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11/03/2014November 3, 2014 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Village Manager Kent Street in the Council Chambers of the Village Hall on November 3, 2014, at 7:30 p.m. The Clerk called the roll and announced that the following were: Present: Robert Benton Alan Farkas Thomas Jester Robert Nadler, Mayor Pro Tem William Seiden Barbara Struthers Absent: Harriet Rosenthal, Mayor and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Kent Street. MAYOR PRO TEM In the absence of Mayor Rosenthal, Trustee Seiden moved to appoint Trustee Nadler as Mayor Pro Tem. Trustee Farkas seconded the motion. The motion passed unanimously on a voice vote. PLEDGE OF ALLEGIANCE John Reid from the American Legion led those in attendance in reciting the Pledge of Allegiance. Mr. Reid reminded residents there will be a Veterans Memorial service at 11 a.m. on November 11, 2014. FARMERS MARKET RECAP Farmer's Market Chair Joan Reed reported this was the 20"' year of the Farmers Market and it was very successful. She thanked the Village for all of their support. She thanked the Public Works department for all of their assistance and the residents for their support. Ms. Reed was thrilled to be the Grand Marshall for the Family Days Parade. Mayor Pro Tem Nadler thanked Ms. Reed for her service. Trustee Jester thanked Ms. Reed for all of her hard work. Ms. Reed presented the Board with $170 for the Deerfield Emergency Support Fund. The money was raised through the Farmers Market poster sale. Trustee Jester presented Ms. Reed with a plaque honoring her for her 20 years of service to the Village and Farmers Market. MINUTES OF PREVIOUS MEETINGS Trustee Struthers moved to accept the minutes from the October 9, 2014, Committee of the Whole meeting. Trustee Benton seconded the motion. The motion passed unanimously on a voice vote. Trustee Farkas moved to accept the minutes from the October 20, 2014, Board of Trustees meeting. Trustee Struthers seconded the motion. The motion passed unanimously on a voice vote. Board of Trustees Meeting November 3, 2014 Page 2 of 6 TREASURER'S REPORT Finance Director Eric Burk presented the September 2014 Treasurer's Report, representing 75 percent of the fiscal year. Sales tax revenues were up. The Village received the second installment of the property tax. Water and sewer revenues were up this month. Hotel, electric and utility taxes were up slightly. Building permits were down from last month, but totaled $200,000. Most of the non-recurring big expenditures were expected and not out of the ordinary. Trustee Struthers asked about parking revenues, as they show a deficit. Mr. Burk will look at those figures. BILLS AND PAYROLL Trustee Benton moved to accept the Bills and Payroll dated November 3, 2014. Trustee Farkas seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6) NAYS: None (0) PUBLIC COMMENT Ken Birchard, 508 Grove Avenue, stated he was asked to be a spokesman for the residents of Grove Avenue just north of Shepherd Middle School. There are many long-term residents that live on both the east and west sides of Grove Avenue who signed a petition requesting no parking restrictions on the east side of the street. They experience congestion in both the mornings and afternoons due to school drop-offs and pick-ups. The conditions get worse when the weather is bad. Getting out of the driveways is a risky endeavor because of the buses and cars going around the traffic. Mr. Birchard noted both sides of Grove Avenue allow parking, which creates a narrow corridor that is impassable by an emergency vehicle or a school bus. To minimize the congestion and enhance the safety, the residents asked that street parking be limited to one side only. Mayor Pro Tem Nadler asked if the traffic is one-way out of the school. Mr. Birchard indicated staff frequently exits north after school. Mayor Pro Tem Nadler suggested asking the principal to remind staff not to exit to the north. Trustee Struthers noted the area is acting as a pick-up zone. Mr. Street would refer the petition to the Police Department for review. Toni Farioli, 505 Grove, stated vehicles are supposed to go into the school and exit on Elm. Ms. Farioli noted the inconvenience is after school and on weekends during events at the school. REPORTS REPORT AND RECOMMENDATION Mr. Street reported the Plan Commission held a OF THE PLAN COMMISSION RE: Public Hearing to consider the request of Vicki REQUEST FOR A REZONING AND Jenkins and the Deerfield Park District for rezoning RESUBDIVISION OF THE PROPERTY and resubdivision of the property located at 1038 AT 1038 DEERFIELD ROAD AND Deerfield Road and Maplewood Park. The request MAPLEWOOD PARK is being made to facilitate a land swap between Ms. Board of Trustees Meeting November 3, 2014 Page 3 of 6 Jenkins and the Deerfield Park District. The Plan Commission voted 6-0 in favor of the petition. Trustee Farkas indicated he lives around the corner from the petitioner. The house is beautiful but has a one -car garage. Trustee Farkas does not believe the request will hurt anyone. Trustee Benton moved to accept the report and recommendation of the Plan Commission. Trustee Jester seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6) NAYS: None (0) REPORT AND RECOMMENDATION The Plan Commission held a Public Hearing on OF THE PLAN COMMISSION RE: October 9, 2014, to consider the request for an REQUEST FOR AN AMENDMENT TO amendment to a Special Use to allow renovations A SPECIAL USE TO ALLOW at the Mitchell Park Pool. The Park District would RENOVATIONS TO MITCHELL PARK remove the existing pool and pool features to POOL (DEERFIELD PARK DISTRICT) build a new pool with six lanes, a diving well, spray pad, a wading pool and a new deck. The Plan Commission voted 6-0 in favor of the petition. Trustee Seiden moved to accept the report and recommendation of the Plan Commission. Trustee Jester seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6) NAYS: None (0) CONSENT AGENDA There were no items on the Consent Agenda. OLD BUSINESS ORDINANCE 0-14-22 AMENDING An Ordinance amending sections 12-34, and SECTIONS 12-34,15-23.2 AND 15-23.3 15-23.3 of the Municipal Code of the Village of OF THE MUNICIPAL CODE OF THE Deerfield to regulate the use of "E -Cigarettes" in VILLAGE OF DEERFIELD TO public places and the sale, use and possession of REGULATE THE USE OF "E- "E -Cigarettes" by minors. Second Reading. CIGARETTES" IN PUBLIC PLACES AND THE SALE, USE AND Mayor Pro Tem Nadler indicated this Ordinance POSSESSION OF "E -CIGARETTES" would provide for prohibition of "E -Cigarettes" BY MINORS — 2R where cigarettes are already prohibited. Board of Trustees Meeting November 3, 2014 Page 4 of 6 Trustee Farkas moved to adopt the Ordinance. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6) NAYS: None (0) REPORT AND RECOMMENDATION Mr. Street reported that at the October 20, 2014, OF THE PLAN COMMISSION RE: Board of Trustees meeting, the Board voted to REQUEST FOR APPROVAL OF A reconsider the request for rezoning from R-1 REZONING FROM R-1 SINGLE single family residential and R-2 single family FAMILY RESIDENTIAL AND R-2 residential to R-3 single family residential and SINGLE FAMILY RESIDENTIAL TO R-3 approval of a preliminary plat of subdivision for SINGLE FAMILY RESIDENTIAL, AND an eight lot subdivision known as Elysian Way for APPROVAL OF A PRELIMINARY the property located at 45 Deerfield Road. The PLAT OF SUBDIVISION FOR AN 8 LOT petitioners presented a revised proposal including SUBDIVISION KNOWN AS ELYSIAN a sidewalk and seven lots. WAY FOR THE PROPERTY AT 45 DEERFIELD ROAD — PROPOSAL Peter Siegel, architect, showed the revised site plan, MODIFIED TO REZONE FROM R-1 TO which includes seven lots rather than eight lots, a R-2 ZONING FOR A 7 LOT sidewalk and nine designated parking spaces. He SUBDIVISION noted the detention pond would remain in the same location and they would still erect a fence per the agreement with the adjacent property owner. Mr. Siegel noted there is enough space between the development and the property to the east to conform with the Zoning Ordinance. Larry Freedman, attorney for the petitioner, indicated they are not seeking any R-3 zoning, but are seeking R-2 zoning without a request for variation. The homes may not all be one-story but they will try to build as many ranch houses as possible. He noted the homes would be marketed to empty nesters. James Yale, 685 Carlisle, owns the house south and west of the property. He thanked the developers for reconsidering their original proposal. Mr. Yale asked about the process going forward and noted that he only received the required legal notice and read about the petition in the newspaper but was not directly notified by the Village. Mr. Coblentz noted the revised plan would only allow for seven homes that conform to the R-2 zoning. Mr. Yale's home would still be conforming with the revisions. If the Board passes the report then an Ordinance rezoning the property would be prepared. Following approval of the rezoning ordinance, the item would then have to go back to the Plan Commission for a final plat of subdivision. At that time, it would then come back to the Board for final approval. Mr. Street stated the original plan included a landscaping buffer plan. Mr. Freedman noted the buffer would still be part of this petition and has not changed. Mr. Siegel stated the tree plan did not change. They propose a seven foot high fence along Mr. Yale's property to the west. The proposed fence would appear the same on both sides. Mr. Freedman noted he would work with Mr. Yale regarding an agreement for maintenance of the fence. Mr. Yale asked about the timeline for the fence. Mr. Siegel noted the fence would be erected when the brush is cleared. Mr. Freedman stated they will not be able to Board of Trustees Meeting November 3, 2014 Page 5 of 6 do anything until after the landscaping work is completed. He will work to have the fence installedtoward the beginning of the process. Nancy Dudley, 45 Cody Lane, does not believe this should be a subdivision. She does not believe these houses should be in the center of Colony Point. She hoped the Village would look at something more creative. Trustee Seiden moved to accept the revised plan. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6) NAYS: None (0) NEW BUSINESS PUBLIC HEARING ON THE FISCAL Trustee Benton Moved to open the Public Hearing. YEAR 2015 ANNUAL BUDGET Trustee Struthers seconded the motion. The motion passed unanimously on a voice vote. Finance Director Burk indicated the Public Hearing was advertised in the September 25 Deerfield Review and the budget was open to public inspection. There were several changes made to the original proposed budget based on discussions at two Committee of the Whole meetings. Those changes include a $10 million bond issue, reduction of the debt service abatements, hiring an engineering technician, and a reduction of a water department position through attrition. The 2015 budget is $53,196,564 which represents a 28 percent increase over the 2014 budget due to the capital improvement program. The 2015 budget will be partially funded by the 2014 tax levy. The Board will consider the proposed property tax levy increase of 19 percent in a separate Public Hearing. The increase is due to the reduction of the abatements. Mr. Burk indicated a home with a $500,000 market value home will pay $840 in property taxes to the Village. There is a proposed 2.5 percent increase in water, sewer and refuse charges. A resolution to amend the consolidated fee schedule will be presented to the Board on November 17, 2014. Mayor Pro Tem Nadler indicated the Board goes through the budget on a line -by-line basis over two Committee of the Whole meetings. He noted the Board had already asked numerous questions about the budget and provided guidance to staff at the two three -hour-long public meetings. Trustee Struthers noted the telecommunications tax revenues are projected to be down. She inquired if it is due to people giving up their land lines. Mr. Burk noted it is a combination of the reduction in land lines and some changes in fees. Board of Trustees Meeting November 3, 2014 Page 6of6 As there were no public comments, Trustee Benton moved to close the Public Hearing. Trustee Farkas seconded the motion. The motion passed unanimously on a voice vote. ORDINANCE ADOPTING THE BUDGET An Ordinance adopting the Budget on the Village OF THE VILLAGE OF DEERFIELD of Deerfield for the fiscal year beginning FOR THE FISCAL YEAR BEGINNING January 1, 2015, and ending December 31, 2015. JANUARY 1, 2015 AND ENDING First Reading. DECEMBER 31, 2015 — 1 R ORDINANCE AMENDING THE An Ordinance amending the Village of Deerfield VILLAGE OF DEERFIELD WAGE wage and salary plan. First Reading. AND SALARY PLAN — 1 R Mayor Pro Tem Nadler indicated these would stand as a First Reading. DISCUSSION NOTICE OF INFORMATION Trustee Farkas asked that staff investigate ways to better share information with residents. He indicated the Village posts agendas and Board packets on the website, but believes the Village needs to accelerate the process and use technology to allow residents to choose what information they receive. ELECTION DAY Mr. Street reported tomorrow is Election Day. Precincts 392 and 395 vote in the Village Board Room. CURB SIDE PICK-UP Mr. Street noted this is the second week of curb side leaf pick-up. ADJOURNMENT There being no further business or discussion, Trustee Benton moved to adjourn the meeting. Trustee Farkas seconded the motion. The motion passed unanimously. The meeting was adjourned at 8:37 p.m. APPRO D: d� C -Mayor •° J i ATTEST: Fork Village Cl rk