R-18-25VILLAGE OF DEERFIELD
LAKE AND COOK COUNTIES, ILLINOIS
RESOLUTION NO. R-18-25
RESOLUTION AUTHORIZING RENEWAL OF
A CONTRACT TO ELEVATOR INSPECTION SERVICES
WHEREAS, on January 20, 2014 the Village of Deerfield ("Village") entered into an
agreement with Elevator Inspection Services Co., Inc., of Burr Ridge, Illinois ("Consultant")
for the provision of elevator inspection services ("Agreement"); and
WHEREAS, the 2014 Agreement between the Village and the Consultant is set to
expire; and
WHEREAS, in October 2018, Lake County led a joint procurement process to renew
this agreement with updated pricing and agreement term covering 2019 through 2023; and
WHEREAS, the Village and the Consultant now desire to renew the Agreement, for
calendar year 2019; and
WHEREAS, the Village Board has determined that renewing the Agreement with the
Consultant will serve and be in the best interest of the Village and its residents; and
NOW, THEREFORE, BE IT RESOLVED BY THE PRESIDENT AND BOARD OF
TRUSTEES OF THE VILLAGE OF DEERFIELD, LAKE AND COOK COUNTIES,
ILLINOIS, in the exercise of its home rule powers, as follows:
SECTION ONE: RECITALS. The foregoing recitals are incorporated into, and
made a part of, this Resolution as findings of the Village Board.
SECTION TWO
APPROVAL OF RENEWAL.
The Village Board hereby
approves the renewal of the Agreement, in substantially the form attached to this Resolution as
Exhibit A ("Renewal")
SECTION THREE: EXECUTION OF RENEWAL. The Village Manager and the
Deputy Village Clerk are hereby authorized and directed to execute and attest the Renewal upon
receipt by the Village Clerk of at lease one original copy of the Renewal executed by the
Consultant; provided, however, that if an executed copy of the Renewal is not received by the
Village Clerk within 30 days after the effective date of this Resolution, then this authority to
execute and attest the Renewal will, at the option of the Village Board, be null and void.
SECTION FOUR: EFFECTIVE DATE. This Resolution will be in full force and
effect upon its passage and approval by a majority of the member of the Village Board.
[This Space Left Blank Intentionally]
IN
PASSED this 17th day of December
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers
NAYS: None
ABSENT: None
ABSTAIN: None
2018.
APPROVED this 17th day of December 2018.
ATTEST:
g-ql-
Tiillag Clerk
-3-
Village resident
EIS / Elevator Inspection Services
Mr
CONTRACT RENEWAL:
DATE OF ISSUANCE:
PROJECT:
CONTRACTOR:
Description:
Change in Contract Price:
Change in Contract Time:
APPROVED:
Village of Deerfield
City Manager
Date
Print Name
5-year Term
January 1, 2019
Elevator Inspection RFP-18156 2018
Elevator Inspection Service Co., Inc.
Elevator Inspection, Plan Review &
Reporting Services.
See attached
Jan. I st, 2019 thru Jan. 1 ". 2023
ACCEPTED:
CO. Name Elevator Inspection Service
Operations Manager
Date
Print Name
745 MCCLINTOCK DRIVE,SUITE 235 • BURR RIDGE, ILLINOIS 60527
630-323-6541 • NX'A'V'.EI.LiyA'I'OR-INSPI;("I'I )NV (' M • 708-323-7149 FAX
LakeCounty
INVITATION TO BID
Lake County
Purchasing Division
18 North County Street - 9th floor
Waukegan, Illinois 60085-4350
(847) 377-2929
EMAIL: Purchasing@lakecountyil.gov
CONTRACTOR INFORMATION
Company Name: Elevator Inspection Service Company, Inc
Address: 745 McClintock Dr. Suite 235
Citv_ Burr Ridge
State & Zip Code: IL. 60527
Bid Summary
SUBMISSION INFORMATION
INVITATION#: 18156
BID OPENING DATE: October 11, 2018
TIME: 2:00 p.m. Local Time
LOCATION: Lake County Purchasing Division
18 N. County St., 9th Floor, Waukegan, IL 60085-4350
Submit one (1) original and one (1) electronic copy on a CD
Access Bid Results
h ttp : ([www.lakecountvpurchasir!gportal.com/
ISSUANCE DATE: September 7, 2018
BUYER: Susan Brines
A. Elevator Inspections — Group Discount Rate (Price shall be an all-inclusive fee and provide a group discount
rate for semiannual inspections for all eight groups.)
Grou
Location
Service
Fee
Group 1- 8
City of Highland Park, City of Lake Forest,
Village of Lincolnshire, Village of
Bannockburn, Village of Deerfield, Lake
County, Village of Lake Bluff, and Village of
Buffalo Grove
Initial inspection
$ First year N/C-$1900 yrs 2-5
See Attached Pricing Matrix
Re -inspection
$ 17.00
fter hours inspection
$19 00
B. New Construction & Upgrades - Group Discount Rate (Price shall be an all-inclusive fee and include
plan review and inspection. Price shall provide a group discount rate for all eight groups).
Grout)
Location
Service
Fee
Group 1- 8
City of Highland Park, City of Lake Forest,
Village of Lincolnshire, Village of Bannockburn,
Village of Deerfield, Lake County, Village of
Lake Bluff, and Village of Buffalo Grove
Plan review & Initial
Inspection
$ 80.00
Re -inspection
$ 30.00
NOTE TO BIDDERS: Any and all exceptions to these specifications MUST be clearly and completely indicated on the bid sheet.
Attach additional pages if necessary. Please be advised that any exceptions to these specifications may cause your bid to be
disqualified.
If a bid includes any exceptions, Bidders must insert an "X" in the following box indicating a bid submission with exceptions.
a
All documents shall be properly signed and completed. Submit bids by sealed bid only. Fax and e-mail bids are not acceptable
and will not be considered.
2
EIS / Elevator Inspection Services
VF
Pricing Matrix for Group Participation
Lake County RFP 18156 / Elevator Inspection
EIS will perform the FIRST YEAR of inspections at no cost to group
participants
Community
Estimated number of
Inspections Yearly
First YEAR of Initial
Inspections
Savings, based on
$19.00 per Inspection
City of Highland Park
455
No Charge
$8,645.00
City of Lake Forest
273
No Charge
$5,187.00
Village of Lincolnshire
189
No Charge
$3,591.00
Village of Bannockburn
48
No Charge
$912.00
Lake County
384
No Charge
$7,296.00
Village of Deerfield
450
No Charge
$8,550.00
Village of Lake Bluff
31
No Charge
$589.00
Village of Buffalo Grove
420
No Charge
$7,950.00
Total Group Savings
$42,720.00
These savings are available for any late joining communities starting the first cycle at the
beginning of the second year.
Please Note:
Data for the estimated number of yearly inspections provided by the Lake County RFP
745 MCCLINTOCK DRIVE, STUITE 235 • BURR RIDGE IL 60527
630-323-6541 \\ \\ \\ .1:1.EVA'1'OR-[NSPCC"1'lON.CON • 630-323-7149 FAX
4&,
EIS ELEVATOR INSPECTION SERVICES COMPANY
SERVICE CONTRACT
TO: DATE:
Andrew Lichterman .January 20, 2014
Village of Deerfield
850 Waukegan Road
Deerfield, II. 60015
PHONE: CONTRACT #:
847-719-7403 13286 LC
BUILDING LOCATIONS:
Deerfield, IL
RE: ANNUAL ELEVATOR INSPECTION and PLAN REVIEW CONTRACT
Contract for Services:
Elevator Inspection Services Company, Inc., (hereafter referred to as EIS) as an independent contractor, shall
provide the services of inspection for all vertical transport conveyances operating within the legal
jurisdictional boundaries of the Village of Deerfield and any additional services as hereinafter set forth:
Service Provided:
Our standard service includes the following
• EIS inspectors arc State licensed, QEI certified, bringing experienced expertise directly from the
elevator industry.
• An Account Manager will be assigned to you offering "One Point of Contact" for scheduling, billing
and code information.
• All inspections will be performed in accordance with ASME A17.1 standards by our Illinois licensed
Q.F.I certified inspector. EIS conducted inspections will comply with the State of Illinois Public Act
096-0054.
• A copy of the inspection report will be left at location and a second copy mailed with the invoice.
EIS will provide code mandated or client requested inspections, execute proper follow-up
verification with filing of the necessary documentation, and finalize the inspection cycle with a client
report. When suitable, we will furnish custom reports as mandated by local authorities.
Fees:
Plan Review and Approval: Eighty and 00 100 Dollars 80.00
Provide plan review and approval based on prints submitted.
Acceptance Inspection and Certification: N C
EIS will provide initial acceptance inspection and certification of a new or modernized unit. If an acceptance
inspection fails, the elevator contractor will be billed for our services, not. the Village of Deerfield.
//, yy{ /"Annual Inspections: Nineteen and 00 100 Dollars 19.00 per inspection *see attached bid form for first
7,� - ` inspection and and• re -inspection (initial pass only.).
i
745 MC CLINTOCK DRIVE, SUITE 235 • BURR RIDGE, IL 60527
630-323-6541 630-323-7149 FAX
EIS ELEVATOR INSPECTION SERVICES COMPANY
This service will consist of annual inspections of all units as described by address location on the Village of
Deerfield listing master (furnished) and accessory equipment in accordance with ASME A17.1. A written
report will be sent to you after each inspection stating any code violation(s) or hazardous condition(s).
Code Compliance Re -Inspections: Fifteen and 00/100 Dollars 15.00 * after initial inspection
A thirty (30) day re -inspection will be scheduled for all conveyances which "failed" an initial inspection to
ensure previously cited code violations were corrected.
Village of Deerfield Owned Conv antes: NO CHARGE D.00
EIS will conduct annual inspections of all Village owned conveyances and accessory equipment Gratis.
Re -Inspection:
A State of Illinois required, thirty (30) day re -inspection is scheduled for each unit reported as "failed" during
the initial inspection. All "failed" conveyances will be re -inspected at $15.00 for each re -inspection. That in
the event an inspection by EIS discloses a code violation, the obligation to remedy/repair said violation in a
timely manner shall be the sole and exclusive responsibility of the building owner/conveyance operator to
which the failure report was issued. Accordingly, said building owner/conveyance operator agrees to hold
harmless and indemnify EIS from any and all liability and/or controversy(ies) relating to non performance by
the building owner/conveyance operator relative to the remedy/repair of said violation(s) and for any
subsequent re -inspections) by EIS which is/are deterred due to the building owner's/conveyance operator's
non performance as stated herein.
Terms and Conditions:
This Inspection contract is for one (1) year with four (1) one year extensions (see attached for terms)
Invoices will follow within thirty (30) days of completed inspection. Terms: Net thirty (30) days from date of
invoice. (Pre-printed Certificates Blanks supplied by your office will be generated by EIS at no additional
charge to the village. This value-added service is available providing the Village of Deerfield has an elevator
inspection program agreement in place with the Illinois Office of the State Fire Marsbal).
It is agreed that Elevator Inspection Services Company, Inc. shall not be liable for any loss or damage by any
cause beyond EIS' reasonable control. In any event, EIS shall not be liable for consequential damages, or
reasonably foreseeable damages arising from an accident occurring between the initial inspection and the re -
inspection.
Successors and Assigns:
The Owner, managers and EIS respectively bind themselves, their partners, successors, assigns and legal
representatives to the other party hereto and to partners, successors, assigns and legal representatives of such
other party in respect to covenants, agreements and obligations contained in the Contract Documents as
referred to herein. Except as provided in this Agreement, neither party shall assign the Contract as a whole
without written consent of the other. If the owner and/or managers attempt to make such an assignment
,xithout such consent they shall nevertheless remain legally responsible for all obligations under the Contract.
Rights, Remedies & Waivers:
745 MC GLINTOCR DRIVE, SUITE 235 - BURR RIDGE, IL 60527
630-323-6541 630-323-7149 FAX
FA
AL
E I S ELEVATOR INSPECTION SERVICES COMPANY
qW
Duties and obligations imposed by the this Agreement and rights and remedies available thereunder shall be
in addition to and not a limitation of duties, obligations, rights and remedies otherwise imposed or available
by law or in equity. No action or failure to act by the Owner, manager, or agent thereof shall constitute a
waiver of a right or duty afforded them under this Contract, nor shall such action or failure to act constitute
approval of or acquiescence in a breach thereunder, except as may be specifically agreed in writing.
In the event that any provision of this Contract should be held to be void, voidable or unenforceable, the
remaining portions of said Contract shall remain in full force and effect. Except as expressly provided to the
contrary herein, all provisions of this Contract shall survive all performances hereunder.
Modifications:
This Agreement constitutes the whole and entire agreement of the parties with respect to the subject matter
of this Agreement, and it shall not be modified or amended in any respect except by a written instrument
executed by all the parties. This Agreement subject to all terms and conditions based on RFP 13286
submitted to Lake County on November 21, 2013.
Attorneys Fees:
In the event that any action, suit litigation or other legal proceeding is instituted to remedy, present or obtain
relief from a breach of this Contract or arising out of a breach of this Contract, the prevailing party shall
recover all of said party's cost and attorney's fees incurred in each and every such action, suit, litigation
and/or proceeding.
Legal Jurisdiction/Venue:
The rights and duties arising under this Contract shall be governed by the laws of the State of Illinois.
Acceptance:
I/we agree to the terms and conditions as stated and set forth in this Contract and further state that the
signatory as affixed hereto is duly authorized to execute this Contract.
Accepted by: l Date
'fide: �g�g.1W�i�ra
Elevator Inspection Services Company Inc.
Accef d b - DateTI
Title:T/04ks
745 MC CLINTOCR DRIVE, SUITE 235 • BURR RIDGE, IL 60527
630-323-6541 630-323.7149 FAX
EIS/ Elevator Inspection Services
Pricing Matrix for Alternate Bid Group Participation
Lake County Bid No. 13286 / Elevator Inspection
EIS will perform the first series of inspections and re -inspections at no cost to group participants
Estimated number of First series of Instant savings, based
Community Inspections Yearly Inspections on $19.00 per
�nennrrinn
City of Highland Park
468
502
No Charge
$4,446.00
City of Lake Forest
No Charge
No Charge
$4,769.00
Village of Lincolnshire
352
$3,344.00
Village of Bannockburn
96
No Charge
$912.00
Lake County
50
No Charge
No Charge
$475.00
$4,275.00
Village of Deerfield
450
Village of f Lake Bluff
62
No Charge
$589.00
I
Village of Buffalo Grove 342 No Charge $3,249.00
Total Group Savings $22,059.00
v\N iW.?6COdO�S
These savings are available for all late joining communities for two (2) years from
contract implementation date.
Data from Lake Countv Bid Document
745 MCCLINTOCK DRIVE,SUITE 233 • BURR RIDGE, ILLINOIS 60527
630-323-6541 • u u ,�� I: }_ t � _s i y_ I +; I:I _ S l i; ti ;_[ ;.I • 630-323-71 49 FAX
LakeCounty
SUMISSM iMFOWAATiOI'!
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A. EIOYDLot` InspeWon (Pry shalt be an wj4ndw ve fee)
Group 1 City of liighlarnd Park
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BID OPEMW DATE: Norernber 21, 2M
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MY of Lake Forest
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Village of D
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2
ATTACNIVIENT 1
EGr
A. New Construction & Upgrades (P
up Location
Group 1 City of Highland Park
Group 2 City of Lake Forest
Group 3+VIllageof Lincolnshire
Group 4llage of Bannockburn
ge of Deerfield
Groupt6LUake
Group
County
roup 7
Village of Lake Bluff
(Group8
Village of Buffalo Grove
I
shall be an all-inclusive fee and include plan review and
qP�Ian7re
Fee
iew & Initial Inspection _
Ian review & initial Inspection 90.
Ian review & Initial inspection
e-inspection
Ian review & Initial Insnertinn
n review & Initial
Ian review & Initial
review & Initial Inspection _ _9 0 , 10
review & Initial
40.00
I. Alternate Bid
A. Semiannual Elevator Inspections —Group Discount Rate (Price shall bean all-inclusive fee and provide a group
discount rate for semiannual inspections for all eight groups.)
City of Highland Park, City of Lake Forest, initryl ial inspection e
Village of Lincolnshire, Village of
Group 1- 8 Bannockburn, Village of Deerfield, Lake Re -inspection 15.0 0
County, Village of Lake Bluff, and Village of
Buffalo Grove fter hours inspection 19.00
* Please see attached Pricing Matrix for supplemental savings.
B. New Construction & Upgrades -Group Discount Rate (Price shall bean all-inclusive fee and include plan review and
inspection. Price shall provide a group discount rate for all eight groups).
ty of Highland Park, City of Lake Forest,
Ilage of Lincolnshire, Village of Bannockburn,
Ilage of Deerfield, Lake County, Village of
ke Bluff, and Village of Buffalo Grove
Ian review & Initial
Re -inspection 30.00
Page 3 of 3
Addendum#1 for BID 13286
Genera{ Terms and Con�tiorns
It Is the intent of Lake County, the Guy of Highland Party the City of Lake Forest Village Bannockburn, the Village of Deerfield, the Village of Lake Bluff, and Buffalo Grove, herein after referred to as 11Lo al f
Governmental Units to jointly bid a contract with a certified and licensed firm to perform elevator inspections for the
Local Governmental units.
L Bid Price.,
The Bid Price shall include all costs associated with furnishing, supervision, labor, materials, tools, vehicles,
equipment, and any minting necessary to CDM Ple etethe inspections, maintenance, and certifications.
The Bidder shall, at Bidder's expense, procure all necessary licenses, certifications and permits needed to conduct the
work required under the terms of this contract.
L Wkgbft
Bkls Will be accepted until 2:W p.m. local time, November 21, 2013, at the Labe County Central Permit Facility, SWW. Wind�Lar �, � gfinais 600M
Each bid must include the following completed and signed forms:
A. Bid Sheet (p& 2 -4)
B. General Information (pg. is)
C. Qualifications Sheet (pg.16)
Sheet (pg.
E. Bidder yatite Added Se7rvioes
P F. (pg )
roposed Inspection Schedule (pg.19)
G. Certificate of Insurance
H. Copy of License
I. Sample of Elevator Inspection Report
J. Noted Exceptions to Bid
4.
Where there appears to be variances or conflicts, the following order of precedence shall Specliications; Lake County General Tents & Conditions, Lake Countyprevail: take County
and The Bidder's Bid Response. Invitation for Bids General Terms &Conditions
Award shall be made to the lowest responsive and responsible bidder that is in compliance with all specifications,
terms, and conditions contained herein. Lake County reserves the right to award this contract to multiple vendors
based on the total bid amount or by group if determined to be In the best Interests of Lake County.
6.LQWgdft
The dal quantity of purchases for this contract Is estimated. Lake County does not
rantee pec
amount and shall not be hell responsible for any deviation. Ali orders received by the �Conntractoa during tthhe term
of the contract shall be filled in accordance with the terms and conditions set forth herein. This contract shall
cover Lake County's requirements whether more or less than the estimated amount.
7. Reports.
Bidder shall furnish an Elevator Inspection Report under this contract as identified herein at no additional cost
The Contractor will not be allowed to subcontract work under this contract unless written approval is granted by the
Lake County Purchasing Department.
9. MdAlaw
After bid submittal, bids may be subjected to subsequent review. Lake County reserves the right to conduct follow up
reference checks, request additional inkrmation or perform other activities related to comprehensive bid review and
determir►ation of the lowest responsive and responsible Bidder who best meets the specifications.
10.1U=
The contract period shall commence upon execution of the contract(s) and shall remain in effect for a one (1) year
Period. Lake County reserves the right to extend this contractfor four (4) additional, one (1) year periods, subject to
acceptable performance by the Contractor. At the end of any contract term, Lake County reserves the right to
extend this contract for a period of up to sixty (60) days for the purpose of getting a new contract in place. For
any year beyond the initial contract year, this contract is contingent upon the appropriation of sufficient funds.
This contract shall be governed by and construed according to the laws of the State of Illinois. Jurisdiction and venue
shall be exclusively found in the 19'hJudidal Circuit Court State of Illinois for the Local Governmental Units whose
office is in Lake County.
12.
The Contractor shall submit Invoices to each Local Governmental Unit detailing the services provided directly to the
respective Loral Governmental Unit. All services shall be invoiced based on unit pricing and quantities used. The Local
Governmental Units shall only pay fbr quantities used or ordered. quantities may be adjusted up or down based on
the needs of each unit. Payment shall be made In accordance with the Local Government Prompt Payment Act.
Invoices and any written notices for each Local Governmental Unit shall be submitted to the following locations:
Ctt/ of Highland Park
1707 St Johns Avenue
Highland Park, IL 60035
city of Lake Forest
220 E Deerpath Dr
Lake Forest, IL 60045
Vfalage of Deerf�l
Lake County — --
850 Waukegan Road
500 W. Winchester Road
Deerfield,lL 60015
Libertyville, f16o048
VBtage of Wroo ire
V8140 of Bannocidwm
One Olde Half Day Road
2275 Telegraph Road
Lincolnshire, IL 60069
Bannoddwm, IL 60015
Vie of Labe Bluff
VlWO of Buffalo Grow
40 East Center Avenue
50 Raupp Blvd
Lake Bluff,1160044
Buffalo Grove IL 60089
13..- ...., .
Contractorshall provide Contractor Qualifications on form that follows. Each Bidder must demonstrate at least three
(3) years Prior experience, as a full-time firm, primarily, continuously, and actively engaged in Elevator Inspections.
14.... _ . - -
The Contractor is an independent contractor and no employee or agent of the Contractor shall be deemed for
any reason to be an employee or agent of Lake County.
15. HaWAKMhU20M
The Provideragrees to lndemngy save harmless and defend of Lake County, the City of Hiighiand Park, the City of lake
Forest, Village of uncolnshire, the Village of Bannockburn, the Village of Deerfield, the Village of Lake Bluff, and the
Village of Buffalo Grave, its agents, servants, and employees, and each of them against and hold it and them harmless
from any and all lawsuits, claims, demands, liabilities, losses and expenses, including court Costs and attomey'sfees,
for or on account of any injury to any person, or any death at any time resultingfrom such injury, or any damage to
property, which may arise or which may be alleged to have arisen out of or in connection with the work covered by
this contract. The forming indemnity shall apply except if such injury, death or damage is caused directly by the
willful and wanton conduct of of Lake County, the City of highland Paris, the City of Lake Forest, Village of
Lincolnshire, the Village of Bannockburn, the Village of Deerfield, the Village of Lake Bluff, and the Village of Buffalo
Grove, its agents, servants, or employees or any other person Indemnified hereunder.
16. jam;
The County reserves the right to terminate this contract, or any Local Governmental Units respective portion of this
contract, or any part of this contract, upon thirty (30) days written notice. in case of such termination, the Contractor
shall be entitled to receive payment from the local Governmental Units for work completed to date In accordance
with the terms and conditions of this contram in the event that this Contract is terminated due to Contractor's
default, the Local Governmental Units shall be entitled to purchase substitute Items and/or services elsewhere and
charge the Contractor with any or all losses incurred, including attorneys Bees and expenses.
17. Refegencem,
References must be provided as requested on the Reference Page. Bidders shall complete and submit the Reference
Form with their bid.
IL Addoldw
Any and all changes to the specifications and terms and conditions of this Bid are valid only If they are included
by written addendum to all bidders, which will be mailed or delivered prior to the bid opening date to all who
are known to have received a complete Invitation to Bid. Each potential bidder shall acknowledge receipt of
any addenda by signing such addendum and returning a copy to the lake County Purchasing Division prior to,
or along with, a sealed bid. Addenda are available of the Lake County Web -Site at Each bidder, by
acknowledging receipt of any addenda, is responsible for the contents of the addenda and any changes to the
bid therein. Addenda are available on the Lake County Web -Site at
httn:UMME LahMunhril PxWFinance%nurihasing/Paaes/Bids FPLasox
19. in status:*
The Successful Contractor shall notify Lake County immediately of any change in its status resulting from any of the
following. (a) Proposer is acquired by another party; (b) becomes insolvent; (c) voluntary or by operation law,
becomes subject to the provisions of any chapter of the Bankruptcy Act; (d) ceases to conduct its operations in
normal course of business. Lake County shall have the option to terminate its contract with the Contractor
Immediately on written notice based on any such change in status.
20. N orcenm!nt by the County:
The Contracborshall not be excused from complying with any of the requirements of the contract because of any
failure on the part of Lake County or any of the respective`local governmental units interested in contracting services
with the Contractor, on any one or more occasions, to Insist on the Contractor's performance or to seek the
Proposers compliance with any one or more of said terms or conditions.
8
2L .1An==
Prices shaff remain tirm/foaed fir the first one (1) year period. Written requests for price revisions after the first year
shall be submitted n&m 1y (90) days priorto'the end of the contrac:tterm. increase or deaose In proposed rates shall
be compiled usingthe Consumer Price Index ((PI) forthe previous twelve (12) months to which the change is being
requested. Requests must be based upon and include documentation of the actual change in cost of the components
imrolyed In the contract and shall not include overhead or profit.
Lake Countywill consider, Bidders Value Added Services. Labe County considers Value Added Services to the
additional services (Le. Inventory management system) or certain specific business procedures offered by the Bidder
that when utilized directly or indirectly serve to k=ease the total value of the services proposed. Lake County invites
Bidders to include Value Added Services with your Invitation to Bid by attaching additional pages to the Bid sheet I
MW20MVAILINADDIED Biddee's Value Added Services must bmclude specific information on your
Value Added Service and present any potential costs,
23.
All unresolved claims are to be submitted to the Udw County Purchasing Agent and resolved in accordance with the
Provisions of Article 9 - Appeals and Remedies - of time Lake County Purchasing Ordinance.
20. JWJdft
If two or more bids meeting the speciftations and other requirements of the bid information are tied for low price,
the bids will be meted In accordance with the provisions of Artide 4— Competitive Bidding - of the Lake County
Purchasing Ordinance.
25. low==
The contractor must obtain, for the Contract term and any extension of it Insurance issued by a company or
companies qualified to do business in the State of Illinois with an A.M. Best Rating of at least A -and provide the
County with a Certr'ficate of Insurance IS days before the start of the project, and thereafter annually for contracts/
projects that will last more than one year. Insurance in the following types and amounts is necessary and/or where
applicable:
Workers CnmmoensWM (Cove= A) and Emnkners Liability Wmerm B)
Workers Compensation Insurance covering all liability of the Contractor arising underthe Workers Compensation Act
and Worimes Occupational Disease Aix at limits In accordance with the laws of the State of Illinois. Employers'
Liability Insurance shall be maintained to respond to daims for damages because of bodily injury, occupational
sidmess, or disease ordeath of the Contractors employees, with lirnrts listed below:
a) Eadt Accident $1,000,0D0
b) Disease-Rolict► Limit $1,000,000
c) Disease -Each Employee $1,000A00
Such Insurance shall contain a waiver of subrogation In favor of Lake County.
In a broad form on an occurrence basis shall be mall fined, to include, but not be limited to, coverage for property
damage, bod7y Injury (including death), personal injury and advertising injury in the following converge forms where
exposure exists:
•Premises and Operations
•1ndependent Contractors
• ProduclutbrnplOW Operations
• LWOW asnann ed under an Insured Contract/ Contractual uabiray
• Personal Injury and Advertising Injury
With limits of Wity not less than:
$1,000,000 Each Omirrence
$1,000AO Producls-Completed OpMtbIN
$1000,000 Pew and Advertising injury limit
$ 2,00(XW General aggregate; the CGL poky► shall be endorsed W provide that the Geneml Aggregate Limit applies
separately to ea h of the contractor's projects away from premises owned or rented to contractor.
Automobile liability insurance shall be maintained to respond to claims fur damages because of bodily injury, death of
a person, or property damage arising out of ownership, maintenance, or use of a motor vehicle. This por=V shall be
written to cover any auto whether owned, leased, hinted, or borrowed. The Contractors auto liability insurance, as
required above, shall be written with limits of insurance not less than the folbwhW
$1=000 Combined single Limit (Each Aa3deiit)
Professional Liabrlity— Errors and Qmk9m (If aaofleab W
The Enghmm-4Ard s/Ommitants forthe plans ofthe project shall be written with runts of insurance not less than
the following;
$1,000,00o per claim per poky year
Ct erof shall
beal pa tty is for
uupt three
(3) years project gy prp • PokV is to be on a primarybasis if
Excess/ Umbt+ N Liability Iff aM ,k MWJ
The Contractors Excess/ Umbrella dabMW insurance shall be written with the umbrella follow form and outline the
underlying coverage, limits of insurance will be based on size of project:
$ 5,000,000 per occurrence limit Off. and may be cipher depe►xiirig an fire project)
Contractor agrees that with respect to the above required insurance:
a) The CGL poky shall be endorsed fnr the general aggregate W apply on a 'per Project" basis;
b) The Contractors Insurance shall be primary in the event of a claim.
c) Contractor agrees that with respect to the above required Insurance, Labe County shall be named as
additional Insured, Including its agents, officers, and employees and be provided with thirty (30) days'
notice, in writing by endorsement, of cancellation or material charge;
d) Lake County shall be provided with Cerfificntes of insurance and endorsements evidencing the above
required Insurance, priorto commencement of this Contract and thereafter with certificates evidencing
renewals or replacements of said polkies of insurance at least thirty (30) days prior to the expiration of
cancellation of any such policies. Said (fees and Cerfificates of Insurance shall be provided to:
Lake County
PurchalftDivision
18 M. county 9th floor
Wauicep% Mnois 60085
Attn: MAhAnne Hell, Lake County Piirdushig Agent
Failure to Comply: In the event the Contractor fails to obtain or maintain any insurance coverage
required under this agreement, Larne County may purchase such insurance cmwa a and charge the
expense to the C.onb actor.
Provide separate endorsements to name Lake County, the City of Highland Parr, the City of Lake Forest, the Village of
Uneoinshire, the Village of Bannockburn, the Village of Deerfield, the Village of Lake Bluff, and the Village of Buffalo
Grove as additional insured as their interest may appear, and; to provide thirty (30) notice, In wrid% of cancellation
or material change.
10
2C ""
The purchase of goods and services pursuant to the terms of this Contract shall also be offered for purchases to be
made by other governmental units, as authorized by the Governmental Joint Purchasing Act, 30 ILCS 52510.01„ et seq.
(the "Act). All purdwses and payments matte under the Act shall be made directly by and between each
governmental unit and the successful bidder or proposer. The bidder or proposer agrees that lake County shall not
be responsible In any way for purchase orders or payments made by the other governmental units. The bidder or
proposer further agrees that all term and conditions of this Contract shall continue in full force and effect as to the
other governmental units during extended terms. The credit or liability of each govemmental unit shall remain
separate and distinct Disputes between bidders or proposers and governmental units shall be resolved between the
immediate parties.
The bidder or proposer and the other governmental units may negotiate such other and further terms conditions to
this Contract ("Other Terns") as individual projects may require. To be effective, Other Terms shall be reduced to
writing and signed by a duly authorized representative of both the successful bidder or proposer and the other
governmental unit
The bidder or proposershali provide the other govemmental units with all required documentation set forth in the
solicitation Including but not limited to: performance and payment bonds, Certificates of Insurance naming the
respective governmental unit as an additional Insured and certified payrolls to the other governmental unit as
required.
27.
The Contractorshall not assign this contract or any partthereof, without the priorwritten consent of Lake County
Purchasing; Division.
28.
Should the Contractor require additional Information about this Bid, please fax questions to Lake County purchasing
Division (847) 984r5889 no less than seven (7) days prior to the Bid opening date. ANY and ALL changes to these
specifications are valid only If they are included by written Addendum to All Bidders. No interpretation of the
meaning of the Invitation to Bid documents will be made orally. Failure of any Bidder to receive any such addendum
or Interpretation shall not relieve the Bidder from obligation under this Bid as submitted. All addenda so issued
shall become part of the Bid documents. Failure to request an interpretation constitutes a waiver to later claim that
ambiguities or misunderstandings caused a Bidder to Improperly submit a proposal.
29. i
Lake County reserves the right to add or delete and Increase or decrease specific site locations within the
boundaries of Lake County based on Lake County needs. All location changes will be negotiated consistent with
services provided for other local units of government.
30. C n G
Bids are subjectto the Illinois Freedom of Information Act.
3L
Lake County reserves the right at any time and for any reason to cancel this Bid or any portion thereof, to reject any
or all proposals, or to adept an attemate proposal. Lake County reserves the right to waive any immaterial defect in
any proposal. Unless otherwise specified by the Contractor, Lake County has ninety (90) days to accept. Lake County
may seek clarification from a Bidderat anytime and failure to respond promptly is cause for rejection
32.
Lake County will not be liable for any costs incurred by respondents in replying to this Bid.
33. IMME
The Co1JMy is exempt from paying certain Illinois State Taxes.
11
34.
Contractor shall comply with the Illinois Human Rights Act, 775 ILCS 5/1-101 et seq., as amended and any rules and
regulations promulgated In accordance therewith, including, but not limited to the Equal Employment Opportunity
Clause, 11 inois Administrative code, Title 44, Part 750 (Appendix A), which Is Incorporated herein by reference.
Furthermore, the Corrtractorshall comply the Public Works Employment Discrimination Act, 775 ILLS 10/0.01et seq.,
as amended.
35, t orrifict of rntenwth
The Contractor who Is awarded this contract will not be able to quote on or provide repairs to inspected equipment.
36. si#i"r:fY 'r' kilt::_, ,i ;
The Work, and all of its components, shall be provided, performed, and completed In compliance with, and
Contractor agrees to be bound by, all applicable federal, state, and local laws, orders, rules, and regulations, as they
may be modified or amended from time to time, including without limitation the Prevailing Wage Act, 820 ILCS 130,
to the extent applicabie.
37. : ri,-
Arty and all exceptions take by Bidder to the terms of this Bid are to be identified In writing and Included in
the fist of submittals.
38. Bj,;
Each Bid shall be accompanied by a Bid Security in the form of a Bid Bond. Acceptable forms of security
which may be submitted are: an executed surety bond issued by a company or companies qualified to do
business in the State of Illinois with an A.M. Best Rating of at least A-, cash, certified check or cashier's check
made payable to Lake County, an irrevocable letter of credit; or any other form of deposit issued by a
financial Institution and acceptable to the Lake County. Personal or company checks are not acceptable. Bid
Bond shall be an amount equal to at least ten (10%) percent of the annual Total Bid Price, payable without
condition to the Owner, as a guaranty that the Bidder, If awarded the Contract, will promptly execute the
Agreement in accordance with the Bidding Documents. Cashier's checks will be deposited and re -Issued
(without Interest) upon receipt of performance and payment bonds.
39.
A. PE1tF0RMAMXI3OID
Upon receipt of the award letter the required performance bonds or payment bonds shall be delivered to
the County and shall become binding on the parties upon execution of the contract. A performance bond
s9M actoryto the Lake County, executed by a surety company authorized to do business in the State of
Illinois, In an amount equal to 25 percent (25%) of the annual contract price as security for the faithful
performance of the contract
S. PAYMENT BOND
A payment bond satisfactory to the Lake County, executed by a surety company authorized to do business in
the State of Illinois, for the protection of all persons supplying labor and materials to the Contractor of
Subcontractors for the performance of work provided for in the contract, In an amount equal to 25 percent
(25%) of the annual contract price.
40.
All bidders are prohibited from making any contact with the following persons from each Local Governmental Units:
Village Presidents, Village Trustees, or any other official or employee with regard to this project, other than the
manner and to the person(s) designated herein. The Lake County Purchasing Agent reserves the right to disqualify
any bidder found to have contacted Local Governmental Personnel in any manner with regard to the services
provided herein.
12
� a•
Intent;
It is the faterit of Lake County, the City of Highland Parr, the City of Lake Forest, Village of Lincolnshire, the Village of
Bannockburn, the Village of Deerfield, the Village of Lake Bluff, and Village of Buffalo Grove, herein after referred to
as Local Governmental Units to jointly bid a contract with a certified and licensed firm to perform elevator
Inspections for the Local Governmental Units.
U. Background:
In an effort to reduce program costs through bask principles: bulk purchasing, the sharing of best practices, and the
sharing of workloads, Lake County along with the municipalities Identified in the southeast quadrant of Lake county
have Identified joint service opportunities, which includes the provision of elevator Inspections and plan review for
new installation and existing commercial and residential elevators, Lake County currently uses In-house staff to
Perform the inspections and plan reviews for unincorporated Lake County, The remaining communities all have
separate agreements to outsouree this service. A map of the Southeast Lake County Shared Services Workgroup
has been Included with the Bid as Exhibit A.
III. Scope of Work;
The Contractor shall provide mechanical and electrical inspections of all safety devices and equipment on
Passenger and freight elevators, dumb waiter, escalators, chairlifts, and other mechanical lifts conforming to
the sPedfiCations attached hereto, with such exceptions or modifications, in accordance with the terms and
conditions set forth herein:
The Contractor shall exercise all necessary caution to protect traffic and to protect all public and private
Property from injury or damage caused by the contractor's operations. Any practice obviously hazardous shall
be Immediately discontinued by the contractor upon receipt of either written or oral notice to discontinue such
Practice. The Contractor shall Comply with all OSHA and other Federal and State safety standards.
Below is a chart of the estimated number of elevator inspections and the current schedule for the semi-annual
Inspections.
Community
Estimated number
Current schedule
of inspectiam
City of Highland Paris
455
February and Aygu st
City of Lake Forest
251
February and Au
Village of Lincolnshire
176
April and
Village of Bannockburn
48
February and Au gust
Lake County
21
Inspections scheduled
throughout the year.
Village of Deerfield
450
February and August
Vilhtge of Lake Bluff
31
Twice a year
Village of Buffalo Grove
171
June and December
13
Regtdrements
f. General Requb 'reat#s
is Generate and maintain an inspection schedule and due dates, provide prior notification to
elevator owners/buflding managers and coordinate appointment dates to conduct mandated
semi-annual test witnessing prior to the due date.
ii. Conduct plan reviews for new elevators and for alterations to existing elevators within 10
business days
iii. Conduct new elevator acceptance inspections and witness testing.
iv. Conduct existing elevator repair/alteration Inspections and/or witness testing.
V. Conduct existing elevator annual operation inspections and/or witness periodic testing.
vi• Witness elevator fire service/emergency power testing as directed by the requesting unit of
government.
Al. Conduct accident investigations as directed by the requesting unit of government vial. Provide consulting services for anticipated modernizations, alterations, and/or upgrades.
bc. Provide equipment audits for all operating vertical transport system In commercial, industrial,
residential, Institutional, medical, and pubic use applications.
x Schedule follow up inspections as necessary.
XL Contractor shah be Inspections. required to print Out the certificates for the conveyances that passed the
Al. Pick up and return plans when notified.
xiil. Contractor shall retain responsibility for loss or damage of their own or rented ro
kind of nature, Including but not limited to tools and p of whatever
xiv. Submit written notice to � equipment
requisite unit of government of all elevator owners/building managers
who fail to schedule a required Inspection or test within thirty (30) days prior to the due date, or
fail to pass a required inspection, or complete required corrective work within ninety (90) days
of the due date.
xv. Contractor shall provide a proposed schedule for each local governmental unit. it is the intent to
continue to provide semi-annual inspections.
If. Reporft Requirements
L The Contractor shall complete an Elevator Inspection Report after each inspection.
ii. The report shall contain the findings of the inspection and recommendations, particularly those
dealing with code deficiencies, hazards and safety, and substandard maintenance.
iii- Record keeping and tracking shall be completed by the Contractor and must be submitted to the
requisite Local Governmental Unit
Iv. The Contractor shall leave one copy on site and one copy shall be forwarded to the requisite Local
Governmental Unit
v. All work under this contract shall be performed during regular working hours, Monday through
Friday 8:30 a.m. to 4:00 p.m., unless otherwise ordered by a Local Governmental Unit.
14
General Inf rnsink r
(This section must be completed and returned with proposal. Attach addWwnal pages as required to complete
required documentation.)
AUTHORIZED NEGOTIATORS:
Name: --q n 4S _ Phone # 8*1-303- 70-7 CS"'. 9 si7— 773=5'711
Name: IvY t CaisASdr Phone # 6303"-4A* PqL 72>8- 93T 3+qg
RECEIPT OF ADDENDA: The receipt of the following addenda is hereby acknowledged:
Addendum No. % Dated -
Addendum
Addendum No.__ Dated
Addendum No.
In submitting this proposal, It is understood that the Lake County reservesthe right to reject any or all
Proposals, to accept an alternate Proposal, and to waive any Informallty in any Proposal. BUSINESS
ORGANIZATION: (check one only)
Sole Proprietor. An Individual whose signature is affoced to this proposal.
Partnership: State full names, tines, and addresses of all responsible principals and/or partners on attached
sheet.
Corporation: State of Incorporation:__ 1-M06 1.5
Non-profit Corporation
501c3— US. Internal Revenue Code
By signing this proposal document, the Proposerhereby certifies that it Is not barred from proposing on this contract as a
result of a violation of either Section 33E-3 or 33E-4 of the Illinois Criminal Code of 1961, as amended.
SrL61-*TbR IN,SPf r!W Jiftyl &E coy INC.
BusinessAarne 1'
Signature Print orType Name
LAgyr AMEM60M Iq a0a
Title Date
is
VALUE ADDED SERVICES (Attachment to Bid page 18)
Please refer to Bid page 14. IT General R -guimements"for items listed below.
Individual
Community
CIO= Price Price
ITEM is Test Witnessing
Witnessed Annual Pressure Relief Test:
Our Q.E.I. inspector will witness this annual Hydraulic
Elevator Test performed by a licensed elevator service contractor.
This static test includes a determination that the cylinder and
pressure system is operating according to code requirements.
2-hour time frame is allotted. Waiting time and tests exceeding the
time frame will be charged for the additional time ..................... $125.00 $150.00
Witnessed Annual No -Load Test:
Our certified inspector will witness this Traction Elevator Test
conducted annually by a licensed elevator service contractor. This
procedure will verify the functional performance of the equipment
at travel extremities and observe that no bleed down occurs. 2-hour
time frame is allotted. Waiting time and tests exceeding the time
frame will be charged for the additional time .......................... $200.00 $225.00
Witnessed 5--_Uar Full Load Test:
An EIS inspector in attendance will witness this Traction
Elevator Test conducted every five years by a licensed elevator
service contractor. This test determines that the unit functions
properly at published rated weight load capacity. 4-hour time frame
is allotted Waiting time and tests exceeding the time frame will be
charged for the additional time .......................................... $350.00 $350.00
ITEM vi: Witnessed Fine Service/Eme=ncy Power Test:
Phase I and Phase II will be tested at time of inspection............ No Charge No Charge
(Testing of Fire Service required by owner on an overtime basic will be
invoiced at;225.00 per hour).
ITEM vii: GonductAccident lnves*w ons
Following examination of the accident location by our Illinois
licensed and credentialed Q.E.I. inspector we will produce a
photographic record of the scene. An official accident report
is reviewed to rule out any discrepancies inconsistent or in
conflict with the site inspection. A full investigation report is
fi=ished to the requesting unit of government The investigating
inspector is available as required for deposition and court
testimony relating to said inspector's investigation of the
subject incident. Per hour ............... ........... ...... $125.00 $150.00
Individual
Community
dip Price Price
ITEM via: Consulting Services
The EIS resident consultant is a Q.E.I. certified and licensed
inspector. As a qualified and experienced advisor consultant he
will meet with government unit representatives, architects, engineers
and construction/installer contractors to discuss the proposed
modernization and/or upgrade being considered. Preliminary
conveyance plans or concepts are essential at an initial meeting
to obtain purposeful guidelines. The recommendations provided
are indeed subject to validation by the jurisdictional authority of
the local government.................................................... No Charge No Charge
ITEM ix: Conveyance EguipmentAudits
The EIS Equipment Audit includes on -site physical observation
of the select equipment as an operating or non -operating
conveyance system such as, but not limited to, commercial,
educational, industrial, institutional, medical, municipal,
recreational, residential and public use applications. An
equipment status report is summarized and forwarded to the
requesting unit of government ....................................... No Charge No Charge
MUNICIPALITY OWNED CONVEYANCES
All community owned conveyances will be inspected Gratis for the full tens
of the contract.......................................................................... No Charge No Charge
ELEVATOR ENTRAPMENT RESCUE PROGRAM:
Provide demonstrations of techniques and procedures to Fire Dept and
EMT Personnel.......................................................................... No Charge No Charge
24/7 EMERGENCY ANSWERING SERVICE:
Telephone contacts: 708-828-9844 or 708-937-3448
111 L7/ LO1 J Ol : L4 vocuarJauva rf= uor 10
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