06/01/2015June 1, 2015
The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by
Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on June 1, 2015 at 7:30
p.m. The Clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Alan Farkas
Thomas Jester
Robert Nadler
William Seiden
Dan Shapiro
Barbara Struthers
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Kent Street, Village Manager.
PLEDGE OF ALLEGIANCE Parker James led those in attendance in reciting the
Pledge of Allegiance. Joan Reed announced that
Mr. James won the sixth annual Farmer's Market poster contest. Mr. James is a graduating
senior at Deerfield High School and will attend DePauw University and will play soccer.
Ms. Reed reminded residents that the Farmer's Market will take place on June 13, 2015. There
will be a new event this year, called Zucchini Day, on July 25, 2015. It will be a fundraiser for
several charities. Mr. James will be at the Farmer's Market on June 13, 2015, and will sign
copies of his poster.
MINUTES OF PREVIOUS MEETING Trustee Farkas moved to approve the minutes from
the May 18, 2015, Board of Trustees meeting.
Trustee Struthers seconded the motion. The motion passed unanimously on a voice vote.
TREASURER'S REPORT Mr. Street presented the April 2015 treasurer's
report highlights. Mr. Burk is at the GFOA
Conference. Sales tax revenues are up. The finance payments have been made. The Village
received a payment from IMET. Mr. Street hopes the Village receives 100 percent of their
investment back.
BILLS AND PAYROLL Trustee Struthers moved to approve the bills and
payroll dated June 1, 2015. Trustee Farkas
seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
Board of Trustees Meeting
June 1, 2015
Page 2 of 5
PUBLIC COMMENT Glenn Koets, 1103 Williams, asked why the Village
needs to allow off -campus parking for the high
school. He believes the additional school funding should have covered the cost of a new parking
lot. Mr. Koets indicated the students park on the side streets near the school and are
disrespectful to the residents and their property. There are some streets that restrict parking
during certain hours on school days. Mr. Koets believes there is discrimination because some
streets are restricted while others are not.
Chief Sliozis stated the Police Department has monitored the streets and found that the parking is
generally restricted to Chestnut. They are finding little parking by high school students on the
east -west streets. Chief Sliozis indicated the department usually sees an increase in parking in
the spring, but they are in contact with the students. Mayor Rosenthal noted that portions of
school's parking are closed due to the construction. She noted if the Village puts no -parking
signs, it would affect the residents as well as the students. Trustee Seiden noted that when the no
parking signs were installed near Shepherd, the vehicles moved over a block. Mayor Rosenthal
indicated the Board will look at it when school is back in session and address it at that point.
REPORTS
REPORT AND RECOMMENDATION The Board of Zoning Appeals held a Public Hearing
OF THE BOARD OF ZONING APPEALS on May 5, 2015, to consider the request of Mickey
RE: REAR YARD VARIATION AT 350 and Janice Kupperman for a rear -yard variation at
KERRY LANE 350 Kerry Lane. They are requesting a 33.5 foot
rear -yard setback in lieu of the required 50 foot
setback. The Board of Zoning Appeals voted 6-0 in favor of the request.
Trustee Seiden moved to accept the report and recommendation of the Board of Zoning Appeals.
Trustee Farkas seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
CONSENT AGENDA
There were no items on the Consent Agenda.
OLD BUSINESS
ORDINANCE AUTHORIZING AN An Ordinance authorizing an amendment to a
AMENDMENT TO A SIGN PLAN FOR sign plan for the Walgreens corporate headquarters
WALGREENS COMPANY on Wilmot Road. First Reading.
(CORPORATE HEADQUARTERS
Board of Trustees Meeting
June 1, 2015
Page 3 of 5
CAMPUS ON WILMOT ROAD) — 1 R Mr. Street reported Walgreens requested a waiver of
the First Reading. Trustee Farkas does not see a
need to expedite the request, as some residents expressed concerns.
Eric Friedman Regional Development Manager for Walgreens, stated Walgreens asked for
waiver of first reading in order to move forward with permits and installation. The materials are
on order and they told their leadership team they would move as quickly as possible.
Trustee Farkas noted the Trustees have an obligation to the residents to follow procedure.
ORDINANCE AUTHORIZING
APPROVAL OF A FINAL
DEVELOPMENT PLAN FOR THE
TAYLOR JUNCTION TOWNHOUSE
DEVELOPMENT LOCATED AT 824-836
An Ordinance authorizing approval of a final
development plan for the Taylor Junction
Townhouse development located at 824-836
Chestnut Street. First Reading.
CHESTNUT STREET (JACOBS HOMES) Joe Maschek with BSB Design stated they
1R addressed three issues since the last meeting. They
worked with the landscape architect and agreed to
plant 18 arbor vitae. The plantings will be 7 to 8 feet tall upon installation. He presented a
diagram of the detention facility. He provided a photo of the screened fence. The proposed
fence is architectural in style. The architectural fence is solid and provides a better screen.
Mr. Maschek discussed the construction time table. He indicated construction would start on the
north building and move to the south building. They expect construction to last 18 months.
Mr. Maschek reported they moved the air conditioning units that were closer to the residential
properties closer to their former locations near the center of the fagade. He indicated the
detention pond maintenance would be handled by the association through a maintenance
schedule. Trustee Struthers noted one of the issues is keeping the trash picked up, as they are
across from the train station.
Alex Epstein, 935 Walnut Street, thanked the Trustees for following up on the details. He asked
if the Village arborist was consulted about the trees that were proposed to be taken down. Mr.
Epstein appreciates the idea of the evergreen planting, but is disappointed with the arbor vitae
because they are a slow growing planting. The trees will also be completely shaded. He does
not believe his property will be properly screened from the 35 foot building with a 6 to 7 foot
planting. Mayor Rosenthal noted she planted very tall evergreen trees on her property in a
shaded area and they are now dying. She noted the arbor vitae planted by her neighbor are
thriving.
Mr. Maschek believes arbor vitae will be the best tree for the area. They looked at other
plantings, but believe the dark green American Arbor Vitae will be the best solution. Mr.
Maschek noted that a larger planting would not grow as quickly. Assistant Director of Public
Works and Engineering Bob Phillips stated that when the engineering plans are finalized, the
Village arborist will tag the trees.
Board of Trustees Meeting
June 1, 2015
Page 4of5
ORDINANCE AMENDING THE An Ordinance amending the Municipal Code to
MUNICIPAL CODE TO ESTABLISH A establish a manual water meter reading fee. First
MANUAL WATER METER READING Reading.
FEE — IR
NEW BUSINESS
ANALYSIS AND AUTHORIZATION TO Mr. Phillips reported that the Village went to bid
AWARD BID FOR 2015 STREET for the 2015 Street Rehabilitation Project. The
REHABILITATION PROJECT project is partially funded through MFT and
infrastructure replacement funds. The Village has
$890,000 in MFT funds and $1.028 million in IRF funding for the project. The scope of work is
to reconstruct and rehabilitate Central Avenue from Wilmot to Elm. In addition, Jonquil Terrace
and Grove Avenue will be added. All of the curbs and carriage walks will be removed and
replaced. There will be full roadway replacement and storm sewer rehabilitation. The Village
received three bids. A -Lamp Concrete Contractors had the low bid at $1,926,000.
Trustee Nadler asked if there were areas where the Village could make up for overages on other
projects. Mr. Phillips noted there may be some efficiencies for the Village. He noted the only
project that was over budget was North Trails, and the efficiencies from previous projects should
handle the overage.
Mayor Rosenthal asked about continuing the sidewalks on Central. Mr. Phillips will estimate the
cost of the work and have further discussion.
Trustee Jester moved to award the contract for the 2015 MFT street rehabilitation project to A -
Lame Concrete Contractors in an amount not to exceed $1,926,000. Trustee Farkas seconded the
motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO EXTEND THE Mr. Phillips explained there has not been a price
SLUDGE HAULING REMOVAL increase and the Village has had good success with
CONTRACT the hauler. He noted that $40,000 is budgeted for
sludge hauling.
Trustee Seiden moved to extend the sludge hauling removal contract in an amount not to exceed
$40,000. Trustee Jester seconded the motion. The motion passed by the following vote:
AYES: Farkas, Jester, Nadler, Seiden, Shapiro, Struthers (6)
NAYS: None (0)
Board of Trustees Meeting
June 1, 2015
Page 5 of 5
NW MUNICIPAL CONFERENCE
municipalities.
RETIREMENT PARTY
missed.
MEMORIAL DAY EVENTS
DISCUSSION
Mayor Rosenthal noted letters were sent to the
Governor regarding cutting funding to the
Mayor Rosenthal attended the retirement party
for Library Director Mary Pergander. She will be
Mayor Rosenthal attended the Memorial Day events
hosted by the American Legion.
COP ON TOP Attorney General Lisa Madigan attended the Police
Department's Cop on Top fundraiser for the Special
Olympics of Illinois. The event raised more than $5,000.
FINE ARTS FESTIVAL The Fine Arts Festival took place over the weekend.
Unfortunately the weather was not ideal on
Saturday, but Sunday was a much better day. Mayor Rosenthal thanked staff and the Fine Arts
Commission for their work on the festival
ADJOURNMENT There being no further business or discussion,
Trustee Farkas moved to adjourn the meeting.
Trustee Struthers seconded the motion. The motion passed unanimously. The meeting was
adjourned at 8:33 p.m.
AP�LPR VED:
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Mayor
ATTEST: