01/04/2016January 4, 2016
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on January 4,
2016 at 7:30 p.m. The clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Alan Farkas
Thomas Jester
Robert Nadler
William Seiden
Barbara Struthers
Absent was: Dan Shapiro
and that a quorum was present and in attendance. Also present were Kent Street, Village
Manager and Village Attorney Peter Coblentz.
PLEDGE OF ALLEGIANCE Officer Andrew Kupsak and Tyson Kupsak led
those in attendance in reciting the Pledge of
Allegiance.
PROMOTION Chief Sliozis noted Officer Kupsak started with the
department on May 12, 2003. He has held many
positions of responsibility within the department and did fine work. Officer Kupsak has received
numerous commendations. Officer Kupsak introduced his family and thanked the Trustees and
his fellow officers for their support.
Mr. Street swore Officer Kupsak in to the position of Police Sergeant in the Village of Deerfield.
MINUTES OF PREVIOUS MEETING Trustee Seiden moved to approve the minutes
from the December 21, 2015, Board of Trustees
meeting. Trustee Struthers seconded the motion. The motion passed unanimously on a voice
vote.
TREASURER'S REPORT Village Treasurer Eric Burk presented the highlights
from the November 2015 treasurer's report
representing 92 percent of the fiscal year. Water and sewer tax decreased from last month.
Hotel tax decreased, but is up for the year. The State income tax exceeds the prior year's
amount. November had some large expenditures, including capital improvements.
BILLS AND PAYROLL Trustee Struthers moved to approve the Bills and
Payroll. Trustee Farkas seconded the motion. The
motion passed by the following vote:
Board of Trustees Meeting
January 4, 2016
Page 2 of 5
AYES: Farkas, Jester, Nadler, Seiden, Struthers (5)
NAYS: None (0)
PUBLIC COMMENT There were no Public Comments on non -agenda
items.
REPORTS
REPORT AND RECOMMENDATION Mr. Street reported Starbucks has requested a liquor
OF STAFF RE: CREATING A NEW license for beer and wine only. They are
CLASS C LIQUOR LICENSE (BEER proceeding with this approach in stores throughout
AND WINE ONLY) FOR STARBUCKS the country. Mr. Street noted they will appear
LOCATED AT 675 DEERFIELD ROAD before the Appearance Review Commission for the
design of a fence enclosure.
Harlan Howell, attorney, and Laura Edler, District Manager with Starbucks, were present.
Mayor Rosenthal noted that the patio will need to be fenced so patrons can bring beer and wine
outside and not take it into the public area outside of the fence. She stated patrons will need to
enter and exit through the store. Mayor Rosenthal noted the Village will need to see plans before
the final approval. Mr. Street stated the Village Board will consider final approval after the
ARC meeting. He confirmed a background check was completed by the police.
Trustee Jester moved to accept the report and recommendation of staff. Trustee Struthers
seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Struthers (5)
NAYS: None (0)
CONSENT AGENDA
ORDINANCE 0-16-01 AUTHORIZING A An Ordinance authorizing a Class A Special Use for
CLASS A SPECIAL USE FOR ESCAPE Escape Salon to be located at 711 Orchard Street.
SALON TO BE LOCATED AT 711 Second Reading.
ORCHARD STREET — 2R
ORDINANCE 0-16-02 AMENDING An Ordinance amending Section 22-164 of the
SECTION 22-164 OF THE DEERFIELD Deerfield Municipal Code to authorize a stop street
MUNICIPAL CODE TO AUTHORIZE A intersection at Elysian Way at Carlisle Way.
STOP STREET INTERSECTION ON Second Reading.
ELYSIAN WAY AT CARLISLE — 2R
ORDINANCE AMENDING A FENCE An Ordinance amending the fence height for the
HEIGHT MODIFICATION AT 648 property located at 648 Ambleside Drive. First
Board of Trustees Meeting
January 4, 2016
Page 3 of 5
AMBLESIDE DRIVE — 1R Reading.
Trustee Jester moved to accept the Consent Agenda and adopt two Ordinances. Trustee Farkas
seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Struthers (5)
NAYS: None (0)
There was no Old Business.
OLD BUSINESS
NEW BUSINESS
APPROVAL OF AN Director of Public Works and Engineering Barbara
INTERGOVERNMENAL Little reported the scope of work includes a new
AGREEMENT (IGA) FOR THE NORTH water main, sanitary sewer repairs and lining, and
AVENUE RECONSTRUCTION storm sewer replacement for North Avenue
PROJECT between Wilmot and Chestnut Avenue west of
Waukegan Road. She stated North Avenue is a
jurisdictional boundary with the north half in Bannockburn and the south half in Deerfield.
Ms. Little noted the bids would be opened in April. As part of the federal agreement, the
Villages will be responsible for 20 percent of the cost for participating construction and
construction engineering. The cost for non -participating items will be borne solely by the
Villages. Since the water main and sanitary sewers are owned by the Village of Deerfield, we
will be responsible for 100 percent of that cost. The local project cost is estimated at $1.3 million
and Deerfield is responsible for approximately $1 million. She noted if there are extra costs on
the Bannockburn side, the Village will front the money and Bannockburn will reimburse the
Village.
Trustee Farkas asked if staff had considered installing sidewalk on North Avenue, as none exists
there now. Trustee Farkas also inquired if the residents could be surveyed regarding sidewalks.
Mr. Street expressed concern because the property would have to be regraded. Ms. Little noted
that in the past residents have been against installing sidewalks in areas that were developed
without sidewalks. Trustee Seiden would not want to spend a lot of money on researching the
issue.
Mayor Rosenthal noted this project may have to be postponed depending on the outcome of the
State's budget negotiations.
Board of Trustees Meeting
January 4, 2016
Page 4 of 5
Trustee Nadler moved to approve the intergovernmental agreement for the North Avenue
reconstruction project. Trustee Farkas seconded the motion. The motion passed by the
following vote:
AYES: Farkas, Jester, Nadler, Seiden, Struthers (5)
NAYS: None (0)
APPROVAL OF LOCAL AGENCY
Ms. Little reported the Village is the lead agency
AGREEMENT FOR FEDERAL
and is responsible for executing the Federal
PARTICIPATION FOR THE NORTH
agreements. The Village will be billed for the
AVENUE RECONSTRUCTION
entire local share and will send invoices to
PROJECT
Bannockburn. The total amount is $3,040,325. The
Federal participation will be $1,706,340 and the
local municipalities will be responsible for
the balance.
Trustee Jester moved to approve the local agency agreement. Trustee Nadler seconded the
motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO AWARD
Ms. Little reported the construction engineering
CONTRACT FOR CONSTRUCTION
will be needed for inspections and documentation.
ENGINEERING SERVICES FOR THE
The costs will be paid for by the Village and
NORTH AVENUE RECONSTRUCTION
reimbursements will be provided by the Federal
PROJECT
Highway Administration and Bannockburn's local
share. Gewalt Hamilton was recommended and
approved by IDOT, the Lake County planning liaison and the Village of Bannockburn.
Trustee Seiden moved to execute the local agency agreement in the approved amount of
$304,929. Trustee Nadler seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO PURCHASE A Chief Sliozis reported they are seeking
POLICE ADMINISTRATIVE VEHICLE authorization to purchase an unmarked
administrative police vehicle. The current vehicle is
a 2006 Dodge Charger with high mileage, which will be reassigned to the Building Department.
Chief Sliozis reported Miles Chevrolet holds the State contract for a 2016 Chevrolet Impala in
the amount of $19,900. He noted that it will cost an additional $3,000 to transfer the equipment
and fully equip the vehicle. Chief Sliozis noted this is under the budgeted amount of $25,000.
Board of Trustees Meeting
January 4, 2016
Page 5 of 5
Trustee Farkas moved to authorize the purchase of a 2016 Chevrolet Impala from Miles
Chevrolet in the amount not to exceed $19,000 plus an additional $3,000 to transfer equipment.
Trustee Struthers seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Struthers (5)
NAYS: None (0)
DISCUSSION
HOLIDAY SEASON UPDATE Chief Sliozis provided a brief update on the holiday
season. He was pleased to announce it was calm,
quiet, safe and secure. The department performed liquor and alcohol compliance checks and all
establishments tested were found to be in compliance.
HAPPY BIRTHDAY The Trustees wished Mayor Rosenthal a Happy
Birthday.
PROMOTION Mr. Street announced the promotion of Andrew
Lichterman to the position of Assistant Village
Manager.
GIVE WHERE YOU LIVE Mayor Rosenthal reported Give Where You Live
Deerfield MLK Day of Service will take place on
January 18, 2016, at Village Hall. She hopes to have a large crowd.
NEXT MEETING Mr. Street reported the next Board of Trustees
meeting will take place on Tuesday, January 19,
2016, due to the Martin Luther King, Jr., Holiday.
COMMUNITY. THE ANTIDRUG
ADJOURNMENT
ATTEST:
VillagJ Clerk
Mayor Rosenthal reported Mr. Street was elected
secretary to Community. The Anti -Drug.
There being no further business or discussion,
the meeting was adjourned at 8:15 p.m.
APPROVED:
Mayor