01/20/2015January 20, 2015
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on January 20,
2015, at 7:30 p.m. The Clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Alan Farkas
Thomas Jester
Robert Nadler
William Seiden
Barbara Struthers
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Kent Street, Village Manager.
PLEDGE OF ALLEGIANCE Steve Sadin from the Pioneer Press led those in
attendance in reciting the Pledge of Allegiance.
THANK YOU Mayor Rosenthal thanked the community for their
support of the Give Where You Live program that
took place yesterday. She was overwhelmed by the generosity of the community including Dr.
Gerry Zachar and Stephanie Locascio from the Deerfield Police Department's Social Services
Division and the corporate sponsors and residents that participated. The event collected a van -
load of food for the West Deerfield Township Food Pantry, hundreds of letters for armed service
personnel, and a two -month's supply of hygiene kits for distribution at PADS homeless shelters.
Similar programs will continue throughout the year.
REPORT ON DEPARTMENTAL Director of Public Works and Engineering Barbara
OBJECTIVES — PUBLIC WORKS Little presented highlights from the Public Works
and Engineering Department. The department
welcomed Tyler Dickinson who started yesterday as the new Engineering Technician. The
department has implemented and is starting a number of programs including the inflow and
infiltration program, street rehabilitation, gas line relocation, pole relocation, the Briarwood
Vista infrastructure project, bridge improvements, flood plain management and documentation,
recertification and audit, North Trail subdivision improvement, drainage studies and water
system upgrades.
The street department maintains the streets and handles snow and ice control. They are working
on regulatory signs, maintenance of trees in the public right-of-way, ash tree removal and
parkway tree replacement.
The water department repairs and maintains water mains, perform leak surveys, replaced a 5
MGD pump in the Richfield Reservoir and Pumping Station, and installed 327 new Orion
meters.
Board of Trustees Meeting
January 20, 2015
Page 2 of 6
The sewer department repairs the sanitary and storm sewer systems. They have performed a lot
of work in the north and northeast quadrants. They lined more than 5,200 feet of sanitary sewer
and 75 percent of the sanitary sewer collection system has been televised.
The garage department had some personnel changes due to retirement. This division writes all of
tb,- epecifunatinnc for new equipment
Ms. Little noted that there have been changes at SWALCO regarding electronics recycling
collection. As a result so the Village is not hosting collection events at this time, but there is a
drop off location available in Highland Park on Half Day Road.
Mayor Rosenthal thanked the department for all their hard work.
MINUTES OF PREVIOUS MEETING Trustee Benton moved to approve the minutes from
the January 5, 2015, Board of Trustees meeting.
Trustee Farkas seconded the motion. The motion passed unanimously on a voice vote.
BILLS AND PAYROLL Trustee Seiden moved to approve the bills and
payroll dated January 20, 2015. Trustee Struthers
seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
PUBLIC COMMENT There was no Public Comment on non -agenda
items.
REPORTS
REPORT AND RECOMMENDATION
Mr. Street reported the Board of Zoning Appeals
OF THE BOARD OF ZONING APPEALS
held a Public Hearing on November 18, 2014, to
RE: REQUEST FOR A VARIATION
consider a variation from the Zoning Ordinance to
FROM THE ZONING ORDINANCE AT
permit demolition of an existing detached structure
1152 CHESTNUT AVENUE FOR RELIEF
and reconstruction of the structure covering more
FROM REAR YARD COVERAGE
than 30 percent of the required rear yard with a side
MAXIMUM AND SIDE YARD
yard setback of 3.18 feet in lieu of the minimum 5
SETBACK FOR AN ACCESSORY
feet. The Board of Zoning Appeals voted 3-1 on
STRUCTURE
motion to recommend granting the variation as
presented. In absence of four concurring votes, the
motion failed. Mr. Coblentz noted the Village
Board can pass the variance if two-thirds of the
Trustees vote in favor due to the non -favorable
recommendation.
Board of Trustees Meeting
January 20, 2015
Page 3 of 6
Trustee Struthers inquired if there was going to be a difference in the light in the garden area.
BZA Chairman Bob Speckmann asked for a light study because of the neighbor's garden. The
studies show the proposed new garage would cast less of a shadow on the neighbor's garden.
Mayor Rosenthal stated the lot is already non -conforming. Chairman Speckmann noted the
petitioner wants to tear down the existing garage and put up a new garage in the same footprint,
adding two feet. Trustee Seiden noted that the neighbor had provided the Village Board with a
study showing there will be an adverse impact on their garden. Henry Siudyla, 1156 Chestnut,
had a retired civil engineer perform a field study and measured a similar garage to determine the
numbers. Pam Siudyla, 1156 Chestnut, said their findings show some loss of light everyday
through the growing season due to the additional shade caused by the north wall and gutter of the
proposed structure. Mayor Rosenthal questioned whether moving the structure five inches would
make a difference. Mr. Siudyla noted they have a late season garden and the proposed structure
would stunt the plant growth.
Andrew Venamore, 225 Oakmont Drive, urban planner and zoning specialist, represented the
property owner Carol Smith. Mr. Venamore noted the sun study in the packet was done by an
architect. The critical element is the gutter line. They are shifting the garage from a 3.18' to 3.5'
setback. By shifting the structure over, they are picking up more light, which would benefit the
neighbor. Because the gutter line is making a difference, moving the structure by 3+ inches to
the south would make it better for the neighbors.
Trustee Farkas asked if removing the gutter would address the neighbor's concern. Mr.
Venamore believes removing the gutter would make the sidewalk ice up in the winter. Trustee
Jester noted the plan is showing that the existing gutter is closer to the north than the new gutter
and is creating more shade. Mr. Siudyla stated the new gutter will be three inches higher than
the existing gutter. Trustee Benton asked if it would be possible to reduce where the gutter is to
augment the sun. Trustee Struthers asked if the garage could be lowered. Mr. Siudyla stated the
study was done as low as 7.5 feet and they would still lose some light on their garden.
Mayor Rosenthal suggested sending the petition back to the Board of Zoning Appeals and letting
the full complement of the Board of Zoning Appeals review the matter. She also noted that a new
shade study was submitted to the Board tonight, which the BZA has not had a chance to review.
Trustee Farkas moved to send back the petition back to the Board of Zoning Appeals. Trustee
Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
CONSENT AGENDA
ORDINANCE 0-15-01 ESTABLISHING An Ordinance establishing parking restrictions on
PARKING RESTRICTIONS ON Grove Avenue. Second Reading.
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January 20, 2015
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GROVE AVENUE — 2R
Trustee Seiden is in favor of the Ordinance but
questioned how this would help other neighbors as the parkers would now park a block further
away.
Trustee Benton moved to adopt the Ordinance. Trustee Farkas seconded the motion. The
motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
ORDINANCE AUTHORIZING A NEW An Ordinance authorizing a new patio and
PATIO AND BUILDING ELEVATION building elevation changes for the restaurant
CHANGES FOR THE RESTAURANT outlot building in Deerbrook Mall. Mod Pizza will
OUTLOT BUILDING IN DEERBROOK be leasing the outlot space south of Subway. First
MALL (SOUTH OF SUBWAY) — 1R Reading. Mayor Rosenthal indicated this would
stand as a First Reading of the Ordinance.
OLD BUSINESS
ORDINANCE AMENDING THE An Ordinance amending the Zoning Ordinance of
ZONING ORDINANCE OF THE the Village of Deerfield to authorize nail salons as a
VILLAGE OF DEERFIELD TO Special Use in the C-2 Outlying Commercial
AUTHORIZE NAIL SALONS AS A District. First Reading. Mayor Rosenthal indicated
SPECIAL USE IN THE C-2 OUTLYING this would stand as a First Reading of the
COMMERCIAL DISTRICT — 1R Ordinance.
ORDINANCE AUTHORIZING A TEXT An Ordinance authorizing a Text Amendment and a
AMENDMENT AND A SPECIAL USE Special Use to permit the establishment of Queens
TO PERMIT THE ESTABLISHMENT OF Nail Boutique located in Cadwell's Corners at 45
QUEENS NAIL BOUTIQUE AT 45 N. North Waukegan Road. First Reading. Mayor
WAUKEGAN ROAD — 1R Rosenthal indicated this would stand as a First
Reading of the Ordinance.
ORDINANCE AUTHORIZING A TEXT An Ordinance authorizing a Text Amendment and a
AMENDMENT AND A SPECIAL USE Special Use to permit the establishment of Pretty
FOR PRETTY NAILS TO BE LOCATED Nails to be located at 405 Lake Cook Road, Unit 3,
AT 405 LAKE COOK ROAD, UNIT 3 IN in Deerfield Park Plaza. First Reading. Mayor
DEERFIELD PARK PLAZA — 1 R Rosenthal noted the petitioner requested a
waiver of the First Reading. The Trustees did not
feel compelled to waive the First Reading of the Ordinance as they want to approve the
ordinance authorizing nails salons as a special use in the C-2 District before approving another
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January 20, 2015
Page 5 of 6
nail salon slated for that district. Mayor Rosenthal indicated this would stand as the First
Reading of the Ordinance.
NEW BUSINESS
RESOLUTION R-15-01 AUTHORIZING
Finance Director Eric Burk reports the Village
CONTINUED PARTICIPATION IN THE
has been a member of NIMEC since 2008 to lock
NORTHERN ILLINOIS MUNICIPAL
in their fixed rate for electricity purchases. The
ELECTRIC COOPERATIVE (NIMEC)
next bid will take place between February 1, 2015,
AND TO AUTHORIZE THE VILLAGE
and April 1, 2015, for water and sewer pumping.
MANAGER TO APPROVE A
The Village will need to accept the bid on the day
CONTRACT WITH THE LOWEST
the auction happens because of the market. Mr.
COST ELECTRICITY PROVIDER
Burk requested the Trustees authorize the Village
Manager to approve the contract. Mr. Street
indicated this is for Village operations rather than residential use.
Trustee Seiden moved to approve the Resolution. Trustee Jester seconded the motion. The
motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
DISCUSSSION
RIBBON CUTTING Mayor Rosenthal attended a ribbon cutting at CD
One Price Cleaners. It was very nice.
LAKE COUNTY LEADERSHIP Mayor Rosenthal and Mr. Street attended the Lake
County leadership meeting. They broke out in
small groups to determine the issues important to municipalities that should be perused.
60a' ANNIVERSARY Mayor Rosenthal congratulated Frost CPA firm
on their 60th anniversary.
COMMUNITY, THE ANTI-DRUG Mayor Rosenthal and Mr. Street attended meetings
for the new initiative. They are trying to appeal to a
broader community group than parents.
ADJOURNMENT There being no further business or discussion,
Trustee Benton moved to adjourn the meeting.
Trustee Seiden seconded the motion. The motion passed unanimously. The meeting
was adjourned at 8:30 p.m.
Board of Trustees Meeting
January 20, 2015
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APP/=D
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Mayor
ATTEST:
Village Clerk