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03/16/2015March 16, 2015 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on March 16, 2015, at 7:30 p.m. The Clerk called the roll and announced that the following were: Present: Harriet Rosenthal, Mayor Robert Benton Alan Farkas Thomas Jester Robert Nadler William Seiden Barbara Struthers and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Kent Street, Village Manager. PLEDGE OF ALLEGIANCE Cub Scout Pack 50 led those in attendance in reciting the Pledge of Allegiance. The scouts introduced themselves and told the Trustees what they like about scouting. PROCLAMATION Mayor Rosenthal proclaimed the week of March 22, 2015 — March 28, 2015, as Youth Appreciation Week in the Village of Deerfield. Trustee Seiden read the proclamation. Trustee Jester moved to accept the Proclamation. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6) NAYS: None (0) Barbara Reich and Mary Oppenheim, President and Vice President of the Deerfield Optimist Club, accepted the Proclamation. Ms. Reich thanked the Village for its support. The Optimist Club International is a worldwide organization that is recognized as the premier organization that brings out the best in kids. Ms. Reich invited residents to attend their awards event next Monday night at 7:00 pm at Deerfield High School, where the Optimist Club will honor more than 300 students for going above and beyond in volunteering. MINUTES OF PREVIOUS MEETING Trustee Benton moved to approve the minutes from the March 2, 2015, Board of Trustees meeting. Trustee Jester seconded the motion. Trustee Struthers made a minor correction. The motion passed unanimously on a voice vote. Board of Trustees Meeting March 16, 2015 Page 2 of 13 Trustee Benton moved to approve the minutes from the December 15, 2014, Committee of the Whole meeting. Trustee Farkas seconded the motion. The motion passed unanimously on a voice vote. BILLS AND PAYROLL Trustee Seiden moved to approve the Bills and Payroll dated March 16, 2015. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6) NAYS: None (0) PUBLIC COMMENT There was no Public Comment on non -agenda items. REPORTS REPORT AND RECOMMENDATION Mr. Street reported that Jacobs Companies are OF THE PLAN COMMISSION RE: requesting approval of a residential planned unit REQUEST FOR APPROVAL OF A development with lot sizes less than one acre and RESIDENTIAL PUD WITH redevelopment for Taylor Junction. The Plan NECESSARY VARIATIONS; A Commission held a Public Hearing on February 12, REZONING OF 836 CHESTNUT 2015, which was continued to February 26, 2015. STREET FROM R-4 SINGLE & TWO The Plan Commission voted 7-0 to send a favorable FAMILY RESIDENTIAL DISTRICT recommendation to the Board of Trustees for a Text TO R-5 GENERAL RESIDENTIAL Amendment for a residential PUD with residential DISTRICT; A TEXT AMENDMENT lot sizes of 0.9 acres, recommendation for the TO ALLOW A RESIDENTIAL PUD rezoning of 836 Chestnut Street from R-4 single OF LESS THAN ONE ACRE; AND AN and two-family residential district to an R-5 general AMENDMENT TO THE residential district, and to recommend approval of COMPREHENSIVE PLAN TO ALLOW an amendment to approve changes in the THE REDEVELOPMENT OF 824 AND Comprehensive Plan. 836 CHESTNUT WITH NINE TOWNHOMES (TAYLOR JUNCTION) Mayor Rosenthal noted the Board had received all of the information from the Plan Commission including the minutes, letters and submittals. She noted many residents have signed in to speak on this agenda item. Cal Bernstein, 490 Laurel, Highland Park, is the attorney for the applicant. Joe Maschek, architect with BSB Design, Keith Jacobs and Rob Wasserman with Jacobs Companies were present. Mr. Bernstein stated the properties at 824 Chestnut and 836 Chestnut are directly west of the Deerfield Metra parking lot. 824 Chestnut is already zoned R-5, and 836 Chestnut is currently zoned R-4 and is not occupied. The properties are currently not in good shape. Board of Trustees Meeting March 16, 2015 Page 3 of 13 Mr. Bernstein discussed the proposed setbacks. He noted the zoning allows nine units on the two properties. Although three driveways are allowed, the petitioner is proposing one driveway to help control the ingress and egress. Mr. Bernstein noted that no variations would be required if the changes were made with an R-5 Zoning application. However, Village staff and the Plan Commission requested this be developed as a PUD. The PUD would allow the Village more control over what is done on the property. Mr. Maschek discussed the changes requested by the Plan Commission. The Plan Commission and Village staff requested the property be developed as a PUD during their meeting on October 23, 2014, which required requests for variances and moving forward with a cohesive development. There was a lot of discussion at the January 14, 2015, neighborhood meeting regarding better integrating the proposed development with the neighborhood, including building height and landscaping. The petitioner presented a new proposal on February 12, 2014, based on the neighbors' input and Plan Commission requests. Mr. Maschek indicated the neighbors' concerns were heard. The initial proposed setback on the north side increased from 13.5' to 20.5' and from 18.4' to 20.5' on the south side. The rear setbacks were increased from 24' to 32' and the second floor balconies were changed to face the site interior to increase the neighbors' privacy. Mr. Maschek noted the air conditioners were moved to reduce the impact on adjoining properties and solid panels were added to enhance the screening. They also increased the landscape screening. Mr. Maschek stated the proposed design has only one curb cut. The inward -focused garages create a pedestrian -oriented streetscape. There is an opening in front of the north property line for storm water management. On the north side, the existing lot at 836 Chestnut is zoned R-4. If they built an R-4 duplex, they would be allowed a 15' setback. They are requesting a 25' setback as a PUD. The garage door is 125' from the sidewalk, so they are as far from the streetscape as possible. The front elevation has a 25' building height; the center of the building has a 35' building height. Mr. Maschek explained they also added landscaping. Trustee Nadler asked about the two hickory trees marked for removal. Mr. Maschek stated the trees were not in good condition. Mr. Bernstein added the landscape architect and arborist stated those trees were in poor condition. Trustee Nadler asked them to concur with the Village arborist before the next meeting. Trustee Struthers noted there is one mulberry tree on the south side that appears to be able to be saved. Landscape architect Brian Canady stated the mulberry tree is in poor condition. Trustee Struthers asked if the storm water area would be like a rain garden. Ron Adams, Pierson Brown Associates, stated it will be planted with plugs rather than seeded. Trustee Struthers noted the rain garden must be well maintained. Mr. Adams stated detention is a requirement from both the Village and the County. Trustee Nadler asked what type of potential hazard a rain garden would be. Mr. Adams explained it would not be wet all the time; therefore, they do not believe it should be fenced. He noted this is the accepted norm within the County. As the storm water area has 3 -to -1 downward slope, a safety ledge is not required. They would also have a Board of Trustees Meeting March 16, 2015 Page 4 of 13 restricted flow outlot. Mr. Bernstein added that as this would be a PUD, they could work with the Homeowner's Association to assure proper maintenance. Trustee Farkas asked if Jacobs Companies owns the lots. Mr. Bernstein explained they are under contract, but the contracts are contingent upon getting approval. He added that the Plan Commission did not require a traffic study. In addition, they are just requesting variances for the side setbacks, based on PUD requirements. Arnie Silverman, 900 Beverly Place, has lived in Deerfield since 1968. Many years ago there was a commission that spent considerable time, due diligence, and made some difficult decisions regarding Zoning laws within the Village As time progressed, commissions made changes to the laws when it benefitted Village residents. Mr. Silverman questioned what is so compelling in this presentation that would benefit all the residents of the Village. Lowell Cousins, 1225 Laurel, has been a resident since 1973. He was curious about the proposed development and what made people so upset. Mr. Cousins' family has been in Deerfield for 43 years and has seen a lot of change. Usually, things happen for the best. Things have worked out fine, when changes have been made in the past. People did not want change in the Commons. Now, we have a thriving downtown with top stores. Change is part of life. This property is just sitting there. The proposed changes will bring nine more homes. He does not understand why people are upset. Debbie Hellman, 1222 Laurel, is a 14-year resident of Deerfield. Her children are grown and she feels it is time to sell her home. Ms. Hellman has been looking to stay in Deerfield, but has not found anything like the proposed development in the Village. She stated there is a need for this kind of housing in the Village. Alex Epstein, 935 Walnut, is an 18-year resident. He lives on the north side of proposed development and will be among the most negatively impacted. Mr. Epstein appreciates the responsiveness of the Mayor and Trustees. He wonders why this is a discussion about changing laws and granting variances with the builder instead of having the builder scale back his plans. Mr. Epstein is opposed to the project because of its size and he does not feel it is appropriate for the neighborhood. He would like the Trustees to not rezone the R-4 property to R-5 to create more units than what is allowed. Giving the builder the right to place more units on the lot is a profit windfall for the builder rather than what is right for the neighbors. The neighbors look to the Board to ensure some sort of compromise in this process. Mr. Epstein believes the Village needs to minimize the amount of privacy and property value that will be lost. Greg Gaffm, 325 Birchwood Avenue, has heard both sides of the argument. He is amazed at the concessions and adjustments made by Jacobs Homes to accommodate the neighbors. The development looks beautiful and provides a need in the Village. There are laws in place, but the most important thing is to do what is best for the community. Jacobs Companies have gone above and beyond what is expected. Board of Trustees Meeting March 16, 2015 Page 5of13 Sarah Kelly, 846 Chestnut Street, does not believe the architect has gone above and beyond by moving balconies. Ms. Kelly is dismayed by Plan Commission's reaction to the neighbors' concerns. 836 Chestnut is zoned R-4. She does not believe there is a reason to rush approval on this project when all of the neighbors oppose it. She does not believe the proposal or Plan Commission recommendation reflect a true consideration of the issues at hand. She does not believe a PUD protects her, as if it were not granted, the lot would remain R-4 and she would have a duplex with a smaller setback. Ms. Kelly believes that is what should be built. This proposal is not the only way to develop this land. She questioned why the Village should change their standards for a builder. Ms. Kelly asked the Board to uphold the current zoning and seek out an appropriately scaled project. Tom Kelly, 846 Chestnut Street, lives at the property immediately north to the proposed property. Mr. Kelly is against granting variances and is concerned about his family's safety. At the last Plan Commission meeting, all 20 Chestnut Station residents signed a petition against the development. Mr. Kelly commented that the only people that are promoting the proposal do not live near the affected area. He hopes the Board listens to the people that live in this neighborhood, as they are the people that will be most adversely affected. John Beaudoin, 825 Forest Avenue, lives west of the proposed development. He is not opposed to an appropriate development as long as it does not violate the Village's Zoning Ordinance and is consistent with the neighborhood. The neighbors do not see how the proposed development meets the intent of the Zoning Ordinance. Mr. Beaudoin hopes that the Board, as elected officials, will agree the proposed development does not keep with the character of the neighborhood and will not protect the property values. Keith Londo, 1362 Arbor Vitae Road, is a 10 -year resident and real estate lawyer. He supports the project. The lots are currently in disrepair. This developer has jumped through numerous hoops and has compromised. He noted the proposed variance is minor in nature and that what is proposed is less than what can be built. Susan Schloss, 804 Chestnut Street, is president of Chestnut Station Townhomes. All of the unit owners are asking the Board to reconsider the variance. Even with the change in the patios, she believes the development is too close to their properties. The noise will be increased considerably by the air conditioners. Ms. Schloss would be in favor of developing the area to the north, but would like a smaller project to be considered. Trustee Struthers noted the Chestnut Station Townhomes are on the property line and have a property fence on the north property line. They have patios 25' from the fence. Dave Anderson, 835 Forest, is a 29 -year resident. He believes the Village has created a wonderful community. He characterized this project as 10 pounds of sand in a 5 pound bag. The development is beautifully designed. The neighbors want a development on that property, but not this one. Mr. Anderson asked the Board to think about what happens down the line when a different builder comes along and puts a less adequate development in the Village as a matter of right. Board of Trustees Meeting March 16, 2015 Page 6 of 13 Trustee Seiden stated that he likes to follow the Plan Commission's recommendations. They do a lot of good work and spend a lot of time on the proposals. Trustee Seiden visited Mr. Epstein's house and saw the property. He asked himself how the plane of light would be affected if the development was at 20.5' and determined there would be plenty of light. What gives the Board the right to change the zoning? If there is a reason to change the zoning, change it. If not, keep the zoning. Trustee Seiden does not believe the zoning should be changed. He suggested that maybe Jacobs Companies could put in seven homes on 1 lot instead. Unless there is a reason to change, Trustee Seiden does not believe the Board should change the zoning requirements on the two lots. Trustee Farkas appreciates everyone that has shared their views as well as the Plan Commission's work. He agonized over this petition because there are a number of facets. Trustee Farkas recognizes the phrase matter of right. When you own a piece of property, you have rights. When you sell the property, the new owner has the same rights. Considering how this proposal compares to what the Zoning Ordinance allows, the charts demonstrated that most things that were asked for would be permissible if the zoning were not changed. There were some comments whether people that do not live adjacent to the property have as much as stake. It becomes clear that Deerfield is one community and changes impact everyone in the community. Anytime issues come before the Board, they have to take a global view. Trustee Benton served on the Plan Commission for 12 years. It was a wonderful responsibility and challenge. The Zoning Ordinances were not chiseled in stone. Zoning Ordinances are fluid and are necessary to develop a community in an orderly fashion. Deerfield is a community of residential homes. The Village needs different types of housing. People want to stay in Deerfield, but to do that, Deerfield needs variety in housing. The existing properties are run- down and nine homes can be built. This development will create an organized community. The petitioners are asking for one variance that will be tied to one property, going from 1 acre to .9 acres. There are a lot of positive aspects here. People want to stay in the Village and these are the types of homes people want. Some of the concerns have already been modified by the developer. Trustee Benton congratulated the Plan Commission on a lot of hard work. Trustee Nadler noted the Plan Commission spent hours studying and evaluating the property. They made a unanimous recommendation. The developer has done a nice job mitigating the neighbors' concerns. The tiered aspect is helpful to the neighbors. Trustee Nadler concurs with the Plan Commission's recommendation. The development is appropriate for the community and is a tremendous opportunity for the Village. Trustee Struthers noted that on the north property a duplex can be built 8' from the property line. Instead there are 20' in this proposal. There are a number of large duplexes in the Village. Seven units can be built on the south lot. Trustee Struthers would rather see nine units spread over the two lots with 20.5' setback in lieu of 10'. She noted any house in Deerfield can be 35' high. As long as the detention basin is maintained, Trustee Struthers would not have an issue with the proposal. Board of Trustees Meeting March 16, 2015 Page 7 of 13 Trustee Jester believes the development has homes that are desired in the Village. The location near transit is appropriate. He thinks the proposal was creatively conceived. The PUD gives the Village control. Trustee Jester thinks the developer and Plan Commission did a good job. Mayor Rosenthal thanked the Plan Commission for their hard work. She noted that the Chestnut Townhomes were zoned R-4 before they were built, but the property was rezoned to R-5 to allow construction. That turned out to be a nice development. Mayor Rosenthal understands change is difficult, but you have to make change work the best you can. Making this a PUD gives the Village the opportunity to make the development the best it can be. Trustee Nadler moved to accept the Report and Recommendation of the Plan Commission. Trustee Benton seconded the motion. Mr. Coblentz stated that because this is a preliminary PUD approval, an Ordinance would not be brought back to the Board until the final PUD with engineering goes before the Plan Commission. Then, the Board would approve the final PUD, Text Amendment and land use. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Nadler, Struthers (5) NAYS: Seiden (1) REPORT AND RECOMMENDATION Mr. Street reported the Plan Commission held a OF THE PLAN COMMISSION RE: Public Hearing on February 26, 2015, to consider REQUEST FOR APPROVAL OF A request for approval of a Final Plan of Subdivision FINAL PLAT OF SUBDIVISION FOR for Elysian Way, a 7 lot subdivision located at 45 ELYSIAN WAY 7 LOT SUBDIVISION Deerfield Road. The Plan Commission voted 7-0 in AT 45 DEERFIELD ROAD favor of sending a positive recommendation to the Trustee Struthers noted the developer promised to add street parking, but there are only three spaces for seven houses. She expected more spaces because people are not supposed to park in the cul de sac. Mayor Rosenthal noted the approved preliminary plat shows three parking spaces. Attorney Larry Freedman said the final plat was designed to conform to the preliminary plat. He would go back and try to add parking. Mr. Coblentz noted the final plat does not show the number of parking spaces. Mr. Freedman will see how many spaces could be accommodated. The plat would not change. Trustee Farkas moved to approve the report and recommendation of the Plan Commission with the direction that the petitioner will work with staff to add on -street parking. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6) NAYS: None (0) Board of Trustees Meeting March 16, 2015 Page 8 of 13 REPORT AND RECOMMENDATION Trustee Benton noted the Board receives this OF THE PLAN COMMISSION RE: request every year. REQUEST FOR APPROVAL OF THE 2015 ZONING MAP Trustee Seiden moved to accept the report and recommendation of the Plan Commission. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6) NAYS: None (0) REPORT AND RESOLUTION R-15-04 Assistant to the Village Manager Andrew RE: ELECTRIC_AGGREGATION Lichterman stated the Village is one of eight PROGRAM communities taking part in the North Shore Electric Aggregation Consortium. The consortium worked with MC Squared to secure aggregated electricity services. The contract will expire in May 2015. From the inception of the program, residents and small businesses in Deerfield have saved approximately $3.2 million. The consortium held a competitive bidding process. The lowest bid was by Integrys. Trustee Benton noted Integrys owns North Shore Gas. Mr. Lichterman stated that if the Resolution is approved, the consortium and energy consultant would monitor the prices daily. The Resolution would also authorize Mr. Street to lock in a favorable price. If a favorable price is not achieved, residents will go back to ComEd. The Village can repeat the lock in cycle until the contract expires, but would need to define the price lock periods. Mr. Lichterman noted residents can opt out of the program at any time at no cost. He also added that a natural gas program would be discussed in the fall if approved. Trustee Nadler moved to accept the report and adopt the Resolution. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6) NAYS: None (0) Gas will be opt -in and will be discussed in the fall. CONSENT AGENDA ORDINANCE 0-15-08 AUTHORIZING An Ordinance authorizing demolition of a non - DEMOLITION OF NON -CONFORMING conforming structure beyond 50 percent of the STRUCTURE BEYOND 50 PERCENT OF replacement value for the property located at REPLACEMENT VALUE — 1109 1109 Central Avenue. Second Reading. CENTRAL AVENUE — 2R Board of Trustees Meeting March 16, 2015 Page 9 of 13 George Hardin, 1115 Central. shares a border with the property in question. One neighbor wrote a letter to the Board. That person did not speak at the Board of Zoning Appeals hearing. There are letters from five neighbors in support. Based on the number of letters, he is strongly in favor of the request. The property has been quite an eyesore. As a 38 -year resident, this is a wonderful family. Mr. Hardin thanked the Board for the work they do. Anna Pamula, 1230 Central, is in favor of the proposal. The family was not at fault. What happened was an accident on the part of the construction workers. The Board of Zoning Appeals sent a favorable recommendation to the Board and it should be accepted. Trustee Struthers moved to adopt the Ordinance. Trustee Nadler seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6) NAYS: None (0) ORDINANCE 0-15-09 AUTHORIZING An Ordinance authorizing relief from the RELIEF FROM ESTABLISHED FRONT established front setback of 50 feet in lieu of 58 SETBACK OF 50 FOOT IN LIEU OF 58 feet for the property located at 1346 Stratford Road. FOOT — 1346 STRATFORD ROAD — 2R Second Reading. ORDINANCE 0-15-10 AMENDING AND An Ordinance amending and revising the annual REVISING THE ANNUAL BUDGET OF budget of the Village of Deerfield for the fiscal THE VILLAGE OF DEERFIELD FOR year beginning January 1, 2015 and ending THE FISCAL YEAR BEGINNING December 31, 2015 regarding police computer JANUARY 1, 2015 AND ENDING software. Second Reading. DECEMBER 31, 2015 RE: POLICE COMPUTER SOFTWARE — 2R Trustee Seiden moved to accept the Consent Agenda and adopt the Ordinances. Trustee Farkas seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6) NAYS: None (0) OLD BUSINESS ORDINANCE AMENDING ZONING CODE AND MUNICIPAL CODE TO AUTHORIZE: MEDICAL CANNABIS DISTRIBUTION FACILITIES AS A SPECIAL USE — 1 R Mr. Lichterman explained staff worked with the Village attorney on preparation of the Ordinance Mayor Rosenthal noted a senator in Illinois is looking to change the buffer for distribution Board of Trustees Meeting March 16, 2015 Page 10 of 13 facilities from 1,000 feet to 1,500 feet. She questioned whether the Village would default to the State statute. Mr. Coblentz stated the Ordinance would reflect what is required by the State. Trustee Farkas stated that due to the proposed additional buffer around parks, he will vote against the Ordinance. He would favor fewer restrictions. Mayor Rosenthal indicated this would stand as a First Reading. NEW BUSINESS AUTHORIZATION FOR FINAL WORK Assistant Director of Public Works and FOR 2014 STRET REHABILITATION Engineering Bob Phillips stated the street PROJECT — CONTRACT FINAL rehabilitation project went smoothly last year. Nine streets were rehabilitated. He noted that due to heavy rains, seven residential properties were impacted by Village infrastructure. The Village found solutions to these flooding issues and fixed them through the rehabilitation contract. There was also a median island along Waukegan Road that required modifications. These changes created more work and the project went over budget by $109,403.80. Trustee Jester moved to authorize the final work for the 2014 Street Rehabilitation Project in an amount of $109,403.80. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6) NAYS: None (0) AWARD OF THE AUTOMATED METER Mr. Phillips stated the replacement of Village READING EQUIPMENT water meters has been underway for many years. INSTALLATION AND METER PMI appears to be a very experienced contractor REPLACEMENT PROJECT in the area and they have good references. Staff recommends awarding the automated meter reading equipment installation and meter replacement project to Professional Meters, Inc. in an amount not to exceed $268,610. Trustee Jester moved to award the contract to Professional Meters, Inc. in an amount not to exceed $268,610. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6) NAYS: None (0) AWARD OF WATER METER Mr. Phillips stated Strand Associates would assist REPLACEMENT CONSTRUCTION the Village by doing inspections, coordinating ENGINEERING SERVICES CONTRACT schedules, and closing the project. They would act Board of Trustees Meeting March 16, 2015 Page 11 of 13 as a part-time extension of staff to oversee the field work. Trustee Nadler moved to award the water meter replacement construction engineering services contract to Strand Associates in an amount not to exceed $47,320. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6) NAYS: None (0) AWARD OF CONTRACT FOR 2015 Mr. Phillips noted there are water main breaks each PAVEMENT RESTORATION winter. In the spring, the Village gets behind on CONTRACT repairing the pavement and curbs. The pavement contract will help facilitate the repairs in a timely manner. This is in addition to what staff can do. Trustee Struthers moved to award the 2015 pavement restoration contract to A Lamp Concreted Contractors in the budgeted amount not to exceed $118,200. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6) NAYS: None (0) AWARD OF CONTRACT FOR THE Mr. Phillips explained the scope would be from PEDESTRIAN SIGNAL AND LED Amli to the west side of the intersection across STREET NAME SIGN Lake Cook Road and Embassy Way/Birchwood IMPROVEMENT CONTRACT and Lake Cook Road and Pine Street. He noted there were 4 bidders. The lowest bidder was H&H Electric Contractors. Trustee Nadler moved to award the contract for the pedestrian signal and LED street name sign improvements to H&H Electric Contractors in an amount not to exceed $84,299. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6) NAYS: None (0) RESOLUTION R-15-05 FOR 2015 MFT Mr. Phillips noted each year the State requires STREET REHABILITATION PROJECT a Resolution for the MFT Street Rehabilitation Project. This year, the scope of work includes Central between Wilmot and Elm. Last year, the Village did not use MFT funding, as grant funds were used instead. They will be using $988,000 this year. The cost of the project is $1.5 million. The scope includes full pavement reconstruction, new curbs, widened sidewalks and a new road with new drainage. Capital funds would be used for the difference and the project has been budgeted. Board of Trustees Meeting March 16, 2015 Page 12 of 13 Trustee Nadler moved to adopt the Resolution for the 2015 MFT Street Rehabilitation project. Trustee Jester seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6) NAYS: None (0) RESOLUTION R-15-06 DECLARING A Resolution declaring official intent to reimburse OFFICIAL INTENT TO REIMBURSE certain expenditures from the proceeds of fixture CERTAIN CAPITAL EXPENDITURES debt issues. FROM THE PROCEEDS OF FUTURE DEBT ISSUES Trustee Jester moved to adopt the Resolution. Trustee Farkas seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6) NAYS: None (0) AUTHORIZATION TO PURCHASE Mr. Phillips stated that last year, the Village entered BULK ROCK SALT into two agreements and utilized all the salt. CMS allows the Village to purchase 20 percent above and beyond the amount requested. The price is good and the Village has room to store the salt. Staff is requesting authorization to purchase additional bulk rock salt in an amount not to exceed $31,913. Trustee Benton moved to authorize the purchase of bulk rock salt from CMS in an amount not to exceed $31,913. Trustee Farkas seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6) NAYS: None (0) AUTHORIZATION TO SUBMIT JOINT Mr. Phillips is requesting approval from two PURCHASING REQUISITION FOR sources; the Lake County Joint Agency purchasing SALT IN THE STATE JOINT and the State Joint Purchasing requisition. The PURCHASING CONTRACT Village would purchase 1,500 tons of bulk rock salt from both sources. Trustee Struthers moved to authorize the purchase. Trustee Nadler seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6) NAYS: None (0) DISCUSSION Board of Trustees Meeting March 16, 2015 Page 13 of 13 PENSION ARTICLE Trustee Jester is disconcerted about the article in the paper about the pension for the former director of the Illinois Municipal League. The Village is a member of the Illinois Municipal League. There are plenty of outrageous pensions, but if the Village is paying for a lobbying group, it is a conflict of interest. The Village needs to look into it very carefully. Trustee Jester would like clarification regarding this pension issue as well as other information regarding the IML, as he sees this group engaging in a conflict of interest. Mr. Street will look into the matter. SPRINGFIELD Mayor Rosenthal will be going to Springfield to lobby for the Village. ADJOURNMENT There being no further business or discussion, Trustee Seiden moved to adjourn the meeting. Trustee Farkas seconded the motion. The motion passed unanimously. The meeting was adjourned at 9:48 p.m. APPROVED:( et-� A C.t 4 Mayor ATTEST: 4,,,, 1; Village Clerk