02/01/2016February 1, 2016
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on February 1,
2016, at 7:30 p.m. The clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Alan Farkas
Thomas Jester
Robert Nadler
William Seiden
Dan Shapiro
Barbara Struthers
and that a quorum was present and in attendance. Also present were Kent Street, Village
Manager, and Village Attorney Peter Coblentz.
PLEDGE OF ALLEGIANCE Safety Council Chairman Bill Keefe led those
in attendance in reciting the Pledge of Allegiance.
MINUTES OF PREVIOUS MEETING Trustee Struthers moved to approve the minutes
from the January 19, 2016, Board of Trustees
meeting. Trustee Farkas seconded the motion. The motion passed unanimously on a voice vote.
TREASURER'S REPORT Finance Director Eric Burk presented the highlights
from the December 2015 treasurer's report
representing the unaudited results of the 2015 fiscal year. Mr. Burk reported the non -home rule
sales tax net of the rebate increased 2 percent. Hotel tax decreased slightly from the previous
month, but is consistent with the same period last year. State income tax exceeds the same period
last year. Building permit revenue exceeded the same period last year and is ahead of the budget.
The large expenditures in December include the large infrastructure projects and police pension
contribution. Mayor Rosenthal noted the Village seems to be lagging in water sales. She asked if
the budget for 2016 was budgeted in a lesser amount. Mr. Burk stated that water sales are
budgeted based on a five-year average of usage. Mr. Street noted that this was a relatively wet
and cool summer, so residents used less water outside. Trustee Struthers asked if there is any
additional news on the IMET situation. Mr. Burk stated there have not been any recent updates.
They still expect a disbursement during the first quarter.
BILLS AND PAYROLL Trustee Seiden moved to approve the Bills and
Payroll. Trustee Farkas seconded the motion. The
motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
Board of Trustees Meeting
February 1, 2016
Page 2 of I 1
PUBLIC COMMENT There was no public comment on non -agenda
items.
REPORTS
REPORT AND RECOMMENDATION
Mr. Street reported the Plan Commission held a
OF THE PLAN COMMISSION RE:
Public Hearing on January 14, 2016, to consider the
REQUEST FOR AN AMENDMENT
request for an amendment to a Special Use for
TO A SPECIAL USE FOR
Briarwood Country Club to permit changes to the
BRIARWOOD COUNTRY CLUB TO
previously amended paddle tennis facility. The
PERMIT CHANGES TO THE
Plan Commission voted 5-0 in favor of the request.
PREVIOUSLY AMENDED PADDLE
TENNIS FACILITY
Trustee Struthers moved to accept the report and
recommendation of the Plan Commission. Trustee
Farkas seconded the motion. Trustee Nadler indicated he is a member of Briarwood Country
Club and would abstain from the vote. The
motion passed by the following vote:
AYES: Farkas, Jester, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
ABSTAIN: Nadler (1)
REPORT AND RECOMMENDATION
Mr. Street indicated the Plan Commission held a
OF THE PLAN COMMISSION RE:
Public Hearing on January 14, 2016, to consider
APPROVAL OF A FINAL PLAT OF
the approval of a final plat of subdivision for 225
SUBDIVISION FOR 225 AND 243
and 243 Wilmot Road. The Plan Commission voted
WILMOT ROAD — JK WILMOT LLC
5-0 that the eight lot subdivision was in substantial
conformance with the preliminary plan. Trustee
Struthers inquired if the fire department trucks could turn in the cul-de-sac. Bob Schmude with
Atwell Engineering stated the petitioner provided exhibits and the fire department can get their
largest vehicle through the cul-de-sac
Trustee Farkas moved to accept the report and recommendation of the Plan Commission.
Trustee Shapiro seconded the motion. The
motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
REPORT AND RECOMMENDTION
Deputy Chief Tom Keane reported the Safety
OF THE SAFETY COUNCIL RE:
Council met on December 22, 2015, to consider the
REMOVAL OF STOP SIGNS FOR PINE
request of residents to remove the stop sign on
STREET AT ANTHONY LANE
Pine Street at Anthony Lane. The Safety Council
voted 3-0 in favor of the request.
Board of Trustees Meeting
February 1, 2016
Page 3 of 11
Ben Feinzimer, 672 Lombardy Lane, opposes the removal of the Pine/Anthony stop sign.
Signage was placed after police department review. Mr. Feinzimer believes removing the sign
would be negligent and could lead to potential injury.
Charles Trefz, 680 Lombardy Lane, stated that his children walked across the street without the
benefit of a stop sign years ago. But believes the stop sign improves the safety for the current
residents.
Marc Brown, 1557 Oakwood, is in support of keeping the stop sign.
Lori Gross, 1220 Anthony Lane, noted her children will travel to and from school and walk
across the street at Pine and Anthony thousands of times, as do others in the neighborhood. With
the stop signs, cars are forced to slow down and pay more attention to their surroundings.
Without that stop sign, drivers may not see the children. Ms. Gross does not believe removing
the stop sign would make it safer.
Trevor Gross, 1220 Anthony Lane, believes the stop sign assists residents walk safely across the
street.
Robert Speckmann, 1280 Anthony Lane, did not realize this was up for consideration until he
saw the Board agenda or he would have appeared before the Safety Council. Mr. Speckmann
initially did not see a need for the stop sign in 2008. There are a lot more children walking
toward the schools or bus stop than in the past. He thinks it is a good idea to leave the sign up,
because the residents are used to the sign.
Thomas Bachmeyer, 682 Pine Street, received something in his mailbox stating, "Save our Stop
Sign." He has two children and believes removing the stop sign seems absurd. The stop sign
will assist in slowing traffic. He would not want the sign removed.
David Hagopian, 696 Lombardy Lane, believes it is safer with the stop sign. He questioned what
is different from 2008 that would warrant the removal of the stop sign.
Lori James, 689 Pine Street, is in favor of the stop sign. The neighborhood children cross the
street daily. She questioned the harm of having the stop sign and why it is proposed to be
removed.
Lauren Camnick, 707 Pine Street, has a child with an intellectual disability who may neglect to
look both ways before walking across the street. She noted it is a bit difficult to pull out of the
driveway near the stop sign, but it is not a major issue.
Julie Lois, 1260 Anthony Lane, has three kids and feels comfortable with the stop sign. Since the
stop sign was originally approved in 2008, Starland moved into the area creating traffic between
the grade schools and the facility. The traffic goes quickly and everyone is in danger. Ms. Lois
stated that some children walk in the street when the sidewalks are icy. She is in favor of
keeping the stop sign.
Board of Trustees Meeting
February 1, 2016
Page 4 of 11
Kevin Butler, 711 Lombardy Court, noted it would only take one stray ball in the street to cause
a tragedy. He noted the meeting minutes were not posted. He questioned what the Safety
Council saw that warranted the proposed change. Village Manager Street confirmed the minutes
of the Safety Council meeting were posted as part of the Village Board agenda packet.
Safety Council Chairman Bill Keefe reported the request originally was brought to the Safety
Council in 2008. The Safety Council tries to follow the Manual on Uniform Traffic Control
Devices, which did not show a stop sign was warranted due to the lack of traffic at that location.
At that time, Village engineering staff made a recommendation for a stop sign due to the amount
of people crossing the street, but not based on traffic volume. The Safety Council received a
number of complaints about the stop sign and at their December 22, 2015, meeting voted in favor
of the Board to consider removing the stop sign.
Trustee Shapiro questioned the nature of the complaints. Ch. Keefe stated the stop sign was
unwarranted and the number of pedestrians was overstated. Trustee Struthers asked if there was
a new traffic study. Deputy Chief Keane stated the average speed was 20 miles per hour. The
maximum speed was 48 mph and minimum was 5 mph. In November of 2015, the Police
Department did a pedestrian count and found there were zero pedestrians in the morning and in
the afternoon one adult and two dog walkers during the four day study. The speed count
concurred with the November data. Trustee Farkas asked about the weather during the
pedestrian counts. Deputy Chief Keane stated the weather was nice. Trustee Seiden asked about
the lack of pedestrians during the morning counts. Trustee Nadler asked if the Village has
removed any stop signs in the past five years. Deputy Chief Keane does not believe there have
been any. Trustee Shapiro asked if removing the stop sign would affect other streets. Deputy
Chief Keane does not believe so. Ch. Keefe believes too many stop signs causes people to
ignore them, which could put children at a greater risk. He thought in 2008, there were a number
of people crossing at Deerfield Road or crossing mid -block.
Trustee Farkas asked what warrants a stop sign. Ch. Keefe stated it should be based on the
thresholds of traffic counts and speed as determined by the Manual on Uniform Traffic Control
Devices. Trustee Jester noted the traffic at the intersection does not meet the warrants to have a
stop sign and has never met the warrants. Trustee Farkas noted there are stop signs two blocks
north and south of the intersection.
Trustee Jester asked if stop signs slow traffic. Deputy Chief Keane noted stop signs do not slow
traffic. Trustee Jester noted that stop signs have an environmental impact, caused by the
increased stopping and starting of cars. He has never seen a grade school child walking
unaccompanied with a parent. Grade school students do not walk unattended to and from school.
Trustee Jester believes the stop sign was a nuisance stop sign in 2008 and is a nuisance stop sign
today. It does not slow traffic and was never warranted. Trustee Struthers agreed that the
amount of traffic does not meet the standard warrants.
David Hagopian, 696 Lombardy, works in safety engineering. He noted there would be a
difference in speed without a stop sign. It does not make sense to believe there would not be a
Board of Trustees Meeting
February 1, 2016
Page 5 of 11
difference, even with a rolling stop. He believes removing the stop sign now would be for the
convenience of drivers rather than for safety of pedestrians.
Ms. Camnick asked whether school was in session during the November traffic study. She noted
adults can also be hit by vehicles. Trustee Jester noted adults know to look both ways. Ms.
Camnick believes the stop sign keeps people safe.
Mayor Rosenthal noted the only child hit by a car in Deerfield in her memory was on Pine and
Central. The child assumed a car would stop because there was a stop sign. Cars may not stop.
There is not a resident that would not want a stop sign on their street. That is the reason there are
warrants for stop signs. The numbers did not come close to warrant the stop sign. It is the
Trustees job to ensure there are good reasons for a stop sign if they do not meet the warrants.
The Trustees in 2008 thought there was a good reason to put up the stop sign. We do need to
teach children the responsibility of crossing the street.
Trustee Nadler is in favor of leaving the stop sign because residents want it to remain.
Jack Tarbis, 686 Pine Street, lives 29 feet from the stop sign. He was not in favor of the stop
sign in 2008. The stop sign has been a nuisance. Mr. Tarbis noticed students rarely cross at the
corner, but walk in the middle of the street. The traffic has been brisk in the area. Mr. Tarbis
believes stop signs create a false sense of security as vehicles do not always stop at the stop sign.
Three grade school students told the Board that they walk to and from school and would not be
able to do so without the stop sign.
Mr. Bachmeyer, 682 Pine Street, stated the sidewalk is part of the street. He knows how difficult
it is to back out of a driveway and would not have moved into his house without the stop sign.
Mr. Bachmeyer asked the Trustees to keep the stop sign.
Trustee Seiden was on the Board in 2008. The residents influenced the vote, but did not
influence his vote. The Board decided a stop sign was appropriate. Trustee Seiden does not
believe there is a valid reason to remove the stop sign at this time.
Trustee Farkas noted the Trustees have a job to do for the entire Village, not just those in the
room. He walked into the meeting thinking he would vote in favor of the recommendation since
there are stop signs two blocks in each direction, but he has reconsidered. The residents in the
room do have reasons to have the stop sign remain. Trustee Farkas would like to revisit the
standards for when these type of requests get considered by the Village Board.
Trustee Jester moved to accept the report and recommendation of the Safety Council. Trustee
Seiden seconded the motion. The motion did not pass by the following vote:
AYES: Jester, Struthers (2)
NAYS: Farkas, Nadler, Seiden, Shapiro (4)
Board of Trustees Meeting
February 1, 2016
Page 6 of 11
Trustee Jester feels this issue was ill served when it came to pass in 2008. It has been ill -served
tonight as well. Trustee Jester thinks it is a nuisance and travesty. He does not think staff spoke
appropriately to the traffic issues and speed. There is a substantial environmental impact.
Vicki Tarbis, 686 Pine Street, thought based on the information presented, the stop sign was not
warranted. Nothing was brought up on what was counted. The majority of people that put notes
in people's houses pulled at the heart strings of the Board. She does not believe the vote should
be determined by how many people showed up. The stop sign was put in even though it was not
warranted. There is sound and pollution associated with the stop sign. Ms. Tarbis noted they
cannot keep their windows open. Everyone has to respect each other. She thinks it should be
looked at more carefully. Trustee Seiden appreciates the comments, but based his vote on what
he felt was the best thing to do. He needs to believe the other Trustees were not influenced by
the number of people; rather, were influenced by what they felt was right or wrong. Ms. Tarbis
hopes the statistics will be followed as the stop sign is not warranted based on speed or traffic.
Mayor Rosenthal noted most stop signs in Deerfield do not meet the warrant standards. Trustee
Nadler believes removing stop signs can be disruptive once people are accustomed to having the
sign. Ms. Tarbis believes most kids cross at Deerfield and Pine.
REPORT AND RECOMMENDATION Deputy Chief Keane was contacted by residents
OF THE SAFETY COUNCIL RE: with safety concerns on Linden Avenue from
LINDEN AVENUE TRAFFIC STUDY Stratford to Chestnut due to the number of children,
volume of traffic and speed. He noted there are no
sidewalks and Linden Avenue is used as a cut-thru street. Deputy Chief Keane indicated there
are 37 children on Linden. The Safety Council discussed this request in May, October and
November in 2015. After their October meeting, the Village hired Gewalt Hamilton to perform a
traffic study. The Safety Council reviewed several suggestions including installing stop signs at
Chestnut and Linden and at Stratford and Linden, making Linden and Elmwood one-way streets
in opposite directions, and adding sidewalks. The Safety Council voted 2-1 in favor of making
Linden and Elmwood one-way streets.
Ch. Keefe noted the topic came to the Safety Council due to concerns about speed and volume of
traffic. The Village's stealth traffic study and engineering study was discussed with residents.
Use of stop signs would not effectively limit the volume of the traffic, which based on the traffic
study was determined to be the main issue. Turn restrictions during certain hours was discussed,
but peak times are difficult to identify and this would just push traffic to the next block over.
Speed bumps were also discussed but this present a liability issue and snow plowing issue.
There was some discussion about one-way streets. The idea was to make Elmwood one way in
one direction and Linden one way in the other direction to reduce the volume on each street. Ch.
Keefe does not believe one-way streets are a good option as it will put additional traffic on
Elmwood. He noted that Deerfield does not have one-way streets. He thinks anything done
would have a major impact on neighboring streets. Ch. Keefe wants the Board to exercise
caution before making changes. He believes the residents' rationale is that they would have to
only be concerned about traffic in one direction. He does not believe there are viable options to
lower traffic volume. The average speed was found to be consistent with the posted speed limit.
Board of Trustees Meeting
February 1, 2016
Page 7 of 11
Trustee Seiden asked how the traffic would be reduced. Ch. Keefe noted most of the traffic is
using Linden. If Linden were made one-way, the volume would be reduced on Linden but
increased on Elmwood. Trustee Nadler is not in favor of this unless all of the residents on both
streets were also in favor. It would set a huge precedent. Trustee Seiden believes having two-
way traffic makes the traffic go slower. Ch. Keefe noted this would be an undertaking that would
affect the entire neighborhood. Trustee Struthers noted the school bus stops in front of her
friend's house and this change would impact school bus pickups and drop offs. Trustee Shapiro
added that the possible solutions offered were all looked at by Gewalt Hamilton and were found
to not be viable solutions.
Joel Grade, 1145 Elmwood Avenue, noted the reports are difficult to find on the website. He
believes Elmwood and Linden are very similar streets and making two streets one-way would
just shift the traffic. Mr. Grade asked how residents can be made aware of the issues brought
before the commissions. He does not believe changing the traffic patterns is a viable solution
and does not want changes made to the street.
Trustee Farkas noted the Village is working on a new website that will allow for better
notification of residents and neighborhoods. Mayor Rosenthal agreed the Village needs to
communicate better. Trustee Nadler suggested reaching out to the residents.
Mike Razzoog, 1126 Linden Avenue, stated they did not intend to impact Elmwood. They
started trying to address the traffic on Linden. The challenge is that not one street in Deerfield
meets the warrants for a stop sign. The warrant standards are 300 cars per hour, 6000 cars per
day. There are 37 kids on Linden. There are no sidewalks and Linden has limited visibility. At
certain times, there is one car per minute traveling on Linden. Mr. Razzoog stated their original
proposal was for stop signs at the two corners. The entire Woodland neighborhood cuts down
Linden. It is a matter of time before a child gets hit. The residents asked for a reduced speed
limit, but that was deemed as undesirable. A traffic study was completed on July 7, which is not
during the school year. Mr. Razzoog asked the Trustees for suggestions. He is looking for the
right solution to balance the streets or have a better solution to the traffic situation.
Trustee Seiden agreed that there is an issue on the street but does not think one-way streets is the
solution. He thinks Village staff should look at it. Trustee Jester noted the issue has been looked
at by professional engineers.
Safety Council member Marc Brown is familiar with the issue. He suggested the neighborhood
could do a public relations campaign. He believes there are a number of Lincolnshire residents
cutting through to get to the Deerfield Metra station. The Woodland Park streets will use North
Avenue. Mr. Brown suggested distributing a letter requesting residents slow down and use the
proper routes. He also suggested sending an email to the residents from the Village.
Mayor Rosenthal noted it is a volume problem rather than a speeding issue. Stop signs would
not have an effect on speed. Ch. Keefe noted there were two stealth studies that did not show a
speed issue. The Safety Council considered the various control methods and did not believe a
stop sign would impact the traffic on the street.
Board of Trustees Meeting
February 1, 2016
Page 8 of 11
Rebecca Pesche, 1121 Linden Avenue, reiterated that the issue is the number of cars coming
through the intersection daily. There are times where cars are coming through every minute.
The number of children, the crest, the cut -through to Woodland, the lack of sidewalks, etc.
combined make this unique. The residents want a traffic calming solution.
Steven Rappin, 1108 Linden Avenue, thinks it is good to talk to the residents. He thinks making
one-way streets is too drastic. He would welcome other ideas to calm traffic but does not think
one-way streets is the answer.
Avery Gray, 1145 Elmwood, noted there are a number of cars that come down Elmwood. There
are also a lot of speeders.
Tamara Lerman, 1156 Elmwood, questioned the opposition to speed bumps. She believes it
would slow down traffic. Mayor Rosenthal noted it would set a precedent and Deerfield would
be a town full of speed bumps. It is also an issue with snow plowing. Mr. Street added it is a
liability because the Village set a hazard in the roadway and the Village would be responsible for
any damage to vehicles.
Andy Jansen, 1111 Linden, thinks people do speed on Linden. He asked about sidewalks. Mr.
Jansen believes stop signs would make sense and would slow down the speed as well as reduce
traffic. Mayor Rosenthal noted the Village looked to add sidewalks on nearby streets in the past,
but the residents were against it.
Daniel Weiss, 1025 Linden, asked what the Trustees suggest to address the issues. Mayor
Rosenthal believes education and enforcement for speed would be a start. Mr. Weiss noted
officers are on Chestnut. Mayor Rosenthal suggested staff put together a recommendation on
how to proceed.
Manager Street confirmed a staff recommendation will be presented to the Board at the February
16 meeting.
Trustee Jester moved to approve the Safety Council recommendation. Trustee Struthers
seconded the motion. The motion did not pass by the following vote:
AYES: None (0)
NAYS: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers (6)
Trustee Seiden moved to instruct staff to look into the situation and prepare a report for the next
Board of Trustees meeting. Trustee Farkas seconded the motion. The motion passed by the
following vote:
AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
Board of Trustees Meeting
February 1, 2016
Page 9 of 11
REPORT AND RECOMMENDATION Justin Keenan, Public Works, reviewed the program
OF STAFF RE: SIDEWALK SNOW efficiency. The Public Works department currently
CLEARING PROGRAM clears 31 miles of sidewalk, which takes 12 hours
to complete per snow event. The current program is
focused on sidewalks near schools, major thoroughfares and business areas. Mr. Keenan
reviewed four alternatives and their costs. He recommended the second option which would
institute a snow clearing policy that would grandfather in all current locations to keep the service
level the same, but prevent future expansion of the program unless the location met the standards
outlined in the snow clearing policy.
Trustee Farkas believes it makes sense to have a policy. He questioned why the streets currently
being cleared would be grandfathered. He stated the justification that the Village has always
done things this way is a poor one. Residents are supposed to clear their sidewalks. Trustee
Farkas moved to adopt the recommendation with the revision to strictly adhere to the policy and
eliminate grandfathered locations. Trustee Shapiro seconded the motion. Trustee Struthers
noted that the policy should be clear regarding the different clearing needs of carriage walks and
sidewalks with parkways. Trustee Jester stated that the practical reality is that the Village will
not stop clearing sidewalks in places that are currently being plowed.
The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
REPORT AND RECOMMENDATION Mr. Keenan stated the Illinois Environmental
OF STAFF RE: BACKFLOW Protection Agency requires residents to have their
PREVENTION VALVE LOCKS backflow prevention valves in their yard sprinkler
systems inspected annually. The Village has
received a number of calls from residents stating they are not using their systems, and that they
have to pay extra to start up the sprinklers, have them inspected and then shut them down again.
Currently, residents are required to hire a plumber after the inspection to re -winterize them. Mr.
Keenan stated the proposal would allow residents to shut off the irrigation water valve and have
the valve placed in a lock box so it cannot be turned on without first notifying Public Works.
Residents would pay a $45 lock fee plus a $25 re -inspection fee in in subsequent years rather
than the average $300 to have the system turned on, inspected, and shut off. Mayor Rosenthal
asked about the Village's liability. Mr. Keenan stated the Village would not be liable, as
participants would sign a waiver. The waiver will be reviewed by the Village Attorney.
Trustee Jester moved to accept the report and recommendation. Trustee Farkas seconded the
motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
ONSENT AGENDA
Board of Trustees Meeting
February 1, 2016
Page 10 of 11
There were no items on the Consent Agenda.
There was no Old Business.
OLD BUSINESS
NEW BUSINESS
APPROVAL OF A LOCAL AGENCY Deputy Director of Public Works and
AGREEMENT FOR FEDERAL Engineering Bob Phillips reported there are nine
PARTICIPATION FOR THE DEERFIELD traffic signals in the project and they all
ROAD TRAFFIC SIGNAL required property acquisition. Highland Park was
MODERNIZATION PROJECT AT 4 unable to acquire the property in time to make it
WEST DEERFIELD ROAD IN into the final bid documents for the project, which is
HIGHLAND PARK why this traffic signal is coming as a separate items.
Because Deerfield is the lead agency for the
Deerfield Road project, the Village is required to approve this work even though it will all take
place in Highland Park. Deerfield will be reimbursed for all costs associated with this work.
Trustee Farkas moved to approve the Local Agency Agreement. Trustee Nadler seconded the
motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
ANALYSIS OF BID AND AWARD OF
THE DEERFIELD ROAD TRAFFIC
SIGNAL MODERNIZATION PROJECT
AT 4 WEST DEERFIELD ROAD IN
Mr. Phillips reported this is a subcontractor for
A -Lamp, the lead contractor for the project.
The Village would be reimbursed in the amount of
$239,878.
HIGHLAND PARK
Trustee Farkas moved to award the contract for the
Deerfield Road Traffic Signal Modernization Project at 4 West Deerfield Road in Highland Park
in an amount not to exceed $239,878. Trustee Shapiro seconded the motion. The motion passed
by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO SUBMIT JOINT
PURCHASING REQUISITION TO
PURCHASE SALT UNDER THE STATE
OF ILLINOIS JOINT PURCHASING
CONTRACT AND THE LAKE COUNTY
JOINT AGENCY BULK ROCK SALT
PURCHASE AGREEMENT
Mr. Phillips reported this is for the 2016-2017
season. The State of Illinois Joint Purchasing
contract is held by Central Management Services.
The Village also purchases bulk rock salt from the
Lake County Joint Agency bulk rock salt
purchasing agreement. Mr. Phillips recommends
splitting the purchase across both bids to even out
Board of Trustees Meeting
February 1, 2016
Page 11 of 11
amount of salt from this season.
estimated cost of $140,000. Mr
the contract.
the pricing. The Village should have an extra
They are looking to purchase 2,000 tons of rock salt at an
Phillips noted the Village can purchase up to 2,500 tons under
Trustee Jester suggested minimizing uncertainties and purchasing as much bulk rock salt as the
Village can store. Mr. Phillips noted the Village has never purchased more than 4,500 tons, and
can go up to 5,000 tons.
Trustee Jester moved to authorize the purchase requisition to purchase salt under both the State
of Illinois Joint Purchasing Contract and the Lake County Joint Agency bulk rock salt purchasing
agreement. Trustee Struthers seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
DISCUSSION
NW MUNICIPAL CONFERENCE Trustee Struthers, Trustee Jester and Trustee
LEGISLATIVE BRUNCH Shapiro attended the brunch. Trustee Struthers
indicated there were a lot of people from various
municipalities calling for a state budget. Representative Carol Sente suggested pooling the small
retirement funds so each municipality could get more interest. Senator Durbin brought up the
heroin epidemic.
DEERFIELD ROAD CONSTRUCTION Mayor Rosenthal reported staff held two meetings
to discuss the upcoming Deerfield Road
Reconstruction Project. Both meetings were well attended and staff did a great job answering
questions and presenting the project. Mayor Rosenthal reminded residents to check the
deerfieldroad.com website.
NEW BUSINESSES Mayor Rosenthal reported SportClips recently
opened in Cadwell's Corners. It is a very nice
facility.
NEXT MEETING The next regular Board of Trustees meeting will be
held on Tuesday, February 16, 2016, due to the
Presidents' Day holiday.
ADJOURNMENT Trustee Farkas moved to adjourn the meeting.
Trustee Shapiro seconded the motion. The motion
passed unanimously on a voice vote. The meeting was adjourned at 9:55 p.m.
Respectfully submitted,
Jeri Cotton, Secretary