12/15/2014December 15, 2014
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on December 15,
2014, at 7:30 p.m. The Clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Alan Farkas
Thomas Jester
Robert Nadler
William Seiden
Barbara Struthers
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Kent Street, Village Manager.
PLEDGE OF ALLEGIANCE Judy Nelson led those in attendance in reciting the
Pledge of Allegiance. Mayor Rosenthal thanked
Mrs. Nelson for her involvement in Deerfield since 1975. She served as long-time chair of the
Family Days Committee and a volunteer for numerous years. Mrs. Nelson recently moved to
Lindenhurst. Mayor Rosenthal presented Mrs. Nelson with a token of appreciation. Mrs. Nelson
presented Mayor Rosenthal with old pictures of Deerfield. She loves Deerfield and will always
remain a Deerfield resident at heart.
MANPOWER APPOINTMENTS Mayor Rosenthal recommended appointing
Elizabeth Uri to the Community Relations
Commission. Trustee Seiden moved to accept the recommendation. Trustee Struthers
seconded the motion. The motion passed unanimously on a voice vote.
DEPARTMENTAL OBJECTIVES — Code Enforcement Supervisor Clint Case presented
COMMUNITY DEVELOPMENT highlights from the Building Department report.
They have issued 1,157 permits over the past year
and collected more than $3 million in permit fees. His Department is dealing with a potentially
dangerous building in the northwest quadrant. The 2012 building codes were adopted and the
Village is now above average for the country. Mr. Case is addressing the possibility of bringing
in an outside consultant on an as needed basis for plan reviews.
The State has started to mandate codes. The Illinois State plumbing code cannot be amended by
a community. Their code approves some things the Village has not approved previously, but the
Village must enforce their code. The State is also mandating a conservation code. The Illinois
conservation code requires some things the Village has not required previously. It is generally
an improvement but brings on additional work. During the course of the year, the Village
permitted an additional chicken keeper. There are now five properties with chickens in the
Village.
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December 15, 2014
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Trustee Nadler asked if the Village added staff to the building department. Mr. Case stated the
Department runs very lean. He questioned whether the Village should evaluate staff level
because of the length of time it takes to get permits. Mr. Case noted the permit process can take
extra time because design professional or contractor must make changes on the plans. He noted
that homeowners may not know the delay is in part due to changes that must be made to bring
the project to code. Mr. Case stated they do their best to stay on top of the permit process.
Trustee Struthers noted the Village is adding a number of properties, which will have to be
inspected.
Principal Planner Jeff Ryckaert presented the Planning Division six month report. Mr. Ryckaert
noted Kathy Leveque has left the Village and the department will miss her. Dan Nakahara has
accepted the Associate Planner position. He has a master's degree in urban planning.
The Plan Commission's major projects include the Elysian Way subdivision, the former Berto
Center and the LED fuel signs.
Village Center Commission continues with their new role. They are an idea commission. They
did their annual walk through the Village Center. They promoted the planter program and
advocated the street scape recycling containers.
The Appearance Review Commission discussed 20 petitions and will get back to updating the
Appearance Code to make it more user-friendly.
The Cemetery Commission is working on an interactive website for the cemetery that will launch
shortly.
The next major item in front of the Plan Commission will be Text Amendments in the C-1
district.
MINUTES OF PREVIOUS MEETING Trustee Benton moved to approve the December 1,
2014, the Board of Trustees meeting. Trustee
Struthers seconded the motion. Trustee Struthers made a correction. Trustee Jester moved to
approve the amended minutes from December 1, 2014. Trustee Benton seconded the motion.
The motion passed unanimously on a voice vote with Trustees Farkas and Nadler abstaining.
BILLS AND PAYROLL Trustee Farkas moved to approve the Bills and
Payroll dated December 15, 2014. Trustee
Struthers seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
PUBLIC COMMENT There were no Public Comments on non -agenda
items.
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December 15, 2014
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REPORTS
REPORT AND RECOMMENDATION Deputy Chief Keane stated the resident at 508
OF THE POLICE DEPARTMENT RE: Grove Avenue previously attended a Board
GROVE AVENUE PARKING meeting requesting a restriction on parking on
RESTRICTIONS the east side of Grove. Over the past year, the
Police Department received ten complaints
regarding traffic congestion on Grove due to school -related pick-ups and drop-offs. Staff
interviewed all the petitioners and the principal of Shepherd Middle School and agrees with the
conclusion to install no parking signs on the east side of Grove between Brookside and Shepherd
School.
Ken Birchard, 508 Grove Avenue, concurred with the police department's recommendation.
Trustee Farkas moved to accept the report and recommendation and direct the Village Attorney
to prepare the ordinance. Trustee Benton seconded the motion. The motion passed by the
following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
CONSENT AGENDA
ORDINANCE 0-14-33 AMENDING THE An Ordinance amending the Zoning Ordinance of
ZONING ORDINANCE TO ALLOW the Village of Deerfield to allow gas stations to
GAS STATIONS TO HAVE LED FUEL have LED fuel price signs and Text Amendments
PRICE SIGNS AND TEXT for non -LED fuel price signs. Second Reading.
AMENDMENTS FOR NON -LED FUEL
PRICE SIGNS — 2R Trustee Seiden moved to adopt the Ordinance.
Trustee Struthers seconded the motion. The motion
Passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
OLD BUSINESS
There was no Old Business on the agenda.
NEW BUSINESS
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December 15, 2014
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AWARD OF CONTRACT FOR THE Assistant Director of Public Works and Engineering
BRIARWOOD VISTA Bob Phillips stated the Briarwood Vista
INFRASTRUCTURE REHABILITATION subdivision is located east of Deerfield Road and
PROJECT north of Lake Cook Road. There are 11 streets in
the Deerfield Estates and Briarwood Vista
subdivisions and nine will be rehabilitated. The scope of work is three miles of water main,
3,000 feet of storm sewer, three miles of sanitary sewer, three miles of roadway reconstruction
and new lighting throughout. Construction will start in February. In April, they hope the
roadway removal and replacement will begin. They hope to complete the project in November.
The Village purchased the domain BriarwoodVista.com and the Village will run notifications
through the website. They also will hold a public meeting in January. Five bids were opened on
December 5, 2015. The low bidder was A -Lamp Contract Contractors in an amount not to
exceed $7,449,490.
Trustee Benton noted there are only two ways in and out of the subdivision. He questioned
whether the entrances and exits would be open during staging. Mr. Phillips explained they will
direct the contractor to keep the entrances and exits open. They will place a changeable message
sign at the entrances and exits notifying residents of any changes. Trustee Struthers suggested
asking the neighbors if they want broadcast emails stating when certain streets will be under
construction. Trustee Farkas asked if there would be any consultant expense fees. Mr. Street
noted the Village wants to minimize that expense.
Trustee Struthers moved to award the contract to A -Lamp Contract Contractors in an amount not
to exceed $7,449,490. Trustee Benton seconded the motion. The motion passed by the
following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO RENEW GIS Assistant to the Village Manager Andrew
SERVICE PROVIDER CONTRACT Lichterman indicated staff is recommending
approval of the renewal of the contract for GIS
services. He noted the Village has been with the consortium since 2002. GIS staff works on the
premises two days a week and have completed 32 projects this year.
Trustee Jester moved to renew the GIS service provider contract in an amount not to exceed
$75,398. Trustee Struthers seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
DISCUSSION
DBR LUNCHEON Mayor Rosenthal thanked the Trustees for attending
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December 15, 2014
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3, 2014.
WINTER CELEBRATION
the Chamber of Commerce luncheon on December
Mayor Rosenthal thanked Mr. Lichterman and
Management Analyst David Fitzgerald for their
assistance in making the Winter Celebration a success. She also thanked Whole Foods, Dave
Welch from BP, Deerfield Tire & Auto, the Patty Turner Center and the Village Trustees for
their support. The celebration had horse drawn carriage rides, cookies, roasted chestnuts, hot
cocoa and popcorn. A good time was had by all.
LAKE COUNTY HOUSING AND Mayor Rosenthal attended the commission meeting.
COMMUNITY DEVELOPMENT They are putting together a five year proposal on
COMMISSION MEETING what the County needs.
ZION LUTHERAN CHURCH Mayor Rosenthal noted the Zion Church appeared
at the Committee of the Whole meeting before the
Village Board meeting.
DRIVE-THRU CHARITY EVENT Mayor Rosenthal noted Toys for Tots Food Pantry
event was very successful. She thanked Mary Anne
Glowacz, Jack Frigo, Italian Kitchen and Joe Pasquesi for their assistance.
FRESH THYME
Mayor Rosenthal indicated the Fresh Thyme lawsuit
was dismissed. She stated it was a shame the
Village taxpayers had to pay to defend the lawsuit.
HAPPY HOLIDAYS Mayor Rosenthal wished everyone a happy holiday
and Happy New Year. She reminded residents to
shop Deerfield first.
SWALCO ELECTRONICS RECYCLING Mr. Street noted SWALCO will not be able to
provide electronics collection after December 18,
2014. Mr. Lichterman stated SWALCO is struggling to fund the program but is reviewing
proposals to determine if there is a possibility to continue. There are some alternatives including
donating electronics to Good Will. Electronics retailers may collect some items for recycling.
Mr. Street added that SWALCO is working on a long-term solution. He noted Waste
Management will not take electronics and reminded residents not to leave them at the curb. Mr.
Lichterman stated they will put information on the Village website.
ADJOURNMENT
There being no further business or discussion,
Trustee Benton moved to adjourn the meeting.
Trustee Struthers seconded the motion. The motion passed unanimously. The meeting
was adjourned at 8:22 PM. The next regular Board of Trustees meeting will take place on
January 5, 2015.
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December 15, 2014
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APPR VED:
Mayor
ATTEST:
Village Clerk