04/21/2014April 21, 2014
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Rosenthal in the Council Chambers of the Village Hall on April 21, 2014, at
7:30 p.m. The Clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Alan Farkas
Thomas Jester
Robert Nadler
William Seiden
Barbara Struthers
and that a quorum was present and in attendance. Also present were Village Attorney Judy
Kohlman and Kent Street, Village Manager.
PLEDGE OF ALLEGIANCE Mayor Rosenthal led those in attendance in reciting
the Pledge of Allegiance.
PROCLAMATION Mayor Rosenthal reported Breathe Deep North
Shore held a press conference at Deerfield Village
Hall this evening at 6:30 p.m. Several Village mayors presented proclamations to raise
awareness and crucial funds for lung cancer research. Breathe Deep North Shore will host a 5k
fun run/walk at Deerfield High School on April 27, 2014. Mayor Rosenthal Proclaimed April
27, 2014 as Breathe Deep North Shore Day in the Village of Deerfield.
Trustee Seiden moved to accept the Proclamation. Trustee Benton seconded the motion. The
motion passed unanimously on a voice vote.
Cindy Schwartz from Breathe Deep North Shore and the LUNGevity Foundation thanked the
Village and businesses that have been so supportive.
PROCLAMATION Mayor Rosenthal proclaimed April 25, 2014, as
Arbor Day in the Village of Deerfield. She urged
residents to support efforts to protect and care for trees and plants.
Trustee Struthers moved to accept the Proclamation. Trustee Benton seconded the motion. The
motion passed unanimously on a voice vote.
Barbara Little, Diector of Public Works and Engineering, noted this year they will be planting a
swamp white oak tree at Deerfield High School at 3:15 PM.
PROCLAMATION Mayor Rosenthal proclaimed April 22, 2014, as
Earth Day in Deerfield. She indicated 2014 is the
44a' anniversary of the first Earth Day celebration.
Board of Trustees Meeting
April 21, 2014
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Trustee Jester moved to accept the Proclamation. Trustee Struthers seconded the motion. The
motion passed unanimously on a voice vote.
Assistant to the Village Manager, Andrew Lichterman, accepted the Proclamation on behalf of
the Sustainability Commission.
VILLAGE CENTER DEVELOPMENT Mayor Rosenthal noted the Village Center
COMMISSION MEMBERSHIP Development Commission changed their focus.
RECOGNITION The Village wanted to recognize the good work of
those that served on the Commission for many
years. Mayor Rosenthal and Village Planner Kathy LeVeque presented certificates of
appreciation to Chairman Alan Garfield and the members of the Village Center Development
Commission.
PRESENTATION OF DONALD E. Police Chief John Sliozis indicated the Deerfield
GEHRIG AWARD Board of Police Commissioners recognizes an
officer for outstanding service, loyalty and
dedication to the Deerfield Police Department. This year, they are honoring the
Communications Division of the Deerfield Police Department. The division has spearheaded a
number of community fundraisers and outreach program. They also work hard and are very
loyal.
Mary Ann Glowacz thanked the Village, Chief Sliozis and Board of Police Commissioners for
the honor.
MINUTES OF PREVIOUS MEETING Trustee Farkas moved to approve the minutes from
the April 7, 2014, Board of Trustees meeting.
Trustee Benton seconded the motion. The motion passed unanimously as amended.
DEPARTMENTAL OBJECTIVES Village Treasurer Eric Burk presented the
REPORT — FINANCE DEPARTMENT departmental objectives report for the Finance
Department. He indicated transition to a calendar
year end has been completed. The department just finished the audit for the transition period,
comprehensive financial report and police pension financial report. The annual budget for 2014
has been completed and sent in for the GFOA award. They are also researching GASB
statement number 68 regarding government financial funding for pensions.
Mr. Burk noted the department made the required debt services payments and filed paperwork
for the rebate programs. He explained the Village does not have any new debt planned for 2014
but may need to consider new debt for future years.
Mr. Burk stated the Village replaced the assistant finance director position with an HR
coordinator position. They are researching the so called "Cadillac tax" on health insurance and
will begin negotiations for the police patrol contract that expires later this month. Mr. Burk
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April 21, 2014
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noted the department completed wellness activities, staff training and attended several seminars
over the past six months.
BILLS AND PAYROLL Trustee Seiden moved approval of the Bills and
Payroll dated April 21, 2014. Trustee Benton
seconded the motion. Trustee Struthers questioned a board -up cost. Mr. Street noted the Village
will be reimbursed for securing a property. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
PUBLIC COMMENT Andrew Marwick, 442 Kelburn, asked that the
Village Center Commission look into parking in the
Northwest Quadrant. He believes the parking situation is worse since the library reopened.
When the library was rebuilt, he thought the adjacent apartments could have been condemned
and turned into parking since the Village has already replaced the apartments with the new rental
communities.
REPORT AND RECOMMENDATION
OF THE VILLAGE CENTER
COMMISSION RE: REQUEST FOR AN
AMENDMENT TO THE MUNICIPAL
CODE TO ESTABLISH THE VILLAGE
CENTER COMMISSION, ADOPT THE
VISION STATEMENT AND DUTIES
REPORTS
In the Fall of 2013 the Village Center Development
Commission made a recommendation to the Board
that stated they have accomplished their mission.
They recommended the establishment of the Village
Center Commission to promote businesses in the
Village Center. The Village Center Commission ad
hoc committee met on March 5, 2014, and
AND APPOINT MEMBERS TO SERVE discussed a proposed vision statement and duties.
ON THE COMMISSION The recommendation is to repurpose the former
Village Center Development Commission into the
Village Center Commission. Trustee Farkas believes this is a good direction and is glad the
members are willing to serve the Village. He asked whether the Commission will hold its own
meetings with petitioners or sit in on Plan Commission meetings. Mr. Street indicated the
Village Center Commission will not be part of the land use review process. Jannes Zobus,
Chairman of the Village Center Commission, stated they would welcome the opportunity to
work with other Village commissions and would be willing to share their experience and
opinions.
The Village Center Commission will encourage development of the downtown and work with
the merchants. Trustee Benton commended the Commission for including the Chamber of
Commerce and merchants. Mayor Rosenthal noted the Commission would encourage the use of
the downtown and benefit the businesses.
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April 21, 2014
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Trustee Farkas moved to accept the Report and Recommendation of the Village Center
Commission. Trustee Benton seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
CONSENT AGENDA
There were no items on the Consent Agenda.
OLD BUSINESS
ORDINANCE 0-14-07 APPROVING AN An Ordinance approving an amendment to the
AMENDMENT TO THE SPECIAL USE Special Use for Deerfield High School for the
FOR DEERFIELD HIGH SCHOOL FOR proposed additions and renovations. First
THE PROPOSED ADDITIONS AND Reading.
RENOVATIONS — I
Steven Isaacson, 1020 Summit Drive, objected to
the school plan because they have not taken into account the proper screening for his property.
He noted there has been a little progress since the last meeting, as District 113 is working with
Public Works to look into the cost of extending the tree line to behind his house. He hopes to
receive a commitment to get the work done. Mr. Isaacson noted the superintendent indicated
they are working closely with the Village arborist, but the details have not been worked out. He
believes they are making progress, but wants a declarative statement that they will fulfill their
promise and comply with the Zoning Code screening requirements.
Marty Behn, 1000 Summit Drive, also expects the proper screening be installed behind his
house. It was his understanding that the trees would extend to his property when the initial
construction was completed several years ago. Mr. Street asked whether the high school
property extends past 1020 Summit Drive. Mr. Isaacson noted the school property extends about
10' past 1020 Summit Drive. Mr. Street suggested re -landscaping where the curbing provides.
Dan Mortensen, Director of Facilities for District 113, will look at the properties in question.
Mr. Isaacson noted he is looking for a commitment. Mayor Rosenthal noted they are committed
to getting the job done once they get the final costs and information. Mr. Street suggested the
Board consider the recommendation in the Ordinance and direct staff to implement the tree
planting program on the property. He stated the Village would acquire the trees and the District
would reimburse the Village. He noted Deerfield High School is working with Village staff.
Trustee Nadler moved to waive the First Reading of the Ordinance. Trustee Farkas seconded the
motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
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April 21, 2014
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NAYS: None (0)
Trustee Nadler moved to adopt the Ordinance. Trustee Struthers seconded the motion. The
motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
Trustee Farkas moved to direct staff to implement a landscaping plan for the school with a
reasonable budget with the Village being reimbursed for the landscaping. Trustee Struthers
seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
There were no items for New Business.
NEW BUSINESS
DISCUSSION
MEDICAL MARIJUANA Trustee Farkas noted the State's initial regulations
are now available online.
ADJOURNMENT There being no further business or discussion,
Trustee Benton moved to adjourn the meeting.
Trustee Struthers seconded the motion. The motion passed unanimously. The meeting
was adjourned at 8:23 PM.
APPR ED
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Mayor
ATTEST:
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V Mage Clerk