06/02/2014June 2, 2014
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Rosenthal in the Council Chambers of the Village Hall on June 2, 2014 at 7:30
p.m. The Clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Alan Farkas
Thomas Jester
Robert Nadler
William Seiden
Barbara Struthers
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Kent Street, Village Manager.
PLEDGE OF ALLEGIANCE Robert Guzek, winner of the Farmers Market poster
contest, led those in attendance in reciting the
Pledge of Allegiance.
Joan Reed congratulated Mr. Guzek for winning the 5b annual poster contest. Mr. Guzek
presented a framed poster to Mayor Rosenthal. Ms. Reed noted this is the 20ffi year of the
Farmers Market. June 14, 2014 is the first market this year. There will be 28 vendors and lots of
entertainment and events this year.
MANPOWER APPOINTMENT Mayor Rosenthal indicated the Manpower
Commission recommended appointing Daniel
Dorfinan to the Sustainability Commission.
Trustee Seiden moved to accept the appointment. Trustee Farkas seconded the motion. The
motion passed unanimously on a voice vote
DEPARTMENTAL OBJECTIVES Senior Planner Jeff Ryckaert presented highlights
REPORT — COMMUNITY from the Planning Division report. The planning
DEVELOPMENT. PLANNING DIVISION division was very active over the past six months.
They discussed text amendments for medical
cannabis dispensaries, participated in the Lake County cannabis task force and discussed
Deerfield High School additions and major renovations to the Charles Ifergan property.
The Plan Commission will continue to review and look at revisions and text amendments to the
Zoning Code. They will consider what uses should be added and removed in the various zoning
districts. Some of the Text Amendments implemented in the past have streamlined the process.
They have also streamlined the Special Use process.
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June 2, 2014
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He reported the Village Center Commission is the Village's newest commission. The new
Commission is very excited about their new role of promoting and enhancing the Village Center.
They will also work with Vicki Street from the Chamber of Commerce. The Village Center
Commission will have seven members including Ms. Street and a Village Center business or
property owner.
The Appearance Review Commission has reviewed a variety of projects and applications. They
have looked into gas station LED signs as well as 25 petitions. There will be a Public Hearing
on July 10, 2014, to discuss the possible Text Amendments regarding gas station signage.
The Cemetery Commission has met and discussed plantings. They have also worked on
replacing damaged plaques. The longstanding businesses in the C-2 district have received
plaques. The Village website is continually updated with new information. They have added
past Planning Division reports to the website so people can see what happened within a certain
time frame. Mayor Rosenthal noted the cemetery plaque was a gift from the Chairman of the
Cemetery Commission. It looks beautiful and honors Village's war casualties.
MINUTES OF PREVIOUS MEETING Trustee Benton moved to approve the minutes from
the May 19, 2014, Board of Trustees meeting.
Trustee Struthers seconded the motion. The motion passed unanimously with a voice vote.
TREASURER'S REPORT Village Finance Director Eric Burk presented
highlights from the Treasurer's Report. Non -home
rule sales tax net of the rebate decreased from last month and the same period last year. Water
sales will pick up based on seasonality. The weather-related billing and collection delays in the
water department have caught up. Mr. Burk reported the Village received two electric utility tax
payments in April. Monthly street function costs have significantly decreased due to the
seasonality of snow and ice removal. There are some large payments coming up for the Village.
Capital project expenditures will come shortly as well.
BILLS & PAYROLL Trustee Benton moved to approve the Bills &
Payroll dated June 2, 2014. Trustee Struthers
seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
PUBLIC COMMENT
REPORT AND RECOMMENDATION
OF THE PLAN COMMISSION RE:
There was no Public Comment on non -agenda
items.
REPORTS
The Plan Commission held a Public Hearing on
May 8, 2014, consider the request by Dunkin
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June 2, 2014
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REQUEST FOR A TEXT AMENDMENT
TO THE ZONING ORDINANCE TO
CREATE SIGN REGULATIONS FOR A
RESTAURANT DRIVE-THRU MENU
BOARD SIGN — DUNKIN DONUTS
AND BASKIN ROBBINS AT 499 LAKE
Donuts and Baskin Robbins located at 499 Lake
Cook Road for a Text Amendment to the Zoning
Ordinance to create sign regulations for a restaurant
drive-thru menu board sign. The Plan Commission
voted 5-0 in favor of the request.
COOK ROAD Trustee Struthers reported that when the petitioner
came in for their new fagade, one of the
requirements was that they not have text on their umbrellas. Trustee Struthers would like them
to come into compliance with that requirement.
Trustee Jester moved to accept the report and recommendation of the Plan Commission. Trustee
Struthers seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
CONSENT AGENDA
RESOLUTION R-14-05 APPROVING AN A Resolution approving an agreement for access to
AGREEMENT FOR ACCESS TO Geographical Information Systems (GIS).
GEOGRAPHICAL INFORMATION
SYSTEMS
RESOLUTION R-14-06 RE: CLOSURE A Resolution authorizing the closure of a portion
OF A PORTION OF ILLINOIS STATE of Illinois State Route 43 (Waukegan Road) for
RT. 43 FOR THE 4TH OF JULY PARADE the Fourth of July parade.
Trustee Farkas moved to accept the Consent Agenda. Trustee Nadler seconded the motion. The
motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
OLD BUSINESS
ORDINANCE 0-14-10 FOR A TEXT An Ordinance for a Text Amendment and a
AMENDMENT AND A SPECIAL USE Special Use for a proposed nail salon to be
FOR A PROPOSED NAIL SALON TO BE located at 810 Waukegan Road. Second Reading.
LOCATED AT 810 WAUKEGAN ROAD
Mr. Street reported a letter from Anna Pamula of
Renu Day Spa was distributed to the Trustees.
Wendy Seldin, owner and operator of All Polished Up, 825 Waukegan Road, believes incoming
businesses should have the same requirements as existing businesses. This is a non -retail
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June 2, 2014
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business that expects 50 clients a day. The business does not have enough parking, and will not
provide retail revenue to the Village.
Mayor Rosenthal noted some of the comments made have resonated with the Board and they are
looking into assessing a fee to the businesses that use the Village parking lot. She also indicated
first floor retail is good; however, that is why the Village has a process for Special Uses. The
Ordinance was not meant to specify we can only have retail uses on the fust floor.
Mr. Street stated the Plan Commission did not require the petitioner to do a parking study.
Trustee Jester added that there were a number of parking studies that have recently been done.
Trustee Struthers noted the traffic studies do not consider this use.
Trustee Benton stated he reviewed Ms. Pamula's letter very carefully and believes she is a star in
the Village with a very substantial and successful business. He noted that Ms. Pamula stated she
was not concerned about competition. He stated that having multiple choices is good for the
residents. The Village is not large and does not have acres of parking. The parking must be
shared. One nail salon will not have a large impact on the parking study that was recently
completed. There are a number of vacant stores in Deerfield. The Trustees want to fill them with
successful businesses and want to offer residents the services that they need.
Trustee Struthers noted the Village will be subsidizing the parking for this business while other
businesses have private parking. That is a competitive advantage that this business will have.
Trustee Nadler questioned how much volume would come out of the space if it were retail. If the
nail salon is successful, the difference could be made up through increased traffic to downtown
Deerfield the salon would create. The space has been empty for six or seven years and does not
have a lot of visibility and inconvenient parking. Trustee Farkas noted the Village recently
negotiated the zip car spaces and determined the market value of parking spaces in the Village as
$430 per space per year.
Mayor Rosenthal stated she has never been a believer in short term gain for long term pain. She
would not vote on something just to fill a spot. She believes it is important that this is the right
use. Trustee Nadler believes it is a difficult decision because the Trustees want to be fair to all
petitioners. Trustee Seiden expressed concerned that there will be a number of vehicles for this
salon, if they are successful. If they are taking the spaces, other businesses such as Kevin's Place
would not have enough parking and it would put them at a disadvantage. He would like to see
the fence removed so people can have equal advantage of entering any business. Trustee Nadler
does not believe a nail salon is an intense parking use. The parking situation puts the tenant at a
competitive disadvantage. He is not thrilled with the use, but does not see a reason to vote
against it. Trustee Struthers believe the parking situation is bad.
Trustee Struthers moved to adopt the Ordinance. Trustee Benton seconded the motion. The
motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler (4)
NAYS: Seiden, Struthers (2)
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June 2, 2014
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NEW BUSINESS
AUTHORIZATION TO AWARD Assistant Director of Public Works and Engineering
CONTRACT FOR 2014 STREET Bob Phillips, stated the project went out to bid in
REHABILITATION PROJECT TO A- early May. There were three bidders. The low
LAMP CONCRETE CONTRACTORS bidder was A -Lamp Concrete Contractors. The
(NTE $1,451.684.90) estimate of $1,200,000 was based on last year's bid
tabulation numbers. Prices are higher this year.
Mr. Phillips noted the Village will be rehabilitating nine streets this year, with the typical scope
of work. A -Lamp has performed many projects in the Village and residents and staff have been
happy with them.
Trustee Jester moved to award the contract for the 2014 street rehabilitation project to A -Lamp
Concrete Contractors in an amount not to exceed $ 1,451,684.90. Trustee Benton seconded the
motion.
Trustee Seiden asked if the Village had an issue with them meeting last year's budget. Mr.
Phillips stated they went $7,000 over budget last year, which was less than 1 percent of the
contract total. Trustee Farkas requested staff notify them that they do not want any overages this
year.
The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO AWARD Mr. Phillips stated the Public Works storage facility
CONTRACT FOR PAVEMENT located east of the Wastewater Treatment Plant
REPAIRS AT THE PUBLIC WORKS is in need of pavement repair. Trucks and
STORAGE FACILITY TO A -LAMP equipment go through the facility all year and
CONCRETE CONTRACTORS the pavement has taken a beating. A -Lamp
Concrete Contractors will honor the pricing from
this year's street rehabilitation contract. Mr. Phillips recommended waiving the competitive
bidding process and awarding the contract to A -Lamp Contractors.
Trustee Struthers moved to waive the competitive bidding process and awarding the contract for
pavement repairs to A -Lamp Concrete Contractors. Trustee Benton seconded the motion. The
motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
DISCUSSION
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June 2, 2014
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FINE ARTS FESTIVAL Mayor Rosenthal thanked the Fine Arts
Commission for a wonderful weekend of art. She
also thanked staff for assisting in the coordination of the great event.
RIBBON CUTTING Mayor Rosenthal reported Pure Barre in Deerfield
Square had a ribbon cutting. They reported this
location has had the best opening of any of their Illinois locations.
SPEEDY RECOVERY Mayor Rosenthal wished Code Enforcement
Supervisor Clint Case a speedy recovery after back
surgery.
RELAY FOR LIFE Mayor Rosenthal reminded residents to attend
Relay for Life this weekend. It is a joint effort
between the Villages of Deerfield and Highland Park in support of the American Cancer Society.
The opening ceremony will take place at 6:00 p.m. on Saturday, June 7, 2014 at Highland Park
Country Club. The luminaria ceremony will take place at 10:00 p.m.
CROSSWALK SIGNAGE Trustee Seiden asked Mr. Street to look into the
possibility of getting signage to identify drivers
must stop when pedestrians are in crosswalks. He noted many adjoining Villages have this type
of signage.
NEXT BOARD MEETING Mr. Street reported the next Board of Trustees
meeting would take place on June 16, 2014, at 7:30
p.m.
ADJOURNMENT There being no further business or discussion,
Trustee Farkas moved to adjourn the meeting.
Trustee Benton seconded the motion. The motion passed unanimously. The meeting
was adjourned at 8:30 p.m.
APPROVED -
Mayor
ATTEST: .
Village Clerk