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08/18/2014August 18, 2014 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Rosenthal in the Council Chambers of the Village Hall on August 18, 2014, at 7:30 p.m. The Clerk called the roll and announced that the following were: Present: Harriet Rosenthal, Mayor Robert Benton Alan Farkas Robert Nadler William Seiden Barbara Struthers Absent: Thomas Jester and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Kent Street, Village Manager. PLEDGE OF ALLEGIANCE Jennifer Sachs led those in attendance in reciting the Pledge of Allegiance. METRA POSTER CONTEST Mayor Rosenthal recognized Jennifer Sachs as a Metra poster contest honoree. Ms. Sachs was one of two Deerfield High School students that were honored by Metra. Joshua Moy was the fust place winner. Ms. Sachs, the second place winner, thanked her graphic design teacher Mr. Moran. 25 YEARS OF SERVICE Mayor Rosenthal honored Paul Obrzut for 25 years of service to the Village. He began his employment as a community service officer in 1989 then became a sworn police officer. He has actively supported the department in many endeavors including the Special Olympics Torch Run and Cop on Top. Mayor Rosenthal thanked Officer Obrzut for his service to the Village, Police Department and residents. Mr. Obrzut thanked Mayor Rosenthal, Chief Sliozis, his coworkers, the Trustees and his family. OUTDOOR WATER USE BAN Assistant Director of Public Works and Engineering Bob Phillips reported the Village received an alert Monday from Highland Park because their water plant was out of service. Highland Park utilized a mutual aid connection to supply enough water for regular indoor use but advised that a temporary ban be placed on outside water use while water filtration strainers were repaired. He noted that repairs had progressed and they should be up to full capacity tomorrow morning. As soon as the Village receives confirmation, the outdoor water ban will be lifted. Board of Trustees Meeting August 18, 2014 Page 2 of 7 DEPARTMENTAL OBJECTIVES Chief Sliozis presented highlights from the police REPORT — POLICE DEPARTMENT department semi-annual report showing the same six-month period over the past four years. He noted the statistics are very consistent over time. The number of index crimes has dropped to 50 from 70 last year. The most notable reduction is in the number of thefts. Chief Sliozis indicated the compliance rate for payment of parking rickets is at 85%. He reported the department will be very aggressive in the enforcement of cell phone violations throughout the Village, especially with the start of school. Trustee Struthers suggested putting information in D -Tales regarding cell phone use at stop lights. Chief Sliozis reported they had an onsite visit reviewing the operating procedures for CALEA reaccreditation. The department received their third reaccreditation since July 2005. The radio and phone upgrades are moving forward. One advantage of the new equipment is that the telecommunications center will be able to accept text and video messages. He reminded residents it is always best to call 9-1-1 rather than text whenever possible Chief Sliozis reported that this March the department updated its five-year strategic plan. The purpose is to provide a roadmap to meet the department's goals and objectives. The department will tighten up some job descriptions so they have current and adequate job descriptions in all categories. Chief Sliozis noted the department is looking to utilize e -rickets rather than printed tickets. The Lake County Sheriffs office is piloting the program. Mayor Rosenthal asked about the high school resource officer. Chief Sliozis indicated the program was very successful on both sides. Mayor Rosenthal also has heard very positive comments. Trustee Farkas suggested the school resource officer make a presentation to the Board. Mayor Rosenthal asked about gang activity. Chief Sliozis noted there is a bit of an uptick County -wide, but there is very little gang activity in Deerfield. The County is looking at starting a task force. Mayor Rosenthal thought the number of automobile accidents would be down more due to the completion of the road construction. Chief Sliozis stated the difficult winter did not help matters. Mayor Rosenthal inquired about the heroin overdose antidote. Chief Sliozis reported two officers have been trained and will be training the other officers once the antidote is delivered to the department. After the policies and procedures are finalized, the department will utilize the nasal spray antidote. MINUTES OF PREVIOUS MEETING Trustee Benton moved to approve the August 4, 2014, Board of Trustees meeting. Trustee Struthers seconded the motion. The motion passed unanimously on a voice vote. BILLS AND PAYROLL Board of Trustees Meeting August 18, 2014 Page 3 of 7 Trustee Benton moved to approve the Bills and Payroll dated August 18, 2014. Trustee Farkas seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Nadler, Seiden, Struthers (5) NAYS: None (0) PUBLIC COMMENT Anna Pamula, 617 Central, owner of Renu Day Spa, stated she is not against having competitive businesses in Deerfield. She stated she believes it is not fair to other businesses that have to pay additional property taxes on parking lots and pay to maintain these parking lots while others have public parking maintained by the Village. She stated all businesses should have the same, fair chance to succeed. When she started her business, she was told her employees could not park on the street. That forced her to purchase a second lot for parking. Ms. Pamula noted that other businesses are allowed to let their employees park in public spaces rent-free. She does not think this is fair. Mayor Rosenthal asked staff to look at a way to have businesses participate in the maintenance of public parking lots that serve their employees. Mr. Street noted the Village has contacted other municipalities to determine how they handle similar situations. REPORT AND RECOMMENDATION OF THE COMMUNITY RELATIONS COMMISSION RE: ENDORSEMENT OF CIE AND GH FIT LAB FOR HEALTHY LIVING RESEARCH INTO OSTEOARTHRITIS, DIABETES AND REPORTS A report and recommendation of the Community Relations Commission re: an endorsement of CIE Senior Life and GH Fit Lab for healthy living research into osteoarthritis, diabetes and Parkinson's Disease. PARKINSON'S Community Relations Commission Chair Christopher Foltz indicated GH Fit Lab and CJE Senior Life are working together on a research program for osteoarthritis, diabetes and Parkinson's Disease. GH Fit Lab was very successful in a kidney transplant program. With the aging demographic, GJ Fit Lab, in conjunction with CIE Senior Life, are developing a pilot "Healthy Communities" study and are looking for an endorsement from the Village. The Village's endorsement will help gain additional funding for the organization. They will be looking for a physical space in Deerfield to serve as a wellness center. Mark Weiner, CEO of CJE Senior Life, stated their objective is to expand their presence in the community. They have very strong relationships within the Village. They want to identify the Village of Deerfield as a healthy community because of the past relationship and demographics of the community. They want to improve the well being of people with chronic diseases. Mark Grazman, GH Fit Lab, noted they are looking for 60 participants for the pilot phase for a two-hour exercise program to improve health. There would be 60 participants in the control group. Mr. Foltz reported the Commission supported and endorsed the idea and asked for the Village's endorsement as well. Trustee Seiden asked if they would be requesting money from the Village. Mr. Weiner stated the research study is very significant and they want to expand Board of Trustees Meeting August 18, 2014 Page 4 of 7 their healthy aging program through the Patty Turner Center. If they receive the Village's endorsement, they believe it would give them a greater ability to speak with corporations for funding and sponsorship. Trustee Farkas questioned what the Village's endorsement would mean. If something goes wrong, he asked if an endorsement would be viewed as the Village sanctioned the activity. Mr. Foltz suggested the Village endorsement or letter of support would mean the Village is behind the program. Trustee Struthers would like to see the protocol for the clinical trials. Mr. Foltz indicated this would be a co -branding, healthy community program. Mayor Rosenthal stated the Board is in favor of healthy living and suggested tabling further discussion and determining how to best endorse the program without taking legal responsibility. They also want to welcome the program to the community. Trustee Seiden expressed concern how others would interpret the Village's endorsement or support. Mr. Foltz will work with Mr. Street on possible language for further consideration. Trustee Benton moved to table discussion. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Nadler, Seiden, Struthers (5) NAYS: None (0) REPORT AND RECOMMENDATION Management Analyst David Fitzgerald stated FROM STAFF RE: CREATING A CLASS that under the current Class B liquor license, Fresh BB LIQUOR LICENSE FOR FRESH Thyme is required to get pre -approval from THYME FARMERS MARKET the liquor commissioner whenever they want to host wine tastings. By changing to a Class BB liquor license, they would be able to have wine tastings without preapproval. He indicated that Fresh Thyme is aware of the Municipal Code rules for holding wine tastings and indicated that they will continue to follow them. Trustee Seiden moved to accept the report and recommendation from staff. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Nadler, Seiden, Struthers (5) NAYS: None (0) CONSENT AGENDA ORDINANCE 0-13-12 AUTHORIZING An Ordinance authorizing a sign modification to A SIGN MODIFICATION TO ALLOW allow a new west wall sign to be located above THE NEW WEST WALL SIGN FOR PET the roof deck of the Pet Supplies Plus building SUPPLIES PLUS, 9 WAUKEGAN ROAD located at 9 Waukegan Road. Second Reading. TO BE LOCATED ABOVE THE ROOF DECK OF THE BUILDING — 2R Board of Trustees Meeting August 18, 2014 Page 5 of 7 ORDINANCE 0-13-13 AUTHORIZING An Ordinance authorizing the direct sale of baked THE DIRECT SALE OF BAKED GOODS goods by home kitchen operations pursuant to BY HOME KITCHEN OPERATIONS Public Act 98-0643. Second Reading. PURSUANT TO PUBLIC ACT 98-0643 ORDINANCE AMENDING CHAPTER An Ordinance amending Chapter 21 (trees and 21 (TREES AND VEGETATION) vegetation) Article 4 (tree preservation) of the ARTICLE 4 (TREE PRESERVATION) Village of Deerfield Municipal Code regarding OF THE VILLAGE OF DEERFIELD tree removal. First Reading. MUNICIPAL CODE RE: TREE REMOVAL — 1R Trustee Farkas moved to approve the Consent Agenda with a First Reading of the Ordinance regarding tree removal and adoption of the other two Ordinances. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Nadler, Seiden, Struthers (5) NAYS: None (0) OLD BUSINESS ORDINANCE 0-13-14 GRANTING A An Ordinance granting a variation for the property VARIATION FOR PROPERTY commonly known as 1057 Sheridan Avenue. COMMONLY KNOWN AS 1057 Second Reading. SHERIDAN AVENUE — 2R Trustee Benton moved to adopt the Ordinance. Trustee Farkas seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Nadler, Seiden, Struthers (5) NAYS: None (0) NEW BUSINESS ORDINANCE AUTHORIZING THE An Ordinance authorizing the disposition of surplus DISPOSITION OF SURPLUS VEHICLES vehicles owned by the Village of Deerfield. First OWNED BY THE VILLAGE OF Reading. DEERFIELD —1 R Trustee Farkas asked whether the Village has considered publishing the sale locally so residents could purchase the surplus vehicles. Assistant to the Director of Public Works and Engineering Eric Oscarson stated that there are regulations requiring the Village to put it out for auction and take the highest bidder. Mr. Street added that they have advertised in the past, but it is a question of efficiency. He noted residents could bid on the auctions. Board of Trustees Meeting August 18, 2014 Page 6 of 7 Mayor Rosenthal indicated this would stand as a First Reading. AUTHORIZATION TO AWARD Mr. Oscarson noted the Village has been lining SEWER LINING CONTRACT TO sewers for 17 years. Three bids were publicly VISU-SEWER OF ILLINOIS, LLC IN opened on August 6, 2014. The lowest bid was AN AMOUNT NTE $162.305.79 from Visu-Sewer of Illinois, LLC, in the amount of $162,305.79. Mr. Oscarson indicated the bid came in under budget. Trustee Farkas moved to award the sewer lining contract to Visu-Sewer of Illinois, LLC in an amount not to exceed $162,305.79. Trustee Nadler seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Nadler, Seiden, Struthers (5) NAYS: None (0) DISCUSSION TRUSTEE IN THE TOWN Trustee Seiden noted Trustees Nadler and Seiden would be available from 9 — noon on Saturday, August 23, 2014, at the Farmer's Market MARIJUANA REGULATIONS Trustee Farkas continues to monitor medical marijuana regulations. The forms for dispensaries are being sent to the State. Potential properties will be part of the submission process. Mayor Rosenthal stated this would be brought back to the Village once state rules have been fmalized. BANNOCKBURN BBO CHALLENGE Mayor Rosenthal, Trustee Jester and Plan Commission members Bromberg, Oppenheim and Shayman participated in the Bannockburn BBQ Challenge last Saturday. They cooked ribs, brisket and a corn salsa. The Village's corn salsa side dish came in first place for the side dish. The ribs and brisket came in second place by both the judges and the people's choice. DEERFIELD SCHOOL CHEST They are seeking more community support. NEXT MEETING Mayor Rosenthal reported the new co-chairs for School Chest will come to a Board meeting once they decide on their charity. Mr. Street reported that in observance of the Labor Day holiday, the next Board of Trustees meeting will take place on Tuesday, September 2, 2014. ADJOURNMENT There being no further business or discussion, Board of Trustees Meeting August 18, 2014 Page 7 of 7 Trustee Farkas moved to adjourn the meeting. Trustee Benton seconded the motion. The motion passed unanimously. The meeting was adjourned at 8:57 p.m. APPROVED: Mayor ATTEY,k Village Cle. k