. Phillips stated the goal is to have the design and construction complete before Portillo's opens in November. Christopher Burke Engineering Ltd. has capacity to expedite design and help with construction and have an enormous amount of expertise in this area. Mr. Street noted the construction contract would not be completed until the land use is approved. Trustee Farkas inquired when the road would be reconstructed if Portillo's were not coming to this location. Mr. Phillips stated the project is on the five-year capital improvement plan. Trustee Nadler moved to award the Phase Il Engineering Services Contract for the Deer Lake Road and Estate Drive Infrastructure Improvement Project to Christopher Burke Engineering in an amount not to exceed $116,218.20. Trustee Farkas seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Nadler Seiden, Shapiro, Struthers (6) NAYS: None (0) DISCUSSION ADJOURNMENT There being no further business or discussion, Trustee Struthers made a motion to adjourn the meeting. Trustee Farkas seconded the motion. The motion passed unanimously. The meeting was adjourned at 8:07 pm. A7P D: J' Mayor ATTES h Villa Clerk