11/16/2015November 16, 2015
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on November 16,
2015 at 7:47 p.m. The clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Thomas Jester
Robert Nadler
William Seiden
Dan Shapiro
Barbara Struthers
Absent was: Alan Farkas
and that a quorum was present and in attendance. Also present were Kent Street Village
Manager and Village Attorney Peter Coblentz.
PLEDGE OF ALLEGIANCE South Park Elementary School Girl Scout Troop
40315 led those in attendance in reciting the Pledge
of Allegiance. The scouts introduced themselves and spoke about their favorite part of Girl
Scouts.
SMART METER PRESENTATION Darren Boundy and David Doherty from ComEd
addressed the Board regarding smart meters and
utility pole relocations on Deerfield Road. Mr. Boundy reported on the Deerfield Road
improvements, noting that they are nearly complete. Mr. Doherty discussed the roll out of the
smart meter installations in Deerfield. Smart meters reduce costs by reducing manual meter
reading costs and usage information. This implementation will save more than $100 million. He
noted that installers will all carry photo identification and will never ask to enter a home or ask
for money. Mr. Doherty noted the new meters are certified by Underwriters Laboratories and are
safe. He noted that majority of meter installations in Deerfield will take place in 2016.
Mayor Rosenthal inquired about any complications with installation that residents should be
aware of. Mr. Doherty stated the meter is located outside a home and residents would not
typically see any problems. Mayor Rosenthal asked how a resident could opt out. Mr. Doherty
stated residents can call into a call center to opt out of smart meters. He noted there is a $21 per
month charge for a manual meter read. Trustee Struthers asked about emails from ComEd
regarding electricity usage. Mr. Doherty stated customers can control how they are contacted by
ComEd. Mr. Street asked how long it takes to replace a meter. Mr. Doherty stated most of the
work will take place in a few minutes. Mr. Street noted ComEd will know about power outages
without residents calling. Mr. Doherty stated ComEd still would encourage people to call them
if there is a power outage because additional information can be obtained about the outage.
Ms. Bridget Venema, 1169 Waukegan Road, expressed concern about smart meters. She spoke
with numerous government agencies to obtain information and wants to opt out of the program.
Board of Trustees Meeting
November 16, 2015
Page 2 of 8
She requested a fee -free opt out program. Ms. Venema does not want the technology and does
not believe she should pay a fee if she is not using the new technology.
Ms. Venema lives in a multi -unit building and the ComEd contractor was unable to install meters
in her building as the building's meters were outdated. She also noted that she was not notified
of the installation. She questioned what guarantees residents have that the smart meters will save
them money. Ms. Venema noted the smart meter will have too much information about personal
habits of residents. Ms. Venema questioned whether there is a free opt -out process for residents
that have illnesses that could worsen with the radio frequencies.
Mr. Doherty is aware that there were some installations where the residents were not properly
noticed, but ComEd has addressed this with the contractor. He noted that the technology was
selected with security being the most important criteria. Mr. Doherty stated that ComEd worked
with the Illinois Commerce Commission regarding smart meters and currently do not have a free
opt -out solution.
RESPIRATORY HEALTH Doug Graham, representing the Respiratory Health
ASSOCIATION LUNG HEALTH Association, presented Mayor Rosenthal and the
CHAMPION PRESENTATION Trustees with a plaque for adding e -cigarettes to the
smoke-free Ordnance in Deerfield.
GFOA CERTIFICATE OF Mayor Rosenthal presented the Government
ACHIEVEMENT FOR EXCELLENCE IN Finance Officers Award for Excellence in Financial
FINANCIAL REPORTING Reporting to Finance Director Eric Burk. This is
the 37"' time the Village has received the award.
SCHOOL RESOURCE OFFICER High School Resource Officer Anthony Kropp
updated the Board regarding the school resource
officer program. He noted the program has assisted in building a tremendous bond with both the
teachers and the students as well as strengthened the security of the building. Officer Kropp
noted several students have assisted with a number of charity programs. They will also add first
aid training for staff and students to the program. The response has been very positive. Mayor
Rosenthal believes the program has proven to be beneficial to the community.
MINUTES OF PREVIOUS MEETING Trustee Struthers moved to approve the minutes
from the November 2, 2015, Board of Trustees
meeting. Trustee Nadler seconded the motion. The motion passed unanimously on a voice vote.
BILLS AND PAYROLL Trustee Nadler moved to approve the Bills and
Payroll dated November 16, 2015. Trustee Shapiro
seconded the motion. The motion passed by the following vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
Board of Trustees Meeting
November 16, 2015
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PUBLIC COMMENT There were no public comments on non -agenda
items.
There were no Reports.
REPORTS
CONSENT AGENDA
ORDINANCE 0-15-30 INCREASING An Ordinance increasing the number of Class E
THE NUMBER OF AUTHORIZED liquor licenses from 16 to 17 for Josh's Hot Dogs.
CLASS E LIQUOR LICENSES FROM 16 Second Reading.
TO 17 FOR JOSH'S HOT DOGS — 2R
Trustee Nadler moved to adopt the Ordinance.
Trustee Jester seconded the motion. The motion passed by the following vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
ORDINANCE AUTHORIZING A An Ordinance authorizing a Special Use to allow a
SPECIAL USE TO ALLOW A NEW new roof for the Deerfield Fire Station located at
ROOF FOR THE DEERFIELD FIRE 500 Waukegan Road. First Reading.
STATION AT 500 WAUKEGAN ROAD
- IR Mayor Rosenthal indicated this would stand as a
First Reading of the Ordinance.
OLD BUSINESS
ORDINANCE 0-15-31 ADOPTING THE An Ordinance adopting the budget of the Village of
BUDGET OF THE VILLAGE OF Deerfield for the fiscal year beginning Januaryl,
DEERFIELD FOR THE FISCAL YEAR 2016, and ending December 31, 2016. Second
BEGINNING JANUARY 1, 2016 AND Reading.
ENDING DECEMBER 31, 2016 — 2R
Trustee Seiden moved to adopt the Ordinance.
Trustee Struthers seconded the motion. The motion passed by the following vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
ORDINANCE 0-15-32 AMENDING THE An Ordinance amending the wage and salary plan
VILLAGE OF DEERFIELD WAGE AND for the Village of Deerfield. Second Reading.
SALARY PLAN — 2R
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November 16, 2015
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Trustee Shapiro moved to adopt the Ordinance.
Trustee Seiden seconded the motion. The motion passed by the following vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
RESOLUTION R-15-22 ADOPTING A A Resolution adopting a consolidated fee
CONSOLIDATED FEE SCHEDULE FOR schedule for fiscal year 2016.
FISCAL YEAR 2016
Trustee Seiden moved to adopt the Resolution.
Trustee Nadler seconded the motion. The motion passed by the following vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
ORDINANCE AUTHORIZING AN
AMENDMENT TO A COMMERCIAL
PLANNED UNIT DEVELOPMENT TO
PERMIT RENOVATIONS TO
DEERBROOK SHOPPING CENTER,
ALLOWING A SPECIAL USE
An Ordinance authorizing an amendment to a
commercial planned unit development to permit
renovations to Deerbrook Shopping Center,
allowing a Special Use Amendment for a Jewel
Osco grocery store, and a Text Amendment to
permit a pharmacy drive-thru. First Reading.
AMENDMENT FOR A JEWEL OSCO
GROCERY STORE, AND A TEXT Michelle Panovich, Vice President of Mid -
AMENDMENT TO PERMIT A America, representing Deerbrook management
PHARMACY DRIVE THRU — 1R stated that after the last Board of Trustees
meeting, they met with the adjacent property
owners of Deerfield Park Plaza and have reached an agreement that leaves both parties happy.
Ms. Panovich reported the agreement calls for the configuration of the north easement to be
westbound only and for the reconfiguration of the signalized intersection at Deerfield Park Plaza
and Lake Cook Road, which will accommodate double turn lanes out of the center. They agreed
that once Jewel is open, they will meet and come up with a plan to have a traffic control officer
on premise during peak hours. Ms. Panovich will have a memorandum of understanding drafted
prior to the next Village Board meeting.
Trustee Struthers is opposed to cutting off the eastbound traffic at the northern cross -access
point. She requested the right to review the plans in six months to determine whether the plans
need to be revised. Mayor Rosenthal noted the County has agreed to allow the Village to install
a sign stating U -Turns are permitted on Lake Cook Road that could help reduce cross -traffic in
the center. Ms. Panovich stated they will also ask Jewel to distribute a flyer showing the new
traffic flow configuration. Mayor Rosenthal requested the educational flyer be distributed by all
businesses in both centers. Trustee Nadler asked if the amended easement and obligations would
be bundled as part of the Ordinance. He would like the easement modifications contingent upon
completion of the project. Mr. Street stated that could be accomplished in the legal language
drafted by Attorney Coblentz. If the development is not completed, the easement would not be
amended.
Board of Trustees Meeting
November 16, 2015
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Mayor Rosenthal thanked all parties for coming to an amicable agreement.
NEW BUSINESS
ORDINANCE LEVYING TAXES FOR
An Ordinance levying taxes for corporate purposes
CORPORATE PURPOSES FOR THE
for the fiscal year commencing on January 1, 2016,
FISCAL YEAR COMMENCING ON
and ending on December 31, 2016, for the Village
JANUARY 1, 2016 AND ENDING ON
of Deerfield.
DECEMBER 31, 2016 FOR THE
VILLAGE OF DEERFIELD
Trustee Nadler moved to open the Public Hearing.
Trustee Jester seconded the motion. The motion
passed unanimously on a voice vote.
Village Treasurer Eric Burk reported the tax
levy was developed as part of the 2016 budget. It
was published in the Deerfield Review. He noted the library levy is $4,626,446 and the total
levy is $11,702,434.
There was no comment from the public.
Trustee Shapiro moved to close the Public Hearing.
Trustee Shapiro seconded the motion. The
motion passed unanimously on a voice vote.
ORDINANCE ABATING A PORTION
An Ordinance abating a portion of the 2015 tax levy
OF THE 2015 TAX LEVY
requirements for the Series 2010 G.O Bonds. First
REQUIREMENTS FOR THE SERIES
Reading.
2010 G.O. BONDS — 1 R
Mr. Burk reported this is the abatement for the build
America bonds.
ORDINANCE ABATING A PORTION An Ordinance abating a portion of the 2015 tax levy
OF THE 2015 TAX LEVY requirements for the Series 2011B G.O. Bonds.
REQUIREMENTS FOR THE SERIES First Reading.
2011 B G.O. BONDS — 1 R
Mr. Burk stated this is the abatement for the
Qualified Energy bonds.
RESOLUTION R-15-23 DESIGNATING Mr. Burk reported the Village currently uses
DEERFIELD BANK AND TRUST AS Illinois Funds as a depository but they are
A DEPOSITORY OF PUBLIC FUNDS discontinuing their traditional banking services.
The Village needs a new place to deposit funds as
well as a checking account. Staff evaluated three banks within the Village and felt they were all
competitive but Deerfield Bank and Trust provided the best overall solution.
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November 16, 2015
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Trustee Seiden moved to adopt the Resolution. Trustee Struthers seconded the motion. The
motion passed by the following vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
ORDINANCE ADOPTING BY Assistant Director of Public Works and
REFERENCE THE LAKE COUNTY Engineering Bob Phillips reported that
WATERSHED DEVELOPMENT the Village follows the Lake County Watershed
ORDINANCE — 1R Development Ordinance. Following the Lake
County WDO allows residents to receive reduced
flood insurance premiums. Lake County has updated the document to make it easier to
understand and now the Village is required to approve the updated WDO. It has been posted in
Village Hall for public inspection. First Reading.
ANALYSIS OF BID AND AWARD OF Mr. Phillips reported the Deerfield Road
THE DEERFIELD ROAD Reconstruction Project went to bid and that the
RECONSTRUCTION PROJECT Illinois Department of Transportation held a bid
Opening on November 6, 2015.
There were nine qualified bidders and the bids ranged from $18 million to $24 million. A -Lamp
Concrete Contractors was the low bidder. The Village has had a good experience working with
them in the past. IDOT has asked the Village to concur with its recommendation to award the
project to A -Lamp.
Trustee Jester moved to concur with the State recommendation on the project. Trustee Nadler
seconded the motion. The motion passed by the following vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO EXTEND THE Public Works Analyst Justin Keenan reported the
CONTRACT FOR TURF contract is a one-year extension from 2015 at the
MAINTENANCE WITH MOORE same cost as last year.
LANDSCAPING INC.
Trustee Struthers moved to extend the contract.
Trustee Shapiro seconded the motion. The motion passed by the following vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO EXTEND Mr. Keenen reported this would extend the
PARKWAY TREE TRIMMING 2015 contract for another year. The contract
CONTRACT WITH ADVANCED TREE would focus on the southwest quadrant and the
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November 16, 2015
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CARE amount would not exceed $50,000.
Trustee Nadler moved to extend the contract. Trustee Struthers seconded the motion. The
motion passed by the following vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO EXTEND Mr. Keenen stated this would extend the
TREE AND STUMP REMOVAL 2015 tree and stump removal contract for one
CONTRACT WITH ADVANCED TREE year. The amount would not exceed $100,000.
CARE
Trustee Struthers moved to extend the contract.
Trustee Nadler seconded the motion. The motion passed by the following vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO EXTEND Mr. Keenen stated this would be a one year
LANDSCAPE PLANTING AND contract extension for landscaping Village -owned
MAINTENANCE CONTRACT WITH properties. The base price would not increase. Mr.
MOORE LANDSCAPING INC. Keenen noted the contract would not exceed
$85,900.
Trustee Shapiro moved to extend the contract. Trustee Struthers seconded the motion. The
motion passed by the following vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
DISCUSSION
VETERANS DAY CEREMONY Mayor Rosenthal thanked the Deerfield American
Legion for leading the Village in a beautiful
Veterans Day ceremony.
GIVE WHERE YOU LIVE - DEERFIELD Mayor Rosenthal reported the second Give
Where You Live - Deerfield was designated to
assist veterans. This year, residents collected and sorted food, collected clothing and small
appliances for the Veterans Closet and wrote letters to veterans in the North Chicago VA
Hospital. The community was very generous with their donations and gift cards were donated by
numerous local establishments including Starbucks and Dunkin Donuts. Children created
posters thanking the veterans for their service. Hygiene kits / toiletry kits were packed for
veterans in need.
Board of Trustees Meeting
November 16, 2015
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COMMUNITY INTERFAITH SERVICE The Community Interfaith Service will be held on
November 22, 2015, at 7:00 pm at BJBE on Lake
Cook Road.
WINTER CELEBRATION The Winter Celebration in Deerfield will be held on
December 4, 2015 and December 5, 2015. There
will be numerous activities throughout the Village. Trustee Struthers noted they will be ringing
the bell to support the Deerfield Township Food Pantry on December 5.
LIGHTING CEREMONY Mayor Rosenthal reported the downtown lighting
ceremony will take place on November 25, 2015
from 4 p.m. to 5 p.m. at the Starbuck's Plaza on Deerfield Road.
CURBSIDE LEAF PICK-UP
NEXT MEETING
three weeks from now.
Mr. Street reminded residents that this is the last
week for the 2015 curbside leaf pick-up program.
Mr. Street reported the next Board of Trustees
meeting will be held on December 7, 2015, which is
ADJOURNMENT Trustee Nadler moved to adjourn the meeting.
Trustee Shapiro seconded the motion. The motion
passed unanimously on a voice vote. The meeting was adjourned at 9:15 p.m.
Respectfully submitted,
Jeri Cotton
Secretary