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01/04/2016January 4, 2016 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on January 4, 2016 at 7:30 p.m. The clerk called the roll and announced that the following were: Present: Harriet Rosenthal, Mayor Alan Farkas Thomas Jester Robert Nadler William Seiden Barbara Struthers Absent was: Dan Shapiro and that a quorum was present and in attendance. Also present were Kent Street, Village Manager and Village Attorney Peter Coblentz. PLEDGE OF ALLEGIANCE Officer Andrew Kupsak and Tyson Kupsak led those in attendance in reciting the Pledge of Allegiance. PROMOTION Chief Sliozis noted Officer Kupsak started with the department on May 12, 2003. He has held many positions of responsibility within the department and did fine work. Officer Kupsak has received numerous commendations. Officer Kupsak introduced his family and thanked the Trustees and his fellow officers for their support. Mr. Street swore Officer Kupsak in to the position of Police Sergeant in the Village of Deerfield. MINUTES OF PREVIOUS MEETING Trustee Seiden moved to approve the minutes from the December 21, 2015, Board of Trustees meeting. Trustee Struthers seconded the motion. The motion passed unanimously on a voice vote. TREASURER'S REPORT Village Treasurer Eric Burk presented the highlights from the November 2015 treasurer's report representing 92 percent of the fiscal year. Water and sewer tax decreased from last month. Hotel tax decreased, but is up for the year. The State income tax exceeds the prior year's amount. November had some large expenditures, including capital improvements. BILLS AND PAYROLL Trustee Struthers moved to approve the Bills and Payroll. Trustee Farkas seconded the motion. The motion passed by the following vote: Board of Trustees Meeting January 4, 2016 Page 2 of 5 AYES: Farkas, Jester, Nadler, Seiden, Struthers (5) NAYS: None (0) PUBLIC COMMENT There were no Public Comments on non -agenda items. REPORTS REPORT AND RECOMMENDATION Mr. Street reported Starbucks has requested a liquor OF STAFF RE: CREATING A NEW license for beer and wine only. They are CLASS C LIQUOR LICENSE (BEER proceeding with this approach in stores throughout AND WINE ONLY) FOR STARBUCKS the country. Mr. Street noted they will appear LOCATED AT 675 DEERFIELD ROAD before the Appearance Review Commission for the design of a fence enclosure. Harlan Howell, attorney, and Laura Edler, District Manager with Starbucks, were present. Mayor Rosenthal noted that the patio will need to be fenced so patrons can bring beer and wine outside and not take it into the public area outside of the fence. She stated patrons will need to enter and exit through the store. Mayor Rosenthal noted the Village will need to see plans before the final approval. Mr. Street stated the Village Board will consider final approval after the ARC meeting. He confirmed a background check was completed by the police. Trustee Jester moved to accept the report and recommendation of staff. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Nadler, Seiden, Struthers (5) NAYS: None (0) CONSENT AGENDA ORDINANCE 0-16-01 AUTHORIZING A An Ordinance authorizing a Class A Special Use for CLASS A SPECIAL USE FOR ESCAPE Escape Salon to be located at 711 Orchard Street. SALON TO BE LOCATED AT 711 Second Reading. ORCHARD STREET — 2R ORDINANCE 0-16-02 AMENDING An Ordinance amending Section 22-164 of the SECTION 22-164 OF THE DEERFIELD Deerfield Municipal Code to authorize a stop street MUNICIPAL CODE TO AUTHORIZE A intersection at Elysian Way at Carlisle Way. STOP STREET INTERSECTION ON Second Reading. ELYSIAN WAY AT CARLISLE — 2R ORDINANCE AMENDING A FENCE An Ordinance amending the fence height for the HEIGHT MODIFICATION AT 648 property located at 648 Ambleside Drive. First Board of Trustees Meeting January 4, 2016 Page 3 of 5 AMBLESIDE DRIVE — 1R Reading. Trustee Jester moved to accept the Consent Agenda and adopt two Ordinances. Trustee Farkas seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Nadler, Seiden, Struthers (5) NAYS: None (0) There was no Old Business. OLD BUSINESS NEW BUSINESS APPROVAL OF AN Director of Public Works and Engineering Barbara INTERGOVERNMENAL Little reported the scope of work includes a new AGREEMENT (IGA) FOR THE NORTH water main, sanitary sewer repairs and lining, and AVENUE RECONSTRUCTION storm sewer replacement for North Avenue PROJECT between Wilmot and Chestnut Avenue west of Waukegan Road. She stated North Avenue is a jurisdictional boundary with the north half in Bannockburn and the south half in Deerfield. Ms. Little noted the bids would be opened in April. As part of the federal agreement, the Villages will be responsible for 20 percent of the cost for participating construction and construction engineering. The cost for non -participating items will be borne solely by the Villages. Since the water main and sanitary sewers are owned by the Village of Deerfield, we will be responsible for 100 percent of that cost. The local project cost is estimated at $1.3 million and Deerfield is responsible for approximately $1 million. She noted if there are extra costs on the Bannockburn side, the Village will front the money and Bannockburn will reimburse the Village. Trustee Farkas asked if staff had considered installing sidewalk on North Avenue, as none exists there now. Trustee Farkas also inquired if the residents could be surveyed regarding sidewalks. Mr. Street expressed concern because the property would have to be regraded. Ms. Little noted that in the past residents have been against installing sidewalks in areas that were developed without sidewalks. Trustee Seiden would not want to spend a lot of money on researching the issue. Mayor Rosenthal noted this project may have to be postponed depending on the outcome of the State's budget negotiations. Board of Trustees Meeting January 4, 2016 Page 4 of 5 Trustee Nadler moved to approve the intergovernmental agreement for the North Avenue reconstruction project. Trustee Farkas seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Nadler, Seiden, Struthers (5) NAYS: None (0) APPROVAL OF LOCAL AGENCY Ms. Little reported the Village is the lead agency AGREEMENT FOR FEDERAL and is responsible for executing the Federal PARTICIPATION FOR THE NORTH agreements. The Village will be billed for the AVENUE RECONSTRUCTION entire local share and will send invoices to PROJECT Bannockburn. The total amount is $3,040,325. The Federal participation will be $1,706,340 and the local municipalities will be responsible for the balance. Trustee Jester moved to approve the local agency agreement. Trustee Nadler seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Nadler, Seiden, Struthers (5) NAYS: None (0) AUTHORIZATION TO AWARD Ms. Little reported the construction engineering CONTRACT FOR CONSTRUCTION will be needed for inspections and documentation. ENGINEERING SERVICES FOR THE The costs will be paid for by the Village and NORTH AVENUE RECONSTRUCTION reimbursements will be provided by the Federal PROJECT Highway Administration and Bannockburn's local share. Gewalt Hamilton was recommended and approved by IDOT, the Lake County planning liaison and the Village of Bannockburn. Trustee Seiden moved to execute the local agency agreement in the approved amount of $304,929. Trustee Nadler seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Nadler, Seiden, Struthers (5) NAYS: None (0) AUTHORIZATION TO PURCHASE A Chief Sliozis reported they are seeking POLICE ADMINISTRATIVE VEHICLE authorization to purchase an unmarked administrative police vehicle. The current vehicle is a 2006 Dodge Charger with high mileage, which will be reassigned to the Building Department. Chief Sliozis reported Miles Chevrolet holds the State contract for a 2016 Chevrolet Impala in the amount of $19,900. He noted that it will cost an additional $3,000 to transfer the equipment and fully equip the vehicle. Chief Sliozis noted this is under the budgeted amount of $25,000. Board of Trustees Meeting January 4, 2016 Page 5 of 5 Trustee Farkas moved to authorize the purchase of a 2016 Chevrolet Impala from Miles Chevrolet in the amount not to exceed $19,000 plus an additional $3,000 to transfer equipment. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Farkas, Jester, Nadler, Seiden, Struthers (5) NAYS: None (0) DISCUSSION HOLIDAY SEASON UPDATE Chief Sliozis provided a brief update on the holiday season. He was pleased to announce it was calm, quiet, safe and secure. The department performed liquor and alcohol compliance checks and all establishments tested were found to be in compliance. HAPPY BIRTHDAY The Trustees wished Mayor Rosenthal a Happy Birthday. PROMOTION Mr. Street announced the promotion of Andrew Lichterman to the position of Assistant Village Manager. GIVE WHERE YOU LIVE Mayor Rosenthal reported Give Where You Live Deerfield MLK Day of Service will take place on January 18, 2016, at Village Hall. She hopes to have a large crowd. NEXT MEETING Mr. Street reported the next Board of Trustees meeting will take place on Tuesday, January 19, 2016, due to the Martin Luther King, Jr., Holiday. COMMUNITY. THE ANTIDRUG ADJOURNMENT ATTEST: VillagJ Clerk Mayor Rosenthal reported Mr. Street was elected secretary to Community. The Anti -Drug. There being no further business or discussion, the meeting was adjourned at 8:15 p.m. APPROVED: Mayor