02/17/2015February 17, 2015
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on February 17,
2015, at 7:30 p.m. The Clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Alan Farkas
Thomas Jester
Robert Nadler
William Seiden
Barbara Struthers
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Kent Street, Village Manager.
PLEDGE OF ALLEGIANCE Chief Sliozis led those in attendance in reciting the
Pledge of Allegiance.
REPORT ON DEPARTMENTAL Chief Sliozis presented highlights from the 2014
OBJECTIVES — POLICE DEPARTMENT annual report. The number of index crimes dropped
by 46 reported crimes. There were 137 index
crimes in 2014, compared to 183 in 2013. There were 50 fewer thefts, primarily based on the
loss of a major retailer. The number of traffic violations was fairly consistent with 14 fewer
traffic accidents. There were 21 burglaries in 2014, which is consistent with 2013. The
department responded to about 1,100 burglar alarms in 2014. Chief Sliozis urged residents to be
more diligent with their burglar alarms.
Other highlights include the department receiving its third reaccreditation, which signifies the
department is in compliance with more than 400 standards. The department's second strategic
plan was developed. The plan was rolled out in March 2014 and the department was very
receptive to the plan.
The telephone and radio equipment was replaced after 20 years. The Village will now be able to
take the next step by allowing text and video messages through 911.
In 2014, the department issued a heroin antidote. Four officers saved the life of an individual
that experienced a heroin overdose in this county -wide program.
Chief Sliozis reported the department participates in a number of community service activities to
raise money for charities, including Special Olympics of Illinois, American Cancer Society, Toys
for Tots and others.
Chief Sliozis assured the Village that they have a professional staff that acts in an outstanding
manner. They serve the community with great pride and respect.
Board of Trustees Meeting
February 17, 2015
Page 2 of 5
Mayor Rosenthal commended the department for doing a great job. She asked that the school
resource officer attend a Board meeting to talk about the program. Mayor Rosenthal thanked the
department for their intergovernmental cooperation and dispatch consolidating activities.
Trustee Struthers asked about 911 texting. Chief Sliozis stated he expects 911 texting to become
available by the end of the year.
Trustee Farkas asked about cell phone use while driving in the Village. Chief Sliozis indicated
people know it is illegal, but still do it. He indicated 49 percent of accidents in the Village are
rear -end accidents. It is very difficult to prove whether the accidents were caused due to
distracted driving.
Mayor Rosenthal noted the number of accidents on Lake Cook Road and Pfmgsten went up
significantly. She indicated the number of accidents also increased on Lake Cook Road at
Wilmot Road. Chief Sliozis noted there is nothing obvious that would explain the increases,
such a major construction. He noted the weather was very bad last winter.
Mayor Rosenthal reminded residents to sign up for reminders from the Village. Chief Sliozis
spoke about the Text a Tip program, which is an anonymous tip line to get help or report issues.
The school districts, police departments and Villages are contributing for a pilot program in
Highland Park and Deerfield. There will be a campaign to launch the program in March.
MINUTES OF PREVIOUS MEETING Trustee Benton moved to approve the minutes from
the February 2, 2015, Board of Trustees meeting. Trustee Jester seconded the motion. The
motion passed unanimously on a voice vote.
BILLS AND PAYROLL Trustee Farkas moved to approve the bills and
payroll dated February 17, 2015. Trustee seconded
the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
PUBLIC COMMENT Mayor Rosenthal recognized Fresh Thyme for
stepping up and paying their share of the lawsuit the
Village went through. She encouraged residents to shop there, as it is a great addition to the
Village.
REPORTS
REPORT AND RECOMMENDATION OF The Board of Zoning Appeals held a Public Hearing
THE BOARD OF ZONING APPEALS RE: on January 20, 2015, to consider the request for
REQUEST FOR DEMOLITION OF demolition of a non -conforming structure beyond
NON -CONFORMING STRUCTURE 50 percent of the replacement value for the property
BEYOND 50 PERCENT OF located at 1109 Central Avenue. The Board of
Board of Trustees Meeting
February 17, 2015
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REPLACEMENT VALUE — 1109 Zoning Appeals concluded the condition was due to
CENTRAL AVENUE contractor miscommunication and voted 4-1 to send
a favorable recommendation to the Board of
Trustees. Trustee Struthers noted this property has one side -yard that is not in conformance.
Trustee Struthers moved to accept the report and recommendation of the Board of Zoning
Appeals regarding the property at 1109 Central Avenue. Trustee Farkas seconded the motion.
The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
REPORT AND RECOMMENDTION OF The Board of Zoning Appeals held a Public Hearing
THE BOARD OF ZONING APPEALS RE: on January 20, 2015, to consider the request for
REQUEST FOR APPROVAL TO approval to proceed with a planned improvement
PROCEED WITH A PLANNED for the property located at 501 Longfellow. The
IMPROVEMENT — 501 LONGFELLOW Board of Zoning Appeals voted 4-1 in favor of
sending a favorable recommendation to the Board
of Trustees.
Trustee Struthers inquired about the history of the area and how non -conforming lots became
legal. Mr. Case noted that over the course of time, many subdivisions came together but were
not defined and recognized by the Village. The Village needed a way to recognize the lots to
make them lots of record as the lots were built and sanctioned by the Village at some time.
Ordinance 0-04-04 recognizes these lots if they are improved (with a structure) and built within
a certain period of time. The lot at 501 Longfellow was not substandard; rather, it is an 85' lot
that was reconfigured three times. Ordinance 0-04-04 requires approval from both the Board of
Trustees and the Board of Zoning Appeals before a proposed improvement can be made.
Trustee Seiden moved to accept the report and recommendation of the Board of Zoning Appeals
regarding the property at 501 Longfellow. Trustee Farkas seconded the motion. The motion
passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
REPORT AND RECOMMENDATION OF The Board of Zoning Appeals held a Public Hearing
THE BOARD OF ZONING APPEALS RE: on January 20, 2015, to consider the request for
REQUEST FOR RELIEF FROM relief from the established front setback requirement
ESTABLISHED FRONT SETBACK OF of 58 feet for the property located at 1346 Stratford
50 FOOT IN LIEU OF 58 FOOT — 1346 Road. The Board of Zoning Appeals believes the
STRATFORD ROAD request represents the minimum necessary
adjustment and voted 5-0 in favor of sending a
favorable recommendation to the Board of Trustees.
Board of Trustees Meeting
February 17, 2015
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Trustee Struthers moved to accept the report and recommendation from the Board of Zoning
Appeals regarding the property located at 1346 Stratford Road. Trustee Nadler seconded the
motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
CONSENT AGENDA
There were no items on the Consent Agenda.
OLD BUSINESS
ORDINANCE AUTHORIZING SPECIAL
USE TO PERMIT THE
ESTABLISHMENT OF A HOBBY
LOBBY RETAIL STORE OVER
30,000 SQUARE FEET IN AREA AND
AN AMENDMENT TO THE
DEERBROOK SHOPPING CENTER
An Ordinance authorizing a Special Use to permit
the establishment of a Hobby Lobby retail store
over 30,000 square feet in area and an amendment
to the Deerbrook Shopping Center commercial
Planned Unit Development. First Reading. This is
the former Best Buy location.
COMMERCIAL PLANNED UNIT Mayor Rosenthal indicated this would stand as a
DEVELOPMENT (FORMER BEST BUY First Reading of the Ordinance.
SPACE) — 1R
NEW BUSINESS
AUTHORIZATION TO PURCHASE Computer Systems Coordinator Matt Weiss
COMPUTER NETWORKING reported the Village has a large amount of
EQUIPMENT computer networking equipment that has been in
service since 2006. Five pieces of equipment will
no longer be supported by the manufacturer. He is recommending waiving the competitive
bidding process because the quote received was lower than the State bid contract to replace four
pieces of equipment. Mr. Weiss indicated the project total is less than the budget amount of
$122,000.
Trustee Jester moved to waive the competitive bidding process and authorize the purchase of
computer networking equipment from Meridian IT, Inc., in an amount not to exceed
$104,438.54. Trustee Farkas seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
Board of Trustees Meeting
February 17, 2015
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AUTHORIZATION TO PURCHASE Chief Sliozis reported that the police department
POLICE COMPUTER SOFTWARE purchased a hardware and software system in 2003.
Since then, they have purchased additional features.
The Village planned to upgrade the system in 2015 and budgeted $71,000 for the purchase. A
new platform was created since the budget approval that would save the Village more than
$65,000 if they upgrade the system now rather than in two years, when the upgrade was
anticipated. Chief Sliozis recommended the Board authorize the software purchase from New
World Systems in an amount not to exceed $137,900, the hardware purchase from CDW in an
amount not to exceed $23,000, and memory from GHA Tech in an amount not to exceed $8,000.
Chief Sliozis noted the Board would need to approve a budget amendment at a future meeting if
this expenditure is approved.
Trustee Seiden questioned whether the technology would change within the next two years.
Chief Sliozis is hopeful that the maintenance agreement would include upgrades and
modifications. Mr. Weiss added that the technology may change, but the product would not be
rendered obsolete.
Trustee Farkas moved to authorize the police computer software purchase. Trustee Jester
seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
DISCUSSION
ADJOURNMENT There being no further business or discussion,
Trustee Seiden moved to adjourn the meeting.
Trustee Farkas seconded the motion. The motion passed unanimously. The meeting
was adjourned at 8:18 PM.
APPROVED:
Mayor
ATTEST:
Village Clerk