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03/17/2014March 17, 2014 The regular meeting of the Board of Trustees of the Village of Deerfield was called to order by Mayor Rosenthal in the Council Chambers of the Village Hall on March 17, 2014 at 7:30 p.m. The Clerk called the roll and announced that the following were: Present: Harriet Rosenthal, Mayor Robert Benton Alan Farkas Thomas Jester Robert Nadler William Seiden Barbara Struthers and that a quorum was present and in attendance. Also present were Village Attorney Peter Coblentz and Kent Street, Village Manager. PLEDGE OF ALLEGIANCE Optimist Club President Barbara Reich led those in attendance in reciting the Pledge of Allegiance. PROCLAMATION Mayor Rosenthal proclaimed March 17 — 23, 2014, as Youth Appreciation Week in Deerfield. The Optimist Club of Deerfield has served the Village of Deerfield for many years. Trustee Farkas moved to accept the Proclamation. Trustee Benton seconded the motion. The motion passed unanimously. Ms. Reich reported the Optimist Club meets the needs of youth worldwide. They believe in empowering young people to be the best they can. Scholarships to local residents provided by the Optimist Club over the past six years have amounted to more than $63,000. They recognize local youth for arts, academics and community service work. Youth appreciation projects highlight positive youth contributions to society. In spring, more than 300 students are recognized as volunteers for the school, community or faith based activities. The students are nominated by more than 16 organizations within the community. They will present awards on March 24, 2014, at Deerfield High School. Ms. Reich invited everyone to attend the event at 7 p.m. MINUTES OF PREVIOUS MEETING Trustee Struthers moved approval of the minutes from the March 3, 2014, Board of Trustees meeting. Trustee Benton seconded the motion. The motion passed unanimously. BILLS AND PAYROLL Trustee Farkas moved approval of the bills and payroll dated February 18, 2014. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6) Board of Trustees Meeting March 17, 2014 Page 2 of 6 NAYS: None (0) PUBLIC COMMENT Jonathan Kamen, 913B Waukegan Road, representing the Waukegan Orchard Homeowners Association, discussed a parking situation. Over the years, more families with two vehicles have moved in and parking has become an issue for residents. They are asking to park on the street or utilize the former Lindeman's property for parking. Mr. Kamen indicated the townhomes are approximately 50% owner occupied and 50% broker owned. He noted some local businesses are offering limited parking. Mr. Kamen asked if they could get a parking arrangement to use Village -owned parking spaces. Mayor Rosenthal indicated street parking is not allowed overnight on Village streets and that was not a viable option. If the Lindeman's parking lot were opened, it would create an issue because the lot is used for the adjacent retail shops. Mr. Kamen noted the parking would only be overnight parking. Mayor Rosenthal will take it under advisement and asked staff to get back to Mr. Kamen. She noted there are many areas within the Village that have parking issues. Village Manager Street asked how many units are in the development. Mr. Kamen explained they have 16 units within the complex. He noted that owners are assigned one parking space. Mr. Street asked if the agreement with Marshall Mall has changed due to the snow. Mr. Kamen explained the snow has impacted their agreements. Jay Adler, 909 Waukegan Road, stated that when the townhomes were built everyone had one parking space per unit, but most people only had one vehicle. Those with two vehicles would park on Waukegan Road, which used to be allowed. Mr. Adler stated the townhome units are no longer as viable for modern day living. There are 16 townhome owners that would like to see street parking allowed. He understands that street parking is not allowed, but hopes the Village will be adaptable. Mr. Adler suggested limiting street parking to alternating sides of the street. He hopes the Board will consider this request. Mayor Rosenthal understands the predicament and will take the matter under advisement. REPORTS REPORT AND RECOMMENDATION The Plan Commission held a workshop meeting on OF THE PLAN COMMISSION RE: March 13, 2014, to consider the 2014 Zoning Map, APPROVAL OF THE 2014 ZONING MAP Trustee Jester moved to accept the report and recommendation of the Plan Commission. Trustee Farkas seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6) NAYS: None (0) REPORT AND RECOMMENDATION Trustee Benton moved to remove the topic from the OF THE APPEARANCE REVIEW table. Trustee Struthers seconded the motion. The COMMISSION RE: PROPOSED motion carried unanimously. Mr. Street reported CHANGES TO THE DEERFIELD that the Mayor and Board of Trustees considered Board of Trustees Meeting March 17, 2014 Page 3 of 6 ZONING ORDINANCE SIGN the Appearance Review Commission's PROVISIONS REGARDING recommendation to consider the use of exposed LEDs AUTOMOBILE SERVICE for the sole purpose of allowing automobile service STATION GROUND SIGNS stations to advertise the price of fuel on a ground TABLED 2/18/2014 sign. The Commission also proposed changing portions of the existing sign provisions for the automobile service station ground signs for non -LED price signs. Questions arose and staff was directed to do additional research and report back to the Board. Trustee Struthers would like to see the lights amber color because color-blind people can actually see bright amber. Trustee Farkas thought it was unusual that we would have an Ordinance dictating a specific color. He would think store owners would want colors that are the most visible. Trustee Seiden thought the Appearance Review Commission wanted it to be yellow due to the appearance and he would not want to legislate a specific color. He also does not see a reason to only have one price on the sign. Mayor Rosenthal recommended referring the matter to the Plan Commission for further review. She indicated there are still sight -line issues and the Plan Commission would notify all service station owners of the Public Hearing. Trustee Benton believes the Appearance Review Commission has a very good start. He thinks oil companies should determine what signs they want. Trustee Jester noted this is permissive, not mandatory. The question has been raised and LED signs could be allowed with regulations. He would not be in favor of dictating color, but believes the other Appearance Review Commission recommendations make sense and are straight forward. Trustee Seiden moved to direct the Appearance Review Commission's recommendation go to the Plan Commission. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6) NAYS: None (0) CONSENT AGENDA There were no items on the Consent Agenda. OLD BUSINESS ORDINANCE AUTHORIZING AN An Ordinance authorizing an amendment to the AMENDMENT TO AN EXISTING existing sign plan to allow a ground sign for SIGN PLAN TO ALLOW A GROUND Morgan Stanley at the 111 S. Pfmgsten Road Board of Trustees Meeting March 17, 2014 Page 4 of 6 SIGN FOR MORGAN STANLEY AT office building. First Reading was held. 111 S. PFINGSTEN ROAD OFFICE BUILDING -1R NEW BUSINESS AUTHORIZATION TO SUBMIT JOINT Assistant to the Director of Public Works and PURCHASING REQUISITION TO Engineering Eric Oscarson stated this would PURCHASE SALT UNDER THE STATE authorize a requisition to enter into the joint OF ILLINOIS JOINT PURCHASE purchasing agreement with the state to get 3,000 CONTRACT tons of rock salt for the 2014 — 2015 season. Trustee Jester moved to authorize the requisition. Trustee Seiden seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6) NAYS: None (0) AUTHORIZATION TO AWARD TWO- Director of Public Works and Engineering Barbara YEAR CONTRACT FOR EPA Little stated the Village entered into an REQUIRED GROUNDWATER agreement with AE Com two years ago. AE Com SAMPLING SERVICES FOR prepared a change order to continue ground water RESERVOIR 29A monitoring for reservoir 29A, located on the south side of Lake Cook Road at Pfmgsten, twice per year at each of the five monitoring wells for two years. The price of $27,292 is slightly reduced from last year. Trustee Farkas move to award the contract. Trustee Benton seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6) NAYS: None (0) RESOLUTION R-14-4 REALLOCATING Mr. Street reported the Village has received a 2014 VOLUME CAP TO THE VILLAGE request from Lake County Partners to reallocate the OF BUFFALO GROVE, ILLINOIS Village's Volume Cap via the Village of Buffalo Grove. He noted the partnership pool can provide financing for projects that meet specific criteria. Trustee Jester moved to adopt the Resolution. Trustee Struthers seconded the motion. The motion passed by the following vote: AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6) NAYS: None (0) Board of Trustees Meeting March 17, 2014 Page 5 of 6 DISCUSSION COM ED RATES Mayor Rosenthal noted ComEd prices are going up. The Village is participating in a consortium and Village residents and small businesses saved $68,000 in January. Although there may be an increase in electricity costs, participation in the consortium is saving residents money and will continue to do so. TRIA SHOE STORE Mayor Rosenthal welcomed Tria Boutique, a new high-end shoe store located in Deerfield Square, into the Village. OPEN COMMUNITIES Mayor Rosenthal reported she and Mr. Street met with the group Open Communities to discuss housing in Deerfield. They will continue to meet with them. Under Home Rule, Deerfield is not required to follow the Affordable Housing Act, but cannot discriminate. Mayor Rosenthal noted the Village is providing more workforce housing. CONGRESSMAN BRAD SCHNIEDER Board of Trustees meeting. ROUND TABLE Mayor Rosenthal met with Congressman Brad Schneider and invited him to speak at a fixture Mayor Rosenthal and Mr. Street attended the Lake County leadership round table to discuss collaboration with other communities in southeast Lake County. EARTH HOUR Saturday, March 29, 2014 from 8:30 — 9:30 PM is Earth Hour around the world. Mayor Rosenthal encouraged residents to turn off lights during that time. ELECTION DAY place between 6 a.m. and 7 p.m. kioEll 117�1u�111�i11 Trustee Benton seconded the motion. adjourned at 8:23 p.m. ATTEST: Mr. Street reminded residents to vote in tomorrow's election. He noted the Village Hall is a polling There being no further business or discussion, Trustee Nadler moved to adjourn the meeting. The motion passed unanimously. The meeting was APPR Mayor Board of Trustees Meeting March 17, 2014 Page 6 of 6 Village Clerk