03/17/2014March 17, 2014
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Rosenthal in the Council Chambers of the Village Hall on March 17, 2014 at
7:30 p.m. The Clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Alan Farkas
Thomas Jester
Robert Nadler
William Seiden
Barbara Struthers
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Kent Street, Village Manager.
PLEDGE OF ALLEGIANCE Optimist Club President Barbara Reich led those in
attendance in reciting the Pledge of Allegiance.
PROCLAMATION Mayor Rosenthal proclaimed March 17 — 23, 2014,
as Youth Appreciation Week in Deerfield. The
Optimist Club of Deerfield has served the Village of Deerfield for many years.
Trustee Farkas moved to accept the Proclamation. Trustee Benton seconded the motion. The
motion passed unanimously.
Ms. Reich reported the Optimist Club meets the needs of youth worldwide. They believe in
empowering young people to be the best they can. Scholarships to local residents provided by
the Optimist Club over the past six years have amounted to more than $63,000. They recognize
local youth for arts, academics and community service work. Youth appreciation projects
highlight positive youth contributions to society. In spring, more than 300 students are
recognized as volunteers for the school, community or faith based activities. The students are
nominated by more than 16 organizations within the community. They will present awards on
March 24, 2014, at Deerfield High School. Ms. Reich invited everyone to attend the event at 7
p.m.
MINUTES OF PREVIOUS MEETING Trustee Struthers moved approval of the minutes
from the March 3, 2014, Board of Trustees
meeting. Trustee Benton seconded the motion. The motion passed unanimously.
BILLS AND PAYROLL Trustee Farkas moved approval of the bills and
payroll dated February 18, 2014. Trustee Seiden
seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
Board of Trustees Meeting
March 17, 2014
Page 2 of 6
NAYS: None (0)
PUBLIC COMMENT Jonathan Kamen, 913B Waukegan Road,
representing the Waukegan Orchard Homeowners
Association, discussed a parking situation. Over the years, more families with two vehicles have
moved in and parking has become an issue for residents. They are asking to park on the street or
utilize the former Lindeman's property for parking. Mr. Kamen indicated the townhomes are
approximately 50% owner occupied and 50% broker owned. He noted some local businesses are
offering limited parking. Mr. Kamen asked if they could get a parking arrangement to use
Village -owned parking spaces. Mayor Rosenthal indicated street parking is not allowed
overnight on Village streets and that was not a viable option. If the Lindeman's parking lot
were opened, it would create an issue because the lot is used for the adjacent retail shops. Mr.
Kamen noted the parking would only be overnight parking. Mayor Rosenthal will take it under
advisement and asked staff to get back to Mr. Kamen. She noted there are many areas within the
Village that have parking issues. Village Manager Street asked how many units are in the
development. Mr. Kamen explained they have 16 units within the complex. He noted that
owners are assigned one parking space. Mr. Street asked if the agreement with Marshall Mall
has changed due to the snow. Mr. Kamen explained the snow has impacted their agreements.
Jay Adler, 909 Waukegan Road, stated that when the townhomes were built everyone had one
parking space per unit, but most people only had one vehicle. Those with two vehicles would
park on Waukegan Road, which used to be allowed. Mr. Adler stated the townhome units are no
longer as viable for modern day living. There are 16 townhome owners that would like to see
street parking allowed. He understands that street parking is not allowed, but hopes the Village
will be adaptable. Mr. Adler suggested limiting street parking to alternating sides of the street.
He hopes the Board will consider this request. Mayor Rosenthal understands the predicament
and will take the matter under advisement.
REPORTS
REPORT AND RECOMMENDATION The Plan Commission held a workshop meeting on
OF THE PLAN COMMISSION RE: March 13, 2014, to consider the 2014 Zoning Map,
APPROVAL OF THE 2014 ZONING
MAP Trustee Jester moved to accept the report and
recommendation of the Plan Commission. Trustee
Farkas seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
REPORT AND RECOMMENDATION Trustee Benton moved to remove the topic from the
OF THE APPEARANCE REVIEW table. Trustee Struthers seconded the motion. The
COMMISSION RE: PROPOSED motion carried unanimously. Mr. Street reported
CHANGES TO THE DEERFIELD that the Mayor and Board of Trustees considered
Board of Trustees Meeting
March 17, 2014
Page 3 of 6
ZONING ORDINANCE SIGN the Appearance Review Commission's
PROVISIONS REGARDING recommendation to consider the use of exposed
LEDs AUTOMOBILE SERVICE for the sole purpose of allowing automobile service
STATION GROUND SIGNS stations to advertise the price of fuel on a ground
TABLED 2/18/2014 sign. The Commission also proposed changing
portions of the existing sign provisions for the
automobile service station ground signs for non -LED price signs. Questions arose and staff was
directed to do additional research and report back to the Board.
Trustee Struthers would like to see the lights amber color because color-blind people can actually
see bright amber. Trustee Farkas thought it was unusual that we would have an Ordinance
dictating a specific color. He would think store owners would want colors that are the most
visible.
Trustee Seiden thought the Appearance Review Commission wanted it to be yellow due to the
appearance and he would not want to legislate a specific color. He also does not see a reason to
only have one price on the sign.
Mayor Rosenthal recommended referring the matter to the Plan Commission for further review.
She indicated there are still sight -line issues and the Plan Commission would notify all service
station owners of the Public Hearing. Trustee Benton believes the Appearance Review
Commission has a very good start. He thinks oil companies should determine what signs they
want. Trustee Jester noted this is permissive, not mandatory. The question has been raised and
LED signs could be allowed with regulations. He would not be in favor of dictating color, but
believes the other Appearance Review Commission recommendations make sense and are
straight forward.
Trustee Seiden moved to direct the Appearance Review Commission's recommendation go to
the Plan Commission. Trustee Struthers seconded the motion. The motion passed by the
following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
CONSENT AGENDA
There were no items on the Consent Agenda.
OLD BUSINESS
ORDINANCE AUTHORIZING AN An Ordinance authorizing an amendment to the
AMENDMENT TO AN EXISTING existing sign plan to allow a ground sign for
SIGN PLAN TO ALLOW A GROUND Morgan Stanley at the 111 S. Pfmgsten Road
Board of Trustees Meeting
March 17, 2014
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SIGN FOR MORGAN STANLEY AT office building. First Reading was held.
111 S. PFINGSTEN ROAD OFFICE
BUILDING -1R
NEW BUSINESS
AUTHORIZATION TO SUBMIT JOINT Assistant to the Director of Public Works and
PURCHASING REQUISITION TO Engineering Eric Oscarson stated this would
PURCHASE SALT UNDER THE STATE authorize a requisition to enter into the joint
OF ILLINOIS JOINT PURCHASE purchasing agreement with the state to get 3,000
CONTRACT tons of rock salt for the 2014 — 2015 season.
Trustee Jester moved to authorize the requisition. Trustee Seiden seconded the motion. The
motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO AWARD TWO- Director of Public Works and Engineering Barbara
YEAR CONTRACT FOR EPA Little stated the Village entered into an
REQUIRED GROUNDWATER agreement with AE Com two years ago. AE Com
SAMPLING SERVICES FOR prepared a change order to continue ground water
RESERVOIR 29A monitoring for reservoir 29A, located on the south
side of Lake Cook Road at Pfmgsten, twice per year
at each of the five monitoring wells for two years. The price of $27,292 is slightly reduced from
last year.
Trustee Farkas move to award the contract. Trustee Benton seconded the motion. The motion
passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
RESOLUTION R-14-4 REALLOCATING Mr. Street reported the Village has received a
2014 VOLUME CAP TO THE VILLAGE request from Lake County Partners to reallocate the
OF BUFFALO GROVE, ILLINOIS Village's Volume Cap via the Village of Buffalo
Grove. He noted the partnership pool can provide financing for projects that meet specific
criteria.
Trustee Jester moved to adopt the Resolution. Trustee Struthers seconded the motion. The
motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
Board of Trustees Meeting
March 17, 2014
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DISCUSSION
COM ED RATES Mayor Rosenthal noted ComEd prices are going up.
The Village is participating in a consortium and
Village residents and small businesses saved $68,000 in January. Although there may be an
increase in electricity costs, participation in the consortium is saving residents money and will
continue to do so.
TRIA SHOE STORE Mayor Rosenthal welcomed Tria Boutique, a new
high-end shoe store located in Deerfield Square,
into the Village.
OPEN COMMUNITIES Mayor Rosenthal reported she and Mr. Street met
with the group Open Communities to discuss
housing in Deerfield. They will continue to meet with them. Under Home Rule, Deerfield is not
required to follow the Affordable Housing Act, but cannot discriminate. Mayor Rosenthal noted
the Village is providing more workforce housing.
CONGRESSMAN BRAD SCHNIEDER
Board of Trustees meeting.
ROUND TABLE
Mayor Rosenthal met with Congressman Brad
Schneider and invited him to speak at a fixture
Mayor Rosenthal and Mr. Street attended the Lake
County leadership round table to discuss
collaboration with other communities in southeast Lake County.
EARTH HOUR
Saturday, March 29, 2014 from 8:30 — 9:30 PM is
Earth Hour around the world. Mayor Rosenthal
encouraged residents to turn off lights during that time.
ELECTION DAY
place between 6 a.m. and 7 p.m.
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Trustee Benton seconded the motion.
adjourned at 8:23 p.m.
ATTEST:
Mr. Street reminded residents to vote in tomorrow's
election. He noted the Village Hall is a polling
There being no further business or discussion,
Trustee Nadler moved to adjourn the meeting.
The motion passed unanimously. The meeting was
APPR
Mayor
Board of Trustees Meeting
March 17, 2014
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Village Clerk