07/06/2015July 6, 2015
The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by
Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on July 6, 2015 at 7:30
p.m. The Clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Alan Farkas
Thomas Jester
William Seiden
Dan Shapiro
Barbara Struthers
Absent was: Robert Nadler
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Kent Street, Village Manager.
PLEDGE OF ALLEGIANCE Jeff Marks, Chairman of the Fine Arts Commission,
led those in attendance in reciting the Pledge of
Allegiance.
REPORT ON DEPARTMENTAL Assistant to the Village Manager Andrew
OBJECTIVES — ADMINISTRATION Lichterman presented highlights from the
Administration Departmental Objectives Report.
The municipal aggregation program saved residents more than $3 million. Currently, all
residents in the program were transferred back to ComEd, as their rates were competitive. The
North Shore Electricity Aggregation Consortium will continue to monitor the electricity market
for favorable pricing. The Village's commercial solid waste franchise took effect on May 1,
which provides all commercial properties with recycling. The residential waste refuse contract
was negotiated for 2016 and includes a two-year rate freeze on refuse and recycling services.
The collective bargaining agreement was ratified for both the police department and the public
works department. The Village Manager's office is also the Village Clerk's office. They have
worked closely with the County on the recent municipal elections. ComEd will be replacing
about five miles of underground cable to support both businesses and residential households.
Mayor Rosenthal indicated ComEd has been very responsive to the Village. The department has
worked with the Chamber of Commerce on economic development. They are pleased that
Walgreens Boots Alliance will be locating their corporate headquarters in Deerfield. The
department hosted a sustainable restaurant conference. The department worked with Mayor
Rosenthal for the Give Where You Live Deerfield event on Martin Luther King Day. The Cable
and Telecommunications Commission recommended consolidating the Village cable channels,
which will result in a savings to the Village. The Fine Arts Commission hosted their 13`h annual
Festival of Arts and continues with its Public Art Program. The Family Days Commission held a
very successful event this past weekend. The IT Department migrated the Village email to the
Microsoft Exchange platform; it was a seamless transition.
Board of Trustees Meeting
July 6, 2015
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Mayor Rosenthal thanked the Department for all their hard work.
MANPOWER APPOINTMENTS Mary Oppenheim has been the acting Chairman of
the Plan Commission. Mayor Rosenthal would like
to appoint her to Chairman of the Plan Commission for a one-year term, with the possibility of a
second one-year term as provided in the Plan Commission's rules.
Trustee Seiden moved to appoint Mary Oppenheim to a one-year term as Chairman of the Plan
Commission. Trustee Farkas moved to second the motion. The motion passed by the following
vote:
AYES: Farkas, Jester, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
MINUTES OF PREVIOUS MEETING Trustee Struthers moved to approve the minutes
from the June 15, 2015, Board of Trustees meeting.
Trustee Farkas seconded the motion. The motion passed unanimously on a voice vote.
BILLS AND PAYROLL Trustee Seiden moved to approve the bills and
payroll dated July 6, 2015. Trustee Jester seconded
the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
TREASURER'S REPORT Mr. Burk presented highlights from the May 2015
treasurer's report representing 42 percent of the
year. The non -home rule sales tax decreased. The receipts are for February, which was a cold
and short month. Year to date, the sales tax amounts are positive to the past two years. Water
and sewer tax and hotel tax remain consistent. State income tax revenues decreased from the
previous month, but are up for the year. The electric utility tax has decreased. The Village
received nearly $10 million in bond proceeds to be used in the upcoming capital improvement
projects. The month of May included three payroll expenditures.
PUBLIC COMMENT Andrew Marwick, 442 Kelburn, believes the
financial incentives for Jewel seem reasonable. He
questioned the restriction of a warehouse club or non-food selling location in the former Great
Indoors location. He noted that outlots E and F do not show a space for a drive-thru, which
would limit a fast food restaurant.
REPORTS
REPORT AND RECOMMENDATION Dan Berg from Sikich, LLP presented highlights
OF COMPREHENSIVE ANNUAL from the comprehensive annual financial report. He
FINANCIAL REPORT BY SIKICH, LLP commended Village staff for their responsiveness.
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July 6, 2015
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The report has an introductory section and a
statistical section. The report was issued as unmodified, or "clean," because the financial
material was presented fairly. The Village had a good year, financially. He encouraged staff to
keep an eye on the water and sewer activities. Mayor Rosenthal noted the Village received a
AAA bond rating. She indicated the Village has done their part in funding their pension
programs. She encouraged the residents to stay on top of what is happening in Springfield and
realize the Village's money is being taken to offset the mismanagement of funds in Springfield.
The Village has recently lost grant funding that was promised in 2009.
Trustee Jester moved to accept the report and recommendation. Trustee Struthers seconded the
motion. The motion passed by the following vote:
AYES: Farkas, Jester, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
REPORT AND RECOMMENDATION Mr. Street reported the Plan Commission held a
OF THE PLAN COMMISSION RE: Public Hearing on June 11, 2015, to consider a
REQUEST FOR A TEXT AMENDMENT request for a text amendment as a recommendation
FOR PUBLIC ART CONSIDERATION by the Fine Arts Commission. The Plan
IN LARGE DEVELOPMENTS IN THE Commission voted 5-0 in favor of the
VILLAGE CENTER recommendation.
Fine Arts Commission Chairman Jeff Marks reported the Fine Arts Commission made a proposal
that large, new developments and large renovations in the Village Center consider public art.
They want to add the consideration of public art in the development applications as well as a
definition of public art. Mayor Rosenthal noted the Village is not requiring it, but is encouraging
it. Trustee Struthers questioned who would approve the public art. Mr. Marks noted the Plan
Commission and Fine Arts Commission would make recommendations to the Village Board.
Trustee Seiden questioned whether the Library would come before the Commission. Mr. Marks
noted the Library and Park District both have representatives on the Fine Arts Commission.
Trustee Struthers moved to accept the report and recommendation of the Plan Commission.
Trustee Farkas seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
REPORT AND RECOMMENDATION
RE: REQUEST FOR APPROVAL TO
AMEND THE SIGN PLAN FOR THE
WOODVIEW APARTMENTS TO
ALLOW CHANGES TO THE
MONUMENT GROUND SIGN, WALL
SIGNS AND VARIOUS DIRECTIONAL
SIGNAGE AT 15 PARKWAY NORTH
The Plan Commission held a Public Hearing on
June 11, 2015, to consider a request to amend the
sign plan for the Woodview Apartments to allow
changes to the monument ground sign, wall signs
and directional signs for the property located at 15
Parkway North. The Plan Commission voted 5-0
in favor of the request.
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July 6, 2015
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(WOODVIEW DEERFIELD LLC) Trustee Jester moved to accept the report and
recommendation of the Plan Commission. Trustee
Farkas seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
Molly McShane from Woodview Deerfield LLC noted they want the front monument sign to
match the other signs at Parkway North. She reported that units were being occupied.
REPORT AND RECOMMENDATION Mr. Lichterman reported the Cable and
OF THE CABLE AND Telecommunications Commission has evaluated a
TELECOMMUNICATIONS lease agreement with Verizon Wireless since 2014.
COMMISSION RE: WATER TOWER The output is a tentative agreement for a five-year
LEASE AGREEMENT FOR VERIZON lease term with four renewals for the installation of
WIRELESS cellular antennas on the Kates Road Water Tower.
The lease includes a $5,000 signing bonus, monthly payments of $2,880 and 3% annual
increases. If the terms are acceptable to the Village Board, Verizon would go through the land
use process.
Trustee Seiden moved to accept the report and recommendation of the Cable and
Telecommunications Commission. Trustee Shapiro seconded the motion. The motion passed by
the following vote:
AYES: Farkas, Jester, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
REPORT AND RECOMMENDATION Mr. Lichterman indicated the Village received
OF STAFF RE: IL DECO GRANT AND notification on June 25, 2015, that a grant totaling
NORTH TRAIL DRAINAGE AND $300,000 for the North Trail drainage and
ROADWAY PROJECT roadway project was suspended by the State
because they did not reappropriate funds into an
enacted capital bill. The Village awarded the contract for the project on April 10, 2015, has
incurred in excess of $250,000 in expenses and obligated more than $800,000 that cannot be
canceled. The Village will demonstrate this in a report to the State before July 15, 2015.
Trustee Jester questioned whether the Village will be able to recapture the funds if they continue
the project and the funds are reinstated. Mr. Lichterman noted the State has asked the Village to
show all invoices prior to June 30. Nothing in the grant agreement states that funds are
jeopardized if the Village continues to move forward with the work while the State figures out
their budgetary issues.
Mr. Lichterman noted that staff is seeking authorization to complete the North Trail Project and
fund the project in an amount up to $300,000 to make up for any money that is not received by
the State. Trustee Farkas moved to accept the report and recommendation of staff regarding the
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July 6, 2015
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Illinois DCEO Grant including authorization to complete the North Trail Project and for the
Village to make up any funds not received by the State. Trustee Shapiro seconded the motion.
The motion passed by the following vote:
AYES: Farkas, Jester, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
CONSENT AGENDA
There were no items on the Consent Agenda.
OLD BUSINESS
ORDINANCE 0-15-18 AUTHORIZING An Ordinance authorizing a rear yard variation for
A REAR YARD VARIATION AT 350 the property located at 350 Kerry Lane. Second
KERRY LANE — 2R Reading.
Trustee Seiden moved to adopt the Ordinance. Trustee Struthers seconded the motion. The
motion passed by the following vote:
AYES: Farkas, Jester, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
ORDINANCE AUTHORIZING A An Ordinance authorizing a Special Use for a
SPECIAL USE FOR A MEDICAL medical cannabis dispensary located at 151 South
CANNABIS DISPENSARY AT 151 Pfmgsten Road. First Reading.
S. PFINGSTEN ROAD, UNIT V — 1 R
Mayor Rosenthal noted the Village made an
amendment regarding warning customers about the possibility of impairment while driving and
other hazards.
NEW BUSINESS
AUTHORIZATION FOR THE MAYOR Lake County is requesting mayors to sign on with
TO SIGN A LETTER WITH LAKE Lake County in support of continued study of the
COUNTY RE: STUDY OF ROUTE 53 expansion project of Route 53 and 120. A non -
AND 120 binding referendum in April 2009 showed 70
percent of Lake County voters supported the
project. The Northwest Municipal Council staff is also recommending endorsing the
continuation of the studies and planning of the project.
Public comment was offered by Andrew Marwick and he noted the cost is outrageous at about
$2.5 to $3 billion. Mr. Street noted an extensive report is available on the Tollway website and
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July 6, 2015
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encouraged Mr. Marwick to review the details online. Trustee Farkas moved to authorize Mayor
Rosenthal to sign a letter with Lake County supporting a study of Route 53 and 120. Trustee
Shapiro seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
ORDINANCE INCREASING THE An Ordinance increasing the number of authorized
NUMBER OF AUTHORIZED CLASS E Class E liquor licenses from 14 to 15 for MOD
LIQUOR LICENSES FROM 14 TO 15 Pizza. First Reading. Mayor Rosenthal noted the
(MOD PIZZA) — 1R petitioner has been vetted by the police department.
Representatives from MOD Pizza stated the company is based out of Seattle. It is a growing fast
casual chain and they plan on opening the Deerfield location on July 14, 2015.
RESOLUTION R-15-14 AUTHORIZING Director of Public Works and Engineering Barbara
CONSTRUCTION ON A STATE Little reported IDOT requires public and private
HIGHWAY (BIENNIAL AGREEMENT) entities to get a permit to perform work in the right-
of-way on Waukegan Road. This authorization
would be good for two years.
Trustee Struthers moved to adopt the Resolution. Trustee Jester seconded the motion. The
motion passed by the following vote:
AYES: Farkas, Jester, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO EXTEND Mr. Lichterman reported the Village went through
CLEANING SERVICES CONTRACT the competitive bidding process in 2013 for the
WITH CRYSTAL MAINTENANCE cleaning services contract. The original contract
SERVICE, CORP. term included an option for two one-year extensions
Staff negotiated a zero percent increase and is
recommending that the Village again execute a 1 -year contract extension at no additional cost.
The Village would go through the competitive bidding process next year for a new contract.
Trustee Farkas moved to extend the cleaning services contract with Crystal Maintenance Service
Corporation for one year. Trustee Struthers seconded the motion. The motion passed by the
following vote:
AYES: Farkas, Jester, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
AUTHORIZATION OF VARIOUS Ms. Little reported that during the planning
LOCATION LED LIGHTING UPGRADE process for the 2015 fiscal year, the department
PROJECT received a grant for $50,000 in lighting upgrades
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July 6, 2015
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for the Village. The approved locations include
Village -owned parking lots, Waukegan Road, Deerfield Road, Osterman and Park Avenue for a
total of 150 fixtures. The Village budgeted $50,000 for the program. The department worked
with Twin Supplies, Inc. to help with the grants and perform the physical work. The upgrades
were completed in April at a cost of $90,000. The net cost to the Village will be $40,000 due to
the $50,000 grant received. Ms. Little recommends the Mayor and Board of Trustees waive the
competitive bidding process and authorize a payment to Twin Supplies, Inc. for the amount of
$90,000.
Trustee Jester moved to authorize a payment to Twin Supplies, Inc. for the net amount of
$90,000. Trustee Farkas seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Seiden, Shapiro, Struthers (5)
NAYS: None (0)
DISCUSSION
MOSQUITOS Trustee Struthers stated there are a lot of
mosquitos due to the weather. She recommended
residents cover themselves with light colored clothing in the evenings and remove standing
water.
NW MUNICIPAL CONFERENCE Mayor Rosenthal and Trustee Shapiro attended the
Northwest Municipal Conference annual dinner.
They spoke with their counterparts in other communities.
FARMERS MARKET Mayor Rosenthal and Trustee Jester spent last
Saturday morning at the Farmers Market. They
spoke with a number of residents. Mayor Rosenthal noted most residents are happy with how
the Village is being managed. She indicated it was a very pleasant morning.
FAMILY DAYS Mayor Rosenthal thanked the Family Days
Commission for all of their hard work during the
Family Days festivities. There was a wonderful firework display.
ADJOURNMENT There being no further business or discussion,
Trustee Farkas moved to adjourn the meeting.
Trustee Jester seconded the motion. The meeting was adjourned at 8:47 p.m.
APP VED:
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Mayor
Board of Trustees Meeting
July 6, 2015
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ATTEST:
Village Cler