01/05/2015January 5, 2015
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on January 5,
2015 at 7:30 p.m. The Clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Alan Farkas
Thomas Jester
Robert Nadler
William Seiden
Barbara Struthers
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Andrew Lichterman, Assistant to the Village Manager.
MOMENT OF SILENCE Those in attendance observed a moment of silence
in memory of Hannah Moss, a longtime Deerfield
resident and former firefighter, who recently passed away.
PLEDGE OF ALLEGIANCE Deputy Chief Tom Keane led those in attendance in
reciting the Pledge of Allegiance. Deputy Chief
Keane reported all of the Lake County officers received opium antidote training. In November,
all the patrol cars were supplied with the antidote. On December 25, 2014, officers responded to
a reported heroin overdose of a Deerfield resident. The responding officers administered the
antidote and CPR. The antidote saved the resident's life. Deerfield was the first department in
Lake County to use the antidote.
DEPARTMENTAL OBJECTIVES Mr. Lichterman presented highlights from the report
REPORT — ADMINISTRATION of departmental objectives for the Administration
Department. The electricity aggregation program,
which started in June 2012, has saved residents more than $3 million. This is the final year of
the contract and staff is working with the consortium to determine whether or not to continue the
program.
The commercial solid waste franchise will begin on May 1, 2015. Staff is working with
SWALCO and the DBR Chamber of Commerce on enrolling businesses. They are also working
with the Villages of Highland Park and Highwood to receive concurrent pricing for residential
waste collection.
Residents can now pay for daily parking at the Deerfield Metra Station via telephone at the daily
fee parking rate was increased from $1.50 to $2.00 effective January 1, 2015.
Board of Trustees Meeting
January 5, 2015
Page 2 of 7
The department has worked to fill open positions within the Village. They also worked with the
Village's labor attorney on the Police union contract and are beginning negotiations with the
Public Works' union.
The department worked on the candidate nomination process for the April 7, 2015, consolidated
election for Village and Library trustees. The department has worked on several charitable
events and successful downtown events.
The Cable and Telecommunications Commission has been busy and will provide a
recommendation on consolidating the public access channel at an upcoming meeting. The Fine
Arts Commission launched a public art program with 24 pieces of art on display in public
buildings.
The IT Department is continuing to serve all departments. They have completed 900 service
orders over the past six months.
Mayor Rosenthal noted the department also worked to secure a $300,000 grant for the North
Trails subdivision drainage project.
MINUTES APPROVAL Trustee Benton moved to approve the minutes from
the December 15, 2014, Board of Trustees meeting.
Trustee Struthers seconded the motion. The motion passed unanimously on a voice vote.
TREASURER'S REPORT Finance Director Eric Burk presented highlights
from the Treasurer's Report representing 11
months, or 92 percent of the year. The non -home rule sales tax increased this month. Water and
sewer billings decreased. The hotel tax and electric utility tax are consistent with the same
period last year. Building permit revenue continues to exceed the budget. November includes
some large commercial renovations. There was a general fund transfer to the debt service fund.
There were some street rehabilitation costs that came from the MFT fund. Next month, the
police pension contribution will be about $1 million.
BILLS AND PAYROLL Trustee Farkas moved to approve the bills and
payroll dated January 5, 2015. Trustee Seiden
seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
PUBLIC COMMENT There were no public comments on non -agenda
items.
REPORTS
Board of Trustees Meeting
January 5, 2015
Page 3 of 7
REPORT AND RECOMMENDATION The Plan Commission held a Public Hearing on
OF THE PLAN COMMISSION RE: December 11, 2014, to consider the request for a
REQUEST FOR A NEW PATIO AND new patio and building elevation changes for the
BUILDING ELEVATION CHANGES outlot. The Plan Commission voted 4-0 in favor
FOR THE RESTAURANT OUTLOT of amending the Deerbrook Mall PUD.
BUILDING IN DEERBROOK MALL
(TENANT SPACE SOUTH OF Trustee Struthers moved to accept the report and
SUBWAY — MOD PIZZA) recommendation of the Plan Commission. Trustee
Seiden seconded the motion. The motion passed by
the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
REPORT AND RECOMMENDATION
The Plan Commission held a Public Hearing on
OF THE PLAN COMMISSION RE:
December 11, 2014, to consider the request for a
REQUEST FOR A TEXT AMENDMENT
Text Amendment and Special Use for a nail salon
AND SPECIAL USE TO PERMIT THE
in Cadwell's Corners. The Plan Commission voted
ESTABLISHMENT OF QUEENS NAIL
4-0 in favor of the request.
BOUTIQUE AT 45 N. WAUKEGAN
ROAD IN CADWELL'S CORNERS
Michelle Garzorig, 45 Waukegan Road No. 56,
stated the operators will be licensed. She is
currently managing a nail salon and has not
yet hired anyone. Trustee Struthers questioned
whether the ventilation is appropriate for the
odor caused by some chemicals used. Ms. Garzorig
will review ventilation with the contractor.
Ilija Pod with Horizon Management stated they
would oversee the build -out.
Trustee Nadler recommended limiting the size of all nail salons in the C-1 and C-2 District to no
greater than 2,100 square feet. He indicated nail salons are a non -sales tax producing use and
there is a trend to sublet the space. Mayor Rosenthal noted the size limitation for the C-2 district
can be included in the ordinance approving the use and the Plan Commission can review the
limitation for the C-1 district at a later date.
Trustee Benton moved to accept the Report and Recommendation of the Plan Commission with
the size limitation as outlined by Trustee Nadler. Trustee Farkas seconded the motion. The
motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
REPORT AND RECOMMENDATION The Plan Commission held a Public Hearing on
OF THE PLAN COMMISSION RE: December 11, 2014 to consider the request for a
REQUEST FOR A TEXT AMENDMENT Text Amendment and Special Use for a nail salon
AND A SPECIAL USE FOR PRETTY in Deerfield Park Plaza. The Plan Commission
NAILS TO BE LOCATED AT 405 LAKE voted 4-0 in favor of the request.
Board of Trustees Meeting
January 5, 2015
Page 4 of 7
COOK ROAD, UNIT 3, IN DEERFIELD
PARK PLAZA Trustee Struthers noted the she would like to see
additional handicapped parking spaces near the
north end of the parking lot. There are currently three handicapped parking spaces and one is
frequently occupied by someone who works in the facility. Sherwood Blitstein, owner of
Deerfield Park Plaza, noted they would like to handle the request the next time the parking lot is
restriped.
Trustee Struthers moved to accept the report and recommendation of the Plan Commission
contingent on having the parking lot restriped in the spring to allow two additional handicapped
spaces in the north parking lot. Trustee Nadler seconded the motion. The motion passed by the
following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
CONSENT AGENDA
ORDINANCE ESTABLISHING An Ordinance establishing parking restrictions on
PARKING RESTRICTIONS ON Grove Avenue. First Reading.
GROVE AVENUE — 1R
There was no Old Business.
OLD BUSINESS
NEW BUSINESS
AUTHORIZATION TO PURCHASE Assistant to the Director of Public Works Eric
BULK ROCK SALT FROM MORTON Oscarson reported the Village has 1,500 tons of
SALT THROUGH THE ILLINOIS salt on hand. This request is part of the Village's
DEPARTMENT OF CENTRAL yearly contract with the State. This requisition is
MANAGEMENT SERVICES for 3,000 of salt tons for the snow season. Mr.
Oscarson noted the Village is required to take
possession of the full allotment of 3,000 tons.
Trustee Seiden moved to authorize the purchase of bulk rock salt from Morton Salt in an amount
not to exceed $159,570. Trustee Struthers seconded the motion. The motion passed by the
following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
Board of Trustees Meeting
January 5, 2015
Page 5 of 7
AUTHORIZATION TO PURCHASE A Mr. Oscarson reported that the Village received bids
NEW 2014/2015 BACKHOE/LOADER to replace a 12 -year-old backhoe. The low bidder
FLEET #BH2 was Burris Equipment at $59,724 net the trade in.
Mayor Rosenthal inquired about the parts of the bid specifications that Burris Equipment did not
meet. Mr. Oscarson noted they dealt with minor items, such as an interior dome light, which can
vary from model and make.
Trustee Nadler moved to authorize the purchase of a new 2014/2015 Backhoe/Loader from
Burris Equipment in an amount not to exceed $59,724. Trustee Benton seconded the motion.
The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO AWARD Mr. Oscarson stated the Village has worked
CONTRACT FOR THE VILLAGE OF with RJN since 2008 on UI reduction. In 2013, they
DEERFIELD INFLOW & completed the inspection of the southeast quadrant
INFILTRATION (UI) REDUCTION of the Village. To date, private UI remediation could
PROGRAM TO RJN prevent nearly 2 million gallons of water from
going to the treatment facility per major storm.
This year, staff is requesting that RJN continue the removal of 1/I in the southwest quadrant and
go back to residents in the other quadrants. They will perform dye -testing to identify
deficiencies in sewer pipes to determine what repairs are needed on the public side. They will
also handle smoke testing in the remainder of the southwest quadrant. RJN will work with red
zone data and provide analysis.
Trustee Struthers moved to authorize the contract in an amount not to exceed $216,795. Trustee
Jester seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO AWARD Assistant Director of Public Works and Engineering
CONTRACT FOR CONSTRUCTION Bob Phillips stated the Village awarded the
ENGINEERING SERVICES FOR THE construction contract to A Lamp Concrete
BRIARWOOD VISTA Contractors on December 5, 2014. Earlier this year,
INFRASTRUCTURE IMPROVEMENT they interviewed several Phase III consultants. The
PROJECT Village needs to oversee the construction at all
times. They selected Gewalt Hamilton to manage
the project. The cost came in at $322,000 for 1.5 people in the field, which is higher than what
was budgeted. In-house staff will supplement the project management to reduce this to one full-
time consultant in the amount of $190,622.
Board of Trustees Meeting
January 5, 2015
Page 6of7
Trustee Nadler moved to award the contract for Phase III construction engineering services to
Gewalt Hamilton for one person in the field in an amount not to exceed $190,622. Trustee
Struthers seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO PURCHASE Mr. Phillips stated this would complete the
WATER METERS FROM MIDWEST purchase of water meters for replacement. They
METER INC. ON AN AS -NEEDED would need 1,200 meters total, and would take
BASIS UP TO THE BUDGETED possession of 500 to 600 meters now.
AMOUNT OF $360,000
Trustee Nadler moved to purchase water meters
from Midwest Meter Inc. in an amount not to exceed $360,000. Trustee Struthers seconded the
motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
AUTHORIZATION FOR VILLAGE Mr. Coblentz stated this is related to the
MANAGER TO EXECUTE IMET Village's investment in the Illinois Municipal
TOLLING AGREEMENT Investment Fund. The tolling agreement and non-
disclosure agreement are close to final form. The
intent is to allow the Village and other municipalities to freeze their claim against IMET while
they investigate. The tolling agreement will allow the Village to gain information about the
investment and determine whether to pursue a legal claim against IMET. Mayor Rosenthal
asked if other Villages have the same investment. Mr. Coblentz stated there are 300
municipalities in a similar position, but the exposure varies. Glenview has a larger exposure and
is taking the lead. The municipalities are working collaboratively. Mr. Coblentz thinks this is a
cost effective way to protect Village's interest.
Trustee Struthers moved to authorize the agreement. Trustee Nadler seconded the motion. The
motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
DISCUSSION
GIVE WHERE YOU LIVE Mayor Rosenthal reported the Village is
encouraging resident to participate in a day of service during the Martin Luther King Jr Holiday
through a Give Where You Live campaign in Deerfield. The Village will have space in Village
Hall where participants can make cards and write letters for active military personnel. The
Board of Trustees Meeting
January 5, 2015
Page 7 of 7
Village will also collect food for the West Deerfield Township food pantry. BJBE on Lake Cook
Road will be participating as well. She hopes to engage residents to do something of service.
CHRISTMAS TREE PICKUP Mr. Lichterman reported Christmas tree pickup
will continue this week and next week.
NEXT MEETING In observance of the Martin Luther King Day
Holiday, the next Board of Trustees meeting is
scheduled for Tuesday, January 20, 2015.
ADJOURNMENT There being no further business or discussion,
Trustee Seiden moved to adjourn the meeting.
Trustee Nadler seconded the motion. The motion passed unanimously. The meeting
was adjourned at 8:40 p.m.
=APPVED:
Mayor
ATTEST:
Village Clerk