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09/02/2014September 2, 2014 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Rosenthal in the Council Chambers of the Village Hall on September 2, 2014, at 7:30 p.m. The Clerk called the roll and announced that the following were: Present: Harriet Rosenthal, Mayor Robert Benton Alan Farkas Thomas Jester Robert Nadler William Seiden Barbara Struthers and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Kent Street, Village Manager. PLEDGE OF ALLEGIANCE Gil Antokal led those in attendance in reciting the Pledge of Allegiance MINUTES OF PREVIOUS MEETING Trustee Benton moved to approve the minutes from the August 18, 2014, Board of Trustees meeting. Trustee Farkas seconded the motion. The motion passed unanimously on a voice vote with Trustee Jester abstaining. TREASURER'S REPORT Village Treasurer Eric Burk presented highlights from the treasurer's report for the month of July 2014. The water and sewer revenue increased from the previous month. The hotel tax, electric utility tax and building permits increased from the same period last year. They Village collected impact fees from the Woodview development on behalf of other taxing bodies. The expenditures were not unexpected or unusual. The department has nearly completed closing out eligible expenses for the WRF the qualified energy bonds. The bonds were almost fully utilized. BILLS AND PAYROLL Trustee Seiden moved to approve the bills and payroll dated September 2, 2014. Trustee Farkas seconded the motion. Trustee Struthers asked why the Village is seeing snow and ice removal bills in August. Mr. Burk stated it was a reclassification of past expenses. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6) NAYS: None (0) PUBLIC COMMENT Gil Antokal, co-chairman of the Deerfield Community Blood Drive, encouraged the Village to participate in the blood drive this Sunday from 9 a.m. to 1 p.m. at the Jewett Park Community Center. Board of Trustees Meeting September 2, 2014 Page 2 of 6 Mr. Antokal invited the Village to the fifth anniversary of the Sachs Recreation Center on September 13, 2014 from 11 a.m. to 2 p.m. There will be a number of activities, giveaways, demonstrations and more. The celebration will include participation from the WNBA Chicago Sky as well as free sports, health and fitness demonstrations and giveaways. REPORT AND RECOMMENDATION OF THE PLAN REQUEST FOR A FINDING OF SUBSTANTIAL CONFORMANCE FOR APPROVAL OF A TEMPORARY PARKING LOT FOR TEXTURA AT REPORTS Mr. Street reported the Plan Commission held a Public Hearing on August 14, 2014, to consider the request of substantial conformance for approval of a temporary parking lot located to the west of the existing parking lot for Textura, located at 1405 Lake Cook Road. The Plan Commission voted 1405 LAKE COOK ROAD 6-1 in favor of the request. Trustee Struthers inquired if the number of accessible parking spaces met the legal requirements. Staff noted that they did. Trustee Jester inquired about the negative vote from Plan Commission Chair Dan Shapiro. Mayor Rosenthal stated it was due to Mr. Shapiro's opinion regarding legal wording and was not specific to his thoughts on the temporary parking lot. Trustee Struthers questioned whether the underground reservoir required approval from Cook County. Director of Public Works and Engineering Barbara Little stated they have enough detention storage on site for the temporary parking lot. Trustee Seiden moved to accept the report and recommendation of the Plan Commission. Trustee Jester seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6) NAYS: None (0) REPORT AND RECOMMENDATION Mr. Street reported the building division, OF STAFF RE: 2012 EDITION OF THE staff, Northbrook and Deerfield fire departments INTERNATIONAL BUILDING CODES have reviewed the documents and concur that the adoption of the Codes would enable a greater level of life/safety consideration, the ability to address and regulate new technologies, and will benefit the residents of Deerfield by allowing the Village to maintain a favorable Building Code Effectiveness Grading as assigned by the Insurance Service Office. Code Enforcement Officer Clint Case noted that a section in the 2012 residential code requires fire suppression in all new construction. It exempts additions and remodels from this requirement. Many communities have adopted the code with that section. The 2012 code is much more detailed and covers seven codes which the Village may adopt. The codes work together in assembly to address new and more advanced technologies while becoming more energy efficient. He thinks the Village should move forward and has the support of surrounding, outside agencies. Board of Trustees Meering September 2, 2014 Page 3 of 6 Trustee Farkas questioned how the Village stands as far as other communities in the area. Mr. Case stated Long Grove adopted this several years ago while Vernon Hills, Lincolnshire and Northbrook are all on the 2009 or later Codes. Deerfield is currently on the 2006 code. Howard Handler, Local Governmental Affairs Director for the North Shore Barrington Association of Realtors, believes newly constructed homes are built much safer than in years past due to smoke alarms, better framing, and other measures that negate the need for fire suppression systems. He stated the number of deaths due to fires in newly constructed homes has substantially decreased and the cost for sprinkler installation is $15,000 and does not include ongoing maintenance and inspection. He does not believe the evidence shows that the benefits outweigh the costs. The cost is very high in regard to lives saved. He believes the public is not in favor of fire sprinkler system mandates and the press has also editorialized against them. He believes 40 states have rejected a state-wide mandate, including Illinois. He believes Highland Park, Arlington Heights, Mettawa and Glencoe have all rejected these mandates. He stated public safety is a high priority, but the sprinklers do not provide enough safety as the costs outweigh the benefits. Trustee Nadler asked if Mr. Handler's statements are consistent with the Village's research. Assistant to the Village Manager Andrew Lichterman noted the Village has completed a survey and that he would cross check Mr. Handler's information. Mr. Case indicated a Village employee has a home that is suppressed. He received a 7 to 8 percent reduction in fire insurance premiums. Mr. Case indicated the Village needs to adopt the code to maintain the ISO rating and CRS rating as they are interdependent, regardless of the decision to include fire suppression as a requirement for new residential construction. Trustee Benton emphasized this only applies to new one and two family dwellings. Any existing housing would not be affected by the suppression requirement. Trustee Farkas questioned whether someone that left a single wall of the old structure standing would still be exempt. Mr. Case indicated that based on the definition in the Zoning Code, once 50 percent of the structure is altered it would be subject to FAR, lot line requirements, etc. Trustee Farkas questioned whether the Village could offer incentives. Trustee Jester noted the Village could have an educational requirement. He would like to hear more about other communities before considering the suppression issue. Trustee Jester moved to accept the report and move forward with the report excluding the suppression element. Trustee Struthers seconded the motion. Trustee Seiden noted the cost is 1.5 percent of the cost of a house. The owner would get an insurance credit. He does not think this is an issue. The residents' safety is more important. He would rather comply with the latest code. Trustee Farkas noted the premise of required suppression from a public policy standpoint is that the Village is protecting other homes from a fire risk of the source house. Most homes have fire detectors. Deerfield has a good fire protection district and fires are infrequent and tend to not Board of Trustees Meeting September 2, 2014 Page 4 of 6 spread to other properties. The cost would be realized by the homeowner. Trustee Farkas believes the Village should let homeowners decide. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6) NAYS: None (0) Mayor Rosenthal noted the Board would move forward in considering the 2012 Code without fire suppression. Staff would do more research on fire suppression. Trustee Seiden would be interested in finding the cost of the unit, maintenance and amount of the insurance reductions, as well as what other Villages are doing. CONSENT AGENDA ORDINANCE 0-14-15 AMENDING An Ordinance amending Chapter 21 (trees and CHAPTER 21 (TREES AND vegetation), Article 4 (tree preservation) of the VEGETATION) ARTICLE 4 (TREE Village of Deerfield Municipal Code re: tree PRESERVATION) OF THE VILLAGE removal. Second Reading. OF DEERFIELD MUNICIPAL CODE RE: TREE REMOVAL — 2R ORDINANCE 0-14-16 AUTHORIZING An Ordinance authorizing the disposition of THE DISPOSITION OF SURPLUS surplus vehicles owned by the Village of VEHICLES OWNED BY THE VILLAGE Deerfield. Second Reading. OF DEERFIELD — 2R Trustee Farkas moved to accept the Consent Agenda and adopt the Ordinances. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6) NAYS: None (0) OLD BUSINESS ORDINANCE 0-14-17 INCREASING An Ordinance increasing the number of Class BB THE NUMBER OF CLASS BB licenses from 0 to 1 and reducing the number of LICENSES FROM 0 —1 AND Class B licenses from 2 to 1. Mayor Rosenthal REDUCING THE NUMBER OF CLASS indicated Fresh Thyme has requested a waiver of B LICENSES FROM 2 TO 1 —1R the First Reading. Trustee Farkas moved to waive the First Reading of the Ordinance. Trustee Nadler seconded the motion. The motion passed by the following vote: Board of Trustees Meeting September 2, 2014 Page 5 of 6 AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6) NAYS: None (0) Trustee Seiden moved to adopt the Ordinance. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6) NAYS: None (0) NEW BUSINESS There was no New Business. TRUSTEE IN THE TOWN Trustee Seiden indicated Trustee Jester and Trustee Farkas would be at the Farmer's Market on September 13, 2014 from 9 — noon. LAKE COUNTY VISITORS BUREAU Mayor Rosenthal and Mr. Lichterman attended the annual meeting of the Lake County Visitors Bureau. In the past year they have booked a number of hotel rooms within the Village. It was also nice to see people from surrounding communities showing support. NORTH TRAIL STORMWATER Mr. Street reported there would be a Committee of MANAGEMENT STUDY the Whole meeting at 7 p.m. before the Sept. 15 Board of Trustees meeting to review the results of the North Trail Subdivision stormwater management study. The Homeowners Association will be invited. Mr. Street noted that staff would present a related design proposal at the regular Board of Trustees meeting directly following the COW. ADJOURNMENT Trustee Benton seconded the motion. adjourned at 9:19 p.m. ATTEST: There being no further business or discussion, Trustee Nadler moved to adjourn the meeting. The motion passed unanimously. The meeting was APPR Mayor Board of Trustees Meeting September 2, 2014 Page 6 of 6 Village Cler1