12/02/2013December 2, 2013
The regular meeting of the Board of Trustees of the Village of Deerfield was called to
order by Mayor Harriet Rosenthal in the Council Chambers of the Village Hall on December 2,
2013 at 7:30 p.m. The Clerk called the roll and announced that the following were:
Present: Harriet Rosenthal, Mayor
Robert Benton
Alan Farkas
Tom Jester
William Seiden
Barbara Struthers
Absent was: Robert Nadler
and that a quorum was present and in attendance. Also present were Village Attorney Peter
Coblentz and Kent Street, Village Manager.
PLEDGE OF ALLEGIANCE Webelo Scouts from Den 3, Pack 50, led those in
attendance in reciting the Pledge of Allegiance.
Scout master Barb Withers thanked the Board for its support.
25 YEAR SERVICE AWARD Mayor Rosenthal honored Deputy Chief Richard
Wilk for 25 years of service with the Deerfield
Police Department. Deputy Chief Wilk started as a Patrol Officer in 1988. He was promoted
several times throughout the years and became the Deputy Chief in December 2001.
MINUTES OF PREVIOUS MEETINGS Trustee Benton moved to approve the minutes
from the November 18, 2013, Board of Trustees
meeting. Trustee Seiden seconded the motion. The motion passed unanimously.
BILLS AND PAYROLL Trustee Struthers moved approval of the bills and
payroll dated December 2, 2013. Trustee Farkas
seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Seiden, Struthers (5)
NAYS: None (0)
TREASURER'S REPORT Village Treasurer Eric Burk presented highlights
from the Treasurer's Report from October 2013,
representing 75% of the fiscal year. Sales tax was up for the month, but was down from the
same period last year. The water and sewer revenues are up due to the summer usage. The hotel
tax is down this month because one hotel did not pay on time. Building permits are up from last
month and the same period last year. The Village did not have any unexpected expenditures this
month. Mr. Burk indicated the Village has the police pension contribution, transfers to debt
services and infrastructure payments coming due next month.
Board of Trustees Meeting
December 2, 2013
Page 2 of 7
Trustee Seiden asked about the sales tax deficit. Mr. Burk noted the Village expects the sales tax
to pick up later this year. Mayor Rosenthal indicated the Village and businesses along Lake
Cook Road have felt the affect from the Lake Cook Road construction project.
PUBLIC COMMENT There was no public comments on non -agenda
items.
There were no Reports.
REPORTS
CONSENT AGENDA
There were no items on the Consent Agenda.
OLD BUSINESS
ORDINANCE 0-13-54 LEVYING TAXES An Ordinance levying taxes for corporate purposes
FOR CORPORATE PURPOSES FOR THE for the fiscal year commencing on January 1, 2014
FISCAL YEAR COMMENCING ON and ending on December 31, 2014 for the Village
JANUARY 1, 2014 AND ENDING ON of Deerfield. Second Reading.
DECEMBER 31, 2014 FOR THE
VILLAGE OF DEERFIELD — 2R Mayor Rosenthal indicated the Trustees have
discussed the budget over the past few months.
This is the final passage of the Ordinances.
Trustee Jester moved approval of the Ordinance. Trustee Struthers seconded the motion. The
motion passed by the following vote:
AYES: Benton, Farkas, Jester, Seiden, Struthers (5)
NAYS: None (0)
ORDINANCE 0-13-55 ABATING ALL An Ordinance abating all of the 2013 tax levy
2013 TAX LEVY REQUIREMENTS FOR requirements for the Series 2008 G.O. Bonds.
THE SERIES 2008 G.O. BONDS — 2R Second Reading.
Trustee Farkas moved approval of the Ordinance. Trustee Benton seconded the motion. The
motion passed by the following vote:
AYES: Benton, Farkas, Jester, Seiden, Struthers (5)
NAYS: None (0)
Board of Trustees Meeting
December 2, 2013
Page 3 of 7
ORDINANCE 0-13-56 ABATING A An Ordinance abating a portion of the 2013 tax levy
PORTION OF THE 2013 TAX LEVY requirements for the Series 2010 G.O. Bonds.
REQUIREMENTS FOR THE SERIES Second Reading.
2010 G.O. BONDS — 2R
Trustee Struthers moved approval of the Ordinance.
Trustee Farkas seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Seiden, Struthers (5)
NAYS: None (0)
ORDINANCE 0-13-57 ABATING A An Ordinance abating a portion of the 2013 tax levy
PORTIONN OF THE 2013 TAX LEVY requirements for the series 2011 B G.O. Bonds.
REQUIREMENTS FOR THE SERIES Second Reading.
2011B G.0 BONDS — 2R
Trustee Seiden moved approval of the Ordinance.
Trustee Farkas seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Seiden, Struthers (5)
NAYS: None (0)
ORDINANCE 0-13-59 ABATING ALL An Ordinance abating all of the 2013 tax levy
OF THE 2013 TAX LEVY requirements for the Series 2011A G.O. Bonds.
REQUIREMENTS FOR THE SERIES Second Reading.
2011 A G.O. BONDS — 2R
Trustee Benton moved approval of the Ordinance.
Trustee Struthers seconded the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Seiden, Struthers (5)
NAYS: None (0)
Mayor Rosenthal indicated all of the non -Wastewater Reclamation and non -library bonds have
been abated.
ORDINANCE APPROVING AN
Mayor Rosenthal indicated the petitioner is asking
AMENDMENT TO THE ATRIUM PUD
to enclose more of the space than what was
FOR CHANGES TO THE BUILDING,
originally discussed by the Plan Commission. The
SITE AND SIGNAGE IMPROVEMENTS
petitioner thought the changes could be made
FOR THE CHARLES IFERGAN PARCEL
through administrative review, however Mayor
(380-360 LAKE COOK ROAD) — 2R
Rosenthal requested the petitioner appear before the
Plan Commission to ensure they are in substantial
conformance. Therefore, this item was removed from tonight's agenda and referred to the Plan
Commission.
ORDINANCE APPROVING A REAR An Ordinance approving a rear yard setback at
Board of Trustees Meeting
December 2, 2013
Page 4 of 7
YARD SETBACK AT 136 E. ST. 136 East St. Andrews. First Reading.
ANDREWS -1R
ORDINANCE APPROVING AN An Ordinance approving an amendment to a
AMENDMENT TO A SPECIAL USE Special Use for site improvements for the North
FOR SITE IMPROVEMENTS FOR THE Suburban Evangelical Free Church at 200 Lake
NORTH SUBURBAN EVANGELICAL Cook Road. First Reading.
FREE CHURCH AT 200 LAKE COOK
I'•:ND Iwo
ORDINANCE 0-13-60 APPROVING A Mayor Rosenthal indicated the petitioner has
TEXT AMENDMENT AND SPECIAL requested a waiver of the rules as they are currently
USE FOR HADASSAH HOUSE RESALE operating two shops and want to relocate as soon as
SHOP AT 405 LAKE COOK ROAD, UNIT possible.
14, AND AN AMENDMENT TO THE
DEERFIELD PARK PLAZA PUD Trustee Benton moved to waive the First Reading of
the Ordinance. Trustee Farkas seconded the
motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Seiden, Struthers (5)
NAYS: None (0)
Trustee Struthers moved for adoption of the Ordinance. Trustee Benton seconded the motion.
The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Seiden, Struthers (5)
NAYS: None (0)
ORDINANCE 0-13-61 APPROVING A Mayor Rosenthal indicated the petitioner has
TEXT AMENDMENT AND SPECIAL requested a waiver of the rules to open sooner.
USE FOR BEAUTY SYSTEMS GROUP
IN DEERFIELD PARK PLAZA, 405 Trustee Benton moved to waive the First Reading of
LAKE COOK ROAD, UNIT 4 the Ordinance. Trustee Struthers seconded the
motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Seiden, Struthers (5)
NAYS: None (0)
Trustee Benton moved for adoption of the Ordinance. Trustee Struthers seconded the motion.
The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Seiden, Struthers (5)
NAYS: None (0)
RESOLUTION R-13-09 AUTHORIZING A Resolution authorizing membership in the North
Board of Trustees Meering
December 2, 2013
Page 5 of 7
MEMBERSHIP IN THE NORTH Branch Watershed Consortium. Mayor Rosenthal
BRANCH WATERSHED CONSORTIUM noted the Trustees discussed this at the last Board of
Trustees meeting.
Trustee Jester moved to approve the Resolution. Trustee Farkas seconded the motion. The
motion passed by the following vote:
AYES: Benton, Farkas, Jester, Seiden, Struthers (5)
NAYS: None (0)
NEW BUSINESS
AUTHORIZATION TO PURCHASE Chief Sliozis reported the police department owns
POLICE VEHICLE a 2001 Dodge van that was purchased new. The
original life expectancy was six years. The van has
deteriorated and is scheduled for replacement. The budgeted amount for a comparable vehicle is
$23,250. Wright Automotive is the current holder of the Illinois State contract.
Trustee Seiden moved to authorize the purchase of a new similarly equipped 2014 Dodge Grand
Caravan with the purchase price of $19,400 plus delivery, title and registration fees for an
amount not to exceed $19,905. Trustee Farkas seconded the motion. Trustee Farkas asked what
would happen to the old vehicle. Chief Sliozis stated the vehicle would be declared as surplus
and would be auctioned off. The Village expects to receive between $2,000 and $2,500 for the
vehicle. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Seiden, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO AWARD Director of Public Works and Engineering Barb
CONTRACT FOR CONSTRUCTION Little reported that as part of the development
ENGINEERING SERVICES FOR AMLI agreement, the Village is required to have an
RESIDENTIAL inspecting engineer. The Village interviewed four
engineering firms and selected Gewalt Hamilton.
The services will include a part-time resident engineer at the site, who will take care of material
testing and related services. The Village will enter into the agreement with the construction
engineer and will be reimbursed by the developer.
Trustee Jester moved to award the contract for construction engineering services for AMLI to
Gewalt Hamilton in an amount not to exceed $84,000. Trustee Seiden seconded the motion.
Trustee Seiden asked if AMLI has input on the contractor selected. Ms. Little indicated the
Village selects the contractor but the developer was in agreement with the Village's choice.
Board of Trustees Meeting
December 2, 2013
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Andrew Marwick, 442 Kelbum, hopes there will be rigorous inspections of the property to deal
with soundproofmg and other issues. Trustee Jester noted those are design issues rather than
inspection issues. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Seiden, Struthers (5)
NAYS: None (0)
AUTHORIZATION TO AWARD Ms. Little reported the above scenario applied
CONTRACT FOR CONSTRUCTION to this development, as well.
ENGINEERING SERVICES FOR
WOODVIEW DEVELOPMENT Trustee Farkas moved to award the contract for
construction engineering services for the Woodview
Development to Gewalt Hamilton in an amount not to exceed $84,000. Trustee Benton seconded
the motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Seiden, Struthers (5)
NAYS: None (0)
ORDINANCE 0-13-62 ANNEXING Mr. Street stated this annexation is an application of
CERTAIN TERRITORY AT THE the previously approved development plan
SW QUADRANT OF DEERFIELD ROAD for the Woodview Development. The Village
AND THE TRI-STATE TOLLWAY TO agreed to this annexation as part of its obligations.
THE VILLAGE OF DEERFIELD
Trustee Jester moved to waive the First Reading of the Ordinance. Trustee Farkas seconded the
motion. The motion passed by the following vote:
AYES: Benton, Farkas, Jester, Seiden, Struthers (5)
NAYS: None (0)
Trustee Struthers moved to adopt the Ordinance. Trustee Benton seconded the motion. The
motion passed by the following vote:
AYES: Benton, Farkas, Jester, Seiden, Struthers (5)
NAYS: None (0)
DISCUSSION
LAKE COOK DEDICATION Mayor Rosenthal reported Cook County Board
President Toni Preckwinkle attended the Lake Cook
Road dedication.
WOODVIEW APARTMENT Mayor Rosenthal noted the Woodview Apartment
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December 2, 2013
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ground -breaking ceremony was very nicely done.
WASTEWATER RECLAMATION Mayor Rosenthal reported the Wastewater
FACILITY Reclamation Facility open house and dedication
took place on November 23. More than 200
residents toured the facility. Representative Brad Schneider was also in attendance.
WINTER CELEBRATION This coming weekend is the Winter Celebration in
the Village. Starting the evening of December 6,
2013, the Village will have wagon rides, musical entertainment, roasted chestnuts, and other
holiday events. The horse-drawn carriage rides will continue on December 7, 2013, and there
will be several other activities throughout the Village. Mayor Rosenthal thanked the sponsors of
the events.
The Toys for Tots/West Deerfield Township Food Pantry drive-thru will take place in the
parking lot on Deerfield Road and Rosemary next to Overstock Furniture. Mayor Rosenthal
thanked the police department, West Deerfield Township, Italian Kitchen, local merchants and
the Marines for sponsoring this event.
DEERFIELD WATER SUPPLY Mr. Street read the following statement: "We are
pleased to report that in late November, the Illinois
Environmental Protection Agency (IEPA) completed its inspection and compliance review of
Deerfield's community water supply. The IEPA reported no major deficiencies in Deerfield's
infrastructure, water storage equipment, reservoirs, pump stations or distribution system that
would lead to contamination of the water supply. It affirmed the Village has completed all
actions required by the IEPA to attain compliance and coupled with the IEPA's water facility
investigation, all actions necessary in response to the August, 2013, water quality test concerns
have been taken."
EXECUTIVE SESSION There being no further business or discussion,
Trustee Farkas moved to go into Executive Session
for reasons of personnel. Trustee Struthers seconded the motion. The motion passed
unanimously. The regular meeting was adjourned at 8:11 p.m.
APPRO � ^
Mayor
ATTEST:
Village Clerk