R-18-13VILLAGE OF DEERFIELD
RESOLUTION NO. R-18-13
A RESOLUTION REJECTING ALL BIDS, WAIVING THE COMPETITIVE
BIDDING REQUIREMENTS, AND APPROVING A CONTRACT WITH
ANDERSON LOCK COMPANY, LTD. OF DES PLAINES, ILLINOIS FOR THE
PURCHASE AND INSTALLATION OF AN ELECTRONIC ACCESS CARD SYSTEM
WHEREAS, the Village Police Department has identified a need to purchase and
install an electronic card access system ("System'); and
WHEREAS, the Village solicited bids for the purchase and installation of the
System; and
WHEREAS, the Village received two bids, which were opened on July 2, 2018; and
WHEREAS, the Village Board has determined that it is in the best interest of the
Village to reject all bids, the lowest bid being deficient and the second bid having minor
defects; and
WHEREAS, the Village desires to enter into a contract with Anderson Lock
Company, Ltd. ("Vendor's for the purchase and installation of the System in the not -to -
exceed amount of $41,351.86 ("Contract's; and
WHEREAS, the Village Board has determined that it is appropriate to waive
competitive bidding for the purchase and installation of the System in accordance with the
Section 6-9-16(a) of the Municipal Code of the Village of Deerfield, Illinois, 1975 ("Village
Code'); and
WHEREAS, the Village Board has determined that it is in the best interest of the
Village to enter into the Contract with Vendor;
NOW, THEREFORE, BE IT RESOLVED BY THE VILLAGE BOARD OF THE
VILLAGE OF DEERFIELD, LAKE AND COOK COUNTIES, ILLINOIS, as follows:
SECTION ONE: RECITALS. The foregoing recitals are incorporated into, and
made a part of, this Resolution as findings of the Village Board.
SECTION TWO: WAIVER OF COMPETITIVE BIDDING REQUIREMENT.
The advertising and bidding requirements for the purchase and installation of the System
shall be, and they are hereby, waived in accordance with the Village Code.
SECTION THREE: APPROVAL OF CONTRACT. The Contract by and between
the Village and Vendor shall be, and it is hereby, approved in substantially the form
attached to this Resolution as Exhibit A.
SECTION FOUR: EXECUTION OF CONTRACT. The Village Manager and
the Village Clerk shall be, and are hereby, authorized and directed to execute and attest,
on behalf of the Village, the Contract upon receipt by the Village Clerk of at least one
original copy of the Contract executed by Vendor; provided, however, that if an executed
copy of the Contract is not received by the Village Clerk within 60 days after the effective
date of this Resolution, then this authority to execute and attest shall, at the option of the
Village Board, be null and void.
SECTION FIVE: EFFECTIVE DATE. This Resolution shall be in full force
and effect from and after its passage, by a vote of two-thirds of the Village Board, and
approval in the manner provided by law.
AYES: Benton, Jester, Oppenheim, Seiden, Shapiro, Struthers
NAYS: None
ABSENT: None
PASSED: July 16, 2018
APPROVED: July 17, 2018
RESOLUTION NO -R- 4"
Harriet Rosenthal, Village President
ATTEST:
Kent S. St eet, Villagq Clerk