10/20/2014October 20, 2014
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Rosenthal in the Council Chambers of the Village Hall on October 20, 2014 at
7:30 p.m. The Clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Alan Farkas
Thomas Jester
Robert Nadler
William Seiden
Barbara Struthers
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Kent Street, Village Manager.
PLEDGE OF ALLEGIANCE School Chest co-chairs Jordyn Cohen and Benji
Sachs led those in attendance in reciting the Pledge
of Allegiance. Mr. Sachs indicated this year, the School Chest chanty is the Rolfe Pancreatic
Cancer Foundation. They discussed their many upcoming events.
STATE SENATOR JULIE MORRISON Mayor Rosenthal honored State Senator Julie
Morrison for her assistance in securing funding
for 2014 roadway improvements. Her efforts were instrumental in gaining $1.25 million in State
funding. Senator Morrison thanked the Village for allowing her to represent them. She is proud
to be an advocate for Deerfield.
PROCLAMATION Trustee Struthers read a Proclamation supporting
the Deerfield Rotary Club's Polio Plus initiative to
help immunize children against polio. Rotary has addressed critical issues such as hunger,
poverty and clean water in the world. She proclaimed October 24, 2014, as World Polio Day in
the Village of Deerfield.
Trustee Benton moved to accept the Proclamation. Trustee Jester seconded the motion. The
motion passed unanimously on a voice vote.
Barry Gray, president of the Deerfield Rotary Club, thanked the Village for all of their support.
Rotary International has more than 1.2 million members and their mission is to end polio in the
world.
MINUTES OF PREVIOUS MEETING Trustee Farkas moved to approve the minutes
from the October 6, 2014, Board of Trustees
meeting. Trustee Benton seconded the motion. The motion passed unanimously on a voice vote.
Board of Trustees Meeting
October 20, 2014
Page 2 of 5
Trustee Struthers moved to approve the September 29, 2014, Committee of the Whole minutes.
Trustee Farkas seconded the motion. The motion passed unanimously on a voice vote.
BILLS AND PAYROLL Trustee Seiden moved to approve the Bills
and Payroll dated October 20, 2014. Trustee
Struthers seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
PUBLIC COMMENT Larry Freedman sent a letter to the Board requesting
reconsideration of the Elysian Way development.
He noted the Board voted 4-3 against the Plan Commission's recommendation at the October 6,
2014, Board of Trustees meeting. The petitioners considered the Board's concerns and looked
into making improvements, including reducing the number of lots from eight to seven. He
requested a motion to reconsider the plan. Trustee Struthers moved to reconsider the Plan
Commission's report. Trustee Benton seconded the motion. Trustee Farkas believes there have
been significant revisions and would like it heard at a future meeting. The motion passed by the
following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
REPORTS
REPORT FROM STAFF RE: Management Analyst David Fitzgerald was pleased
INVASION OF THE PUMKPKINS FOR to report on a successful event. The pumpkin
CHARITY parade was well received and Deerfield Square was
packed with people ready for a fun day of activities
while raising money for charity. 912 people attended the evening concert and CRM Properties
and Deerfield Square made a donation in the amount of $6,990 to the pre -registered charities.
Mayor Rosenthal thanked the Village, CRM Properties, West Deerfield Township, and the DBR
Chamber of Commerce for all of their hard work. Mr. Fitzgerald thanked Whole Foods Market
for their donation of bratwurst and Fresh Thyme Farmers Market for their donation of apples and
treats.
CONSENT AGENDA
There were no items on the Consent Agenda.
OLD BUSINESS
Board of Trustees Meeting
October 20, 2014
Page 3 of 5
ORDINANCE 0-14-21 ADOPTING An Ordinance adopting indemnification
INDEMNIFICATION REQUIREMENTS requirements for Special Use and Variation
FOR SPECIAL USE AND VARIATION recipients. Second Reading.
RECIPIENTS — 2R
Trustee Farkas moved to adopt the Ordinance.
Trustee Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
In response to a question from Trustee Seiden, Village Attorney Coblentz noted the application
will include a section acknowledging this requirement.
ORDINANCE AMENDING
SECTIONS 12-34,15-32.2 AND
15-23.3 OF THE MUNICIPAL CODE
OF THE VILLAGE OF DEERFIELD
TO REGULATE THE USE OF "E -
CIGARETTES" IN PUBLIC
An Ordinance amending sections 12-34, 15-32.2
and 15-23.2 of the Municipal Code of the Village
of Deerfield to regulate the use of E -Cigarettes in
public places and the sale, use and possession of
e -cigarettes by minors. First Reading.
PLACES AND THE SALE, USE AND Mayor Rosenthal indicated this would stand as the
POSSESSION OF "E -CIGARETTES" First Reading of the Ordinance. She noted to Sen.
BY MINORS —1 R Morrison that this would be a good model for the
State to use to address e -cigarettes.
NEW BUSINESS
AUTHORIZATION TO AWARD Assistant Public Works and Engineering Director
CONTRACT FOR PHASE I Bob Phillips reported the Kates Road bridge is
ENGINEERING CONSULTING slated for repairs based on a 2013 inspection.
SERVICES FOR THE KATES ROAD
BRIDGE REHABILITATION The bridge rehabilitation qualifies for
PROJECT funding under Federal guidelines. The Village
interviewed several consultants and selected URS
Corporation, who performed an interim inspection and recommended some improvements. The
bridge has been approved for Federal funding for Phases I, II and III. The Village is responsible
for facilitating engineering. The cost for Phase I engineering is $116,250. Upon reimbursement,
the Village's share will be $23,250. Mr. Phillips requested the Board authorize the Mayor to
authorize a local agency agreement in the amount not to exceed $116,250.
Trustee Seiden moved to award the contract for Phase I engineering consulting services in an
amount not to exceed $116,250. Trustee Nadler seconded the motion. The motion passed by the
following vote:
Board of Trustees Meeting
October 20, 2014
Page 4 of 5
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO AWARD Mr. Phillips reported the Village owns and
CONTRACT FOR THE OUTFALL operates storm water collection sewers and other
REHABILITATION PROJECT facilities. In 2010, the Village was notified that
four creek outfalls were deteriorating, but one has
since been repaired. The Village received five bids for the remaining outfall structures. The low
bidder was Patnick Construction, Inc. Mr. Phillips noted the low bid was higher than the
budgeted amount due to the bidding climate and the difficulty in estimating projects of this type.
He also indicated the work needs to be completed before April 2015.
Trustee Benton moved to award the contract to Patnick Construction hic. in an amount not to
exceed $128,556. Trustee Struthers seconded the motion. The motion passed by the following
vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
DISCUSSION
DISTRICT 113 MEETING Mayor Rosenthal and Mr. Street recently
participated in the District 113 meeting with the
superintendent search firm for government officials. Mayor Rosenthal is participating in the
search to find a new superintendent.
NORTHWEST MUNICPAL Mayor Rosenthal attended the Northwest Municipal
CONFERENCE LEGISLATIVE Conference Legislative Committee meeting. They
COMMITTEE discussed the priorities for the year. She also
participated in the Lake County Housing and
Community Development Commission meeting. They are looking at fair housing.
ZION LUTHERAN CHURCH Mayor Rosenthal attended a celebration at Zion
Lutheran Church for their 1401 anniversary
RAILROAD TRACK NOISE Trustee Benton has received comments about noise
around the railroad tracks due to horns. He noted
there is a construction project going on and they are replacing the ties on the tracks. The trains
are blowing their whistles due to the presence of workers on the tracks.
EARLY VOTING Mayor Rosenthal indicated early voting started
today. She stated the new early voting location is
the Highland Park Police Station and encouraged all to participate.
L
Board of Trustees Meeting
October 20, 2014
Page 5 of 5
EXECUTIVE SESSION Trustee Benton moved to go into Executive Session
to discuss land acquisition. Trustee Farkas
seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
The meeting recessed for Executive Session at 8:10 p.m.
ADJOURNMENT The Board returned to the regular meeting and there
being no further business or discussion Trustee Benton moved to adjourn the meeting. Trustee
Nadler seconded the motion. The motion passed unanimously. The meeting adjourned at 8:37
p.m.
APPROVED:
Mayor
ATTE
ST -
Village Clerk