05/05/2014May 5, 2014
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Rosenthal in the Council Chambers of the Village Hall on May 5, 2014 at 7:30
p.m. The Clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Thomas Jester
Robert Nadler
William Seiden
Barbara Struthers
Absent was: Alan Farkas
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Kent Street, Village Manager.
PLEDGE OF ALLEGIANCE
MOMENT OF SILENCE
who recently passed away.
Plan Commission member Alan Bromberg led those
in attendance in reciting the Pledge of Allegiance.
Those in attendance observed a moment of silence
in memory of Public Works employee Pete Rossi,
25 YEARS OF SERVICE Mayor Rosenthal honored Officer Geoffrey Ruther
for 25 years of service at the Village of Deerfield
Police Department. Officer Ruther is currently the senior field training officer responsible for
training new police officers and an operator and trainer for the department's project lifesaver
program. Officer Ruther has been' recognized on several occasions for going above and beyond
expectations.
Officer Ruther thanked the Village and the department for their support and recognition.
PRESENTATION OF GFOA Mayor Rosenthal presented a certificate from the
CERTIFICATE OF ACHIEVEMENT Government Finance Officers Association for
FOR EXCELLENCE IN FINANCIAL excellence in financial reporting to Finance Director
REPORTING Eric Burk. This is the 30 year the Village has
received this award.
TREASURER'S REPORT Mr. Burk presented highlights from the Treasurer's
Report for March 2014, representing 25 percent of
the fiscal year. Sales tax net of the rebate increased and is within $7,000 of the same period last
year. The water and sewer revenues are consistent with expectations for this period. The Village
received some of the Cook County property tax in March. The larger portion from Lake County
Board of Trustees Meeting
May 5, 2014
Page 2 of 6
will be received in June and September. Building permits are still doing well. Operating
expenditures are consistent with projections at this point.
MINUTES OF PREVIOUS MEETING Trustee Struthers moved to approve the minutes
from the April 21, 2014, Board of Trustees meeting.
Trustee Benton seconded the motion. The motion passed unanimously as amended.
BILLS AND PAYROLL Trustee Benton moved approval of the Bills and
Payroll dated May 5, 2014. Trustee Struthers
seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Nadler, Seiden, Struthers (5)
NAYS: None (0)
PUBLIC COMMENT There was no public comment on non -agenda items
REPORTS
REPORT AND RECOMMENDATION
Mr. Street reported the Plan Commission held a
OF THE PLAN COMMISSION RE:
Public Hearing on April 10, 2014, to consider the
REQUEST FOR A TEXT AMENDMENT
request for the establishment of a nail salon at 810
AND A SPECIAL USE TO PERMIT
Waukegan Road, in the C -I Village Center district.
THE ESTABLISHMENT OF A NAIL
The proposed area has 1380 square feet and would
SALON TO BE LOCATED AT 810
serve 50 patrons daily and would have seven full-
WAUKEGAN ROAD
time and three part-time employees with no more
nine employees present at one time. The Plan
Commission voted 4-0 in favor of the request.
Trustee Struthers noted the Plan Commission did not request a parking study. She believes a
quarter of the public parking would be taken by this use, with the number of employees and
patrons served each day. Trustee Struthers indicated there is no retail component in this
business. Mr. Bromberg stated there is no indication of a nail salon requiring more spaces than
what is required based on the size of the space. The petitioner indicated the employees would
not be parking onsite. Instead, they would be bussed or driven to work. He also explained their
customers frequently drive together. Mayor Rosenthal does not believe Deerfield residents
would drive together. Trustee Struthers added that the parking usage would be greater than the
petitioner has anticipated. Trustee Nadler questioned how long the space has been vacant.
Property owner Joy Fiorini stated the property has been vacant for seven years. Trustee Nadler
noted this is a difficult retail location because it is a small store with limited frontage and no
front parking. He would like to see the space occupied.
Trustee Struthers noted the business the petitioner manages in a different community advertises
BYOB on their website. She cautioned the petitioner that they do not have a liquor license.
Trustee Seiden suggested Ms. Fiorini consider getting rid of the alley behind her property. He
Board of Trustees Meeting
May 5, 2014
Page 3 of 6
said it would provide a better drop off for Kevin's Place deliveries as well as additional parking
for Deerfield shoppers. Mayor Rosenthal noted staff would set up a meeting with Ms. Fiorini.
Mr. Street noted the meeting would be a follow up from the Northwest Quadrant Task Force. He
believes it is premature to put a requirement on this petition. Trustee Benton noted the Village
does not have cooperation from the property owner to the south. Mr. Street indicated Ms. Fiorini
owns the property in question. Trustee Jester believes the Plan Commission has made the point
that there is no increment for a parking demand on this property.
Anna Pamula, owner of Renu Day Spa, stated she does not consider this business competition for
her. She noted the Village has parking requirements that her business had to follow. Ms.
Pamula noted this business does not have a parking lot. There are other businesses in the area
that would suffer if a quarter of the available parking in the area was taken by this business. Ms.
Pamula inquired if the building has an emergency exit, which is also a Village requirement.
Wendy Seldin, owner of All Polished Up, expressed concern that unless patrons enter through
the back they would use the parking near her business and Deerfield Bakery and walk. Ms.
Seldin noted special events held at Running Away already cut into parking near her location.
Mayor Rosenthal thanked Ms. Pamula and Ms. Seldin for being Deerfield residents and having
their businesses in Deerfield. She also confirmed the building does have an emergency exit.
Trustee Struthers asked whether the location has proper ventilation. Ms. Fiorini indicated she
had a state -of -the art air conditioner and furnace installed within the past few years.
Trustee Nadler moved to accept the report and recommendation of the Plan Commission.
Trustee Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Jester, Nadler (3)
NAYS: Seiden, Struthers (2)
CONSENT AGENDA
There were no items on the Consent Agenda.
OLD BUSINESS
ORDINANCE 0-14-08 AMENDING THE An Ordinance amending the Municipal Code of the
MUNICIPAL CODE OF THE VILLAGE Village of Deerfield to increase the number of Class
OF DEERFIELD TO INCREASE THE B liquor licenses from 1 to 2. Second Reading.
NUMBER OF CLASS B LIQUOR Dave Bernier, Vice President of Fresh Thyme,
LICENSES FROM 1 TO 2 — 2R noted all of their staff would go through
Board of Trustees Meering
May 5, 2014
Page 4 of 6
BASSET training. They are on schedule to open on
June 25, 2014. Mr. Street indicated there was nothing in the petitioner's background that would
prevent them from getting a liquor license.
Trustee Seiden moved to adopt the Ordinance. Trustee Nadler seconded the motion. The motion
passed by the following vote:
AYES: Benton, Jester, Nadler, Seiden, Struthers (5)
NAYS: None (0)
ORDINANCE AMENDING THE An Ordinance amending the Municipal Code of
MUNICIPAL CODE OF THE VILLAGE the Village of Deerfield to establish the Village
OF DEERFIELD TO ESTABLISH THE Center Commission. First Reading. This will
VILLAGE CENTER COMMISSION — 1R stand as a First Reading.
AUTHORIZATION TO PURCHASE Director of Public Works and Engineering Barbara
BULK ROCK SALT FROM NORTH Little reported the Village is out of salt and wants
AMERICAN SALT THROUGH THE to replenish the supply before the winter. The low
LAKE COUNTY DIVISION OF bidder was North American Salt through the Lake
TRANSPORTATION (NTE $102,660) County Division of Transportation.
Trustee Seiden moved to purchase bulk salt from North American Salt through the Lake County
Division of Transportation in an amount not to exceed $102,660. Trustee Struthers seconded the
motion. The motion passed by the following vote:
AYES: Benton, Jester, Nadler, Seiden, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO AWARD THE Assistant Director of Public Works and Engineering
CONTRACT FOR DEER RUN Bob Phillips noted that the Village has been dealing
SUBDIVISION DRAINAGE with drainage issues in Deer Run. There are 14
IMPROVEMENTS TO MANEVAL acres of the Briarwood Country Club that drain
CONSTRUCTION (NTE $61,381.20) onto Oakmont. A Village drainage study showed
the subdivision's drainage system was only
designed to handle the subdivision's drainage and did not account for the drainage from
Briarwood Country Club. The Village worked with Briarwood Country Club and residents on a
design plan that would include a large berm on the Briarwood Country Club and an overflow
area. The original scope of work also included regrading, but that was removed from scope. The
Village received five competitive bids. The lowest bid came from Maneval Construction in an
amount not to exceed $61,381.20.
Board of Trustees Meeting
May 5, 2014
Page 5 of 6
Trustee Struthers asked what has caused the flooding. Mr. Phillips stated there have been
drainage complaints as long as he has been with the Village. There has been flooding over the
past few years. Trustee Nadler asked whether this would solve the issues. Mr. Phillips believes
this would be a significant improvement.
Sharon Fellers, 280 Oakmont, has been a Deerfield resident since 1970. She does not want her
property altered whatsoever. Ms. Fellers indicated her property has never flooded. Mr. Phillips
noted the scope of work was modified and the Fellers' property would not be altered.
Trustee Struthers moved to award the contract for Deer Run subdivision drainage improvements
to Maneval Construction in an amount not to exceed $61,381.20. Trustee Nadler seconded the
motion. The motion passed by the following vote:
AYES: Benton, Jester, Nadler, Seiden, Struthers (5)
NAYS: None (0)
THANK YOU Mayor Rosenthal thanked Trustee Struthers for
attending the Hadassah Resale Shop opening.
Trustee Struthers believes this will attract new people into the Village.
MEDICAL MARIJUANA SEMINAR Mayor Rosenthal thanked Trustee Seiden for
attending the medical marijuana seminar.
LAKE COUNTY VISITORS BUREAU Mayor Rosenthal and Mr. Street met with the
Lake County Visitors Bureau. They are helping fill
Deerfield hotels over the weekends.
PIONEER PRESS Mayor Rosenthal and Mr. Street met with the editor
of the Pioneer Press. He wanted to know what they
could do better for the Village. Mayor Rosenthal encouraged them to provide as much Deerfield
related news as possible.
ADJOURNMENT There being no further business or discussion,
Trustee Benton moved to adjourn the meeting.
Trustee Jester seconded the motion. The motion passed unanimously. The meeting
was adjourned at 8:30 PM.
APPROVED:
Mayor
Board of Trustees Meeting
May 5, 2014
Page 6 of 6
ATTEST.�
/Village Clerk