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07/07/2014July 7, 2014 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Rosenthal in the Council Chambers of the Village Hall on July 7, 2014, at 7:30 p.m. The Clerk called the roll and announced that the following were: Present: Harriet Rosenthal, Mayor Robert Benton Alan Farkas Thomas Jester Robert Nadler William Seiden Barbara Struthers and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Kent Street, Village Manager. PLEDGE OF ALLEGIANCE Mayor Rosenthal led those in attendance in reciting the Pledge of Allegiance. MINUTES OF PREVIOUS MEETING Trustee Farkas moved to accept the minutes from the June 16, 2014, Board of Trustees meeting as submitted. Trustee Struthers seconded the motion. The motion passed unanimously on a voice vote. TREASURER'S REPORT Finance Director Eric Burk presented highlights from the Treasurer's Report dated July 7, 2014, representing five months, or 42 percent, of the year. The non -home rule sales tax decreased from last month, but increased from the same period last year. Water and sewer revenues are consistent with this time of the year. The expenditures included the annual general liability insurance payment and several dues payments. He noted that May was a three -paycheck month. Mayor Rosenthal noted the revenues are still higher than the expenditures. BILLS AND PAYROLL Trustee Benton moved to accept the Bills and Payroll dated July 7, 2014. Trustee Farkas seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6) NAYS: None (0) Mayor Rosenthal reported the Village has spent nearly $40,000 on the Fresh Thyme lawsuit. Fresh Thyme is functioning very well and intends to comply with the Village requests. She stated it is a shame the taxpayers have to spend money to defend the suit. Board of Trustees Meeting July 7, 2014 Page 2 of 4 PUBLIC COMMENT Andy Schwartz, 1040 Mountain Drive, discussed the street and flooding issues in the North Trail subdivision. There was a flooding event on June 21, 2014. Mr. Schwartz is on the homeowners' association board representing more than 200 families. He indicated there have been numerous productive meetings with representatives from Public Works; however, the street deterioration and flooding remain an issue. He delivered a presentation highlighting the progress made since July 2013 and photographs of flooding and street deterioration. Mr. Schwartz indicated at least 17 homes have flooded. He asked whether the development west of the tracks has caused an increase in water runoff. Mr. Schwartz asked for target dates for sewer repairs, road repairs and sustainable solutions. Andi Kenny, 1700 Mountain Court, noted the residents came in a year ago to discuss the issue. She appreciates what the Village has done for the residents since then; unfortunately, the residents continue to have flooding. Ms. Kenny recognizes this is a process that will take time, but asked the Village to take the future impact of development and climate change into consideration when looking at long-term solutions and watershed management. Lowell Grossman, 950 Summit Drive, met with a representative from Village engineering contractor Daniel Creaney Company last week. He noted the cut -through to the high school is at a higher elevation at the north end. The Board will need to work with the high school, as they have a concrete sidewalk in that area that could need to be altered depending on the outcome of the study. Allison Hoffman, 995 North Avenue, noted the runoff is coming from North Woods and from Waukegan Road. She stated the water did not come in from Waukegan Road in the past. Debbie Riskin, 1055 North Avenue, stated she flooded both on June 21 and June 30, 2014. She had to rip out her basement and wants to know when it is safe to rebuild. She noted her sump pump is constantly running. Mr. Street will have the Engineering Department contact her, as a constantly running sump pump is abnormal. Joel Gelman, 1030 North Avenue, questioned why the water fills up quickly but also goes down quickly, as though someone flipped a switch. Mr. Street noted it is physics, not a switch. The storm on June 21 created a lot of water quickly and the water starts receding rapidly on its own and not from the Village opening a valve or flipping a switch. Mayor Rosenthal noted the Village has met with Highland Park and Bannockburn on possible storm water solutions. Manager Street noted that the drainage study is to be completed in mid-July and that a follow-up meeting will be scheduled for the engineer's to present the results of the study both to the Village Board and the North Trail residents. The Village will also continue to pursue interim improvements to reduce the chance of flooding in the neighborhood. REPORTS There were no Reports. Board of Trustees Meeting July 7, 2014 Page 3 of 4 CONSENT AGENDA There were no items on the Consent Agenda. OLD BUSINESS ORDINANCE 0-14-11 FOR A TEXT An Ordinance authorizing a Text Amendment to the AMENDMENT TO THE ZONING Zoning Ordinance to create sign regulations for a ORDINANCE TO CREATE SIGN restaurant drive-thru menu board sign for Dunkin REGULATIONS FOR A RESTAURANT Donuts and Baskin Robbins located at 499 Lake DRIVE-THRU MENU BOARD SIGN — Cook Road. Second Reading. DUNKIN DONUTS AND BASKIN ROBBINS, 499 LAKE COOK ROAD — 2R Trustee Jester moved to adopt the Ordinance. Trustee Farkas seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6) NAYS: None (0) NEW BUSINESS AUTHORIZATION FOR THE MAYOR Director of Public Works and Engineering Barbara TO EXECUTE AN Little noted the Metropolitan Water Reclamation INTERGOVERNMENTAL AGREEMENT District recently enacted an Ordinance to regulate WITH THE METROPOLITAN WATER storm water in Cook County. The Village is a long - RECLAMATION DISTRICT time member of the Lake County Stormwater Management Commission District. The Village is a multi -county municipality and submitted a letter of intent to adopt, administer and enforce the Lake County Watershed Development Ordinance in Cook County and they have a written intergovernmental agreement to facilitate the arrangement. Ms. Little recommends authorizing the Mayor to execute the intergovernmental agreement. Trustee Nadler moved to authorize Mayor Rosenthal to execute an intergovernmental agreement with the Metropolitan Water Reclamation District. Trustee Jester seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6) NAYS: None (0) DISCUSSION MOSQUITO INFORMATION Trustee Struthers noted information about mosquitos has been sent with the Deerfield water bills. She suggested residents look at the brochure and follow the recommendations. Trustee Board of Trustees Meeting July 7, 2014 Page 4 of 4 Struthers noted the phone number on the brochure was incorrect and requested residents check the Village website for the correct hotline phone number. NORTHWEST MUNICIPAL DINNER Mayor Rosenthal thanked Trustee Jester, Trustee Seiden and Trustee Struthers for accompanying her to the Northwest Municipal Conference Dinner. It was beneficial for the Village. FRESH THYME RIBBON CUTTING Cadwell's Comers. FIRST MIDWEST RIBBON CUTTING remodeling. Mayor Rosenthal attended the ribbon cutting at Fresh Thyme Market. She stated it is a beautiful store and it was nice to see a full parking lot at Mayor Rosenthal attended a ribbon cutting at First Midwest Bank. They did a wonderful job with their DEERFIELD HIGH SCHOOL GROUND Mayor Rosenthal attended the ground breaking BREAKING ceremony for the construction at Deerfield High School. FAMILY DAYS Mayor Rosenthal thanked the Family Days Commission for a wonderful weekend full of activities. She thanked Management Analyst David Fitzgerald, the Deerfield Police Department and the Public Works Department for all of their assistance. TRUSTEE IN THE TOWN Mayor Rosenthal and Trustee Nadler were available to answer questions at the Farmer's Market last Saturday. ADJOURNMENT There being no further business or discussion, Trustee Struthers moved to adjourn the meeting. Trustee Benton seconded the motion. The motion passed unanimously. The meeting was adjourned at 8:23 PM. APPRO D: y Mayor C� ATTEST: Village Clerk