02/18/2014February 18, 2014
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Rosenthal in the Council Chambers of the Village Hall on February 18, 2014 at
7:30 p.m. The Clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Alan Farkas
Thomas Jester
Robert Nadler
William Seiden
Barbara Struthers
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Kent Street, Village Manager.
PLEDGE OF ALLEGIANCE Members of Deerfield Community Nursery School
led those in attendance in reciting the Pledge of
Allegiance.
PROCLAMATION Mayor Rosenthal read a proclamation honoring
Deerfield Community Nursery School on their 50d'
year of service to the community. She proclaimed February 18, 2014 as Deerfield Community
Nursery School Day in the Village of Deerfield.
Mindi Schryer, director of the Deerfield Community Nursery School, thanked the Village for the
honor. They are proud to be part of the Deerfield community. She indicated some of their
teachers are parents of graduates.
Trustee Farkas moved to accept the Proclamation. Trustee Benton seconded the motion. The
motion passed unanimously on a voice vote.
25 YEARS OF SERVICE Mayor Rosenthal reported Gerald Zachar began his
service in Deerfield in 1989. He has received
several recognitions for his outstanding work in the community from residents and organizations.
She presented Dr. Zachar with a 25 years of service award.
Gerald Zachar thanked his wife for all of her support. He is grateful to work for the Village of
Deerfield. The Village is generous and compassionate. Mr. Zachar commended the police
department for their dedication and service. He feels fortunate and proud to be associated with
Deerfield.
GOVERNMENT SERVICE INTERNS Community Relations Commission Chairman
Chris Foltz introduced Kate Baddeley and Hannah
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February 18, 2014
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Firestone. Ms. Baddeley and Ms. Firestone attend Deerfield High School and have been
appointed to serve as student government interns on the Community Relations Commission.
Chairman Foltz noted the interns are the youngest voting members of government. The
Commission was fortunate to work with area high schools to determine criteria to use for the
internship and received numerous, qualified applicants. The Commission is extremely proud of
Ms. Baddeley and Ms. Firestone and look forward to see what they will accomplish.
LAKE COOK ROAD Mayor Rosenthal stated that the Lake Cook Road
RECONSTRUCTION RECOGNITIONS project, which began three years ago, was difficult
but is now complete. The job was completed
very well, and details about the project were well communicated. Mayor Rosenthal presented
certificates of appreciation to Mark McMillian and Aaron Lebowitz from the Cook County
Department of Transportation and Highways, Joe Lampignano, Don DiSilvio and Vic Ribando
from A -Lamp Construction, Vicki Street, Janice Becker and Jeanie Silver from the DBR
Chamber of Commerce, and Village engineering project manager John Guccione.
DEPARTMENTAL OBJECTIVES Chief Sliozis presented highlights from the police
REPORT — POLICE DEPARTMENT departmental objectives report. He noted the
Village answered more than 11,000 calls for
service, which is consistent with the past four years. The crime index for 2013 is 184, which is
down from 2012. The number of reported thefts has decreased. The number of reported
burglaries was reduced by one; however, burglaries are typically cyclical. The police department
conducted more than 8,000 traffic stops with more than 3,000 citations issued. In 2013, there
were more than 900 cell phone stops. In January 2014, the Village wrote approximately 200
tickets or warnings for cell phone violations. The public should be aware of the cell phone laws
and the department will take appropriate actions. Chief Sliozis noted more than 50 percent of
collisions were rear end accidents.
Chief Sliozis noted the Village will be visited by the CALEA accreditation team in April.
Currently, only 46 agencies are accredited in Illinois and 624 agencies are accredited nationwide.
The department conducted a survey in May 2013 in which 90 of the respondents rated overall
service as excellent. The numbers have been consistent with the past three surveys. In October
2013, the Village began dispatch service for the Village of Riverwoods. The Village received
great feedback from Riverwoods and it has not impacted service to Deerfield.
Pursuant to State law, residents can now get licenses to carry concealed firearms. He requested
residents reach out to the law enforcement community before taking action into their own hands.
The law requires signage to be posted in gun -free zones.
Chief Sliozis reported the police department now has a uniformed police officer in attendance at
Deerfield High School. Officer Anthony Kropp was selected as the first school resource officer.
Chief Sliozis indicated the program has been an overwhelming success with students and staff.
The Department conducted 40 liquor license compliance checks to 21 businesses in town. Every
local business was in compliance. In 24 months, there has only been one violation.
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February 18, 2014
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Chief Sliozis noted the Department takes great pride in assisting many charitable organizations
including Toys for Tots, Special Olympics, Deerfield Food Pantry, and Relay For Life. The
Department donated more than $17,000 to Special Olympics, which brings Deerfield into the top
25 departments.
Mayor Rosenthal asked about ricket quotas. Chief Sliozis noted the Department does not have
quotas or mandate the number of tickets written by officers. He noted fines go to the Village, but
court costs do not go to the Village.
Mayor Rosenthal asked about senior outreach. She expressed concern about the number of
senior residents that do not use computers. Mayor Rosenthal was concerned during the
inclement weather that senior residents did not know where to get assistance. Chief Sliozis will
work with West Deerfield Township. He also asked neighbors to assist. Mayor Rosenthal also
asked for information to be put in D -Tales.
MINUTES OF PREVIOUS MEETING Trustee Benton moved approval of the minutes
from the February 3, 2014, Board of Trustees
meeting. Trustee Nadler seconded the motion. The motion passed unanimously with Trustee
Struthers abstaining.
BILLS AND PAYROLL Trustee Farkas moved approval of the bills and
payroll dated February 18, 2014. Trustee Nadler
seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
PUBLIC COMMENT Sheila Banes, owner of Right Bank Salon,
expressed concern about not having her business
name on the new wall signage proposal that had been withdrawn from consideration. Trustee
Struthers believes it is necessary for her business to have a sign. Ms. Spagnoli noted Mike Rizzo
stated there would only be one sign on the elevation for the second floor tenant. Mr. Street
suggested researching the requirements. He noted staff would work with them.
REPORTS
REPORT AND RECOMMENDATION Mayor Rosenthal noted this agenda item was pulled
OF THE BOARD OF ZONING APPEALS from this meeting's agenda at the petitioner's
RE: SIGN MODIFICATION FOR 825 request.
WAUKEGAN ROAD, SECOND FLOOR
TENANT WALL SIGN
REPORT AND RECOMMENDATION Mr. Street reported the Appearance Review
OF THE APPEARANCE REVIEW Commission considered allowing automobile
COMMISSION RE: PROPOSED service stations to advertise the price of fuel
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February 18, 2014
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CHANGES TO THE DEERFIELD
ZONING ORDINANCE SIGN
PROVISIONS REGARDING
using exposed LED lights. On February 2, 2014,
The Appearance Review Commission voted 5-2
on their recommendation for proposed
AUTOMOTIVE SERVICE STATION changes to the Zoning Ordinance sign provisions
GROUND SIGNS that would allow service stations to use current
LED technology to change prices remotely on
ground signs in the C-1 District and pole signs in the C-2 District. They also propose changing
the existing provisions for non -LED pricing signs to reduce the quantity and area. This
recommendation passed 5-0.
Lisa Dunn and Beth Chaitman from the Appearance Review Commission were present. Mayor
Rosenthal asked if existing pole signs can be converted to LED signs. Ms. Dunn believes it is
completely different technology and existing signs cannot be retrofitted. Trustee Struthers asked
if there is room for a monument sign without blocking the traffic view. Ms. Dunn indicated the
Commission also looked into traffic views. She noted the service stations would appear before
the Commission and the signs would be considered on a case-by-case basis.
Trustee Struthers would hesitate to require a specific color for a sign. Ms. Dunn stated the
Commission felt red -colored signs would have emergency connotations. Trustee Benton
believes electronic signs would be safer and more expedient. Ms. Spagnoli noted she sent the
proposed criteria to two service stations for their review. Trustee Farkas asked if the service
station owners were aware they would have to remove their pole sign to get the LED reader sign.
Ms. Spagnoli stated they would still be allowed to have a double -sided, 32 square foot sign, but it
would encompass both the reader sign and their identification sign. Mayor Rosenthal requested
additional information regarding converting a pole sign to LED.
Trustee Farkas questioned where the monument sign would be located at the Marathon station.
Ms. Spagnoli noted it is possible to locate a monument sign on the south side of the station.
Trustee Struthers would like the stations to have the option of retrofitting their existing pole sign
to accommodate LED. Trustee Nadler believes monument signs with LED appear more upscale.
Ms. Dunn noted the Commission also requested the LED signs be static. Ms. Chaitman noted gas
stations have been afforded more signage than any other business in the Village. Mayor
Rosenthal believes it would be beneficial to the companies to upgrade to LED. She would like
more information on costs of retrofitting an existing pole sign and installation of a new
monument sign before voting.
Trustee Struthers moved to table further discussion. Trustee Farkas seconded the motion. The
motion passed by the following vote:
AYES: Farkas, Jester, Seiden, Struthers (4)
NAYS: Benton, Nadler (2)
Trustee Jester moved for reconsideration. Trustee Benton seconded the motion. The motion did
not pass by the following vote:
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February 18, 2014
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AYES: Jester, Nadler (2)
Mr. Street stated this Ordinance would amend
NAYS: Benton, Farkas, Seiden, Struthers (4)
REPORT AND RECOMMENDATION
The Plan Commission held a Public Hearing on
OF THE PLAN COMMISSION RE:
January 23, 2014 to consider the request for a
REQUEST FOR A SPECIAL USE TO
Special Use to permit the establishment of
PERMIT THE ESTABLISHMENT OF
religious counseling, instruction and education
RELIGIOUS COUNSELING,
offices for L'Chaim Center of Inspired Living
INSTRUCTION AND EDUCATION
located at 747 Lake Cook Road. The Plan
OFFICES FOR L'CHAIM CENTER FOR
Commission voted 5-0 to recommend approval of
INSPIRED LIVING — 747 LAKE COOK
the Special Use.
Trustee Farkas moved to accept the report.
Trustee Nadler seconded the motion. The motion
passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
CONSENT AGENDA
There were no items on the Consent Agenda.
OLD BUSINESS
ORDINANCE AMENDING THE
MUNICIPAL CODE TO LICENCE THE
KEEPING OF FOWL WITHIN THE
VILLAGE— IR
Assistant to the Village Manager Andrew
Lichterman noted staff worked to amend the
Ordinance making the recommended changes from
—the last Board of Trustees meeting. This will stand
as a First Reading of the Ordinance,
NEW BUSINESS
ORDINANCE AMENDING THE
Mr. Street stated this Ordinance would amend
MUNICIPAL CODE TO INCREASE
the Municipal Code to allow Fresh Thyme to sell
THE NUMBER OF CLASS B LIQUOR
beer and wine. This will stand as a First Reading of
LICENSES FROM 1 TO 2 —1R
the Ordinance.
AUTHORIZATION TO AWARD WATER Director of Public Works and Engineering Barbara
SYSTEM MODELING CONTRACT TO Little stated water system modeling should be
BAXTER AND WOODMAN performed every few years. The existing model
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February 18, 2014
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was updated in 1998 and she recommends bringing
the model up to date. The modeling would include an evaluation of water quality, a demand
analysis, a computer analysis of the distribution system and an improvement plan including
recommended improvements, opinion of probable cost, and implementation schedules. Staff
interviewed several qualified design firms and determined Baxter and Woodman was the most
qualified. They provided a proposal in the amount of $75,000 to provide the service.
Trustee Jester moved to award the water system modeling contract to Baxter and Woodman in an
amount not to exceed $75,000. Trustee Struthers seconded the motion. The motion passed by
the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
ORDINANCE 0-14-04 AMENDING Village Finance Director Eric Burk said the budget
AND REVISING THE ANNUAL amendments include budget rollovers due to delays
BUDGET OF THE VILLAGE OF in delivery, replacement of the 911 switch and the
DEERFIELD FOR THE FISCAL YEAR purchase of a trackless vehicle. Mayor Rosenthal
BEGINNING JANUARY 1, 2014 AND noted the Dodge Caravan purchase was authorized
ENDING DECEMBER 31.2014 on December 7, 2013. Mr. Burk stated the
Village thought the Caravan delivery would be in
December; however it was delayed into the new fiscal year.
Mayor Rosenthal asked where the funds would come from for the trackless vehicle, if it is
approved. Mr. Burk stated the money would come from the vehicle equipment replacement fund
and would be made up over the life of the vehicle. The Village needs a budget amendment to
take the funds from the vehicle equipment replacement fund and would need to increase the
contribution in that fund to make up for the purchase.
Trustee Farkas moved to waive the First Reading of the Ordinance. Trustee Benton seconded the
motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
Trustee Farkas moved to approve the budget revision. Trustee Benton seconded the motion.
Trustee Nadler questioned the necessity of the purchase. Assistant Director of Public Works
Bob Phillips stated the current piece of equipment does not perform as needed. The Village has
added a lot of sidewalk to the list that it plows and maintains, including Lake Cook Road. This
equipment would be a high-performance piece of equipment that would be more useful. This
piece of equipment would be used in the downtown and on sidewalks as part of the snow
removal system. This machine moves slower than current machine, but works much better. It
would be used for the high -traffic areas first. The existing equipment would also be utilized.
Trustee Nadler asked if this is the right time to spend the money. Mr. Burk believes the Village
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February 18, 2014
Page 7 of 9
can do it. Trustee Nadler does not believe it is a necessity and would prefer to see revenues kick
in fust. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Seiden, Struthers (5)
NAYS: Nadler (1)
AUTHORIZATION TO PURCHASE Trustee Farkas moved to authorize the purchase of
ONE MT -6 TRACKLESS VEHICLE one MT -6 trackless vehicle in an amount not to
exceed $114,535.50. Trustee Struthers seconded
the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Seiden, Struthers (5)
NAYS: Nadler (1)
AUTHORIZATION TO AWARD Mr. Phillips stated that every year the Village uses
ANNUAL MATERIAL TESTING material consultants to perform material testing and
SERVICES CONTRACT TO RUBINO assist with EPA reporting. They also help with
ENGINEERING (NTE $30,000) construction testing and make recommendations on
material changes in the field. Staff interviewed
three consultants and found Rubino Engineering to be the most qualified
Trustee Seiden moved to award the annual material testing services contract to Rubino
Engineering in an amount not to exceed the budgeted amount of $30,000. Trustee Benton
seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
RESOLUTION R-14-04 ADOPTING THE Mr. Phillips stated the Village selected several
MFT STREET REHABILITATION smaller streets for rehabilitation for 2014. He
PROJECT does not know the exact scope of work yet, but it
will include grinding and resurfacing, drainage,
water main work, pavement patching, curb replacement, etc. This year there is a local agency
agreement for State participation in the amount of $1,250,000. He is requesting a Resolution to
approve the local agency agreement and use of the money.
Trustee Benton moved to accept the Resolution. Trustee Struthers seconded the motion. The
motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
ORDINANCE AMENDING THE Mr. Lichterman noted the Village Board approved
MUNICIPAL CODE TO LICENSE Lakeshore Recycling Systems as the commercial
COMMERCIAL SCAVENGERS — 1R scavenger in the Village, effective May 1, 2015.
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February 18, 2014
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He noted this ordinance wll license commercial
scavengers and allow the Village Manager to exempt commercial properties based on the
following criteria:
• The requester's business is subject to a corporate contract for multi -unit scavenger
services, the provisions of which are outside the requestor's control;
• The requestor is subject to a written and binding contract with a scavenger previously
licensed by the Village, which contract was effective prior to January 1, 2014. If the
exemption is granted in connection with this section, the exemption shall terminate upon
the expiration of the requestor's contract.
• The requestor's business requires a specialized solid waste or recycling service that the
commercial franchisee is unable to provide; or
• An exceptional hardship is demonstrated, which may also include comprehensive
recycling service being provided through their current scavenger contract.
Trustee Seiden asked if the Village Manager would also require recycling be provided prior to
granting an exemption. Mr. Street agreed he would, given the franchise objective to improve
recycling from commercial businesses.
The Village received a letter from CRM Properties expressing concern over prices and terms
after the initial contract. This will stand as a First Reading.
AUTHORIZATION FOR POLICE Chief Sliozis noted that due to the cost of this
DEPARTMENT TO PURCHASE A request for equipment, staff researched extensively
COMPUTERIZED RADIOPHONE for a long period of time and this has been budgeted
DISPATCH SYSTEM AND for three years. Chief Sliozis wanted to ensure the
MAINTENANCE AGREEMENT Village is getting the best technology at a good
price. He noted the current system was updated in
1996 and is obsolete and no longer supported. The proposed system would accept text messages
and video. Research indicated Zetron as the best choice for both the phone and radio system.
The system will be installed and maintained by the Village's current vendor and a five-year
maintenance agreement will be added.
Trustee Farkas moved to authorize the purchase of the Zetron Max 9-1-1 phone and radio
dispatch system including a five-year maintenance agreement in an amount not to exceed
$409,797.03. Trustee Struthers seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
AUTHORIZATION TO PURCHASE 3 Chief Sliozis reported the department is looking to
POLICE VEHICLES replace three vehicles. He noted the specialized
vehicles are no longer inventoried at this time. The
department is looking to replace a 2006 Dodge Charger with a 2014 Ford Taurus and a 2010
Ford Expedition with a 2014 Ford Expedition both from Landmark Ford, which holds the State
bid. The department is also looking to replace a 2011 Crown Victoria with a 2014 Ford Explorer
r
L
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February 18, 2014
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from Curry Motors, which holds the Suburban Purchasing Cooperative contract. The total for
the three vehicles, equipped, would be $85,000.
Trustee Struthers moved to authorize the purchase of three police vehicles in a combined amount
not to exceed $85,000. Trustee Farkas seconded the motion. The motion passed by the
following vote:
AYES: Benton, Farkas, Jester, Nadler, Seiden, Struthers (6)
NAYS: None (0)
SETTLEMENT AGREEMENT RE: Mr. Street reported a settlement has been reached.
PARISI V. DEERFIELD He noted the lawsuit was resolved amicably.
Trustee Benton moved to accept the settlement agreement. Trustee Struthers seconded the
motion. The motion passed with the following vote:
AYES: Benton, Farkas, Jester, Seiden, Struthers (5)
NAYS: None (0)
ABSTAIN: Nadler (1)
DISCUSSION
ADJOURNMENT There being no further business or discussion,
Trustee Struthers moved to adjourn the meeting.
Trustee Farkas seconded the motion. The motion passed unanimously. The meeting
was adjourned at 9:40 p.m.
APPROVED: C"
Mayor
ATTEST:
z
Village Clerk