09/21/2015September 21, 2015
The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by
Village Manager Kent Street in the Council Chambers of the Village Hall on September 21, 2015
at 7:30 p.m. The clerk called the roll and announced that the following were:
Present: Alan Farkas
Thomas Jester
Robert Nadler
William Seiden
Dan Shapiro
Barbara Struthers
Absent was: Harriet Rosenthal, Mayor
and that a quorum was present and in attendance. Also present was Village Attorney Peter
Coblentz.
MAYOR PRO TEM In the absence of Mayor Rosenthal, Trustee
Struthers moved to appoint Trustee Seiden as
Mayor Pro Tem. Trustee Nadler seconded the motion. The motion passed unanimously on a
voice vote.
PLEDGE OF ALLEGIANCE Former Trustee Steve Jackson and Ruth Jackson led
those in attendance in reciting the Pledge of
Allegiance.
PROCLAMATION Mayor Pro Tem Seiden proclaimed September 21,
2015, as Train Station Garden Day in the Village of
Deerfield as a way to acknowledge and thank the Baha'i for their service to the community.
Trustee Nadler moved to accept the Proclamation. Trustee Jester seconded the motion. The
motion passed unanimously on a voice vote.
Mr. Jackson stated that 40 years ago, the local Baha'i community came before the Village Board
asking to beautify a portion of the Village. They selected the garden near the Metra station. The
group continues to maintain the garden.
MINUTES OF PREVIOUS MEETING Trustee Farkas moved to approve the minutes
from the September 8, 2015, Board of Trustees
meeting. Trustee Struthers seconded the motion. The motion passed unanimously on a voice
vote.
BILLS AND PAYROLL Trustee Farkas moved to approve the Bills and
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September 21, 2015
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Payroll dated September 21, 2015. Trustee Shapiro
seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
PUBLIC COMMENT Andrew Marwick, 422 Kelburn Road, expressed
concern about the Luna Carpet truck that is parked along Lake
Cook Road.
Mr. Marwick noted the location the truck is parked is also a safety hazards because it is blocking
the site line to the east for vehicles exiting onto Lake Cook Road. Mr. Street will follow up with
the Village's Code Enforcement Officer.
Paul Wiedeman, 193 Ramsay Road, discussed a drainage issue on the southern portion of the
Meadowbrook subdivision. The natural drainage has been eliminated by over development.
During development, a private storm sewer was installed, but it creates a bottleneck, causing the
homes to flood. He requested the Village consider extending the Village storm sewer to handle
the water. Mr. Street will work with the Engineering Department to investigate further and
schedule a meeting with Mr. Wiedeman.
There were no Reports.
REPORTS
CONSENT AGENDA
There were no items on the Consent Agenda.
OLD BUSINESS
ORDINANCE 0-15-27 AUTHORIZING An Ordinance authorizing parking restrictions on
PARKING RESTRICTIONS ON Ambleside Drive. Second Reading.
AMBLESIDE DRIVE — 2R
Trustee Farkas moved to authorize the Ordinance.
Trustee Struthers seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
NEW BUSINESS
AUTHORIZATION TO PURCHASE A Director of Public Works and Engineering Barbara
NEW LOADER MOUNTED SNOW Little stated the Public Works department
BLOWER currently maintains one loader -mounted snow
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September 21, 2015
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blower that is used to blow snow into a dump truck.
The current snow blower was purchased in 1992 and had a 12 year life expectancy. The
expenditure for a new snow blower has been budgeted in the amount of $125,000 using vehicle
and equipment replacement funds. The additional funds will come from the funds from
equipment recently sold after being declared surplus.
Ms. Little indicated the higher of the two bids received is from a local distributor of the leading
brand of loader (SnoGo). She requested waiving the competitive bidding process due to the
lifespan and quality of the SnoGo equipment as well as the availability of replacement parts.
Trustee Nadler suggested the Village ask the vendor for a last and final offer, with the purpose of
getting the price lowered. Mr. Coblentz noted the competitive bidding process can be waived to
negotiate the price. There can be problems with negotiating after the competitive bidding
process because it could make it more difficult to attract bidders. Trustee Farkas concurred and
noted that based on his legal experience he also recommends against renegotiating after a
competitive bidding process has been held.
Trustee Farkas moved to waive the competitive bidding process. Trustee Nadler seconded the
motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
Trustee Shapiro moved to authorize the purchase of a new loader mounted snow blower from
Lindco Equipment in an amount not to exceed $141,832 including trade-in. Trustee Farkas
seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO AWARD Assistant Director of Public Works and
CONTRACT SUPPLEMENT FOR Engineering Bob Phillips reported the plans
DESIGN ENGINEERING SERVICES for the Deerfield Road reconstruction project are
TO CHRISTOPHER B. BURKE currently in Springfield. The change in scope
ENGINEERING LTD. requires additional funds for engineering for design
changes.
Trustee Farkas moved to award the contract supplement for design engineering services to
Christopher B. Burke Engineering Ltd. in an amount not to exceed $98,012. Trustee Struthers
seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
DISCUSSION
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September 21, 2015
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TRUSTEE IN THE TOWN President Pro Tem Seiden reminded residents that
this is the last Trustee in the Town for this year's
Farmers Market. Trustees Struthers and Farkas will be available at the Farmer's Market from 9
a.m. to noon on Saturday to answer questions.
NEXT MEETING Mr. Street reported the next Board of Trustees
meeting will take place on October 5, 2015. There
will be a Committee of the Whole meeting to discuss the budget this Thursday at 3:00 pm.
ADJOURNMENT There being no further business or discussion,
Trustee Farkas moved to adjourn the meeting.
Trustee Jester seconded the motion. The meeting was adjourned at 8:07 p.m.
APPR VED:
Mayor
ATTEST:
Village Clerk