03/07/2016March 7, 2016
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on March 7,
2016, at 7:30 p.m. The clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Thomas Jester
Robert Nadler
William Seiden
Barbara Struthers
Absent was: Alan Farkas
Dan Shapiro
and that a quorum was present and in attendance. Also present were Kent Street, Village
Manager and Village Attorney Peter Coblentz.
PLEDGE OF ALLEGIANCE Mary Anne Glowacz, Deerfield Police
Communications Director, led those in
attendance in reciting the Pledge of Allegiance.
MOMENT OF SILENCE
Those in attendance observed a moment of silence
in memory of Marilyn Scholl. Ms. Scholl was
formerly on the Plan Commission and was on the Deerfield Caucus. She was a dear friend to the
Village.
REPORT ON DEPARTMENTAL Chief Sliozis presented highlights from the annual
OBJECTIVES — POLICE DEPARTMENT report for the Police Department, representing
activities from 2015. He highlighted the
fundraising efforts of the department, which resulted in substantial contributions to charitable
organizations, including the Special Olympics. The department participates in the prescription
drug turn -in program, annual law enforcement expo, Deerfield High School resource officer
program, DARE officer program, car seat inspection and installation program, and new citizen
police liaison program, among others. Statistically, the department responded to nearly 14,000
calls, which is a slight increase over 2014. Officers wrote more than 1,100 parking citations with
a collection rate of 86 percent. Officers stopped 1,000 more vehicles this year and issued more
than 1,000 citations for cell phone usage. There were 558 roadway crashes in 2015, which is
fairly consistent with previous years. The crime index decreased by 3. The department has a 40
percent clearance rate for burglaries, which is much better than the national average.
Chief Sliozis indicated the State has mandated the consolidation of police dispatch systems.
Mayor Rosenthal questioned how the premise exams are handled. Chief Sliozis noted the
premise exams are primarily officer initiated, but could be in response to area break-ins or a
physical inspection of a facility.
Board of Trustees Meeting
March 7, 2016
Page 2 of 7
MINUTES OF PREVIOUS MEETING Trustee Struthers moved to approve the minutes
from the February 16, 2016, Board of Trustees
meeting. Trustee Nadler seconded the motion. The motion passed unanimously on a voice vote.
TREASURER'S REPORT Village Treasurer Eric Burk presented highlights
from the Treasurer's Report for January 2016,
representing one month into the fiscal year. Home Rule sales tax net of the rebate did not do
well this month. There was a large adjustment from the December tax that came out of the
January disbursement. Water and sewer revenue is in line with the previous year. Hotel tax
increased slightly from the same period in the last two years. State income tax shows two
payments. The Village did not receive 911 money in January, but it has come in late. The
Village received the first upfront payment of the Deerfield Road grant.
BILLS AND PAYROLL
motion passed by the following vote:
AYES: Jester, Nadler, Seiden, Struthers (4)
NAYS: None (0)
PUBLIC COMMENT
Trustee Seiden moved to approve the Bills and
Payroll. Trustee Nadler seconded the motion. The
There were no Public Comments on non -agenda
items.
WATER SAFETY
Mayor Rosenthal reported the Village follows water testing measures to ensure the Village's
water is safe for residents. The Village has three types of water mains. The Village takes five
samples per week, which are analyzed and the results are received within 18 hours. The
Village's water is clean.
REPORT AND RECOMMENDATION
OF THE PLAN COMMISSION RE:
APPROVAL OF THE 2016 ZONING
ORDINANCE MAP
REPORTS
The Plan Commission voted 6-0 in favor of the
2016 Zoning Ordinance map. The map shows
the rezoning on Chestnut Street and Elysian Way.
Trustee Struthers moved to accept the report and
recommendation of the Plan Commission. Trustee Nadler seconded the motion. The motion
passed by the following vote:
AYES: Jester, Nadler, Seiden, Struthers (4)
NAYS: None (0)
REPORT AND RECOMMENDATION The Plan Commission held a Public Hearing to
OF THE PLAN COMMISSION RE: consider the request of Roti Modern Mediterranean
Board of Trustees Meeting
March 7, 2016
Page 3 of 7
APPROVAL OF A CLASS B SPECIAL
USE FOR ROTI MODERN
MEDITERRANEAN RESTAURANT
LOCATED AT 720 WAUKEGAN
ROAD, UNIT C, AT THE SHOPS AT
DEERFIELD SQUARE; AND AN
APPEAL OF THE APPEARANCE
REVIEW COMMISSION'S FAILURE
TO RECOMMEND APPROVAL OF
Restaurant located at 720 Waukegan Road, Unit C
on February 25, 2016. The Plan Commission voted
6-0 in favor of the Class B Special Use. The
Appearance Review Commission held a workshop
meeting on March 1, 2016, and voted 2-2, which
was not enough to make a favorable
recommendation on the exterior changes to the
building.
EXTERIOR CHANGES Chris Siavelis from CRM Properties, representing
Deerfield Square ownership, stated the apparel
retailers are struggling especially in suburban locations. With Internet sales and the change in
consumer buying habits, it has become more challenging to keep retail in the 720 Waukegan
Road location.
Roti Modern Mediterranean would like to locate in the former Mephisto location at 720
Waukegan Road. Mr. Siavelis indicated they performed a traffic study and determined there is
enough parking in the center. The black backer sign panels, which are part of the lease
agreement, were not approved by the Appearance Review Commission. Without approval, the
tenant would not sign a lease, Mr. Saivelis reported.
Trustee Struthers asked about the outdoor seating area. There is a tree grate and a planter, which
makes the sidewalk narrow in front of the proposed location. She believes adding a fence will
make the sidewalk even narrower. Mr. Siavelis noted the railing would be removed during the
off season. The Trustees discussed the sidewalk width. Trustee Nadler suggested a minimum of
5 -foot sidewalk width must be maintained.
Trustee Jester asked about the change in the color scheme. Mr. Siavelis stated that having
unique and attractive marketing signs are needed. They feel the proposed sign would have good
contrast against the black background compared to having white letters against the sandstone
background. Mr. Siavelis indicated they would take these on a case-by-case basis to determine
what looks best for the Village.
Trustee Nadler moved to accept the report and recommendation of the Plan Commission with the
conditions that a five-foot walkway clearance is maintained; that the fence rails, tables and chairs
be removed during the winter; and to grant the petitioners appeal of the ARC'S decision. Trustee
Struthers seconded the motion. The motion passed by the following vote:
AYES: Jester, Nadler, Seiden, Struthers (4)
NAYS: None (0)
CONSENT AGENDA
ORDINANCE AUTHORIZING AN An Ordinance amending a Special Use for
Board of Trustees Meeting
March 7, 2016
Page 4 of 7
AMENDMENT TO A SPECIAL USE FOR Briarwood Country Club to permit changes to
BRIARWOOD COUNTRY CLUB TO the previously approved paddle tennis facility.
PERMIT CHANGES TO THE Second Reading.
PREVIOUSLY APPROVED PADDLE
TENNIS FACILITY — 2R
ORDINANCE 0-16-04 AUTHORIZING An Ordinance authorizing approval of a final plat
APPROVAL OF A FINAL PLAT OF of subdivision for the properties located at 225 and
SUBDIVISION FOR 225 AND 243 243 Wilmot Road. Second Reading.
WILMOT ROAD — 2R
ORDINANCE AMENDING CHAPTER
3 OF THE MUNICIPA CODE TO
CREATE A CLASS N LIQUOR LICENSE
CLASSIFICATION AND AUTHORIZE
THE ISSUANCE OF ONE CLASS N
LIQUOR LICENSE FOR VENUE ONE
An Ordinance amending Chapter 3 of the Municipal
Code of the Village of Deerfield to create a Class N
liquor license classification and authorize the
issuance of one class N liquor license for Venue
One LLC. First Reading
LLC — 1R Trustee Seiden moved to accept the Consent
Agenda and adopt two Ordinances. Trustee
Struthers seconded the motion. The motion passed by the following vote:
AYES: Jester, Nadler, Seiden, Struthers (4)
NAYS: None (0)
OLD BUSINESS
ORDINANCE 0-16-05 CREATING A An Ordinance creating a new Class C liquor license
NEW CLASS C LIQUOR LICENSE for beer and wine only, for Starbucks, located at
BEER AND WINE ONLY) FOR 675 Deerfield Road. Second Reading.
STARBUCK LOCATED AT 675
DEERFIELD ROAD — 2R Mayor Rosenthal noted the Trustees have seen
pictures of the fencing and expressed concern about
the gap space in the fencing. Gretchen Chesley, representing Starbucks, noted the space in
question is 10 inches high. Lori Edler, Starbucks District Manager, explained the railing is used
in other locations. The fence without the railing is 42 inches in height. There is a 10 inch gap.
They will hang planters on the fence. Trustee Struthers asked about the gap in the corner. Ms.
Edler noted this appears to be less than 4". Mayor Rosenthal noted that the corner gap needs to
be less than 4" as that has been determined to be a safe measurement to prevent children from
accidently getting stuck in the fence.
Trustee Struthes moved to adopt the Ordinance. Trustee Nadler seconded the motion. The
motion passed by the following vote:
AYES: Jester, Nadler, Seiden, Struthers (4)
Board of Trustees Meeting
March 7, 2016
Page 5 of 7
NAYS: None (0)
NEW BUSINESS
AUTHORIZATION TO AWARD TWO- Director of Public Works and Engineering Barbara
YEAR CONTRACT FOR EPA Little reported the Village monitors ground water
REQUIRED GROUNDWATER at 29A, located at Lake Cook and Pfingsten Roads.
SAMPLING SERVICES FOR The wells are monitored twice per year. AECOM
RESERVOIR 29A has extensive experience. She recommends
Awarding the two-year contract to AECOM in an
amount not to exceed $25,740, which is a $1,500 reduction from the prior contract. Ms. Little
indicated this is within the budgeted amount.
Trustee Jester moved to award the contract to AECOM in an amount not to exceed $25,740.
Trustee Seiden seconded the motion. The motion passed by the following vote:
AYES: Jester, Nadler, Seiden, Struthers (4)
NAYS: None (0)
ORDINANCE 0-16-06 AMENDING THE An Ordinance amending the Municipal Code
MUNICIPAL CODE REGARDING regarding water conservation. Ms. Little
WATER CONSERVATION reported the Village gets water from Lake
Michigan and is subject to rules and regulations
from the Illinois Department of Natural Resources. The rules have been updated to include new
conservation practices, including sprinkling on odd and even days, which the Village has had in
place for many years. A new requirement is that any new or replacement plumbing fixtures and
irrigation controllers must bear a WaterSense label, which indicates the fixture is at least 20
percent more efficient than a traditional fixture.
Trustee Nadler moved to waive the First Reading of the Ordinance. Trustee Struthers seconded
the motion. The motion passed unanimously on a voice vote.
Trustee Nadler moved to adopt the Ordinance. Trustee Struthers seconded the motion. The
motion passed by the following vote:
AYES: Jester, Nadler, Seiden, Struthers (4)
NAYS: None (0)
AUTHORIZATION TO APPROVE THE Deputy Director of Public Works and Engineering
REPAIR OF FLEET #702 AQUATECH Bob Phillips reported the Aquatech Waterjet
WATERJET TRUCK truck is 10 years old, which is the life expectancy of
the truck. It is in good condition and the Village
believes repairs will extend the life for an additional four or five years. The Village received two
bids. The low bid was from Standard Equipment in the amount of $22,318.
Board of Trustees Meeting
March 7, 2016
Page 6 of 7
Trustee Struthers moved to authorize the repair of Fleet 702 Aquatech Water et truck in an
amount not to exceed $22,318. Trustee Jester seconded the motion. The motion passed by the
following vote:
AYES: Jester, Nadler, Seiden, Struthers (4)
NAYS: None (0)
AUTHORIZATION TO PURCHASE A Chief Sliozis reported the voice logging recorder
VOICE LOGGING RECORDER would record phone and radio traffic in the
Police Communication Center. The current voice
logger is no longer supported by its manufacturer. The Village upgraded the phone and radio
system and this voice logging recorder is compatible with the new equipment. The Village
received bids from three vendors ranging from $23,427 to $37,400. The bid from Radicom, in
the amount of $25,986, includes preferred features the other bidders did not include. This is a
budgeted item on the replacement schedule through the vehicle equipment replacement fund at
$30,000. The initial cost would be $30,798.20.
Trustee Struthers moved to waive the competitive bidding process. Trustee Nadler seconded the
motion. The motion passed unanimously on a voice vote.
Trustee Jester asked whether this would be needed if the Village's 911 services were moved.
Chief Sliozis stated the earliest the move would take place would be next July. He noted the
Village needs this equipment now to be in compliance.
Trustee Nadler moved to authorize the purchase of a voice logging recorder from Radicom in an
amount not to exceed $30,798.20. Trustee Struthers seconded the motion. The motion passed
by the following vote:
AYES: Jester, Nadler, Seiden, Struthers (4)
NAYS: None (0)
DISCUSSION
NORTHWEST QUADRANT Mayor Rosenthal and Mr. Street met with the
major stakeholders from the Northwest Quadrant.
They will continue to meet.
RIBBON CUTTING Mayor Rosenthal attended the ribbon cutting at
Menchie's Frozen Yogurt on Saturday. It was very
nice.
DANCE MARATHON The Warrior Dance Team from Deerfield High
School held a dance marathon to raise money for
the Jordan Fuller Foundation. They raised more than $18,000 for the Foundation.
Board of Trustees Meeting
March 7, 2016
Page 7 of 7
ADJOURNMENT There being no further business or discussion,
Trustee Nadler made a motion to adjourn the
meeting. Trustee Struthers seconded the motion. The motion passed unanimously. The meeting
was adjourned at 8:40 p.m.
The next regular Board of Trustees meeting will take place on March 21, 2016, at 7:30 p.m.
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Vill ge Clerk
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Mayor