07/20/2015July 20, 2015
The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by
Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on July 20, 2015, at 7:30
p.m. The Clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Thomas Jester
Robert Nadler
William Seiden
Dan Shapiro
Barbara Struthers
Absent was: Alan Farkas
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Kent Street, Village Manager.
PLEDGE OF ALLEGIANCE Duje Ducan led those in attendance in reciting the
Pledge of Allegiance. Mayor Rosenthal indicated
Mr. Ducan is a Deerfield High School graduate that has signed a contract to play pro -basketball
in Sacramento. He recently played for the University of Wisconsin Badgers, who played for the
NCAA title this year. Mayor Rosenthal presented a certificate to Mr. Ducan. Mr. Ducan
thanked the Village for the recognition. He noted Deerfield will always be home.
REPORT ON DEPARTMENTAL Director of Public Works and Engineering Barbara
OBJECTIVES — PUBLIC WORKS AND Little presented highlights from the Public Works
ENGINEERING and Engineering departmental objectives report.
Ms. Little introduced Justin Keenan, the new Public
Works Analyst. She stated the department consists of five divisions. The engineering
department continues to review residential and commercial development plans. The approximate
turnaround time for the initial review is about three weeks. The department continues to pursue
outside funding for their projects and have been successful obtaining funding for a number of
projects. The backflow tracking program is very important to the department. They will
perform smoke testing in the northeast quadrant. The street rehabilitation project will focus on
Central Avenue this year. The contractor will begin work next week. A public informational
meeting will be held at the Deerfield Library at 7 p.m. on Thursday. The Deerfield Road
reconstruction project will go out to bid in September. The right-of-way for sidewalk has been
attained. The Briarwood Vista project began in February. The North Trails subdivision drainage
project is underway. The Village will complete the water meter replacement program this week,
which will save the Village money. The street department has been keeping the streets in good
condition and has repaired potholes throughout the Village. The water department has responded
to and repaired 40 water main breaks since January. There were 27 water main breaks over the
same period last year. The water department has been involved with the Briarwood Vista water
main, which is being replaced. The sewer division is working with RJN to replace and repair
cross connections and other defects in the publicly owned portion of the system. They assisted
Board of Trustees Meeting
July 20, 2015
Page 2 of 8
with the design of the street rehabilitation projects. The garage division provides overall
maintenance on all Village vehicles and bid six pieces of equipment this year. The public works
and engineering departments have upgraded all the traffic signals to LED as part of their green
initiative.
Mayor Rosenthal thanked Ms. Little for the department's hard work and obtaining grants. She
complimented the water department for changing the testing locations. The new site is more
accurate and has a quicker response time. Mayor Rosenthal noted all of the hydrants were
flushed in April, for the residents' safety.
MINUTES OF PREVIOUS MEETING Trustee Struthers moved to approve the minutes
from the July 6, 2015, Board of Trustees meeting.
Trustee Shapiro seconded the motion. The motion passed unanimously on a voice vote with
Trustee Nadler abstaining.
Trustee Seiden moved to approve the minutes from the July 6, 2015, Committee of the Whole
meeting. Trustee Struthers seconded the motion. The motion passed unanimously on a voice
vote with Trustee Nadler abstaining.
BILLS AND PAYROLL Trustee Shapiro moved to approve the bills and
payroll dated July 20, 2015. Trustee Struthers
seconded the motion. The motion passed by the following vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
PUBLIC COMMENT Ruth Parciak, 737 Central Avenue, stated she
understands that Central Avenue is a public street,
but the parking on the street is making day-to-day activities difficult for residents of the Row
Homes of South Commons.
Sheldon Gelber, 731 Central Avenue, indicated his four-year-old son's bedroom is on Central
Avenue. The Rosebud restaurant employees park on Central Avenue and the noise makes
sleeping very difficult. The children have to walk through parked cars when they get off the bus.
There has been an increased amount of litter. The reduced amount of parking has created a
number of issues for residents.
Christine Cohen, 673 Central Avenue, stated South Commons has been a wonderful place to
live. She is looking to sell her unit to be closer to family. Ms. Cohen believes people are not
looking at her home because there is no place to park. It has become an undesirable place to live
because of the lack of street parking.
Board of Trustees Meeting
July 20, 2015
Page 3 of 8
Paul Slavenas, 675 Central Avenue, noted there are 22 units with about 30 parking spaces.
Rosebud Restaurant has more employees than there are residents in South Commons. He asked
that the Village consider permit parking to protect the residents.
Diane Haus, 711 Central, enjoys living in the Village. She believes the restaurant should have
some other accommodation for employee parking. They are unable to entertain or have their
driveway seal coated due to the lack of street parking on Central Avenue.
Ann Panek, 671 Central Avenue, noted that the same two cars are parked in front of her house
starting at 7:30 a.m. for 12 hours. The entire street is filled with vehicles from Rosebud
employees. Some of the vehicles have loud mufflers and play loud music, which is very
disturbing. Ms. Panek thought the commercial properties needed to provide parking for their
employees outside of public streets. She believes the manager at Rosebud was rude when
residents voiced their concerns. Renu employees and patrons also park on Central Avenue. Ms.
Panek asked the Village to assist the residents, because they cannot park on their own street.
Elizabeth Phillips, 745 Central Avenue, is a realtor. She expressed concern about having enough
parking for her guests and workers. Ms. Phillips noted Mariano's in Northbrook has their
employees park off site and buses their employees to the store.
Mayor Rosenthal is aware of the situation and noted the Village is working with both Rosebud
and Renu on having their employees park off site. Mayor Rosenthal suggested residents let the
police department know of a special event, such as seal coating, deliveries, Shiva, etc., so they
can make arrangements and assist the residents.
Andrew Marwick, 442 Kelburn, suggested having the employees purchase commuter parking
passes. Mr. Street noted the distance is an issue. Mayor Rosenthal added the employees leave
later in the evening. Mr. Street indicated the Village will provide an update at the next Board of
Trustees meeting.
Alec Lopata, 902 Kenton Road, asked that Mitchell Park be renamed in light of its history of
thwarting desegregation in housing in the Village. He does not believe this part or history needs
to be honored. He noted African American residents were prevented from moving to Deerfield
when the park was created to prevent a mixed -race subdivision from being built in its place.
Mayor Rosenthal suggested Mr. Lopata bring this issue to the Park District, as the park does not
belong to the Village.
REPORTS
REPORT AND RECOMMENDATION The Plan Commission held a workshop meeting on
OF THE PLAN COMMISSION RE: June 11, 2015, to consider the request. They found
Board of Trustees Meeting
July 20, 2015
Page 4of8
REQUEST FOR APPROVAL OF THE the final plat of subdivision was in substantial
FINAL PLAT OF SUBDIVISION FOR conformance with the preliminary plat and voted
THE PROPERTY AT 1555 WILMOT 5-0 in favor of sending a positive recommendation
(FRANKE & MICHAEL STONE GROUP) to the Trustees.
Trustee Jester stepped out of the meeting.
Trustee Shapiro moved to accept the report and recommendation of the Plan Commission.
Trustee Struthers seconded the motion. The motion passed by the following vote:
AYES: Nadler, Seiden, Shapiro, Struthers (4)
NAYS: None (0)
Trustee Jester returned to the meeting.
CONSENT AGENDA
ORDINANCE AUTHORIZING A An Ordinance authorizing a Text Amendment for
TEXT AMENDMENT FOR PUBLIC ART consideration of public art in large developments in
CONSIDERATION IN LARGE the Village Center. First Reading.
DEVELOPMENTS IN THE VILLAGE
CENTER — 1 R
ORDINANCE 0-15-19 AUTHORIZING An Ordinance authorizing an Amendment to the
AN AMENDMENT TO THE SIGN PLAN sign plan for the Woodview Apartments to allow
FOR THE WOODVIEW APARTMENTS changes to the monument ground sign, wall signs
TO ALLOW CHANGES TO THE and various directional signage at 15 Parkway
MONUMENT GROUND SIGN, WALL North.
SIGNS AND VARIOUS DIRECTIONAL
SIGNAGE AT 15 PARKWAY NORTH Mayor Rosenthal indicated the petitioner asked for
a waiver of the First Reading of the ordianance.
Trustee Struthers moved to waive the First Reading of the Ordinance. Trustee Shapiro seconded
the motion. The motion passed by the following vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
Trustee Seiden moved to adopt the Ordinance. Trustee Shapiro seconded the motion. The
motion passed by the following vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
Board of Trustees Meeting
July 20, 2015
Page 5 of 8
ORDINANCE AUTHORIZING A An Ordinance authorizing a water tower lease
WATER TOWER LEASE AGREEMENT agreement for Verizon Wireless. First Reading.
FOR VERIZON WIRELESS — 1R
Trustee Struthers asked if this was any different
than other antennas. Assistant to the Village Manager Andrew Lichterman noted it is
substantially similar to the other lease agreements. He noted T -Mobile is at 110' and Verizon
would be at 80'.
ORDINANCE 0-15-20 INCREASING
THE NUMBER OF AUTHORIZED
CLASS 3 LIQUOR LICENSES FROM
14 — 15 FOR MOD PIZZA — 2R
wine.
OLD BUSINESS
An Ordinance increasing the number of authorized
Class 3 liquor licenses from 14 to 15 for MOD
Pizza. Second Reading.
Mr. Street indicated this would be for beer and
Trustee Nadler moved to adopt the Ordinance. Trustee Struthers seconded the motion. The
motion passed by the following vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
ORDINANCE 0-15-21 AUTHORIZING An Ordinance authorizing a Special Use for a
A SPECIAL USE FOR A MEDICAL medical cannabis dispensary at 151 South
CANNABIS DISPENSARY AT 151 Pfmgsten Road, Unit V. Second Reading.
S. PFINGSTEN ROAD, UNIT V — 2R
Matt Darin, partner with Greenhouse, was present.
Mayor Rosenthal noted the State passed an act stating municipalities may enact reasonable
zoning, but cannot prohibit medical cannabis dispensaries in the Village.
Mr. Darin stated their next steps include securing a building permit. The buildout will take two
to three months and they hope to open as soon as the cultivators are ready to provide the
medicine, around November 1, 2015. Mayor Rosenthal asked Mr. Darin to keep the Village
informed about the handling of money.
Trustee Struthers moved to adopt the Ordinance. Trustee Jester seconded the motion. The
motion passed by the following vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
Board of Trustees Meeting
July 20, 2015
Page 6of8
NAYS: None (0)
NEW BUSINESS
RESOLUTION R-15-15 AUTHORIZING Richard Skrodzki, Attorney for Jewel -Osco, David
AN ECONOMIC INCENTIVE Hene from Jewel -Osco and Michelle Panovich
AGREEMENT BETWEEN THE from Mid-America, representing Deerbrook Mall
VILLAGE OF DEERFIELD AND ownership, were present. Mr. Skrodzki stated they
DEERBROOK SHOPPING CENTER propose building a new, state-of-the-art, 61,000 foot
AND JEWEL-OSCO Jewel -Osco store in Deerbrook. They will keep the
existing store open during the construction, which
adds significant expense. They are asking for an economic incentive to help with the expense of
keeping the store open during construction.
Trustee Nadler suggested a few edits to the proposed contract. He would like to delete the word
"primarily" from section E on page 2. He would also like the November 1 date to be shortened
by three or four months, as 11 months seems to be excessive. Mr. Coblentz noted the 11 month
date is for the land -use approvals. Mr. Skrodzki stated they asked for the extended time because
they do not control the process, the Village does. There are public hearing requirements and
notices that must be met and sometimes get bogged down. Mayor Rosenthal believes the date
can be made earlier, and if there is an issue, the petitioner can come to the Board for an
extension.
Mayor Rosenthal stated the Village would only be paying for extraordinary costs. The property
owners and Jewel -Osco are making the majority of the investment. She noted the Village will
receive records for what is actually spent, and will not pay more than they should. Trustee
Nadler noted the incentive is for Jewel, not the property owners. Mr. Skrodzki noted keeping the
existing store open will continue to generate sales tax for the Village during construction. Mr.
Street added the agreement is contingent on land -use approval. Should the approval not be
granted, the economic agreement would not stay in place.
Trustee Nadler moved to adopt the Resolution with the removal of the word "primarily" from
section E on page 2. Trustee Shapiro seconded the motion. The motion passed by the following
vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO AWARD THE Mr. Keenan reported the crack sealing program
CONTRACT FOR THE 2015 CRACK will include recently renovated roads. The lowest
SEALING PROGRAM bid came from Patriot Paving Maintenance in the
Board of Trustees Meeting
July 20, 2015
Page 7 of 8
amount of $19,464 with the option to renew the
contract for two years. Mr. Keenan indicated the budgeted amount was $30,000. Staff
recommended extending the crack sealing program to include additional streets up to the
budgeted amount.
Trustee Jester moved to award the 2015 crack sealing contract to Patriot Paving Maintenance in
an amount not to exceed $30,000. Trustee Struthers seconded the motion. The motion passed by
the following vote:
AYES: Jester, Nadler Seiden, Shapiro, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO AWARD THE Assistant Director of Public Works and Engineering
CONTRACT FOR THE SANITARY Bob Phillips reported the Village has been placing
SEWER LINING PROJECT plastic liners inside sanitary sewers to create a
virtually new sanitary sewer. It is a more cost
effective and less disruptive way to rehabilitate the sanitary sewers. Every year, the Village
works to line sanitary sewers in the Village. Red Zone Robotics identified a number of sewers
are in need of repair and replacement. Visu Sewer was the low bidder in the amount of
$153,629. The budgeted amount was $200,000. Mr. Phillips suggested extending the contract to
take advantage of the favorable bid prices up to budgeted amount. Mayor Rosenthal noted the
Village is unsure about receiving a $300,000 grant from the State for the North Trail Drainage
Project. She believes this savings would help offset the lost grant funds. Trustee Struthers asked
how many extra sewers would need to be replaced if they are not lined this year. Mr. Phillips
indicated the Village has a long list of sewers to line over a number of years.
Trustee Shapiro moved to award the sanitary sewer lining contract to Visu Sewer in an amount
not to exceed $153,629, with the option of extending the contract up to $200,000 if the Village
receives the $300,000 grant from the State. Trustee Jester seconded the motion.
Trustee Nadler would like the $50,000 to be used to improve the landscaping median at Lake
Cook Road and the tollway. He also recommended raising additional money from the
neighboring businesses. Trustee Jester noted the Village will need to complete sewer lining for
many years.
The motion passed by the following vote:
AYES: Jester, Seiden, Shapiro, Struthers (4)
NAYS: Nadler (1)
AUTHORIZATION TO ACCEPT THE Mr. Phillips reported the Village contractor
PROPOSAL FOR BRIDGE performs bridge inspections every other year and
MAINTENANCE ENGINEERING provides the Village with a report that has specific
Board of Trustees Meeting
July 20, 2015
Page 8 of 8
recommendations. The engineer recommended
some maintenance work on the Wilmot Road, Kates Road and Carriageway bridges. Last year,
the Village interviewed consultants for bridge work and determined Ciorba Group was qualified
to prepare the bid documents. Staff recommends authorizing the bid documents for bridge
maintenance to be awarded to Ciorba Group in an amount not to exceed $42,259.
Trustee Jester moved to accept the proposal for bridge maintenance engineering from Ciorba
Group in an amount not to exceed $42,259. Trustee Shapiro seconded the motion. The motion
passed by the following vote:
AYES: Jester, Nadler, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
DTOsC;l JSSTON
LANDSCAPING PLAN Trustee Nadler asked Director of Public Works and
Engineering Little to put together a budget for a
possible landscaping plan for the aforementioned median. Mr. Street noted the Cook County
Highway Department will have to approve the plans as well.
TRUSTEE IN THE TOWN Trustee Seiden reported Trustee Shapiro and
Trustee Struthers will be available to answer
questions at the Farmer's Market on Saturday July 25, 2015.
RIBBON CUTTING CEREMONY Mayor Rosenthal attended a ribbon cutting
ceremony for MOD Pizza. It was a very nice event.
She welcomed them to the Village.
ADJOURNMENT There being no further business or discussion,
Trustee Nadler moved to adjourn the meeting.
Trustee Jester seconded the motion. The meeting was adjourned at 9:15 PM.
APPROVED:
Mayor
Board of Trustees Meeting
July 20, 2015
Page 9of8
ATTEST:
Vi lage Clerk