Village Budget For Year Beginning May 1, 1991PR(Xil
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VILLAGE OF DEERFIELD
1991 -1992
BUDGET
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TABLE OF CONTENTS
PAGE
BUDGET MESSAGE- -Mayor Bernard Forrest--------------------------------
BUDGET SUMMARIES -- Revenue and Expenditures--------------------- - - - - -- 1
BUDGET SUMMARIES -- Revenue and Expenditures--------------------- - - - - -- 2
COMPARISON OF 1987 -91 PROPERTY TAX LEVIES---------------------- - - - - -- 3
SUPPLEMENTAL SCHEDULES AND CHARTS------------------------------ - - - - -- 4
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES--------------------- - - - - -- 5
BUDGET CALENDAR------------------------------------------------ - - - - -- 6
BUDGET SUMMARY - Administration-------------------------------- - - - - -- 7
BUDGET SUMMARY - Police Department----------------------------- - - - - -- 8
BUDGET SUMMARY - Public Works Department----------------------- - - - - -- 9
PERSONNEL SCHEDULE -- Employees Full Time------------------------ - - - - -- 10
PERSONNEL SCHEDULE -- Employees Part Time------------------------ - - - - -- 11
BUDGET NOTES--------------------------------------------------- - - - - -- 12
SECTION
GENERAL FUND - ADMINISTRATIVE DEPARTMENT----------------------- - - - - --
1
GENERAL FUND - POLICE DEPARTMENT------------------------------- - - - - --
2
YOUTHBOUND FUND------------------------------------------------ - - - - --
3
ENHANCED 9 -1 -1 FUND--------------------------------------------------
4
PUBLIC WORKS DIVISION - Street Fund---------------------------- - - - - --
5
PUBLIC WORKS DIVISION - Sewer Fund----------------------------- - - - - --
6
PUBLIC WORKS DIVISION - Water Fund----------------------------- - - - - --
7
PUBLIC WORKS DIVISION - Garage Fund---------------------------- - - - - --
8
REFUSE FUND---------------------------------------------------- - - - - --
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TABLE OF CONTENTS I
SECTION I
PENSION FUND - Police--------------------------------------- - - - - -- 10
PENSION FUND - I. M. R. F.------------------------------------- - - - - -- 10 '
DEBT SERVICE FUND------------------------------------------- - - - - -- 11
PUBLIC BENEFIT FUND----------------------------------------- - - - - -- 12 ,
MUNICIPAL AUDIT FUND---------------------------------------- - - - - -- 13 t
EMERGENCY SERVICES FUND------------------------------------- - - - - -- 14
PARKING LOTS FUND------------------------------------------- - - - - -- 15 '
TRANSPORTATION PROGRAM-------------------------------------- - - - - -- 16
CAPITAL PROJECTS-------------------------------------------- - - - - -- 17 '
MOTOR FUEL TAX ------------------- - -------------------------- - - - - -- 18 '
INFRASTRUCTURE REPLACEMENT FUND----------------------------- - - - - -- 19
VEHICLE AND EQUIPMENT REPLACEMENT FUND---------------------- - - - - -- 20 '
LIBRARY----------------------------------------------------- - - - - -- 21
EQUIPMENT REQUEST - Administration---------------------- - - - - -- Appendix A '
EQUIPMENT
REQUEST -
Police Department------------------- - - - - -- Appendix
B
'
EQUIPMENT
REQUEST -
Enhanced 9 -1 -1 Fund----------------- - - - - -- Appendix
B -1
EQUIPMENT
REQUEST -
Public Works - Street Fund---------- - - - - -- Appendix
C -1
,
EQUIPMENT
REQUEST -
Public Works - Sewer Fund----------- - - - - -- Appendix
C -2
EQUIPMENT
REQUEST -
Public Works - Water Fund----------- Appendix
C
- - - - --
-3
EQUIPMENT
REQUEST -
Public Works - Garage Fund---------- - - - - -- Appendix
C -4
'
VEHICLE REPLACEMENT
SCHEDULE---------------------------- - - - - -- Appendix
D
BOND RETIREMENT FUND------------------------------------ - - - - -- Appendix
E
,
GLOSSARY------------------------------------------------------
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VILLAGE OF DEERFIELD
Elected Officials
Bernard Forrest, Mayor
Marvin W. Ehlers, Trustee Edwin B. Seidman, Trustee
James L. Marovitz, Trustee Vernon E. Swanson, Trustee
Harriet E. Rosenthal, Trustee J. Robert York, Trustee
VILLAGE MANAGER
Robert D. Franz
DEPARTMENT HEADS
George J. Valentine, Treasurer and Finance Director
Richard C. Brandt, Chief of Police
James E. Soyka, Director of Public Works & Engineering
Barbara Houpt, Director of Community Development
Kent S. Street, Assistant to the Manager
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VILLAGE OF DEERFIELD
'
Mayor
Trustees
BERNARD FORREST
MARVIN W. EHLERS
JAMES L. MAROVITZ
Manager /Clerk
HARRIET E. ROSENTHAL
EDWIN B.
'
ROBERT
VERNON E. .
BUDGET MESSAGE
850 WAIJKEGAN ROAD DEERFIELD, ILLINOIS
D. FRAN2
the
annual budget provides your elected officials with an opportunity to balance the needs
of the community with available resources. In doing so, we are able to measure our
progress in meeting both short and long term goals while, at the same time, establishing
new objectives for the ensuing fiscal year.
The combined total budget for 1991 -92 is $15,412,982, an amount arrived at following an
'extensive budget review process that began in January with the staff and ends with
tonight's public hearing and final action by the Board. As with previous years, the
operating budget is planned over a three year period, while the Capital Budget consists
of a five year planning schedule.
'There will be no increase next year in personnel. To remain competitive in the municipal
market, there will be a 6% increase in the employee salary plan, part of a two year
'settlement negotiated in early 1990. The 1991 -92 budget will continue the Senior Subsidy
Housing Program and the combined effort with the Deerfield Park District to provide basic
services essential to our seniors. Also continued are the 50/50 sidewalk, curb, and tree
'replacement programs which encourage a shared responsibility for infrastructure
improvements that benefit both the Village and the homeowner.
,Consistent with our objective to both improve and maintain our sanitary sewer system, it
will be necessary to increase the sewer rate from $1.15 to $1.35 per hundred cubic feet.
Based on average usage, this will amount to approximately a $20.00 increase per year for
each homeowner. There will be no change in the water rates. The quarterly utility bill,
'however, will also reflect an increase in scavenger rates due to a full year's cost of the
State mandated yard waste program, and also our plans to expand plastic recycling. Details
of that phase of our curbside recycling program will be announced in a future issue of D-
' Tales.
over the past five years, Deefield has spent approximately $30 million in capital
projects... most of which relate to the street and sewer rehabilitation programs begun in
'the mid -80's. While this represents a substantial investment in our infrastructure
(particularly for a community our size), almost half of the funding was provided by Federal
grants, developer contributions and Tax Increment Financing.
IMajor capital projects scheduled for 1991 -92 are: Approximately 1.1 miles of resurfacing
under the Street Rehabilitation Program; a Storm Sewer improvement on Kipling and Long-
'fellow; basic improvements at the Wastewater Treatment Plant; repairing Emergency Service
Disaster Sirens; resurfacing three commuter parking lots; final improvements that will
close out major projects including Brickyards Park and the Lake Cook Road Retention Basin;
and, provided State warrants are met, a new traffic signal at Carlisle Avenue and Lake Cook
' Road.
1
60015 TELEPHONE 708.945.5000
The Village is able to continue its Capital program without need of a bond issue (with a
corresponding property tax increase necessary to pay principal and interest) primarily
because of new funds generated as a result of the Lake Cook Road Tax Increment Financing
District. Earlier this year, the Village released approximately $8 million in surplus
revenues for redistribution to the various local government agencies. This amounts to
significant new revenue for these taxing districts which we trust, if released again this
year (in a lesser amount), will result in a reduction in their property tax levies. The
public is encouraged to monitor these various agencies to account for how these funds are
expended.
Although there are no specific funds appropriated for downtown redevelopment, the Village
is still hopeful that a public - private venture will materialize. In the meantime,
engineering work will be completed on additional streetscape work along Waukegan Road.
The improvement of both the appearance and economic vitality of the Village Center remains
a very high priority of the Village. Of equal importance is the future of the Sara Lee
parcel adjacent to the Village Center on the south. Whether decided in this next fiscal
year or later, it will be one of the most critical land use matters ever considered by the
Village Board.
Nothing in local government budgeting evokes more interest from property owners than the
real estate tax. The Village projects a 1991 Property Tax Levy of $3,232,063. We estimate
that our 1990 tax rate will be reduced to a rate of .0639 per $100 of Equalized Assessed
Valuation from the 1989 rate of .0728 - a 12% decrease. This means that if a property's
Equalized Assessed Valuation does not increase, the amount of real estate taxes paid to
the Village will be 12% less than last year.
Deerfield's total outstanding General Obligation debt of $13,262,076, payable from property
taxes, is 3.1% of its total assessed valuation of $428,039,202. When considering that non -
Home Rule communities are allowed a ratio of 8.6 %, the Village, as a Home Rule community,
can be especially proud of its low debt service obligations.
In summary, this budget is the work of many people, both elected and appointed to serve
you, the residents of Deerfield. It represents a good balance between what are often times
competing priorities: tradition and change; basic needs and expanded programs; new services
and available resources. We are indeed fortunate to be in an excellent financial position,
having lived within our resources for many years. Our objectives will be to maintain that
position, while continuing to provide the high quality of services our residents have come
to expect and enjoy.
i
BERNARD FORREST
Mayor
April 15, 1991
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VILLAGE OF DEERFIELD
1991 - 1992
BUDGET SUMMARIES
COMBINED VILLAGE FUNDS*
(Memorandum Only)
DEERFIELD PUBLIC
LIBRARY
$9,981,326 $16,002,863 $15,412,982 $10,571,207
11280,711 1,220,711 60,000
COMBINED ALL FUNDS* $9,981,326 $17,283,574 $16,633,693 $10,631,207
(Memorandum Only)
* Combined totals are for memorandums only. The total figures in the case
of a municipality may be misleading. Only in some circumstances can a
surplus in one fund be used to relieve a deficit in another.
PAGE 1
BEGINNING
ENDING
FUND
AVAILABLE
PROPOSED
PROPOSED
AVAILABLE
FUNDS
REVENUE
EXPENSES
FUNDS
i
General
$ 297,558
$ 4,687,000
$ 4,791,210
$ 193,348
Street
21,994
1,009,500
1,013,010
18,484
Sewer
100,000
1,421,500
11502,860
181640
Water
240,574
2,091,000
2,075,990
255,584
Scavenger
(69,439)
1,488,980
1,640,320
(220,779)
Garage
(56,379)
204,300
196,950
(49,029)
MFT
618,889
225,000
168,000
675,889
Police Pension
7,000,000
970,500
322,500
7,648,000
IMRF
(60,361)
685,000
653,000
(28,361)
Debt Service
115,957
11800,713
1,827,212
89,458
Infrastructure
Replacement
1,065,747
1,015,000
900,000
1,180,747
Municipal Audit
11,087
13,500
13,500
11,087
Emergency Services
23,500
5,000
27,000
1,500
Parking Lots
84,291
101,500
88,280
97,511
Transportation Program
6,454
5,200
5,150
6,504
Vehicle & Equipment
Replacement
647,352
200,170
153,000
694,522
Enhanced 911
6( 5,898)
79,000
35,000
2( 1,898)
COMBINED VILLAGE FUNDS*
(Memorandum Only)
DEERFIELD PUBLIC
LIBRARY
$9,981,326 $16,002,863 $15,412,982 $10,571,207
11280,711 1,220,711 60,000
COMBINED ALL FUNDS* $9,981,326 $17,283,574 $16,633,693 $10,631,207
(Memorandum Only)
* Combined totals are for memorandums only. The total figures in the case
of a municipality may be misleading. Only in some circumstances can a
surplus in one fund be used to relieve a deficit in another.
PAGE 1
PAGE 2
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Purpose
Five Year Property Tax Comparison
1987 1988 1989 1990 1991
General
220,000
0
0
0
0
Street
240,000
330,000
330,000
330,000
330,000
Emergency Services
5,000
5,000
5,000
5,000
5,000
I.M.R.F.
177,000
190,000
280,000
350,000
385,000
F.I.C.A.
183,000
200,000
210,000
260,000
285,000
Police Pension
140,000
150,000
150,000
150,000
160,000
Audit
10,500
12,000
12,500
12,500
13,500
Scavenger
475,000
545,000
605,000
725,000
725,000
Public Benefit
222,400
84,280
80,025
75,650
96,150
Debt Service (Net)
1,096,826
1,426,080
1,525,075
1,234,301
1,328,563
Budgeted Village Levies
2,547,326
.2,858,080
3,117,575
3,066,801
3,232,063
Abatement (not budgeted)
Net Village Levy
2,547,326
2,858,080
3,117,575
3,066,801
3,232,063
Public Library
722,017
722,017
814,493
855,187
856,479
Total Levy
3,269,343
3,580,097
3,932,068
3,921,988
4,088,542
DEBT SER VICE
GROSS LEVY
1,466,226
1,772,343
1,822,600
1,822,451
1,822,213
Reduction
Replacement Tax
12,000
16,983
17,500
17,500
17,500
Total Reductions
12,000
16,983
17,500
17,500
17,500
Abatements
Replacement Tax
35,000
45,000
50,000
50,000
35,000
Revenue Sharing
T.I.F.
222,400
84,280
80,025
75,650
96,150
Other Budgeted Abatements
100,000
200,000
150,000
200,000
100,000
Capitalized Interest
Surplus transfer TIF (L -C)
245,000
245,000
Total Budgeted Abatements
357,400
329,280
280,025
570,650
476,150
Total Budgeted Reductions
and Abatements
369,400
346,263
297,525
588,150
493,650
Net Budgeted Debt Levy
1,096,826
1,426,080
1,525,075
1,234,301
1,328,563
EA V
314,987,029
377,208,775
428,039,202
480,000,000
504,000,000
Tax Rate (per $100)
Debt Service
0.348
0.378
0.356
0.257
0.264
Other Village
0.460
0.380
0.372
0.382
0.378
Total Village
0.809
0.758
0.728
0.639
0.641
PAGE 3
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Chart 1
Budget Dollar
1991 -92
Village Property, Tax
19.0%
Municipal Sales Tax
13.0%
Water. Charges
11.6%
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WHERE IT
COMES FROM
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19co�e T a$
Hotel Tax 4.7%
Village Other
° 14.1 °No
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PAGE 4a
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Chart 2
Budget Dollar
1991 - 92
Police
(Including Pensions)
23.2%
Miscellaneous 12.2%
+ ++ ++
+ + + + + ++ + + ++
. + + + + + + ++ + + + ++
. + + + + + + + + ++ + + + + +i
+ + + + + + + + + ++ + + + + ++
+ + + + + + + + + + ++ + + + + + ++
+ + + + + + + + + + + ++ + + + + + + ++
+
+ + + + + + + + + + + + + + + + + + + + ++
+ ++ Street + + + + + + + ++
+ + ++ + + + + ++ + + + + + + + + ++
+ + + + ++ + + + + + ++ + + + + + + + + ++
+ + + + + +7.6 % + + + + ++ + + + + + + + + + ++
+ + + ++ + + + ++ + + + + + + + + + + + +�
+ + + + + + + + + + + + ++ + +Sewer. + + ++
+ + + + + + + + + + ++ + ++ + + ++
+ + + + + + + + ++ + + ++ +9.8°x+ + + ++
+ + + + + + ++ + + + + ++ + + + ++
+ + + + + ++ + + + + ++ + + + ++
+ + + ++ + + + + + + + + + + + + + + ++
+ ++ + + + + + + + + + + + + + + + ++
+ + + + + + + + + + + + + + + + ++
+ + + + + + + + + + + + + + + + ++
+ + + + + + + + + + + + + + + ++
+ + + + + + + + + + ± + + ++
+ + + + + + + + + + + ++
+ + + + + + + + + ++
PUBLIC WORKS 42.6%
WHERE IT
(TOES
0 \°
0)
N.
NY
V
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w
O
General
Government 10.2%
+ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + ++
+ + + + + + + + + + + + + + + + + + + + + + + + + + + + + ++
+ + + + + + + + + + + + + + + + + + + + + + + + + + + + + ++
++ + + + + + + + + + + + + + + + + + + + + + + + + + + + ++
+ ++ + + + + + + + + + + + + + + + + + + + + + + + + + + ++
+ + ++ + + + + + + + + + + + + + + + + + + + + + + + + + +4
+ + + ++ + + + ++ water 13.5% + + + + + +'
...... .......................
+ + + + + ++ + + + + + + + + + + + + + + + + + + + + + +.
+ ++ + + + ++ + + + + + + + + + + + + + + + + + + + ++
+ + + + + + ++ + + + + + + + + + + + + + + + + + + ++
+ + + + + + + ++ + + + + + + + + + + + + + + +. + +:
+ + + + + + + + + ++ + + + + + + + + + + + + + + + ++
+ + + + + + + + + ++ + + + + + + + + + + + + + + ++
+ + + + + + + + + ++ + + + + + + + + + + + + ++
+ + + + + + + + + + ++ + + + + + + + + + + + ++
+ + + + + + + + + + + + ++
+ Scavenger ++ + + + + + + + + + +.
+ + + +10 6 °� + + + + ++ + + + + + + ++
+ + ++ + + + + + ++ + + + + + ++
+ + ++ + + + + + + + ++ + + + ++
+ + + + + + + + + + + + + + + + ++ + ++
+ + + + + + + + + + + + + + + + + ++ +
+ + + + + + + + + + + + + + + + + ++
+ + + + + + + + + + + + + + + + ++
+ + + + + + + + + + + + + + + ++
+ + ++ MFT + + + + + + ++
+ ++ 1.1% + + + ++
PAGE 4b
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Chart 3
Property Tax Dollar Apportionment (1)
1989 Tax Levy Collected In 1990
-r
�s$
G '
•(po o"ft
a ,d
cow
School District 109
28.3%
Lake
County 9.3%
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4 ie�e bob
is 4 �► 6•
�9'et,
Nliscellaueous 3.9%
School District 113
31.0%
(1) THE VILLAGE IS IN SEVERAL TAXING DISTRICTS. THE ILLUSTRATED
APPORTIONMENT IS GENERALLY REPRESENTATIVE OF THE VILLAGE AS
AS WHOLE.
PACE 4c
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198
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Property Tax Bill
Specific Property
1985 1986 1987 1988
Letiy Years
® Village of Drfld ® All others
17.1
M • I
tThis graph is based on an actual tax bill received by the same
residence over a five year period. As the graph illustrates,
' the Village receives a comparatively small portion of the annual
property tax bill, and the increase has been relatively modest.
1
' PAGE 4d
ow
400
m
)c
0 300
v
200
100
0
Equalized Assessed Valuation
1990 and 1991 Estimated
1982 1983 1984 1985 1986 1987 1988 1989 1990 1991
Levy Years
Development has expanded the economic bases of the Village
and the other overlapping taxing bodies. This graph does
not include the EAV of $75,719,017 for the Village of
Deerfield TIF Districts.
PAGE 4e
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7;
o:
x
la-
1.2
1.1
1
0.9
0.8
0.7
0.6
0.5
0.4
0.3
0.2
0.1
0
Comparison Of Tax Rates
1990 and 1991 estimated
1982 1983 1984 1985 1986 1987 1988 1989 1990 1991
Levy Years
This chart shows the change in the Village tax rate per one
hundred dollars of Equalized Assessed Valuation over a ten
year period.
PAGE 4f
11
10
9
8
7
0
6
5
4
3
2
1
0
Annual Expenditures and Revenues
GOVERNMENTAL FUNDS
80 81 82 83 84 85 86 87 88 89 90
® expenditures ® revenues
The chart above illustrates that Village revenues have equalled
or surpassed expenditures for the last ten years in the
governmental funds. This indicates that the Village is in a
stable or improving economic environment.
PAGE 4g
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VILLAGE OF DEERFIELD, ILLINOIS
SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The Village of Deerfield, Illinois, was incorporated April 14, 1903. The
Village operates under a Board /Manager form of government and provides the
following services as authorized by its charter: public safety (police),
highways and streets, sanitation, health and social services, culture -
recreation, public improvements, community development and general
administrative services.
The accounting policies of the Village of Deerfield, Illinois, conform to
generally accepted accounting principles as applicable to governments.
The following is a summary of the more significant policies.
A. Reporting Entity and Its Services
This report includes all of the funds of the Village. It also
includes all activities considered to be part of (controlled by or
dependent on) the Village.
B. Basis of Presentation - Fund Accounting
The accounts of the Village are organized on the basis of funds, each
of which is considered a separate accounting entity. The operations
of each fund are accounted for with a separate set of self - balancing
accounts that comprise its assets, liabilities, fund equity, revenues,
and expenditures, or expenses, as appropriate. Government resources
are allocated to and accounted for in individual funds based upon the
purposes for which they are to be spent and the means by which spending
activities are controlled.
General Fund - The General Fund is.the general operating fund of the
' Village. It is used to account for all financial resources except
those required to be accounted for in another fund.
Special Revenue Funds - Special Revenue Funds are used to account for
' the proceeds of specific revenue sources (other than special
assessments or major capital projects) that are legally restricted to
expenditures for specified purposes. The following funds are Special
' Revenue Funds: Enhanced 911, Street, Motor Fuel Tax, IMRF, Public
Benefit, Municipal Audit, Emergency Services, Transportation, and
Library.
' Debt Service Fund - Debt Service Funds are used to account for the
accumulation of resources for, and the payment of, general long -term
debt principal, interest, and related costs. The Debt Service Fund
' has been treated as a single fund and budgeted in a like manner by
the Village.
' Capital Projects Funds - Capital Projects Funds are used to account
for financial resources to be used for the acquisition or
construction of major capital facilities (other than those financed
' by Proprietary Funds, Special Assessment Funds, and Trust Funds).
These projects are budgeted in the Capital Projects Budget. In
addition, the Infrastructure Replenishment Fund and the Replacement
Fund are budgeted as individual Capital Project Funds.
' PAGE 5a
1
Enterprise Funds - Enterprise Funds are used to account for operations '
(a) that are financed and operated in a manner similar to private
business enterprises - where the intent of the governing body is that
the costs (expenses, including depreciation) of providing goods or '
services to the general public on a continuing basis be financed or
recovered primarily through user charges; or (b) where the governing
body has decided that periodic determination of revenues earned, '
expenses incurred, and /or net income is appropriate for capital main-
tenance, public policy, management control, accountability, or other
purposes. The Village has the following Enterprise Funds: Water,
Sewer, Refuse and Parking Lot Funds. ,
Internal Service Funds - Internal Service Funds are used to account
,
for the financing of goods or services provided by one department or
'
agency to other departments or agencies of the Village, or to other
governments, on a cost- reimbursement basis. The Village has one
'
Internal Service Fund which is the Garage Fund.
Trust and Agency Funds - Trust and Agency Funds are used to account
for assets held by the Village in a trustee capacity or as an agent
for individuals, private organizations, other governments, and /or
'
other funds. These include Pension Trust and Agency Funds. Pension
Trust Funds are accounted for in essentially the same manner as
proprietary funds since capital maintenance is critical. Agency Funds
'
are custodial in nature (assets equal liabilities) and do not involve
measurement of results of operations. The Police Pension Fund is the
only Trust Fund within the Village.
,
C. Basis of Accounting
Basis of accounting refers to when revenues and expenditures or
,
expenses are recognized in the accounts and reported in the annual
budget.
'
All Governmental Funds are accounted for using the modified accrual
basis of accounting. Their revenues are recognized when they become
measurable and available as net current assets. The Village's share
of State - assessed income taxes, gross receipts, and sales taxes are
considered "measurable" when in the hands of intermediary collecting
governments and are recognized as revenue at that time. Anticipated
refunds of such taxes are recorded as liabilities and reductions of
'
revenue when they are measurable and their validity seems certain.
Property Tax is considered revenue (for budgetary purposes) in the
year levied.
'
Expenditures are generally recognized under the modified accrual
basis of accounting when the related fund liability is incurred.
,
Agency Fund assets and liabilities are accounted for on the modified
accrual basis.
'
All Proprietary Funds and Pension Trust Funds are accounted for using
the accrual basis of accounting. Their revenues are recognized when
they are earned, and their expenses are recognized when they are
incurred. Unbilled Waterworks and Sewerage Fund utility service
receivables are recorded at year end.
PAGE 5b I
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STANDARD BUDGET CALENDAR
FOR FISCAL YEAR 1991 -92
February 5 - All departmental budgets returned to Village Manager for
review.
February
5 -15
- Manager completes
reviews with department heads.
February
18
- Completed budgets
to Finance Department for computation
and typing; further review when necessary.
March 1 - Budget to Mayor and Board of Trustees for review.
March 4 -15 - Review by Mayor and Board of Trustees.
March 18 - Commence budget review meetings.
March 18 - Adopt ordinance calling for tentative budget and
publication.
March 21 - Legal publication of notice of public inspection of
budget.
March 22 - Proposed budget placed on file for review by public.
April 4 - Notice of budget hearing.
April 15 - Public hearing and Board meeting and passage of the
budget.
PAGE 6
VILLAGE OF DEERFIELD
PAGE 7
ADMINISTRATION DEPARTMENT
OPERATING BUDGET
1991
- 1992
ACCOUNT
1991 -92
1990 -91
INCREASE
PERCENT
NUMBER DESCRIPTION
PROPOSED
BUDGET
(DECREASE)
CHANGE
5115
Benefits
$ 136,400
$ 112,200
$ 24,200
21.6
5116
Apparel
600
500
100
20.0
5212
Travel, Training, etc.
24,850
22,850
2,000
8.8
5213
Printing and Advertising
18,300
16,300
2,000
12.3
5214
Communications
24,200
20,000
4,200
21.0
5315
Insurance
61,000
71,000
(10,000)
(14.1)
5316
Professional
167,000
163,480
3,520
2.2
5317
Contractual
69,300
65,700
3,600
5.5
5216
Utility Services
3,500
3,500
0
0.0
5419
Petroleum Products
2,500
2,000
500
25.0
5211
Repairs & Maintenance
33,800
24,500
9,300
38.0
5215
Rental Property Repairs
7,000
4,000
3,000
75.0
5218
Miscellaneous
40,600
34,400
6,200
18.0
5318
Senior Assistance
33,000
38,000
(5,000)
(13.2)
5231
MV Maintenance
8,100
7,600
500
6.6
5412
Supplies
38,250
31,550
6,700
21.2
5428
Materials
1,000
1,000
0
0.0
5431
Small Tools & Equipment
1,000
1,000
0
0.0
6111
Equipment
7,000
18,200
(11,200)
(61.5)
6212
Motor Vehicles
0
11,000
(11,000)
(100.0)
6415
Improvements -Other Than Bldg.
14,700
22,300
(77600)
(34-1)
TOTAL (without salaries)
$ 692,100
$ 671,080
$ 21,020
3.1
5111
Salaries
873,430
861,520
11,910
1.4
TOTAL
$19565,530
$1,532,600
$ 32,930
2.2
Per Capita Cost
$89.46
$87.58
Number of Employees:
Full time
17
18
Part time
6
6
PAGE 7
1
IVILLAGE OF DEERFIELD
POLICE DEPARTMENT
1
1
u
I PAGE 8
OPERATING BUDGET
'
1991 - 1992
ACCOUNT
1991 -92
1990 -91
INCREASE
PERCENT
'
NUMBER
DESCRIPTION
PROPOSED
BUDGET
(DECREASE)
CHANGE
5115
Benefits
$ 297,850
$ 283,130
$ 14,720
5.2
'5116
Apparel
33,100
30,500
2,600
8.5
5212
Travel, Training, etc.
39,570
36,400
3,170
8.7
Printing and Advertising
6,400
6,400
0
0.0
'5213
5214
Communications
24,700
45,800
(21,100)
(46.1)
5315
Insurance
128,000
128,000
0
0.0
'
5316
Professional
10,000
5,000
5,000
100.0
5317
Contractual
76,620
80,150
(3,530)
(4.4)
5419
Petroleum Products
42,300
29,000
13,300
45.9
5211
Repairs & Maintenance
22,500
23,000
(500)
(2.2)
5218
Miscellaneous
8,800
8,800
0
0.0
5231
MV Maintenance
45,380
34,700
10,680
30.8
5412
Supplies
30,650
27,530
3,120
11.3
'
6111
6212
Equipment
Motor Vehicles
30,450
108,000
20,400
45,000
10,050
63,000
49.3
140.0
TOTAL (without salaries)
$ 904,320
$ 803,810
$ 100,510
12.5
2,321,360
2,171,670
5111
Salaries
149,690
6.9
'
TOTAL
$3,225,680
$2,975,480
$ 250,200
8.4
Per Capita Cost
$184.32
$170.03
'
Number of Employees:
Full time
49
50
Part time
11
11
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u
I PAGE 8
VILLAGE OF DEERFIELD
PUBLIC WORKS DEPARTMENT
OPERATING BUDGET
1991 - 1992
ACCOUNT
1991 -92
1990 -91
INCREASE
PERCENT
NUMBER DESCRIPTION
PROPOSED
BUDGET
(DECREASE)
CHANGE
5115
Benefits
$ 207,440
$ 161,290 $
46,150
28.6
5116
Apparel
7,300
7,300
0
0.0
5212
Travel, Training, etc.
6,900
6,700
200
3.0
5213
Printing and Advertising
8,900
8,900
0
0.0
5214
Communications
36,050
36,600
(550)
(1.5)
5315
Insurance
197,200
197,200
0
0.0
5316
Professional
26,450
15,950
10,500
65.8
5317
Contractual
258,200
246,500
11,700
4.8
5216
Utility Services
321,600
345,800
(24,200)
(7,0)
5419
Petroleum Products
35,150
34,050
1,100
3.2
5211
Repairs & Maintenance
297,500
263,300
34,200
13.0
5210
Equipment Rental
16,400
15,000
1,400
9.3
5425
Salt
44,000
40,000
4,000
10.0
5221
Occupancy
36,000
30,000
6,000
20.0
5218
Miscellaneous
14,700
14,700
0
0.0
5427
Aggregates
79,120
71,500
7,620
10.7
5426
Chlorine
9,000
9,000
0
0.0
5432
Purchase of Water
1,300,000
1,300,000
0
0.0
5231
MV Maintenance
64,690
60,680
4,010
6.6
5412
Supplies
111,900
108,000
3,900
3.6
5428
Materials
124,200
118,300
5,900
5.0
5431
Small Tools & Equipment
5,000
5,000
0
0.0
6111
Equipment
32,820
41,250
(8,430)
(20.4)
5429
Street Signs
7,800
6,800
1,000
14.7
7316
Depreciation
68,500
68,500
0
0.0
7317
Vehicle +Equipment Replacement
137,320
127,060
10,260
8.1
TOTAL (without salaries)
$3,454,140
$3,339,380 $
114,760
3.4
5111
Salaries
1,334,670
1,256,850
77,820
6.2
TOTAL
$4,788,810
$4,596,230 $
192,580
4.2
Per Capita Cost
$273.65
$262.64
Number of Employees:
Full time
32
32
Part time
1
1
PAGE 9
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IBUDGET PROCESS
BUDGET NOTES
' The budget process begins with department heads meeting with line supervisors
and outlining goals for the year. The supervisors then prepare their operating
budgets, which are reviewed by the department head and are then further reviewed
by the Finance Director and the Village Manager. After these reviews by the
operating personnel, the preliminary budget is prepared and sent to the Mayor
and Board of Trustees. At that point, the Finance Committee of the Board of
Trustees meets to review the budget. This is a wide ranging discussion which
' includes operating expenditures, capital expenditures, existing revenue sources,
and potential revenue sources, as well as the general needs of the citizenry,
the Village's physical plant and views into the future .T The capital budget is
' prepared for a five -year period, while the operating budget is for the existing
year and two future years. It is to be passed by the start of the fiscal year,
May 1.
While it is rare for the Village to amend the Budget, the Village can do so.
Two - thirds of the corporate authorities then holding office may revise the budget
providing that funds are available for this purpose.
DEBT POLICY
The Village of Deerfield is a home rule municipality and, as such, has no debt
limitations.. If, however, the Village was a non -home rule municipality, its
available debt limit would be as follows:
Assessed Valuation - 5/1/90
Legal Debt Limit - 8.625
Amount of Debt Applicable to Limit
Legal Debt Margin
$428,039,202
36,918,381
13,262,076
23,656,305
This shows that the Village has been frugal in its use of its home rule debt
issuances.
The Village's ratio of net bonded debt to assessed value is 3.1 %, approximately
1.03% of its estimated values. A general policy in the issuance of debt is to
attempt to keep a relatively even debt service levy, allowing it to rise as new
equalized assessed valuation is available and the capital need arises. The
Village must balance this desire for an even levy against the fact that many
times improvements or maintenance delayed only increases the cost of the project.
The desire to keep an even debt service levy must be balanced against the
necessity of the project.
CAPITAL PROGRAM P
In its capital program, the Village attempts to identify construction
PAGE 12
expenditures in excess of $5,000. These are shown in the budget in Section 12.
This is a five -year capital program which includes the type of project, the year
it is anticipated, and the funding sources.
MAJOR REVENUE ITEMS:
Property Tax - The largest revenue item is the property tax. Deerfield is a home
rule municipality, and, as such, has no tax limit. The Village collection on
its property tax levy has exceeded 100% six of the last ten years. This is
because of two factors: (1) the county adds a loss factor on collections to
the levy, and (2) the Village has an excellent collection history on its taxes.
Sales Tax - The sales tax is a 1% tax on the exchange of all tangible.-personal
property within the Village. This tax is collected by the State and remitted
to the Village. The Village is budgeting a 4.9% increase. It is the Village's
projection that the recession should end in the summer or early fall of 1991.
Income Tax - The Village is assuming that the State Income Tax, including the
surcharge, will continue in its current form and at its current rate. The
extension of the surcharge is currently under discussion by the Illinois
legislature, and the outcome is far from sure; however, if the surcharge is not
continued, the effect will not be felt in the operating funds but in capital
projects, and there the effect will not be felt until the next fiscal year, that
is 1992 -1993.
Hotel /Motel Tax Budget - The hotel /motel tax budget is $800,000. The Village
is assuming a modest increase of approximately 3% due largely to the fact that
its newest hotel was not in operation for the entire 1990 -1991 fiscal year.
Interest Earnings - The Village is projecting a total of $1,400,000 in interest
earnings. The largest single portion is earned in the Police Pension Fund, where
$650,000 is budgeted. The projection is based on existing investments and on
amounts to be invested in the coming year. The remainder of projected interest
earnings, $250,000, is scattered throughout the operating funds and is based on
interest on a 90 -day treasury bill at 6.5% interest.
User Charges -
Water - $1,950,000, the budgeted amount for water sales, is based on the current
rate of $1.05 for 100 cubic yards, in the average of the last five years of water
usage.
Sewer - $1,147,000, the budgeted amount for sewer charges, is based on estimated
usage and an increased sewer charge of $1.35'per 100 cubic feet, an increase from
this year's $1.15 per 100 cubic feet.
Refuse - $750,000, the budgeted amount for refuse billing, is based on the
existing rate and the existing number of homes. This will change during the year
as the focus of the scavenger service for the future year becomes clearer. There
are still decisions to be made on the level of scavenger service and the
condition of the Village's fund.
PAGE 13
FINANCIAL CONDITION OF THE FUNDS
' Fund - The fund is a self balancing group of accounts which includes revenues,
expenditures, assets and liabilities. Each fund has some specific purpose,
either funding a pension, providing for the treatment of sewage, or funding
' capital maintenance or replacement programs. The way to distinguish a fund from
an activity is that a fund will have its own discreet revenue items as well as
expenditures. One normally tries to balance expenses with revenues within a
' fund.
Generally, the funds of the Village are in sound condition and, if the budget
performs as projected, will continue to have available balances by year end.
' The exceptions to this, as currently budgeted, are the Scavenger Fund, the Garage
Fund, IMRF, and Enhanced 9 -1 -1.
' Scavenger Fund - The Scavenger Fund will see a rate increase during the current
fiscal year. It is intended that the shortfall be made-up with a user charge
increase rather than a property tax increase. It is anticipated this will be
' passed in May of 1991.
Garage Fund - This is an interdepartmental service fund. The garage charges user
departments on an hourly basis. In the year ending April 30, 1991, the garage
' was profitable by approximately $8,500. It is anticipated that this
profitability will continue throughout 1991 -1992. If not, the interdepartmental
charges will be increased.
' IMRF - This is the Illinois Municipal Retirement Fund. Because of changes in
the state actuary's assumptions, there has been a rapid increase in the IMRF
charges. The yearly IMRF contribution went from 7.83% in 1987 to 12.46% in 1990.
' It was not possible to increase the levy quickly enough, but we believe that the
levy is now at a level to allow the Village to recoup funds that were advanced
from the General Fund.
' Enhanced 9 -1 -1 - Enhanced 9 -1 -1 started operation in the 1989 -1990 fiscal year.
It is funded by a telephone surcharge of $.50 per each telephone line in the
' Village. During the first two years of its operation, the fund had significant
capital expenditures which required an interfund loan from the General Fund.
Starting May 1, 1991, the most significant of these capital expenditures are
completed, and the fund will operate on a basis which will allow the return of
' approximately $45,000 to $50,000 to the General Fund.
1
1
1
1
IPAGE 14
1
' GENERAL FUND
' SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
' 1989 -90 1990 -91 1990 -91 1991 -92
ACTUAL BUDGET ESTIMATE PROPOSED
' REVENUE:
' Municipal Sales Tax
Local Use Tax
1
1
1
1
1
1
1
1
lJ�
State Income Tax
Hotel Tax
Beer - Liquor Licenses
Food Licenses
Other Business Licenses
Animal Licenses
Non - Business Licenses
Building Permits
Special Police Services
Dispatching Services
Engineering Charges
Ordinance Violations
Interest Earnings
Rental Income
Miscellaneous
False Alarms
Franchise Fees - Cable TV
Franchise Fees - Telephone
State Grants
Sale of Land
Transfer Charges
Transfer to Other Funds
Other Transfers
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
$2,012,188 $2,100,000 $2,045,800 $2,150,000
0
0
55,460
55,000
617,539
615,000
652,191
674,000
674,367
750,000
785,920
800,000
47,625
48,000
54,730
55,000
4,202
42500
5,280
52000
11,497
13,500
9,820
11,500
62701
6,500
6,520
6,500
27,655
32,5OU
29,070
32,500
93,818
125,000
55,790
75,000
28,266
18,500
16,630
19,000
27,482
272000
35,030
34,000
4,774
6,000
12,700
6,000
254,610
230,000
277,380
245,000
372,398
2602000
405,979
261,000
45,827
40,000
55,140
45,500
40,758
22,000
50,539
22,000
53,420
50,000
50,830
50,000
872290
85,000
94,860
95,000
55,672
45,000
48,630
59,000
9,208
8,000
0
8,000
589,822
c)
0
0
45,000
45,000
45,000
45,000
(53,649)
(77,000)
(43,710)
(67,000)
4,128
0
38,230
0
$5,060,597 $4,454,500 $4,787,817 $4,687,000
$4,023,818 $4,508,080 $4,107,511' $4,791,210
$1,036,780 $ (53,580) $ 680,306 $ (104,210)
1 1 -1
GENERAL FUND
SOURCES OF FUNDS AND EXPENDITURES
PROJECTED
REVENUE:
Municipal Sales Tax
Local Use Tax
State Income Tax
Hotel Tax
Beer- Liquor Licenses
Food Licenses
Other Business Licenses
Animal Licenses
Non - Business Licenses
Building Permits
Special Police Services
Dispatching Services
Engineering Charges
Ordinance Violations
Interest Earnings
Rental Income
Miscellaneous
False Alarms
Franchise Fees - Cable TV
Franchise Fees - Telephone
State Grants
Sale of Land
Transfer Charges
Transfer to Other Funds
Other Transfers
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
1 -2
1992 -93 1993 -94
PROJECTED PROJECTED
$2,250,000
$2,400,000
55,000
58,000
704,000
735,000
860,000
925,000
55,000
60,000
5,000
5,000
12,500
12,500
6,500
6,500
32,500
32,500
75,000
85,000
19,000
19,000
34,000
34,000
6,000
6,000
245,000
245,000
261,000
261,000
1,500
1,500
22,000
22,000
50,000
50,000
100,000
100,000
59,000
59,000
8,000
8,000
0
0
45,000
45,000
(87,000)
(97,000)
0
0
$4,819,000 $5,073,000
$4,945,440 $5,276,550
$ (126,440) $ (203,550)
1
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GENERAL ADMINISTRATION
VILLAGE CLERK
The Village Clerk is responsible for the maintenance of the official
records of the Village as required by statute and by the Mayor and Board
of Trustees. The Clerk acts as custodian of the Village seal which is
required on many documents, publishes legal notices, oversees Village
elections, and performs other duties as stated in statute or ordinance.
MAYOR AND BOARD OF TRUSTEES
The legislative branch of the Village is responsible for interpreting
the wishes of the community and determining the policies under which the
Village operates. The people elect the Mayor and six Trustees who serve
gratis.
BOARDS, COMMISSIONS, AND COUNCILS
There are nineteen independent commissions, councils, and boards
authorized by the Mayor and Trustees or required by State law that are
appointed to advise and assist the Board of Trustees in its policy
decisions. These councils also conduct hearings that pertain to their
function. All positions on these boards are non - salaried.
1. Board of Local Improvements - Consists of seven members (the
Mayor and the Board of Trustees). -Makes recommendations -to
the Trustees regarding those things that it feels should be
done to improve the Village by special assessment, special
taxation, or otherwise. The Village Clerk is secretary to
the Board.
2. Plan Commission - Consists of seven members plus the Mayor
(ex- officio), serving three -year overlapping terms, except
the Mayor who serves a four -year term. Members are appointed
by the Mayor with the advice and consent of the Board of
Trustees, and the chairman is designated for a one -year term
in the same manner. The Planning Commission is responsible
to the Board of Trustees for holding public hearings and
making recommendations regarding the Comprehensive Plan,
annexation, sub - division, and zoning (land use, ratio of
building to land area, and building height).
3. Board of Zoning Appeals - Has seven members who serve five -
year overlapping terms. Appointed by the Mayor with the
advice and consent of the Board of Trustees. Responsible to
the Board of Trustees to hear and make recommendations on
applications for variations to the provisions of the zoning
ordinance and hear and rule on appeals from orders or
decisions made by the administrative officer enforcing the
zoning ordinance.
1 -3
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4. Board of Police Commissioners - Consists of three members,
'
each serving three -year overlapping terms. No more than two
,
members may be from the same political party. Appointed by
the Mayor with the advice and consent of the Board of
'
Trustees. Responsible for all appointments, promotions, and
dismissals in the police force; conducts entrance and
promotional examinations.
'
5. Police Pension Board - Has five members who serve two -year
terms, including two civilians appointed by the Mayor, two
members elected from the police force, and one member elected
from the beneficiaries of the pension fund. Determines
eligibility of applicants, distributes funds, manages,
'
invests, and controls the police pension fund.
t
6. Safety Council - Consists of seven members appointed by the
Mayor with the advice and consent of the Board of Trustees,
'
serving three -year overlapping terms. Responsible to the
'
Board of Trustees to study and make recommendations regarding
Village safety problems.
7. Board of Building Appeals - Consists of seven members
appointed by the Mayor with the advice and consent of the
Board of Trustees, to serve five -year overlapping terms. The ,
members are responsible to the Board of Trustees to hear
appeals on decisions made by the Building Commissioner
enforcing the building ordinances and to recommend action to '
the Board of Trustees regarding such appeals. The Board
holds hearings and makes recommendations to the Board of
Trustees regarding changes in the building codes and makes
recommendations regarding issuance of building permits for '
non - residential structures.
8. Youth Council - Consists of twelve members appointed by the
Mayor with the advice and consent of the Board of Trustees
,
for three -year overlapping terms. Studies and investigates
activities which might involve or contribute to the delin-
quency of juveniles and makes recommendations to the Village
Mayor and Board of Trustees regarding legislation or action
to protect the youth of the Village.
9. Human Relations Commission - Consists of seven members
appointed by the Mayor with the advice and consent of the
Board of Trustees for three -year overlapping terms. Studies
and recommends means of developing better relations between
'
people, cooperates with the State and Federal agencies, and
issues such publications and reports as it and the Board of
of Trustees consider in the public interest.
'
10. Manpower Commission - Consists of five members appointed by
the Mayor with the advice and consent of the Board of ,
Trustees for three -year overlapping terms. Reviews possible
appointees to the Village boards, commissions, and councils
and makes recommendations to the Mayor and Board of Trustees. ,
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' 11. Electrical Commission - Consists of five members appointed by
the Mayor with the advice and consent of the Board of
Trustees for four -year coterminous terms or until their
' successors are appointed. Responsible to the Board of
Trustees to recommend standards, specifications, and rules
and regulations governing the installation, alteration, and
use of electrical equipment in the Village.
' 12. Emergency Services and Disaster Agency - Consists of a
director and such additional members as the director selects.
' Responsible for the administration, training and operation of
the Agency.
1 -5
13.
Village Center District Development and Redevelopment
'
Commission - Consists of nine members appointed by the Mayor
with the advice and consent of the Board of Trustees. This
Commission advises, makes plans or initiates on matters which
directly or indirectly affect the development or redevelop-
ment of the Village Center District.
14.
Energy Advisory and Resource Recovery Commission - Consists
'
of seven members appointed by the Mayor with the advice and
consent of the Board of Trustees for three -year overlapping
terms. Its responsibilities include advising the Board and
'
initiating matters related to the recovery of resources
(recycling) and energy conservation.
'
15.
Cable Advisory Board - Consists of seven members, appointed
by the Mayor with the advice and consent of the Board of
Trustees, for five -year overlapping terms. To serve as a
'
screening body for all issues involving cable television.
16.
Cemetery Association - Consists of three members appointed by
'
the Mayor with the advice and consent of the Board of
Trustees for indefinite terms. Arrange for the care and
maintenance of the Deerfield Cemetery.
17.
Appearance Review Committee - Consists of five members
appointed by the Mayor with the advice and consent of the
Board of Trustees for three year terms. Responsible for
'
reviewing exterior design of new and remodeled buildings.
18.
Sister City Committee - Consists of five members appointed by
the Mayor with the advice and consent of the Board of
Trustees for indefinite terms. Communicates with and
maintains friendly relations with Ludinghausen, Germany.
'
19.
Stormwater Management Committee - Consists of seven members
appointed by the Mayor with the advice and consent of the
Board of Trustees for indefinite terms. Responsible for
making recommendations to the Mayor and Board of Trustees
'
regarding improvements to the storm and sanitary sewer
systems.
1 -5
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ADMINISTRATIVE DEPARTMENT
The Administrative Department is staffed by three full time people
the Village Manager, Administrative Assistant, one secretary, and by
two part time persons.
The Department's objectives are to: '
1. Assure that the Board of Trustees is supplied with relevant
data needed to make policy decisions and to be informed; also
do the necessary follow -up to carry out Board policies.
2. Provide direction to the operating departments so that their ,
activities are in harmony with the expectations of the Board
and Village residents.
3. Encourage innovative approaches in management of departmental
activities.
4. Respond to inputs from individuals and groups in such a '
manner as to develop and maintain cooperative relationships
between the Village organizations and the community for the
benefit of the entire Village. ,
FINANCE DEPARTMENT '
The positions of Director of Finance and Treasurer are traditionally
held by one person who coordinates all of the financial affairs of the
Village. He establishes and maintains necessary controls and supervises '
the employees and activities of the Finance Department.
The functions of this Department are to: ,
1. Collect and, upon authorization, disburse all funds.
2. Establish purchasing procedures to obtain the best possible
value for each dollar spent on equipment and supplies.
3. Establish and operate accounting systems in conformance with
good accounting practice and statutory requirements.
4. Assist the Village Manager in budget preparation and
budgetary control. I .
5. Assist the Village Manager in personnel administration.
6. Procure and administer an adequate insurance program, '
including fire, casualty, workers' compensation, and group
health and life insurance. '
1 -6 1
7
1
' 7. Arrange for financing of capital improvements.
8. Invest temporarily idle funds.
' 9. Assist in other projects as assigned by the Village Manager.
1
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COMMUNITY DEVELOPMENT DEPARTMENT
This department is headed by the Director of Community Development.
The Department's major functions are to:
1. Enforce the building code.
2. Enforce zoning ordinances.
3. Furnish information to assist the Plan Commission and Village
Board on matters before them.
4. Review plats for their relationship to the Comprehensive
Plan, Zoning Ordinances, Subdivision Ordinances, the official
map and good design principles.
5. Maintain the official map and comprehensive plan.
6. Prepare research studies and reports on future plans.
ENGINEERING DEPARTMENT
The Engineering Department is headed by the Director of Public Works.
The functions of this Department are to:
1. Oversee all engineering activities within the Village.
2. Conduct engineering studies.
3. Estimate costs and fees.
4. Review subdivision plans and specifications.
5. Supervise Village projects.
6. Supervise construction activities.
7. Act as technical advisor to the Mayor and Board of Trustees.
1 1 -7
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' ADMINISTRATION DEPARTMENT
' GENERAL FUND
SUMMARY OF EXPENDITURES
BY CATEGORY
1 1989-90
ACTUAL
IBUDGET CATEGORIES
1991 -92
1990 -91 1990 -91 1991 -92 BUDGET
BUDGET ESTIMATED PROPOSED OVER /UNDER
1990 -91
BUDGET
Personal Services $ 766,211 $ 861,520 $ 774,241 $ 873,430 $ 11,910
' 5111,5113,5114
Other Services 32,019
' 5210,5211,5214,5215,5216
5231
' Contractual 420,745
5115,5315,5316,5317,5318
' Commodities 113,736
5116,5212,5213,5218,5419
5424,5428.,5431,5434
59,600 43,431 76,600
450,380 403,930 466,700
17,000
16,320
109,600 103,148 127,100 17,500
' Capital Outlay 44,734 51,500 51,790 21,700 (29,800)
6111,6212,6415,6513
' TOTALS $1,377,444 $1,532,600 $1,376,540 $1,565,530 $ 32,930
1
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1 -9
BUDGET CATEGORY
Personal Services
5111,5113,5114
Other Services
5210,5211,5214,5215,5216
5231
Contractual
5115,5315,5316,5317,5318
Commodities
5116,5212,5213,5218,5419
5424,5428,5431,5434
Capital Outlay
6111,6212,6415,6513
TOTALS
1 -10
ADMINISTRATION DEPARTMENT
GENERAL FUND
SUMMARY OF EXPENDITURES
BY CATEGORY
PROJECTED
1992 -93
1993 -94
PROJECTED
PROJECTED
$ 921,920
$ 975,470
68,300
68,800
471,010
505,830
127,050
129,450
27,500
26,000
$1,615,780
$1,705,550
1
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ADMINISTRATIVE DEPARTMENT
BUDGET ANALYSIS
1991 - 1992 PROPOSED BUDGET $1,565,530
1990 -*1991 BUDGET 12532,600
INCREASE $ 32,930
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114- -Part Time)
Increase in Salaries:
Annual Salary Adjustment $ 43,400
Reduction in Personnel
(One Building Inspector) (36,300)
To Bring All Current Positions to
Fully Budgeted Levels 4,810
CHANGES IN PERSONAL SERVICES
OTHER SERVICES: (5210 -- Equipment Rental; 5211 -- Repairs
& Maintenance; 5214 -- Communications;
5215 -- Rental Property Repairs; 5216- -
Utility Services; 5231 - -MV Maintenance)
Increase in Building Maintenance $ 9,000
Increase in Postage 4,200
Increase in Rental Properties - Utility Services 3,000
Miscellaneous Increases 800
CHANGES IN OTHER SERVICES
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual; 5318- -
Senior Assistance)
Increase in Medical Insurance
Decrease in General Liability and Workers
Compensation Insurance
Decrease in Housing Assistance
Increase in Professional Services
Miscellaneous Increases
CHANGES IN CONTRACTUAL SERVICES
$ 24,000
(10,000)
(5,000)
5,000
2,320
$11,910
$17,000
$16,320
I 1 -11
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training,
etc.; 5213 -- Printing & Advertising;
5419 -- Petroleum Products; 5424- -
Miscellaneous; 5424 - -Dog Pound;
5428 -- Materials; 5431- -Small Tools
& Equipment; 5434 -- Supplies)
Increase in Printing
Increase in Travel, Training, etc.
Increase in Advisory Boards (Police Commission)
Increase in Supplies- Repairs and
Maintenance (Annex)
Increase in Supplies -Other
Miscellaneous Increases
CHANGES IN COMMODITIES
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 6513- -Land Acquisition;
6415 -- Improvements Other Than
Buildings)
Decrease in Motor Vehicles
Decrease in Equipment
Decrease in Improvements Other Than
Buildings (Annex)
CHANGES IN CAPITAL OUTLAY
TOTAL INCREASE
1 -12
$ 2,000
2,000
5,000
4,000
2,000
2,500
$(11,000)
(11,200)
_C2,6001
$ 17,500
$ 29 800
$ 32,930
1
EXPENDITURES
1
1
1 1 -13
DEPARTMENT
ADMINISTRATION
SUMMARY
FUND
GENERAL
ACCOUNT NUMBER
ACCO
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND CLASSIFICATION
1989 -90
1990 -91
1990 -91
1991 -92
5111
Salaries
$ 677,733
$ 750,750
$ 687,920
$ 775,430
Overtime
14,385
14,170
5,430
6,000
'5113
5114
Part Time
74,092
96,600
80,890
92,000
'
5115
5116
Benefits
Apparel
82,781
287
112,200
500
102,091
420
136,400
600
5212
Travel, Training, etc.
19,828
22,850
23,219
24,850
'5213
Printing and Advertising
16,457
16,300
16,561
18,300
5214
Communications
19,738
20,000
23,069
24,200
5315
Insurance
61,094
71,000
40,810
61,000
'
5316
Professional
175,803
163,480
115,189
167,000
5317
Contractual
73,867
65,700
119,000
69,300
'
5216
Utility Services
3,062
3,500
2,680
3,500
5419
Petroleum Products
793
2,000
1,900
2,500
5211
Repairs & Maintenance
1,853
24,500
7,501
33,800
5210
Equipment Rental
588
0
170
0
5215
Rental Property Repairs
1,391
4,000
3,910
7,000
Miscellaneous
41,749
34,400
33,879
40,600
'5218
5318
Senior Assistance
27,200
38,000
26,840
33,000
5231
MV Maintenance
5,387
7,600
6,101
8,100
'5412
Supplies
34,555
31,550
26,829
38,250
5428
Materials'
66
1,000
0
1,000
Small Tools & Equipment
0
1,000
340
1,000
'5431
6111
Equipment
44,734
18,200
18,260
72000
6212
Motor Vehicles
0
112000
11,000
0
t6415
Improvements -Other Than Bldg.
0
22,300
22,530
14,700
TOTAL
$1,377,444
$1,532,600
$123762540
$125652530
Per Capita Cost
$87.58
$89.46
1
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1 1 -13
1
' POLICE DEPARTMENT
' SUMMARY OF THE POLICE MISSION
The mission of the Police Department is to protect life and property,
t preserve the peace, and to provide service, in a professional manner, to
the community.
The Police Department has ten continuing goals that accomplish this
' mission.
Prevention of crime
' Deterrence of crime .
' Apprehension of offenders
Recovery and return of property
' Movement of traffic
Provision of services unavailable from other public or private
' welfare agencies
Prevention of substance abuse in the community
' Education of juveniles to their responsibilities before the law
Education of the public in the steps it can take to reduce the
' probabilities of becoming the victim of criminal attack
Participation in the implementation of Disaster and Disorder
' services
In addition to these continuing goals the Deerfield Police Department will
' implement and enhance the following projects during the next fiscal year:
1. Data Processing
' The new computer hardware installed in the past year and
currently operating the department Computer Aided Dispatch
(CAD) system will further be enhanced to operate the
' department's Record Management System.
2. Automated Fingerprint Identification System (AFIS)
The AFIS program will be completed and operational during this
' fiscal year. Our department, along with forty -two other
police departments in Northern Illinois and the Northern
Illinois Police Crime Laboratory, has entered into a cooper-
' ative arrangement to share the cost of the system and to
provide fingerprint information to enter into the system. The
AFIS equipment will be operated and managed by the Northern
Illinois Crime Laboratory.
1 2 -1
POLICE DEPARTMENT
GENERAL FUND
SUMMARY OF EXPENDITURES
BY CATEGORY
2 -2
"
1991 -92
1989 -90
1990 -91
1990 -91
1991 -92
BUDGET
ACTUAL
BUDGET
ESTIMATED
PROPOSED
OVER /UNDER
1990 -91
BUDGET CATEGORIES
BUDGET
Personal Services
$1,980,443
$2,171,670
$2,038,109
$2,321,360
$ 149,690
5111,5113,5114
Other Services
71,910
103,500
68,100
92,580
(10,920)
5211,5214,5231
Contractual
363,373
496,280
419,661
512,470
16,190
5115,5315,5316,5317
Commodities
95,280
138,630
137,501
160,820
22,190
5116,5212,5213,5419,5424
5434,5412
Capital Outlay
135,368
65,400
67,600
138,450
73,050
6111,6212,6415
TOTALS
$2,646,374
$2,975,480
$2,730,971
$3,225,680
$ 250,200
2 -2
1
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1
1 BUDGET CATEGORY
1.
1�
1'
1'
1
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1
1
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1
1
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Personal Services
5111,5113,5114
Other Services
5211,5214,5231
Contractual
5115,5315,5316,5317
Commodities
5116,5212,5213,5419,5424
5434,5412
Capital Outlay
6111,6212,6415
TOTALS
POLICE DEPARTMENT
GENERAL FUND
SUMMARY OF EXPENDITURES
BY CATEGORY
PROJECTED
1992 -93 1993 -94
PROJECTED PROJECTED
$2,423,650
$2,545,900
94,300
96,950
567,260
599,000
162,950
163,650
81,500
165,500
$3,329,660
$3,571,000
2 -3
POLICE DEPARTMENT
BUDGET ANALYSIS
1991 - 1992 PROPOSED BUDGET $3,225,680
1990 - 1991 BUDGET 2,975,480
INCREASE $ 250,200
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114- -Part Time)
Annual Salary Adjustment $121,328
Scheduled Step Increases 24,300
Retirement Sick Pay Increases 22,679
Decrease One Dispatcher Position (30,776)
Decrease in Part Time (2,170)
Increase in Career Development 14,329
CHANGES IN PERSONAL SERVICES
OTHER SERVICES: (5211 -- Repairs & Maintenance;
5214 -- Communications; 5231- -
MV Maintenance)
Decrease in Repairs & Maintenance $ (500)
Decrease in Communications (includes
telephone system & GTE) (21,100)
Increase in Motor Vehicle
Maintenance 10,680
CHANGES IN OTHER SERVICES
CONTRACTUAL: (5115 -- Benefits; 5315 -- Insurance;
5316 -- Professional; 5317- -
Contractual)
Increase in Benefits:
Medical and Dental $16,590
Increase in Professional Services
(Hepatitis B Vaccine) 5,000
Contractual Crime Lab Decrease (11,200)
Other Contractual Increases 5,800
CHANGES IN CONTRACTUAL SERVICES
2 -4
$149,690
$(10,920)
$ 16,190
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COMMODITIES:
(5116 -- Apparel; 5212 -- Travel,
Training, etc.; 5213 -- Printing
& Advertising; 5419 -- Petroleum
Products; 5424 -- Miscellaneous;
5434 -- Supplies
Increase
in Apparel
$ 2,600
Increase
in Training
31170
Increase
in Petroleum Products
13,300
Increase
in Supplies
3,120
CHANGES IN COMMODITIES
CAPITAL OUTLAY: (5411 -- Equipment; 5412 - -Motor
Vehicles)
Increase in Equipment
(Work Stations for Records & Video Imager) $ 10,050
Increase in Motor Vehicles
(Replace 8 Marked Squads and 1 Unmarked) 63,000
CHANGES IN CAPITAL OUTLAY
TOTAL INCREASE
$ 22,190
$ 73,050
$250,200
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EXPENDITURES
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SUMMARY GENERAL
ACTUAL BUDGET ESTIMATE PROPOSED
1989 -90 1990 -91 1990 -91 1991 -92
$1,859,778 $2,002,850 $1,909,000 $2,154,080
77,782
5111
Salaries
'5113
42,883
Overtime
56,920
5114
Part Time
283,130
252,150
Benefits
'5115
5116
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33,100
5212
Travel, Training, etc.
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5213
Printing and Advertising
6,400
5214
Communications
25,562
5315
Insurance
'
112,279
128,000
101,780
5316
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5,000
5317
Contractual
'
5419
Petroleum Products
76,620
5211
Repairs & Maintenance
'
5218
5231
Miscellaneous
MV Maintenance
23,000
5412
Supplies
'6111
8,800
Equipment
8,800
6212
Motor Vehicles
'
45,380
TOTAL
27,530
22,860
Per Capita Cost
1
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EXPENDITURES
wlyk
SUMMARY GENERAL
ACTUAL BUDGET ESTIMATE PROPOSED
1989 -90 1990 -91 1990 -91 1991 -92
$1,859,778 $2,002,850 $1,909,000 $2,154,080
77,782
99,900
72,190
100,530
42,883
68,920
56,920
66,750
191,873
283,130
252,150
297,850
24,705
30,500
54,640
33,100
28,135
36,400
27,421
39,570
7,988
6,400
3,200
6,400
25,562
45,800
18,370
24,700
112,279
128,000
101,780
128,000
3,253
5,000
1,400
10,000
55,968
80,150
64,331
76,620
13,194
29,000
28,580
42,300
16,690
23,000
18,590
22,500
3,001
8,800
800
8,800
29,657
34,700
31,140
45,380
18,258
27,530
22,860
30,650
14,301
20,400
22,600
30,450
121,067
45,000
45,000
108,000
$2,646,374 $2,975,480 $2,730,971 $3,225,680
$170.03 $184.32
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EXPENDITURES
DEPARTMENT FUNCTION FUND
POLICE ADMINISTRATION GENERAL
10 -6040
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND
CLASSIFICATION
1989 -90
1990 -91
1990 -91
1991 -92
5111
Salaries
$ 416,761 $
504,420
$ 460,830
$ 515,760
5113
Overtime
3,261
3,670
5,200
5,830
5114
Part Time
12,204
25,830
15,280
23,180
5115
Benefits
37,938
72,300
47,670
60,790
5116
Apparel
5,180
5,100
5,500
6,100
5212
Travel, Training, etc.
2,677
4,800
3,600
4,800
5213
Printing and Advertising
7,988
6,400
31200
6,400
5214
Communications
25,562
45,800
18,370
24,700
5315
Insurance
112,279
128,000
101,780
128,000
5316
Professional
3,253
5,000
1,400
10,000
5317
Contractual
28,750
52,100
35,960
56,050
5419
Petroleum Products
344
1,000
700
11000
5211
Repairs & Maintenance
12,138
18,000
13,500
15,000
5218
Miscellaneous
3,001
8,800
800
8,800
5231
MV Maintenance
1,111
1,800
2,700
1,600
5412
Supplies
9,910
15,000
10,001
15,000
6111
Equipment
7,229
10,000
12,000
20,900
6212
Motor Vehicles
13,596
0
0
0
TOTAL
$ 703,182 $
908,020
$ 738,492
$ 903,910
Per Capita Cost
$51.89
$51.65
2 -11
DEPARTMENT
POLICE
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5115 Benefits
5116 Apparel
5212 Travel, Training, etc.
5317 Contractual
5419 Petroleum Products
5211 Repairs & Maintenance
5231 MV Maintenance
5412 Supplies
6111 Equipment
6212 Motor Vehicles
TOTAL
Per Capita Cost
2 -12
EXPENDITURES
FUNCTION FUND
INVESTIGATIONS GENERAL
10 -6043
ACTUAL
BUDGET
ESTIMATE
PROPOSED
1989 -90
1990 -91
1990 -91
1991 -92
$ 124,920 $
136,500
$ 127,450
$ 128,000
7,876
10,500
5,400
8,500
14,500
18,920
16,160
19,560
2,086
1,800
1,800
1,800
291
2,000
640
1,800
26,635
28,050
27,640
18,770
522
1,000
1,380
1,800
0
2,000
540
2,000
1,415
3,500
990
2,250
2,459
3,500
3,630
5,200
812
750
750
750
13,516
0
0
0
$ 195,032 $ 208,520 $ 186,379 $ 190,430
$11.92 $10.88
1
'
'
DEPARTMENT
POLICE
EXPENDITURES
FUNCTION
PATROL
FUND
GENERAL
10 -6044
'ACCOUNT
NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND
CLASSIFICATION
1989 -90
1990 -91
1990 -91
1991 -92
5111
Salaries
$1,171,159
$19188,680
$1,147,470
$1,324,280
5113
Overtime
36,806
58,800
43,090
58,800
'
5114
Part Time
30,679
43,090
41,640
43,570
5115
Benefits
122,027
169,410
167,580
191,910
'
5116
5212
Apparel
Travel, Training, etc.
15,628
23,646
22,400
28,000
46,140
21,660
24,000
30,950
5317
Contractual
583
0
730
1,800
Petroleum Products
11,895
25,000
24,630
37,500
'5419
5211
Repairs & Maintenance
2,258
2,000
4,550
4,000
MV�Maintenance
19,205
24,600
24,600
36,730
'5231
5412
Supplies
5,674
8,100
8,100
9,500
6111
Equipment
4,931
8,650
9,850
5,800
'
6212
Motor Vehicles
93,955
36,000
362000
108,000
TOTAL
$1,538,447
$1,614,730
$1,576,040
$1,876,840
'
Per Capita Cost
$92.27
$107.25
1
'
2 -13
DEPARTMENT
POLICE
ACCOUNT NUMBER
AND CLASSIFICATION
5113 Overtime
TOTAL
Per Capita Cost
2 -14
EXPENDITURES
FUNCTION
SPECIAL DETAILS
ACTUAL BUDGET ESTIMATE
1989 -90 1990 -91 1990 -91
FUND
GENERAL
10 -6047
PROPOSED
1991 -92
$ 28,403 $ 21,050 $ 162100 $ 22,200
$ 28,403 $ 21,050 $ 16,100 $ 22,200
$1.20 $1.27
1
'
'
DEPARTMENT
POLICE
EXPENDITURES
FUNCTION
YOUTH & SOCIAL SERVICES
FUND
GENERAL
10 -6048
'ACCOUNT
NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND CLASSIFICATION
1989 -90
1990 -91
1990 -91
1991 -92
'
5111 Salaries
$ 146,937 $
173,250
$ 173,250
$ 186,040
5113 Overtime
1,436
5,880
2,400
5,200
'
5115 Benefits
17,409
22,500
20,740
25,590
5116 Apparel
1,810
1,200
1,200
1,200
5212 Travel, Training, etc.
1,521
1,600
1,520
2,020
'
5419 Petroleum Products
434
2,000
1,870
2,000
5211 Repairs & Maintenance
2,295
1,000
0
1,500
MV Maintenance
7,926
4,800
2,850
4,800
'5231
5412 Supplies
215
930
1,130
950
Equipment
1,328
1,000
0
3,000
'6111
6212 Motor Vehicles
0
9,000
91000
0
TOTAL
$ 181,310 $
223,160
$ 213,960
$ 232,300
'
Per Capita Cost
$12.75
$13.27
'
2 -15
1
1
YOUTHBOUND
' The "Youthbound" program of the Deerfield Police Department was
started in:1975 and has been both a unique and successful youth project.
Since Youthbound's inception, the Police Department has encouraged other
community organizations to develop similar out -of -doors youth programs.
' Currently, the schools, the park district and many area churches are
involved in out -of -doors youth programs. Because of the involvement of
other community groups, the demands for Youthbound have decreased.
' While Youthbound activities continue with the Police Department,
they are reduced and are now incorporated into the regular police budget.
' As of May 1, 1990, the Youthbound program is no longer budgeted as a
separate fund.
1
1
1
1
1
1
1
1
1
1
' 3 -1
YOUTHBOUND FUND
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
REVENUE:
Project Income (Fees)
Village Share
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
3 -2
1989 -90 1990 -91 1990 -91 1991 -92
ACTUAL BUDGET ESTIMATE PROPOSED
$ (150)
$
0 $
0 $ 0
--- 4=000
0
0 0
$ 3,850
$
0 $
0 $ 0
$ 2,748
$
0 $
0 $ 0
$ 1,102
$
0 $
0 $ 0
1
1
YOUTHBOUND FUND
' SOURCES OF FUNDS AND EXPENDITURES
PROJECTED
t
REVENUE
'
Project
Income (Fees)
0
Village
Share
'
TOTAL
REVENUE
$ 0
TOTAL
EXPENDITURES
CHANGE
NET E C G
1992 -93 1993 -94
PROJECTED PROJECTED
$ 0
$ 0
0
0
$ 0
$ 0
$ 0
$ 0
$ 0
$ 0
3 -3
EXPENDITURES
DEPARTMENT
FUND
YOUTH BOUND SUMMARY YOUTHBOUND
ACCOUNT NUMBER
AND CLASSIFICATION
ACTUAL
1989 -90
BUDGET
1990 -91
ESTIMATE
1990 -91
PROPOSED
1991 -92
5214 Communications
5315 Insurance
5317 Contractual
$ 1,318 $
1,070
194
0
0
0
$ 0
0
0
$ 0
0
0
5231 MV Maintenance
165
0.
0
0
TOTAL
$ 2,748 $
0
$ 0
$ 0
Per Capita Cost
$0.00
$0.00
3 -4
1
IENHANCED 9 -1 -1 FUND
To provide Village residents with immediate access to emergency
services - -Fire, Police, or Ambulance - -by dialing 9 -1 -1. This program was
' begun during the 1989 -90 fiscal year with actual implementation occurring
during the 1990 -91 fiscal year. By referendum the citizens of Deerfield
agreed to pay a $.50 per month per telephone line surcharge to have the
Enhanced 9 -1 -1 Program.
1
1
1
1
1
1
1
1
1
1
1
1
' 4 -1
ENHANCED 911 FUND
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
REVENUE:
Telephone Surcharge
Interest Earnings
TOTAL REVENUE
EXPENDITURES:
Repairs and Maintenance
Contractual
Miscellaneous
Equipment
Improvements -Other Than Bldg.
TOTAL EXPENSE
NET CHANGE
4 -2
1989 -90 1990 -91 1990 -91 1991 -92
ACTUAL BUDGET ESTIMATE PROPOSED
$ 76,299 $
84,000 $
79,000 $
79,000
272
4,000
10
0
$ 76,571 $
88,000 $
79,010 $
79,000
23
0
0
0
3,251
75,400
52,000
20,000
0
0
3,000
0
60,455
75,000
65,000
15,000
37,741
0
0
0
$ 101,469 $
150,400 $
120,000 $
35,000
$ (24,898) $
(62,400) $
(40,990) $
44,000
' ENHANCED 911 FUND
' SOURCES OF FUNDS AND EXPENDITURES
PROJECTED
1
' REVENUE:
' Telephone Surcharge
Interest Earnings
' TOTAL REVENUE
EXPENDITURES:
' Repairs and Maintenance
Contractual
Miscellaneous
' Equipment
Improvements -Other Than Bldg.
' TOTAL EXPENSE
NET CHANGE
1
1992 -93 1993 -94
PROJECTED PROJECTED
$ 80,000 $ 80,000
0 0
$ 80,000 $ 80,000
0 0
20,000 20,000
0 0
5,000 5,000
$ 25,000
$
25,000
$ 55,000
$
55,000
4 -3
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
STREET FUND
The primary and continuing goals of the Street Fund, a division of Public
Works, are:
To keep the streets clean.
To keep the streets cleared of snow and ice.
To keep the streets in good condition, by repairing cracks and
potholes.
To keep all pavement marking lines visible throughout the Village.
To install and maintain street signs so they are legible under
all weather conditions.
To clean street inlets, catch basins and lines that connect inlets
to the interceptor storm sewer.
To replace all broken grates, covers and manhole frames.
To repair and maintain all street lights and traffic signals.
To plant trees with homeowners sharing half the cost.
To maintain and repair the interior of the railroad station.
To cut weeds and grass on Village owned property as well as for
private owners on a reimbursement basis.
To keep all the records necessary to obtain Motor Fuel Tax revenue
from the State.
1 5 -1
STREET FUND
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
REVENUE:
Property Tax Levy.
Motor Fuel Tax
Vehicle Licenses
50/50 Program
Train Station Maintenance
Interest Earned
Miscellaneous
State Highway Maintenance
Traffic Signal Reimbursement
Transfer from Parking Revenue
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
5 -2
1989 -90 1990 -91 1990 -91 1991 -92
ACTUAL BUDGET ESTIMATE PROPOSED
$ 344,015
$ 330,000
$ 330,000
$ 330,000
190,000
195,000
195,000
200,000
329,788
340,000
337,070
340,000
29,840
25,000
21,699
25,000
3,000
1,500
1,500
1,500
30,620
25,000
32,670
26,000
31591
5,000
12,240
10,000
22,491
23,000
23,630
24,000
3,007
3,000
1,620
3,000
40,000
10,000
50,000
50,000
$ 996,352 $ 997,500 $19005,429 $1,009,500
$1,000,908 $ 967,250 $ 891,792 $1,013,010
$ (4,556) $ 30,250 $ 113,637 $ (3,510)
1
1
1
1
STREET FUND
SOURCES OF FUNDS AND EXPENDITURES
PROJECTED
REVENUE:
' Property Tax Levy
Motor Fuel Tax
Vehicle Licenses
50/50 Program
' Train Station Maintenance
Interest Earned
Miscellaneous
' State Highway Maintenance
Traffic Signal Reimbursement
Transfer from Parking Revenue
' TOTAL REVENUE
' TOTAL EXPENDITURES
NET CHANGE
1
1
1
1
1
1
1
1992 -93 1993 -94
PROJECTED PROJECTED
$ 330,000
$ 330,000
205,000
210,000
340,000
340,000
25,000
25,000
1,500
1,500
26,000
26,000
10,000
10,000
24,000
24,000
3,000
3,000
50,000
50,000
$1,014,500 $1,019,500
$1,055,530 $1,092,690
$ (41,030) $ (73,190)
5 -3
BUDGET CATEGORIES
PUBLIC WORKS DEPARTMENT
STREET FUND '
SUMMARY OF EXPENDITURES
BY CATEGORY
1991 -92
1989 -90 1990 -91 1990 -91 1991 -92 BUDGET
ACTUAL BUDGET ESTIMATED PROPOSED OVER /UNDER
1990 -91
BUDGET
Personal Services $ 324,223 $ 311,970 $ 310,050 $ 329,050 $ 17,080
5111,5113,5114
Other Services 172,062
5211,5214,5231,5210,5216
Contractual 212,471
5115,5315,5316,5317
Commodities 184,571
5116,5212,5213,5419,5424
5434,5431,5428,5429,5427
5425
163,410 138,040 162,980
235,140 204,204 256,540
(430)
21,400
189,950 173,328 196,370 6,420
Capital Outlay 107,582 66,780 66,170 68,070 11290
7317,6111,6212
TOTALS $1,000,908 $ 967,250 $ 891,792 $1,013,010 $ 45,760
5 -4
1
BUDGET CATEGORY
' Personal Services
5111,5113,5114
' Other Services
5211,5214,5231,5210,5216
' Contractual
5115,5315,5316,5317
' Commodities
5116,5212,5213,5419,5424
5434,5431,5428,5429,5427
5425
tCapital Outlay
7317,6111,6212
' TOTALS
PUBLIC WORKS DEPARTMENT
STREET FUND
SUMMARY OF EXPENDITURES
BY CATEGORY
PROJECTED
1992 -93 1993 -94
PROJECTED PROJECTED
$ 346,450 $ 360,390
167,980 170,130
272,420 290,350
205,800 213,310
62,880 . 582510
$1,055,530 $1,092,690
5 -5
PUBLIC WORKS DEPARTMENT
Street Fund
Budget Analysis
1991 - 1992 PROPOSED BUDGET $1,013,010
1990 - 1991 BUDGET 967,250
INCREASE $ 45,760
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114 - -Part Time)
Annual Salary Adjustments $ 8,410
Increase in Overtime:
Snow and Ice Control 7,250
Increase in Part -time:
Street's Portion for Two Additional
Seasonal Employees 1,420
CHANGES IN PERSONAL SERVICES
OTHER SERVICES:
(5211 -- Repairs & Maintenance,
Equipment; 5214 -- Communications,
Postage; 5231 - -MV Maintenance;
5210 -- Repairs & Maintenance,
Building; 5216 -- Utility Services
Increase in Repairs & Maintenance of Equipment 2,000
Increased Cost for Postage X330
Decrease in Telephone Costs (1,300)
Increase in Cost for Motor Vehicle Maintenance 1,840
Decrease in Utility Services - Electricity 3 300
CHANGES IN OTHER SERVICES
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual)
Increase in Medical Insurance 10,440
Increase in Dental Insurance 760
Increase in Contractual:
Landscaping of Village Owned Property 4,200
Tree Trimming 61000
CHANGES IN CONTRACTUAL SERVICES
5 -6
$17,080
$ (430)
$21,400
L
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training,
etc.; 5213 -- Printing & Advertising;
5419 -- Petroleum Products; 5424 --
' Miscellaneous; 5425 - -Salt; 5427- -
Aggregates; 5428 -- Materials; 5429- -
Street Signs; 5431- -Small Tools &
Equipment; 5434 -- Supplies)
' Decrease in Petroleum Products
Increase in Salt Useage
Increase in Cost of Aggregates
Increase in Cost of Street Signs
Decrease in Useage of Materials
' CHANGES IN COMMODITIES
CAPITAL OUTLAY: (6111 -- Equipment; 6212- -Motor
' Vehicles; 7317 -- Vehicles &
Equipment Replacement)
' Decrease in Equipment, See.Appendix C -1
Increase in Contribution to the Vehicle
and Equipment Replacement Fund
' CHANGES IN CAPITAL OUTLAY
TOTAL INCREASE
1
1
1
1
1
1
1
1
$ (200)
4,000
3,220
1,000
(1,600)
(250)
1,540
$ 6,420
$ 1,290
$45,760
5 -7
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IEXPENDITURES
'
DEPARTMENT
FUND
PUBLIC
WORKS
SUMMARY
STREET
ACCOUNT
NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND
CLASSIFICATION
1989 -90
1990 -91
1990 -91
1991 -92
5111
Salaries
$ 244,627 $
265,560
$ 249,871
$ 273,970
'5113
Overtime
64,029
27,720
41,659
349970
5114
Part Time
15,567
18,690
18,520
20,110
t5115
5116
Benefits
Apparel
32,024
1,268
38,440
1,800
38,716
1,240
49,640
1,800
5212
Travel, Training, etc.
1,736
2,200
690
2,200
'5213
Printing and Advertising
3,635
4,600
3,050
4,600
5214
Communications
5,378
9,620
6,539
8,650
5315
Insurance
54,616
58,500
48,809
58,500
'
5316
Professional
0
500
0
500
5317
Contractual
125,831
137,700
116,679
147,900
'
5216
Utility Services
58,148
63,300
50,970
60,000
5419
Petroleum Products
12,515.
17,150
13,520
16,950
5211
Repairs & Maintenance
61,279
49,800
39,939
51,800
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5210
Equipment Rental
1,910
8,500
1,960
8,500
5425
Salt
61,792
40,000
40,000
44,000
Miscellaneous
5,169
3,300
21141
3,300
'5218
5427
Aggregates
45,068
49,400
49,009
52,620
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5231
5412
MV Maintenance
Supplies
45,347
9,474
32,190
10,600
38,631
8,600
34,030
10,600
5428
Materials
36,567
53,000
47,177
51,400
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Small Tools & Equipment
413
1,400
1,400
1,400
6111
Equipment
12,018
3,250
2,640
3,000
5429
Street Signs
6,935
6,500
6,500
7,500
6212
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32,564
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Vehicle +Equip Replacement
63,000
63,530
63,530
65,070
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$1,000,908 $
967,250
$ 891,792
$1,013,010
Per Capita Cost
$55.27
$57.89
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EXPENDITURES
' DEPARTMENT FUNCTION FUND
PUBLIC WORKS ADMINISTRATION STREET
' 20 -2110
'ACCOUNT NUMBER
AND CLASSIFICATION
' 5111 Salaries
5113 Overtime
5115 Benefits
' 5116 Apparel
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
'5315 Insurance
5316 Professional
5317 Contractual
5419 Petroleum Products
5211 Repairs & Maintenance
5218 Miscellaneous
-5231 MV Maintenance
5412 Supplies
7317 Vehicle +Equip Replacement
TOTAL
' Per Capita Cost
1
1
1
1
ACTUAL BUDGET ESTIMATE PROPOSED
1989 -90 1990 -91 1990 -91 1991 -92
$ 45,429 $ 52,020 $ 56,901 $ 55,730
4,192
6,900
4,220
7,310
5,379
8,350
7,950
10,290
1,268
1,800
1,240
1,800
1,736
2,200
690
2,200
3,635
4,600
3,050
4,600
4,893
7,820
5,539
6,850
54,616
58,500
48,809
58,500
0
500
0
500
3,098
3,000
2,439
41000
1,428
1,500
920
1,500
(1,326)
2,000
1,610
2,000
3,792
2,000
1,640
2,000
3,181
2,900
3,980
2,900
5,628
4,200
3,990
4,200
63,000 63,530 63,530 65,070
$ 199,949 $ 221,820 $ 206,511 $ 229,450
$12.68 $13.11
5 -15
DEPARTMENT
PUBLIC WORKS
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5115 Benefits
5317 Contractual
5419 Petroleum Products
5211 Repairs & Maintenance
5210 Equipment Rental
5231 MV Maintenance
5412 Supplies
5431 Small Tools & Equipment
TOTAL
Per Capita Cost
5 -16
EXPENDITURES
FUNCTION FUND
STREET CLEANING STREET
20 -2111
ACTUAL
BUDGET
ESTIMATE
PROPOSED
1989 -90
1990 -91
1990 -91
1991 -92
$ 16,098 $
18,930
$ 18,930
$ 21,050
11473
1,260
820
1,260
2,171
2,420
2,779
3,580
2,320
3,700
0
3,700
2,006
1,850
1,860
1,850
5,480
5,500
7,940
5,500
1,760
1,500
0
1,500
3,243
4,650
4,140
4,650
893
1,800
1,800
1,800
$ 35,557 $ 42,360 $ 39,019 $ 45,640
$2.42 $2.61
1
1
DEPARTMENT
PUBLIC WORKS
ACCOUNT NUMBER
AND CLASSIFICATION
' 5111 Salaries
5113 Overtime
5114 Part Time
' 5115 Benefits
5317 Contractual
' 5419 Petroleum Products
5211 Repairs & Maintenance
'5231 MV Maintenance
5428 Materials
5429 Street Signs
' TOTAL
' Per Capita Cost
EXPENDITURES
FUNCTION
TRAFFIC MARKING
ACTUAL BUDGET ESTIMATE
1989 -90 1990 -91 1990 -91
FUND
STREET
20 -2112
PROPOSED
1991 -92
$ 22,721 $ 22,620 $ 22,620 $ 25,370
791
340
180
340
2,704
2,730
2,710
3,030
2,913
3,380
3,071
3,820
10,000
10,000
11,000
10,000
55
500
0
300
1,072
1,000
530
1,000
556
1,170
1,010
1,170
11353
4,000
6,330
5,000
6,935
6,500
6,500
71500
$ 49,101 $
52,240 $
53,950 $
57,530
$2.99
$3.29
5 -17
DEPARTMENT
PUBLIC WORKS
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5115 Benefits
5419 Petroleum Products
5211 Repairs & Maintenance
5427 Aggregates
5231 MV Maintenance
5412 Supplies
5428 Materials
6111 Equipment
TOTAL
Per Capita Cost
5 -18
EXPENDITURES
FUNCTION FUND
PAVEMENT PATCHING STREET
20 -2113
ACTUAL
BUDGET
ESTIMATE
PROPOSED
1989 -90
1990 -91
1990 -91
1991 -92
$ 40,879 $
45,660
$ 45,660
$ 48,550
1,648
1,320
210
1,320
5,174
5,000
7,120
9,200
814
2,000
1,440
2,000
3,138
5,500
2,730
5,500
33,954
37,300
39,180
39,200
6,984
5,830
7,880
5,830
0
601
0
600
1,599
2,000
1,350
2,000
2,098 0 0 0
$ 96,289 $ 105,210 $ 105,570 $ 114,200
$6.01 $6.53
'
DEPARTMENT
PUBLIC WORKS
EXPENDITURES
FUNCTION
TARRING CRACKS
FUND
STREET
20 -2114
'ACCOUNT
NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND CLASSIFICATION
1989 -90
1990 -91
1990 -91
1991 -92
'
5111 Salaries
$ 14,608
$ 25,060
$ 25,060
$ 23,180
5113 Overtime
647
660
90
660
'
5114 Part Time
2,729
3,640
3,600
3,640
511 Benefits
5 B
1 889
2 740
2 7 30
3,680
5419 Petroleum Products
1,051
3,000
990
3,000
5211 Repairs & Maintenance
3,078
2,100
1,010
21100
5210 Equipment Rental
0
2,500
1,460
2,500
Aggregates
419
600
390
600
'5427
5231 MV Maintenance
3,602
1,650
1,200
1,650
'
5428 Materials
9,234
14,000
9,200
11,000
TOTAL
$ 37,256
$ 55,950
$ 45,729
$ 52,010
'
Per Capita Cost
$3.20
$2.97
5 -19
EXPENDITURES
DEPARTMENT FUNCTION FUND
PUBLIC WORKS DRAINAGE STRUCTURES STREET
20 -2115
ACCOUNT NUMBER
AND CLASSIFICATION
ACTUAL
BUDGET
ESTIMATE
PROPOSED
1989 -90
1990 -91
1990 -91
1991 -92
5111
5113
Salaries
Overtime
$ 15,648 $
13,710
$ 15,900
$ 16,850
5115
Benefits
405
1,940
1,000
3,360
700
2,260
1,000
3,000
5419
Petroleum Products
73
300
210
300
5211
Repairs & Maintenance
1,438
2,300
930
2,300
5427
Aggregates
1,895
1,500
1,670
1,600
5231
5428
MV Maintenance
Materials
2,492
2,330
1,480
2,330
216
2,500
3,400
2,500
TOTAL
$ 24,106 $
27,000
$ 26,548
$ 29,880
Per Capita Cost
$1.54
$1.71
5 -20
'
'
'
DEPARTMENT
PUBLIC WORKS
EXPENDITURES
FUNCTION
LIGHTS & SIGNALS
FUND
STREET
20 -2116
'ACCOUNT
NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND
CLASSIFICATION
1989 -90
1990 -91
1990 -91
1991 -92
'
5111
Salaries
$ 13,156 $
11,550
$ 15,450
$ 15,550
5113
Overtime
4,376
1,260
4,440
3,500
'
5115
Benefits
1,728
1,230
2,658
3,420
5317
Contractual
15,675
31,000
17,860
31,000
5216
Utility Services
58,148
63,300
50,970
60,000
'
5419
Petroleum Products
1,070
800
800
800
5211
Repairs & Maintenance
1,627
2,000
1,590
2,000
'5210
Equipment Rental
60
1,000
0
1,000
5427
Aggregates
167
400
380
420
MV Maintenance
1,076
1,750
1,330
1,750
'5231
5428
Materials
8,603
10,000
10,000
10,000
6111
Equipment
0
2,250
2,120
400
'
TOTAL
$ 105,686 $
126,540
$ 107,597
$ 129,840
Per Capita Cost
$7.23
$7.42
1
5 -21
EXPENDITURES
DEPARTMENT FUNCTION
FUND
PUBLIC WORKS MISCELLANEOUS
MAINTENANCE
STREET
20 -2117
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND CLASSIFICATION
1989 -90
1990 -91
1990 -91
1991 -92
5111 Salaries $
2,784 $
18,230
$ 1,810
$ 15,110
5113 Overtime
5,396
2,310
2,190
2,310
5115 Benefits
1,369
4,000
410
520
5317 Contractual
60,165
55,700
52,780
55,700
5419 Petroleum Products
496
600
250
600
5211 Repairs & Maintenance
5,744
3,000
810
3,000
5210 Equipment Rental
90
2,000
0
2,000
5218 Miscellaneous
1,377
1,300
500
1,300
5427 Aggregates
4,560
4,000
2,390
4,200
5231 MV Maintenance
645
1,170
2,810
1,170
5428 Materials
6,356
6,000
7,810
7,000
5431 Small Tools & Equipment
300
650
650
650
TOTAL $
89,283 $
98,960
$ 72,410
$ 93,560
Per Capita Cost
$5.65
$5.35
5 -22
'
'
'
DEPARTMENT
PUBLIC WORKS
EXPENDITURES
FUNCTION
SNOW AND ICE CONTROL
FUND
STREET
20 -2118
NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
'ACCOUNT
AND CLASSIFICATION
1989 -90
1990 -91
1990 -91
1991 -92
'
5111
Salaries
$ 21,940 $
20,130
$ 19,340
$ 24,350
5113
Overtime
37,549
10,400
26,860
15,000
5115
Benefits
2,711
2,090
4,490
5,400
'
5214
Communications
485
1,800
1,000
1,800
5419
Petroleum Products
3,597
5,300
5,300
51300
'
5211
Repairs & Maintenance
26,623
18,000
18,000
20,000
5210
Equipment Rental
0
1,000
500
1,000
Salt
61,792
40,000
40,000
44,000
'5425
5427
Aggregates
4,073
5,000
5,000
6,000
5231
MV Maintenance
19,430
8,160
10,530
10,000
'5412
Supplies
1,790
2,500
2,060
2,500
5428
Materials
1,543
2,000
1,300
2,000
Equipment
9,448
0
0
1,500
'6111
6212
Motor Vehicles
21,314
0
0
0
tPer
TOTAL
$ 212,293 $
116,380
$ 134,381
$ 138,850
Capita Cost
$6.65
$7.93
1
1
'
5 -23
EXPENDITURES
DEPARTMENT
FUNCTION
FUND
PUBLIC WORKS
LEAF REMOVAL
STREET
20 -2119
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND CLASSIFICATION
1989 -90
1990 -91
1990 -91
1991 -92
5111 Salaries
$ 15,135 $
0
$ 0
$ 0
5113 Overtime
4,709
0
0
0
5115 Benefits
11776
0
0
0
5419 Petroleum Products
777
0
0
0
5211 Repairs & Maintenance
5,738
0
0
0
5231 MV Maintenance
1,954
0
0
0
5412 Supplies
47
0
0
0
6212 Motor Vehicles
11,250
0
0
0
TOTAL
$ 41,387 $
0
$ 0
$ 0
Per Capita Cost
$0.00
$0.00
5 -24
1
'
'
'
DEPARTMENT
PUBLIC WORKS
EXPENDITURES
FUNCTION
TREE REMOVAL
FUND
STREET
20 -2120
'ACCOUNT
NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND CLASSIFICATION
1989 -90
1990 -91
1990 -91
1991 -92
'
5111 Salaries
$ 13,173 $
13,100
$ 12,800
$ 13,100
5113 Overtime
1,003
660
960
660
5114 Part Time
3,829
41900
4,870
5,370
5115 Benefits
1,728
1,500
2,230
2,770
5317 Contractual
17,101
21,000
19,550
27,000
'
5419 Petroleum Products
280
400
360
400
5211 Repairs & Maintenance
658
1,000
0
1,000
Equipment Rental
0
500
0
500
'5210
5231 MV Maintenance
534
820
1,140
820
'5428
Materials
6111 Equipment
290
0
1,100
500
500
0
500
500
TOTAL
$ 38,596 $
45,480
$ 42,410
$ 52,620
Per
Capita Cost
$2.60
$3.01
1
1
'
S -25
DEPARTMENT
PUBLIC WORKS
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5115 Benefits
5317 Contractual
5419 Petroleum Products
5211 Repairs & Maintenance
5231 MV Maintenance
5428 Materials
TOTAL
Per Capita Cost
5 -26
EXPENDITURES
FUNCTION FUND
TREE PLANTING STREET
20 -2121
ACTUAL
BUDGET
ESTIMATE
PROPOSED
1989 -90
1990 -91
1990 -91
1991 -92
$ 6,149 $
6,900
$ 10,050
$ 6,970
11090
440
150
440
848
1,100
1,389
11900
16,955
10,000
8,610
10,000
287
400
340
400
174
300
430
300
245
590
310
590
370
500
360
500
$ 26,118 $ 20,230 $ 21,638 $ 21,100
$1.16 $1.21
'
'
DEPARTMENT
PUBLIC WORKS
EXPENDITURES
FUNCTION
TRAIN STATION MAINTENANCE
FUND
STREET
20 -2122
'ACCOUNT
NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND CLASSIFICATION
1989 -90
1990 -91
1990 -91
1991 -92
'
5111 Salaries
$ 12,505 $
8,710
$ 3,200
$ 5,000
5113 Overtime
291
1,050
840
1,050
'
5114 Part Time
3,579
4,690
4,650
5,040
5115 Benefits
1,745
2,4 20
1 180
1,470
5317 Contractual
517
3,300
4,440
6,500
5211 Repairs & Maintenance
3,105
3,300
1,700
3,300
5427 Aggregates
0
600
0
600
Supplies
1,116
1,500
750
1,500
'5412
5428 Materials
7,004
7,900
6,490
7,900
TOTAL
$ 29,863 $
33,470
$ 23,248
$ 32,360
'
Per Capita Cost
$1.91
$1.85
1
1
'
5 -27
DEPARTMENT
PUBLIC WORKS
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5419 Petroleum Products
5211 Repairs & Maintenance
5231 MV Maintenance
5428 Materials
6111 Equipment
TOTAL
Per Capita Cost
5 -28
EXPENDITURES
FUNCTION FUND
WEED CONTROL STREET
20 -2123
ACTUAL
BUDGET 4
ESTIMATE
PROPOSED
1989 -90
1990 -91
1990 -91
1991 -92
$ 4,401 $
8,940 $
2,150
$ 3,160
457
120
0
120
2,726
2,730
2,690
3,030
652
850
449
590
581
500
1,050
500
4,730
3,800
2,660
3,800
1,405
1,170
2,820
1,170
0
3,000
440
3,000
472
500
520
600
$ 15,424 $
21,610 $
12,780
$ 15,970
$1.23
$0.91
1
1
SEWER FUND
1
' The primary and continuing goals of the Sewer Fund, a division of Public
Works, are:
To clean and maintain all present sewers and to oversee all new
' sewer construction.
To treat and dispose of all sewage in an environmentally approved
' manner.
To maintain and operate the main treatment plant, four lift
' stations and various emergency generators.
To maintain a laboratory facility to assure quality control.
1
L
1
1
1
1
1
1
1
1
1
6 -1
SEWER FIND
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
REVENUE:
Sewer Charges
Surcharges
Permits and Fees
Penalties
Other Charges for Services
Interest Earned
Miscellaneous
Construction Res - Collections
Transfer to Construction Res.
TOTAL OPERATING REVENUE
Transfer from Construction Fd.
Transfer from Depreciation Res
TOTAL REVENUES AND RESERVES
TOTAL EXPENDITURES
NET CIiANGE
6 -2
1989 -90 1990 -91 1990 -91 1991 -92
ACTUAL BUDGET ESTIMATE PROPOSED
$1,110,646 $1,150,000 $1,076,950 $1,147,000
34,698
25,000
13,230
0
7,830
10,000
6,680
10,000
11,378
12,000
12,120
12,000
13,547
1,000
19,630
5,000
90,645
75,000
96,400
90,000
13,929
27000
24,770
10,000
47,370
48,000
48,000
48,000
0
(48,000)
(48,000)
(48,000)
$1,330,042
$1,275,000
$1,249,780
$1,274,000
0
0
0
15,000
0
118,000
72,400
132,500
$1,330,042 $1,393,000 $1,322,180 $1,421,500
$1,314,294 $1,423,600 $1,256,750 $1,502,860
$ 15,748 $ (30,600) $ 65,430 $ (81,360)
SEWER FUND
' SOURCES OF FUNDS AND EXPENDITURES
PROJECTED
REVENUE:
' Sewer Charges
Surcharges
Permits and Fees
Penalties
' Other Charges for Services
Interest Earned
Miscellaneous
' Construction Res - Collections
Transfer to Construction Res.
' TOTAL OPERATING REVENUE
Transfer from Construction Fd.
' Transfer from Depreciation Res
TOTAL REVENUES AND RESERVES
' TOTAL EXPENDITURES
' NET CHANGE
1
1
1
1992 -93 1993 -94
PROJECTED PROJECTED
$1,147,000 $1,147,000
0
0
10,000
10,000
12,000
12,000
5,000
5,000
90,000
90,000
10,000
10,000
48,000
48,000
(48,000)
(48,000)
$1,274,000 $1,274,000
0 0
125,000 121,500
$1,399,000 $1,395,500
$1,586,350 $1,617,660
$ (187,350) $ (222,160)
6 -3
PUBLIC WORKS DEPARTMENT
SEWER FUND
SUMMARY OF EXPENDITURES
BY CATEGORY
1991 -92
1989 -90 1990 -91 1990 -91 1991 -92 BUDGET
ACTUAL BUDGET ESTIMATED PROPOSED OVER /UNDER
1990 -91
BUDGET CATEGORIES BUDGET
Personal Services $ 504,695 $ 553,230 $ 538,980 $ 577,080 $ 23,850
5111,5113,5114
Other Services 402,542
5211,5214,5231,5210,5216
Contractual 141,934
5115,5315,5316,5317
Commodities 108,203
5116,5212,5213,5221,5419
5424,5434,5427,5428,5431
5426,5429
422,740
320,758
438,410
219,480
190,202
248,540
120,500 102,410 128,000
15,670
29,060
7,500
Capital Outlay 156,920 107,650 104,400 110,830 3,180
7317,6111,7316
TOTALS $1,314,294 $1,423,600 $1,256,750 $1,502,860 $ 79,260
6 -4
1
1
BUDGET CATEGORY
' Personal Services
5111,5113,5114
' Other Services
5211,5214,5231,5210,5216
' Contractual
5115,5315,5316,5317
' Commodities
5116,5212,5213,5221,5419
5424,5434,5427,5428,5431
' 5426,5429
Capital Outlay
7317,6111,7316
TOTALS
PUBLIC WORKS DEPARTMENT
SEWER FUND
SUMMARY OF EXPENDITURES
BY CATEGORY
PROJECTED
1992 -93 1993 -94
PROJECTED PROJECTED
$ 605,400 $ 629,250
452,510 429,710
280,130 233,600
128,800 129,500
119,510 145,600
$1,586,350 $1,617,660
6 -5
PUBLIC WORKS DEPARTMENT
Sewer Fund
Budget Analysis
1991 - 92 PROPOSED BUDGET $1,502,860
1990 - 91 BUDGET 1,423,600
INCREASE $ 79,260
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114- -Part Time)
Annual Salary Adjustments $22,360
Increase in Overtime 790
Increase in Part -time:
Sewer's Portion for Two Additional
Seasonal Employees 700
CHANGES IN PERSONAL SERVICES $23,850
OTHER SERVICES: (5210 -- Equipment Rental; 5211- -
Repairs & Maintenance; 5214
Communications; 5216 -- Utility
Services; 5231 - -MV Maintenance)
Decrease in Utility Services $(11,500)
Increase in Equipment Rental for WRF 1,400
Increase in Repairs & Maintenance - Building
for Office /Lab Main Plant 3,000
Increase in Repairs & Maintenance - Equipment
See Capital Projects Section 18, Project 18 14,500
Increase in Repairs & Maintenance - Structure
for Rails Around Clarifier 8,000
Increased Cost of Postage 270
CHANGES IN OTHER SERVICES $15,670
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315 --
Insurance; 5316 -- Professional;
5317 -- Contractual)
Increase
in
Medical Benefits
$18,780
Increase
in
Dental Benefits
1,280
Increase
in
Professional Services Engineering -
Chlorine
Removal
8,000
Increase
in
Contractual Weather Service
1,000
CHANGES IN CONTRACTUAL SERVICES $29,060
. .
1
' COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training,
etc.; 5213 -- Printing & Advertising;
5221 -- Occupancy; 5419 -- Petroleum Products;
5424 -- Miscellaneous; 5426 -- Chlorine;
5427 -- Aggregates; 5428 -- Materials;
5429 -- Street Signs; 5431- -Small Tools
' & Equipment; 5434 -- Supplies)
'
Increase
in
Cost of Travel
(6111 -- Equipment; 6212 - -Motor
Increase
in
Occupancy
'
Increase
in
Petroleum Products
Increase
in
Cost of Aggregates
Replacement)
Increase
Increase
in
in
Cost of Office Supplies
Cost of Repairs & Maintenance
Decrease
in
Chemicals
'
CHANGES IN COMMODITIES
CAPITAL OUTLAY:
(6111 -- Equipment; 6212 - -Motor
Vehicles; 6415 -- Improvements,
'
Not Bldg.; 7316 -- Depreciation;
7317 -- Vehicle & Equipment
Replacement)
Decrease in
Equipment, See Appendix C -2
PP
Increase in
Contribution to the Vehicle and
'
Equipment
Replacement Fund
CHANGES IN CAPITAL OUTLAY
TOTAL INCREASE
1
1
1
1
1
n
$ 200
3,000
1,000
2,400
1,000
900
(1,000)
$ (2,500)
5,680
$ 7,500
$ 3,180
$ 79,260
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6 -9
DEPARTMENT
PUBLIC WORKS
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5116 Apparel
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5315 Insurance
5316 Professional
5317 Contractual
5216 Utility Services
5419 Petroleum Products
5211 Repairs & Maintenance
5210 Equipment Rental
5221 Occupancy
5218 Miscellaneous
5427 Aggregates
t
5426 Chlorine
5231 MV Maintenance
5412 Supplies
5428 Materials
5431 Small Tools & Equipment
6111 Equipment
5429 Street Signs
7316 Depreciation
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
6 -10
EXPENDITURES
FUND
SUMMARY SEWER
ACTUAL BUDGET ESTIMATE PROPOSED
1989 -90 1990 -91 1990 -91 1991 -92
$ 479,211 $ 594,370 $ 506,601 $ 546,730
17,461
19,970
23,639
20,760
8,023
8,890
8,740
9,590
61,255
77,780
76,281
97,840
2,522
3,200
2,830
3,200
2,443
2,100
1,620
2,300
227
11100
170
1,100
12,599
14, ?30
11,080
14,600
70,074
86,000
76.550
86,000
(215)
4,200
0
12,200
10,821
1,500
37,370
52,500
214,128
194,500
173,510
183,000
7,283
11,500
13,170
12,500
159,323
192,800
120,260
218,300
1,055
5,500
2,950
6,900
15,000
15,000
0
18,000
6,919
5,700
6,440
5,700
10,251
10,100
12,130
12,500
12,371
8,000
6,670
8,000
15,437
15,610
12,960
15,610
22,800
36,000
32,179
36,900
27,003
26,000
26,000
26,000
1,384
1,500
1,200
1,500
8,163
8,900
5,650
6,400
0
300
0
300
122,426
68,500
68,500
68,500
26,331
30,250
30,250
35,930
$1,314,294 $1,423,600 $1,256,750 $1,502,860
$81.35 $85.88
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
SEWER CONSTRUCTION FUND
The Board of Trustees have established a special annual sewer charge
for major maintenance and repair to the Village Sewer System at the rate
of $8.00 per year to be billed and paid quarterly together with the
regular water and sewer bill.
The projected balance in this fund is as follows:
1991 -92 1992 -93 1993 -94 1994 -95
Projected Balance - May 1 $420,000 $447,000 $489,000 $531,000
Estimated Receipts 42,000 42,000 42,000 422000
Available Funds $4622000 $489,000 $531,000 $573,000
Total Expenditures 152000* 0 0 0
AVAILABLE FUNDS $447,000 $489,000 $531,000 $573,000
*Capital Projects, Section 18, Project 17
* * * * *
DEPRECIATION RESERVE
The Depreciation Reserve is set up to fund the cost of maintenance and
replacement of capital assets whose expected service life is less than that
of the Waste Water Reclamation Facility. This funding source ensures that
the Village will be able to adequately maintain the Waste Water Reclamation
Facility.
Projected Balance - May 1
Estimated Receipts
Available Funds
Total Expenditures*
1991 -92
1992 -93
1993 -94
1994 -95
$391,100
$327,100
$270,600
$217,600
682500
68,500
68,500
68,500
$459,600
$395,600
$339,100
$286,100
132,500 125,000 121,500 148,000
AVAILABLE FUNDS $327,100 $270,600 $217,600 $138,100
*Capital Projects, Section 18, Project 18
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DEPARTMENT
PUBLIC WORKS
EXPENDITURES
FUNCTION
ADMINISTRATION
FUND
SEWER
21 -2328
NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
'ACCOUNT
AND CLASSIFICATION
1989 -90
1990 -91
1990 -91
1991 -92
'
5111
Salaries
$ 60,347 $
76,560
$ 71,520
$ 81,750
5113
Overtime
945
3,360
2,880
3,600
5115
Benefits
7,738
11,670
11,210
14,330
'
5116
Apparel
1,128
1,500
1,130
1,500
5212
Travel, Training, etc.
585
550
249
750
5213
Printing and Advertising
118
100
80
100
5214
Communications
3,814
4,430
3,420
4,700
'
5315
5316
Insurance
Professional
70,074
(215)
86,000
200
76,550
0
86,000
200
5317
Contractual
800
2,000
2,170
3,000
'5419
Petroleum Products
734
1,000
1,000
1,000
5211
Repairs & Maintenance
30
1,300
1,300
1,300
Occupancy
15,000
15,000
0
18,000
'5221
5218
Miscellaneous
1,798
700
950
700
5231
MV Maintenance
759
1,050
1,060
1,050
'
5412
Supplies
1,780
1,000
1,690
1,900
7317
Vehicle +Equip Replacement
162000
16,130
16,130
19,950
'
TOTAL
$ 181,435 $
222,550
$ 191,339
$ 239,830
Per Capita Cost
•$12.72
$13.70
'
6 -15
EXPENDITURES
DEPARTMENT
FUNCTION
FUND
PUBLIC
WORKS CLEANING & MAINTENANCE
SEWER
21 -2329
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND
CLASSIFICATION
1989 -90
1990 -91
1990 -91
1991 -92
5111
Salaries
$ 52,268 $
61,000
$ 61,000
$ 58,700
5113
Overtime
4,047
4,850
4,860
4,850
5114
Part Time
2,516
2,520
2,390
2,800
5115
Benefits
6,802
8,580
9,630
12,410
5317
Contractual
5,272
10,000
4,730
10,000
5419
Petroleum Products
1,134
1,500
1,500
1,500
5211
Repairs & Maintenance
4,891
5,000
4,420
5,000
5210
Equipment Rental
255
3,000
200
3,000
5218
Miscellaneous
1,055
2,000
1,220
2,000
5427
Aggregates
2,086
1,100
2,330
2,000
5231
MV Maintenance
4,337
4,660
3,310
4,660
5412
Supplies
7,563
20,100
15,479
20,100
5428
Materials
4,204
7,000
7,000
7,000
5431
Small Tools & Equipment
290
300
250
300
6111
Equipment
2,098
3,600
2,370
4,000
7317
Vehicle +Equip Replacement
(2,098)
0
0
0
TOTAL
$ 96,719 $
135,210
$ 120,691
$ 138,320
Per Capita Cost
$7.73
$7.90
6 -16
'
'
DEPARTMENT
PUBLIC WORKS
EXPENDITURES
FUNCTION
CONSTRUCTION
FUND
SEWER
21 -2330
'ACCOUNT
NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND CLASSIFICATION
1989 -90
1990 -91
1990 -91
1991 -92
'
5111 Salaries
$ 71,748 $
80,760
$ 69,670
$ 81,780
5113 Overtime
359
2,310
1.090
2,310
'
5114 Part Time
1,226
1,470
1,440
1,540
Benefits
5115 B e
8 781
11 770
10 380
13 450
>
5317 Contractual
3,750
5,000
0
5,000
'
5419 Petroleum Products
2,289
2,000
2,000
2,000
5211 Repairs & Maintenance
3,149
7,500
3,040
7,500
Equipment Rental
0
1,000
0
1,000
t5210
5427 Aggregates
4,521
5,500
6,300
6,000
'5412
5231 MV Maintenance
Supplies
6,151
97
6,400
2,000
6,400
1,000
6,400
2,000
5428 Materials
17,045
14,000
14,000
14,000
5431 Small Tools & Equipment
0
200
160
200
'
$ 119,115 $
139,910
$ 115,480
$ 143,180
TOTAL
'
Per Capita Cost
$7.99
$8.18
t
1
1
1
'
6 -17
DEPARTMENT
PUBLIC WORKS
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5116 Apparel
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5316 Professional
5317 Contractual
5216 Utility Services
5419 Petroleum Products
5211 Repairs & Maintenance
5210 Equipment Rental
5218 Miscellaneous
5427 Aggregates
5426 Chlorine
5231 MV Maintenance
5412 Supplies
5428 Materials
5431 Small Tools & Equipment
6111 Equipment
5429 Street Signs
7316 Depreciation
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
6 -18
EXPENDITURES
FUNCTION FUND
TREATMENT PLANT SEWER
21 -2331
ACTUAL BUDCFT ESTIMATE PROPOSED
1989 -90 1990 -91 1990 -91 1991 -92
$ 294,849 $ 306,050 $ 304,410 $ 324,500
12,109
9,450
14,810
10,000
4,281
4.900
4,910
5,250
37,934
45,760
45,060
57,650
1,393
1,700
11700
1,700
1,858
1,550
1,370
1,550
109
1,000
90
1,000
8,785
9,900
7,660
9,900
0
4,000
0
12,000
999
34,500
30,470
34,500
214,128
194,500
173,510
183,000
3,127
7,000
8,670
8,000
151,254
179,000
111,500
204,500
800
1,500
2.750
2,900
4,065
3,000
4,270
3,000
3,645
3,500
3,500
4,500
12,371
8,000
6,670
8,000
4,189
3,500
2,190
3,500
13,361
12,900
14,010
12,900
5,754
5,000
5,000
5,000
1,094
1,000
790
1,000
69065
5,300
3,280
2,400
0
300
0
300
122,426
68,500
68,500
68,500
12,429 14,120 14,120 15,980
$ 917,025 $ 925,930 $ 829,240 $ 981,530
$52.91 $56.09
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
WATER FUND
The primary and continuing goals of the Water Department, a division of
Public Works, are:
To provide fresh and safe water to Village residents.
To maintain, repair and replace water mains and fire hydrants.
To maintain three water pumps, a million gallon elevated water
tank, a 3.3 million gallon underground reservoir and a pumping
station.
To install, repair and replace water meters and to take meter
readings of all residences and commercial establishments within
the Village.
7 -1
WATER FUND
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
REVENUE:
Water Sales
Penalties
Permits
Interest Earnings
Miscellaneous
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
7 -2
1989 -90 1990 -91 1990 -91 1991 -92
ACTUAL BUDGET ESTIMATE PROPOSED
$2,128,739 $1,990,000 $1,955,050 $1,950,000
20,457 22,000 21,640 22,000
14,316 20,000 9,290 10,000
104,875 90,000 106,720 100,000
11,308 41000 11,679 97000
$2,279,695 $2,126,000 $2,104,379 $2,091,000
$2,210,395 $2,019,870 $1,874,179 $2,075,990
$ 69,300 $ 106,130 $ 230,200 $ 15,010
1
' WATER FUND
' SOURCES OF FUNDS AND EXPENDITURES
PROJECTED
1
' REVENUE:
Water Sales
' Penalties
' Permits
Interest Earnings
' Miscellaneous
TOTAL REVENUE
' TOTAL EXPENDITURES
' NET CHANGE
1
1
1
1
1992 -93 1993 -94
PROJECTED PROJECTED
$1,950,000 $1,950,000
22,000 22,000
10,000 10,000
100,000 100,000
9,000 9,000
$2,091,000 $2,091,000
$2,096,180 $2,123,550
$ (5,180) $ (32,550)
7 -3
PUBLIC WORKS DEPARTMENT
WATER FUND
SUMMARY OF EXPENDITURES
BY CATEGORY
7 -4
1989 -90
1990 -91
1990 -91
1991 -92
1991 -92
BUDGET
ACTUAL
BUDGET
ESTIMATED
PROPOSED
OVER /UNDER
BUDGET CATEGORIES
1990 -91
BUDGET
Personal Services
$ 254,889
$ 302,330
$ 277,488
$ 334,360
$ 32,030
5111,5113,5114
Other Services
104,189
125,130
102,651
125,150
20
5211,5214,5231,5210,5216
Contractual
5115,5315,5316,5317
147,807
146,730
135,160
161,280
14,550
Commodities
1,366,718
1,385,800
1,301,490
1,398,900
13,100
5116,5212,5213,5221,5419
5424,5434,5427,5428,5431
5426,5432
Capital Outlay
7116,7217,7316,7317,6111
336,792
59,880
57,390
56,300
(3,580)
6212,6415
TOTALS $2,210,395
$2,019,870
$1,874,179
$2,075,990
$ 56,120
7 -4
1
' BUDGET CATEGORY
' Personal Services
5111,5113,5114
' Other Services
5211,5214,5231,5210,5216
' Contractual
5115,5315,5316,5317
' Commodities
5116,5212,5213,5221,5419
5424,5434,5427,5428,5431
5426,5432
Capital Outlay
7116,7217,7316,7317,6111
' 6212,6415
TOTALS
1
1
1
1
PUBLIC WORKS DEPARTMENT
WATER FUND
SUMMARY OF EXPENDITURES
BY CATEGORY
PROJECTED
1992 -93 1993 -94
PROJECTED PROJECTED
$ 345,730 $ 355,300
122,520 126,500
170,660 176,320
1,402,900 1,407,000
54,370 58,430
$2,096,180 $2,123,550
7 -5
PUBLIC WORKS DEPARTMENT
Water Fund
Budget Analysis
1991 - 1992 PROPOSED BUDGET $2,075,990
1990 - 1991 BUDGET 2,019,870
INCREASE $ 56,120
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114- -Part Time)
Annual Salary Adjustments $22,880
Increase in Overtime 3,420
Increase in Part -time 5,730
CHANGES IN PERSONAL SERVICES $32,030
OTHER SERVICES: (5211 -- Repairs & Maintenance; 5214 --
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual)
Increase in Cost:
Medical Insurance $10,730
Dental Insurance 820
Increase in Professional, EPA Lead test 2,500
Increase in Contractual, Other 500
CHANGES IN CONTRACTUAL SERVICES $14,550
7 -6
Communications; 5210 -- Equipment
Rental; 5216 -- Utility Services;
5231 - -MV Maintenance)
Increase
in
Repairs & Maintenance - Building
$ 200
Increase
in
Repairs & Maintenance - Structure:
Replace
Building at Kates Road
6,500
Increase
in
Cost of Postage
250
Decrease
in
Utility Services - Electricity
(9,100)
Increase
in
Cost of Motor Vehicle Maintenance
2,170
CHANGES IN OTHER SERVICES
$ 20
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual)
Increase in Cost:
Medical Insurance $10,730
Dental Insurance 820
Increase in Professional, EPA Lead test 2,500
Increase in Contractual, Other 500
CHANGES IN CONTRACTUAL SERVICES $14,550
7 -6
1
' COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training, etc.;
5213 -- Printing & Advertising; 5221- -
Occupancy; 5419 -- Petroleum Products;
5424 -- Miscellaneous; 5426 -- Chlorine; 5427 --
' Aggregates; 5428 -- Materials; 5431 - -Small
Tools and Equipment; 5432 -- Purchase of
Water; 5434 -- Supplies)
' Increase in Occupancy $ 3,000
Increase in Use of Petroleum Products 600
Increase in Cost of Aggregates 2,000
Increase in Useage and Cost of Materials 7,500
1
1
1
1
1
1
1
1
1
1
1
1
1
CHANGES IN COMMODITIES
CAPITAL OUTLAY: (6111 -- Equipment; 6212- -Motor
Vehicles; 6415-- Improvements-
Not Bldgs.; 7116 - -Bond Principal;
7217 - -Bond Interest; 7316- -
Depreciation; 7317 -- Vehicles &
Equipment Replacement)
Decrease in Equipment, See Appendix C -3
Increase in Contribution to the Vehicle and
Equipment Replacement Fund
CHANGES IN CAPITAL OUTLAY
$(6,620)
3,040
$13,100
$(3,580)
TOTAL INCREASE $ 56,120
7 -7
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333
1
EXPENDITURES
1 DEPARTMENT FUND
PUBLIC WORKS SUMMARY WATER
' ACCOUNT NUMBER ACTUAL
BUDGET ESTIMATE PROPOSED
AND CLASSIFICATION 1989 -90 1990 -91 1990 -91 1991 -92
5111 Salaries
'5113 Overtime
5114 Part Time
5115 Benefits
'5116 Apparel
5212 Travel, Training, etc.
'5213 Printing and Advertising
5214 Communications
5315 Insurance
5316 Professional
5317 Contractual
5216 Utility Services
' 5419 Petroleum Products
5211 Repairs & Maintenance
' 5210 Equipment Rental
5221 Occupancy
'5218 Miscellaneous
5427 Aggregates
5426 Chlorine
'5432 Purchase of Water
5231 MV Maintenance
'5412 Supplies
5428 Materials
5431 Small Tools & Equipment
'6111 Equipment
6212 Motor Vehicles
6415 Improvements -Other Than Bldg.
' 7316 Depreciation
7317 Vehicle +Equip Replacement
' TOTAL
Per Capita Cost
t
$ 203,800 $ 248,000 $ 226,859 $ 270,880
31,120
28,880
26,159
32,300
19,969
25,450
24,470
31,180
26,083
32,830
34,591
44,380
1,332
1,800
1,490
1,800
1,007
1,700
510
1,700
2,084
2,800
380
2,800
9,861
10,050
9,411
10,300
43,088
45,500
43,370
45,500
21,641
11,200
1,500
13,700
56,994
57,200
55,699
57,700
69,862
85,500
61,730
76,400
4,756
4,600
4,630
5,200
9,944
15,700
13,730
22,400
0
1,000
0
1,000
15,000
15,000
15,000
18,000
2,397
5,500
2,880
5,500
11,235
12,000
11,790
14,000
0
1,000
500
1,000
1,280,635
1,300,000
1,221,102
1,300,000
14,522
12,880
17,780
15,050
2,756
2,100
1,829
2,100
45,304
38,700
40,461
46,200
210
600
920
600
28,798
26,600
24,110
19,980
11,250
0
0
0
205,549
0
0
0
58,195
0
0
0
33,000
33,280
33,280
36,320
$2,210,395 $2,019,870 $1,874,179 $2,075,990
$115.42 $118.63
7 -9
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7 -11
PUBLIC WORKS
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5115 Benefits
5116 Apparel
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5315 Insurance
5316 Professional
5317 Contractual
5419 Petroleum Products
5211 Repairs & Maintenance
5221 Occupancy
5218 Miscellaneous
5231 MV Maintenance
5412 Supplies
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
7 -12
EXPENDITURES
FUNCTION FUND
ADMINISTRATION WATER
30 -2224
ACTUAL
BUDGET
ESTIMATE
PROPOSED
1989 -90
1990 -91
1990 -91
1991 -92
$ 61,773 $
76,560
$ 80,730
$ 81,750
924
2,800
3,060
2,970
7,833
10,050
11,211
14,330
1,307
1,800
1,490
1,800
1,007
1,100
510
1,100
1,767
800
380
800
9,861
10,050
9,411
10,300
43,088T
45,500
43,370
45,500
19,800
5,200
0
5,200
2,606
1,000
2,390
1,500
329
700
350
700
403
800
850
800
15,000
15,000
15,000
18,000
1,403
1,000
11000
11000
1,008
1,400
3,170
1,400
1,588
1,000
1,479
1,000
33,000
33,280
33,280
36.320
$ 202,697 $ 208,040 $ 207,678 $ 224,470
$11.89 $12.83
1
1
' DEPARTMENT
PUBLIC WORKS
1
EXPENDITURES
FUNCTION
MAIN &FIRE HYDRANT MAINTENANCE
'ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5114 Part Time
' 5115 Benefits
5317 Contractual
' 5419 Petroleum Products
5211 Repairs & Maintenance
'5210 Equipment Rental
5218 Miscellaneous
5427 Aggregates
5231 MV Maintenance
5428 Materials
5431 Small Tools & Equipment
6111 Equipment
6212 Motor Vehicles
6415 Improvements -Other Than Bldg.
TOTAL
' Per Capita Cost
C
1
1
1
FUND
WATER
30 -2225
ACTUAL BUDGET ESTIMATE PROPOSED
1989 -90 1990 -91 1990 -91 1991 -92
$ 52,897 $ 41,950 $ 50,720 $ 49,700
22,131
15,750
18,400
19,000
19,129
24,500
23,580
30,120
7,017
9,550
6,270
8,050
46,205
45,400
49,130
45,400
2,499
1,900
2,280
2,500
8,262
10,500
10,500
17,000
0
1,000
0
1,000
36
2,900
1,080
2,900
11,235
12,000
11,790
14,000
8,910
5,830
9,430
8,000
42,941
34,500
36,290
40,000
196
300
920
300
4,522
1,500
1,510
0
11,250
0
0
0
205,549 0 0 0
$ 442,779 $ 207,580 $ 221,900 $ 237,970
$11.86 $13.60
1 7 -13
PUBLIC WORKS
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5115 Benefits
5213 Printing and Advertising
5316 Professional
5317 Contractual
5216 Utility Services
5419 Petroleum Products
5211 Repairs & Maintenance
5218 Miscellaneous
5426 Chlorine
5432 Purchase of Water
5231 MV Maintenance
5412 Supplies
5428 Materials
6111 Equipment
TOTAL
Per Capita Cost
7 -14
EXPENDITURES
FUNCTION FUND
DISTRIBUTION WATER
30 -2226
ACTUAL
BUDGET
ESTIMATE
PROPOSED
1989 -90
1990 -91
1990 -91
1991 -92
$ 46,761
$ 86,550
$ 51,230
$ 93,910
7,546
9,450
3,830
9,450
5,656
7,050
8,420
10,820
0
1,000
0
11000
1,525
3,000
1,500
5,500
7,388
8,600
4,180
8,600
69,862
85,500
61,730
76,400
1,039
1,000
1,000
1,000
1,216
3,000
1,680
3,200
959
1,300
800
1,300
0
1,000
500
1,000
1,280,635
1,300,000
1,221,102
1,300,000
2,604
2,500
2,500
2,500
1,157
500
350
500
2,115
1,200
910
1,200
0
8,600
6,100
3,480
$1,428,462
$1,520,250
$1,365,831
$1,519,860
$86.87
$86.85
1
'
'
DEPARTMENT
PUBLIC WORKS
EXPENDITURES
FUNCTION
METER MAINTENANCE
FUND
WATER
30 -2227
NUMBER
ACTUAL.
BUDGET
ESTIMATE
PROPOSED
tACCOUNT
AND CLASSIFICATION
1989 -90
1990 -91
1990 -91
1991 -92
'
5111
Salaries
$ 42,369 $
42,940
$ 44,180
$ 45,520
5113
Overtime
519
880
870
880
5114
Part Time
840
950
890
1,060
t5115
Benefits
5,577
6,180
8,690
11,180
5116
Apparel
25
0
0
0
5212
Travel, Training, etc.
0
600
0
600
5213
Printing and Advertising
317
1,000
0
1,000
5316
5317
Professional
Contractual
316
795
3,000
2,200
0
0
3,000
2,200
5419
Petroleum Products
889
1,000
11000
1,000
'5211
Repairs & Maintenance
63
1,400
700
11400
5218
Miscellaneous
0
300
0
300
MV Maintenance
2,001
3,150
2,680
3,150
'5231
5412
Supplies
12
600
0
600
5428
Materials
248
3,000
3,260
5,000
'5431
Small Tools & Equipment
14
300
0
300
6111
Equipment
24,277
16,500
16,500
16,500
7316
Depreciation
58,195
0
0
0
'
$ 136,457 $
84,000
$ 78,770
93,690
TOTAL
$
Per Capita Cost
$4.80
$5.35
'
7 -15
1
1
GARAGE
' Diesel and gasoline fuels are also charged back to the departments and
allocated to the budget expenditures by function.
1
F
1
1
1
1
1
1
1
1 8 -1
Garage personnel
(a foreman and a mechanic) are responsible for the
overall operation of
the garage facility. This includes maintenance of 6
administration cars,
14 police - related cars, 25 public works vehicles, and
'
34 various pieces of
equipment includes 17
contractors' related equipment. The contractors'
snow plows, 2 backhoes, 2 farm tractors, 5 lawn
mowers, 6 chain saws,
one self - propelled paint striper, one snowblower, 2
sidewalk plows, 3 generators,
2 front end loaders, 6 water pumps and 2 air
'
compressors.
A charge is made
to the various Village departments by budgetary
functions for parts
and labor on vehicles and equipment serviced by the
'
garage. The garage
is responsible for contracting for service from
outside repair service
companies for major body and transmission work.
The foreman acts
in an advisory capacity reviewing the specifications
for the purchase of
new vehicles and equipment and replacement parts.
' Diesel and gasoline fuels are also charged back to the departments and
allocated to the budget expenditures by function.
1
F
1
1
1
1
1
1
1
1 8 -1
GARAGE FUND
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
REVENUE:
Administration
Police
Street
Sewer
Water
Refuse
Parking Lots
Emergency Services
Youthbound
Miscellaneous
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
8 -2
1989 -90 1990 -91 1990 -91 1991 -92
ACTUAL BUDGET ESTIMATE PROPOSED
$ 57417 $ 5,000 $ 67000 $ 5,000
22,442 27,000 27,000 27,000
100,720 90,000 94,390 957000
23,441 357000 21,500 301000
22,340 33,000 28,990 30,000
0 0 10,610 11,000
65 3,000 1,500 3,000
415 1,000 580 1,300
165 0 0 0
17258 0 41680 21000
$ 176,262 $ 194,000 $ 195,250 $ 204,300
$ 197,726 $ 185,510 $ 185,109 $ 196,950
$ (21,464) $ 8,490 $ 10,141 $ 7,350
1
' REVENUE:
Administration
' Police
' Street
Sewer
' Water
Refuse
' Parking Lots
' Emergency Services
Youthbound
' Miscellaneous
TOTAL REVENUE
' TOTAL EXPENDITURES
' NET CHANGE
t
1
1
GARAGE FUND
SOURCES OF FUNDS AND EXPENDITURES
PROJECTED
1992 -93 1993 -94
PROJECTED PROJECTED
$ 5,000 $ 5,000
27,000 27,000
95,000 95,000
30,000 30,000
30,000 30,000
11,000 11,000
3,000 3,000
1,300 1,300
0 0
2,000 2,000
$ 204,300 $ 204,300
$ 205,010 $ 215,660
$ (710) $ (11,360)
8 -3
PUBLIC WORKS DEPARTMENT
Garage
Budget Analysis
1991 - 1992 PROROSED BUDGET $196,950
1990 - 1991 BUDGET 185,510
INCREASE $ 11,440
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime)
Annual Salary Adjustments $ 4,860
CHANGES IN PERSONAL SERVICES $ 4,860
OTHER SERVICES: (5211 -- Repairs & Maintenance; 5214- -
Communications; 5216 -- Utility Services)
Decrease in Communication $ (100)
Decrease in Utility Services:
Electricity (900)
Gas (400)
Increase in Water Useage 1000
CHANGES IN OTHER SERVICES
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual)
Increase in Medical Insurance $ 3,110
Increase in Dental Insurance 230
CHANGES IN CONTRACTUAL SERVICES
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training, etc.;
5213 -- Printing & Advertising; 5419 -- Petroleum
Products; 5424 -- Miscellaneous; 5428- -
Materials; 5431- -Small Tools & Equipment;
5434 -- Supplies)
Decrease in Petroleum Products $ (300)
Increase in Cost of Supplies 31000
CHANGES IN COMMODITIES
8 -4
$ (400)
$ 3,340
$ 2,700
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor Vehicles;
7317 -- Vehicles & Equipment Replacement)
Increase in Equipment, See Appendix C -4
CHANGES IN CAPITAL OUTLAY
TOTAL INCREASE
$ 940
$ 940
$11,440
8 -5
DEPARTMENT
PUBLIC WORKS
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5115 Benefits
5116 Apparel
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5315 Insurance
5316 Professional
5317 Contractual
5216 Utility Services
5419 Petroleum Products
5211 Repairs & Maintenance
5218 Miscellaneous
5412 Supplies
5428 Materials
5431 Small Tools & Equipment
6111 Equipment
TOTAL
Per Capita Cost
8 -6
EXPENDITURES
$ 197,726 $ 185,510 $ 185,109 $ 196,950
$10.60 $11.25
FUND
SUMMARY
GARAGE
ACTUAL
BUDGET
ESTIMATE
PROPOSED
1989 -90
1990 -91
1990 -91
1991 -92
$ 79,260 $
80,920
$ 82,450
$ 85,780
13,812
8,400
6,660
8,400
10,058
12,240
12,379
15,580
413
500
450
500
187
700
810
700
51
400
200
400
2,316
2,600
2,341
2,500
6,544
7,200
10,100
7,200
0
50
0
50
49
100
100
100
1,676
2,500
1,600
2,200
395
800
450
500
1,453
5,000
3,680
5,000
497
200
0
200
72,486
59,300
59,190
62,300
321
600
710
600
1,459
1,500
1,490
1,500
6,747
2,500
2,500
3,440
$ 197,726 $ 185,510 $ 185,109 $ 196,950
$10.60 $11.25
1
REFUSE FUND
' GENERAL SERVICES
The General Services Function'of the Refuse Fund is used to account for the
costs associated with refuse collection, a recycling program and a yard
' waste composting program.
Deerfield's successful curbside recycling collection began for single
' family homes in September of 1989. Each home is supplied with a 14 gallon
container to be set at the curb once each week. Materials collected
include newspapers, glass containers, aluminum and tin cans, and plastic
' containers. On July 1, 1990, the Village also began a recycling program
for yard waste. This program provides for the weekly collection of grass
and leaves in special paper bags available from local merchants.
' Starting with the 1990 fall season, the Village has participated in a yard
waste composting and recycling program sponsored by Lake County. The
program is funded by Lake County and the Lake County Forest Preserve
' District, a state grant, and per capita contributions from all
participating communities. The Village of Deerfield's matching
contribution for the 1991 season is $39,000.
' LEAF REMOVAL
The Leaf Removal Function, formerly budgeted in the Street Division, is a
function of Refuse as of May 1, 1990. Leaves are picked up loose on a
weekly basis from mid- October to late November. The Village uses three
dump trucks, two leaf loaders, leaf vacuum machines and street sweepers as
' needed. The regular scavenger service picks up leaves on a bagged only
basis. The bags are special yard waste bags.
1
1
1
1
1
1
1
9 -1
REFUSE FUND
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
1989 -90 1990 -91 1990 -91 1991 -92
ACTUAL BUDGET ESTIMATE PROPOSED
REVENUE:
Refuse Billing
$ 589,395
$ 600,000
$ 691,900
$ 738,980
Recycling Revenue
2,819
6,000
12,290
12,000
Interest Earnings
4,937
10,000
5,030
5,000
Property Tax Levy
621,687
725,000
725,000
725,000
Miscellaneous
1,531
0
340
0
Penalties
71705
8,000
81750
8,000
TOTAL REVENUE
$1,228,073
$1,349,000
$1,443,310
$1,488,980
TOTAL EXPENDITURES
$1,274,900
$1,496,740
$1,472,749
$1,640,320
NET CHANGE
$ (46,826)
$ (147,740)
$ (29,440)
$ (151,340)
9 -2
REFUSE FUND
SOURCES OF FUNDS AND EXPENDITURES
PROJECTED
1992 -93 1993 -94
PROJECTED PROJECTED
$ 738,980 $ 738,980
12,000 12,000
5,000 5,000
725,000 725,000
0 0
8,000 8,000
$1,488,980 $1,488,980
$1,715,710 $1,881,940
$ (226,730) $ (392,960)
9 -3
t
' REVENUE:
'
Refuse Billing
Recycling Revenue
'
Interest Earnings
Property Tax Levy
'
Miscellaneous
'
Penalties
TOTAL REVENUE
'
TOTAL EXPENDITURES
'
NET CHANGE
1
REFUSE FUND
SOURCES OF FUNDS AND EXPENDITURES
PROJECTED
1992 -93 1993 -94
PROJECTED PROJECTED
$ 738,980 $ 738,980
12,000 12,000
5,000 5,000
725,000 725,000
0 0
8,000 8,000
$1,488,980 $1,488,980
$1,715,710 $1,881,940
$ (226,730) $ (392,960)
9 -3
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1
'
'
DEPARTMENT
REFUSE
EXPENDITURES
SUMMARY
FUND
REFUSE
'
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND CLASSIFICATION
1989 -90
1990 -91
1990 -91
1991 -92
5111 Salaries
$ 0
$ 11,850
$ 19,340
$ 20,500
Overtime
0
10,500
7,410
10,500
'5113
5115 Benefits
0
2,690
2,870
4,230
5213 Printing and Advertising
0
0
0
41000
'5315
Insurance
18
350
310
350
5317 Contractual
11258,735
1,4452000
11413,730
11555,790
'5419
Petroleum Products
0
500
430
500
5211 Repairs & Maintenance
0
8,000
7,650
8,500
5221 Occupancy
15,000
15,000
15,000
18,000
'
5231 MV Maintenance
0
1,750
3,010
3,000
5412 Supplies
0
100
100
100
7232 Other Charges
1,147
1,000
2,900
2,000
'
7317 Vehicle +Equip Replacement
0
0
0
12,850
'
TOTAL
$1,274,900
$1,496,740
$1,472,749
$1,640,320
Per Capita Cost
$85.53
$93.73
9 -5
DEPARTMENT
REFUSE
ACCOUNT NUMBER
AND CLASSIFICATION
5213 Printing and Advertising
5315 Insurance
5317 Contractual
5221 Occupancy
7232 Other Charges
TOTAL
Per Capita Cost
9 -6
EXPENDITURES
FUNCTION
GENERAL SERVICES
ACTUAL BUDGET ESTIMATE
1989 -90 1990 -91 1990 -91
FUND
REFUSE
26 -2837
PROPOSED
1991 -92
$ 0 $ 0 $ 0 $ 4,000
18 350 310 350
1,258,735 1,445,000 1,413,730 1,555,790
15,000 15,000 15,000 18,000
11147 1,000 2,900 2,000
$1,274,900 $1,461,350 $1,431,939 $1,580,140
$83.51 $90.29
t
' DEPARTMENT
REFUSE
'ACCOUNT NUMBER
AND CLASSIFICATION
' 5111 Salaries
5113 Overtime
5115 Benefits
' 5419 Petroleum Products
5211 Repairs & Maintenance
' 5231 MV Maintenance
5412 Supplies
' 7317 Vehicle +Equip Replacement
TOTAL
' Per Capita Cost
1
t
EXPENDITURES
FUNCTION
LEAF REMOVAL
FUND
REFUSE
26 -2853
ACTUAL
BUDGET
ESTIMATE
PROPOSED
1989 -90
1990 -91
1990 -91
1991 -92
$ 0 $
11,850
$ 19,340
$ 20,500
0
10,500
7,410
10,500
0
2,690
2,870
4,230
0
500
430
500
0
8,000
7,650
8,500
0
1,750
3,010
3,000
0
100
100
100
0
0
0
12.850
$ 0 $ 35,390 $ 40,810 $ 60,180
$2.02 $3.44
9 -7
1
1
' PENSION FUNDS
The Village contributes to two pension funds as required by State Law.
' POLICE PENSION FUND
The Police Pension Fund is required by State law for all communities
' of over 5,000 population. The fund is administered by a Police Pension
Board made up of five members. Two are active members of the department,
two are from the citizens of the community, and one is elected from the
' beneficiaries of the fund. They are charged with the investment of the
funds collected from the active personnel and by a special tax as the
contribution of the community.
' I.M.R.F.
I.M.R.F. covers Village employees with the exception of sworn police
' personnel. The current employer pension contribution for IMRF is 12.46%
of salary. The Village also contributes 7.65% for the employer's portion
of social security taxes for all employees, other than sworn police
tpersonnel.
1
1
1
1
1
1
1
1
1 10 -1
POLICE PENSION FUND
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
REVENUE:
Payroll Deduction
Property Tax Levy
Replacement Tax
Interest Earnings
Miscellaneous
TOTAL REVENUE
EXPENDITURES:
Pensions
Separation Refunds
Miscellaneous
TOTAL EXPENDITURES
NET CHANGE
10 -2
1989 -90 1990 -91 1990 -91 1991 -92
ACTUAL BUDGET ESTIMATE PROPOSED
$ 41598 $ 150,000 $ 145,000 $ 155,000
150,000
150,000
150,000
160,000
5,863
7,000
5,500
5,500
562,558
600,000
600,000
650,000
0
0
0
0
$ 723,019
$ 907,000
$ 900,500
$ 970,500
117,721 241,000 156,300 301,500
0 20,000 0 20,000
568 1,000 880 1,000
$ 118,288 $ 262,000 $ 157,180 $ 322,500
$ 604,731 $ 645,000 $ 743,320 $ 648,000
1
' REVENUE:
' Payroll Deduction
Property Tax Levy
' Replacement Tax
Interest Earnings
Miscellaneous
tTOTAL REVENUE
EXPENDITURES:
' Pensions
Separation Refunds
tMiscellaneous
' TOTAL EXPENDITURES
NET CHANGE
1
1
POLICE PENSION FUND
SOURCES OF FUNDS AND EXPENDITURES
PROJECTED
1992 -93 1993 -94
PROJECTED PROJECTED
$ 165,000 $ 180,000
160,000 160,000
6,000 6,000
700,000 775,000
0 0
$11031,000 $1,121,000
305,500 311,000
20,000 20,000
11000 1,000
$ 326,500 $ 332,000
$ 704,500 $ 789,000
10 -3
IMRF FUND
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
REVENUE:
Property Tax Levy
Property Tax Levy - FICA
Replacement Tax
Interest Earnings
Other Revenue
TOTAL REVENUE
EXPENDITURES:
IMRF Village Contribution
FICA Village Contribution
FICA Library Contribution
TOTAL EXPENDITURES
NET CHANGE
10 -4
1989 -90 1990 -91 1990 -91 1991 -92
ACTUAL BUDGET ESTIMATE PROPOSED
$ 191,945 $ 350,000 $ 350,000 $ 3859000
210,000
260,000
260,000
285,000
7,462
8,000
7,000
7,000
3,992
8,000
7,000
8,000
0
0
0
0
$ 413,399 $
626,000 $
623,999 $
685,000
288,342 340,000 304,870 380,000
169,508 190,000 178,760 220,000
37,889 47,000 42,940 53,000
$ 495,740 $ 577,000 $ 526,570 $ 653,000
$ (82,341) $ 49,000 $ 97,429 $ 32,000
1
IMRF FUND
' SOURCES OF FUNDS AND EXPENDITURES
PROJECTED
' REVENUE:
' Property Tax Levy
Property Tax Levy - FICA
' Replacement Tax
Interest Earnings
1 Other Revenue
tTOTAL REVENUE
' EXPENDITURES:
IMRF Village Contribution
' FICA Village Contribution
FICA Library Contribution
' TOTAL EXPENDITURES
NET CHANGE
1992 -93 1993 -94
PROJECTED PROJECTED
$ 410,000 $ 430,000
310,000 325,000
7,000 8,000
8,000 8,000
0 0
$ 735,000 $ 771,000
410,000 430,000
250,000 270,000
57,000 62,000
$ 717,000 $ 762,000
$ 18,000 $ 9,000
10 -5
I.
I
DEBT SERVICE
The Debt Service Fund is used for paying general obligation debts
incurred by the Village. The levy year is somewhat different from the '
actual payment year. The property tax is levied in such a fashion so that
the Village will receive funds in time to pay the principal and interest
as it becomes payable. The Tax levy schedule is included in the budget as
Appendix E. '1
i
11 -1
E
I
E
I
I
1
1
1
1
A
1
1
DEBT SERVICE FUND
' SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
1 1989-90 1990 -91 1990 -91 1991 -92
ACTUAL BUDGET ESTIMATE PROPOSED
IREVENUE:
' Property Tax Levy
Receipts from Other Funds
Replacement Tax
Taxes TIF Surplus
' Interest Earned.
Miscellaneous
' TOTAL REVENUE
EXPENDITURES:
' Bond Principal and Interest
Miscellaneous
' TOTAL EXPENDITURES
NET CHANGE
u
1
1
1
1
11
$1,503,082 $1,234,301 $1,234,301 $1,328,563
84,375
96,150
75,650
96,150
51,934
50,000
46,000
46,000
0
0
247,575
245,000
103,639
75,000
99,000
85,000
$1,743,031 $1,455,451 $1,702,526 $1,800,713
11757,344 1,822,451 1,822,463 1,822,212
2,968 5,000 2,030 51000
$1,760,312 $1,827,451 $1,824,493 $1,827,212
$ (17,282) $ (372,000) $ (121,967) $ (26,499)
1 11 -2
DEBT SERVICE FUND
SOURCES OF FUNDS AND EXPENDITURES
PROJECTED
11 -3
1992 -93
1993 -94
PROJECTED
PROJECTED
REVENUE:
Property Tax Levy
$1,237,474
$1,280,000
Receipts from Other Funds
89,250
82,200
Replacement Tax
46,000
46,000
Taxes TIF Surplus
245,000
245,000
Interest Earned
85,000
85,000
Miscellaneous
0
0
TOTAL REVENUE
$1,702,724
$1,738,200
EXPENDITURES:
Bond Principal and Interest
1,586,475
1,528,262
Miscellaneous
5,000
5,000
TOTAL EXPENDITURES
$1,591,475
$1,533,262
NET CHANGE-
$ 111,249
$ 204,938
11 -3
'
PUBLIC BENEFIT
'
The
special
public benefit portion of local improvements installed under the
assessment procedure of financing is paid from this fund. ,
As
of April 30, 1990 all special assessments, including the public
'
benefit
portion, have been paid.
l
1
1
'
12 -1
PUBLIC BENEFIT FUND
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
REVENUE:
Residual Equity Transfer
Other Charges
Beginning Cash Balances
TOTAL REVENUE AND CASH BALANCE
EXPENDITURES:
Transfer to Debt Service
Contractual
TOTAL EXPENDITURES
REMAINING CASH BALANCE
12 -2
1989 -90
ACTUAL
$ (63,273) $
0
63,273
$ 0 $
0
0
$ 0 $
$ 0 $
1990 -91 1990 -91 1991 -92
BUDGET ESTIMATE PROPOSED
0 $
0
$ 0
0
0
0
0
0
0
0 $
0
$ 0
0
0
0
0
0 $
0 $
0 $
0 $
' PUBLIC BENEFIT FUND
SOURCES OF FUNDS AND EXPENDITURES
PROJECTED
REVENUE:
' Residual Equity Transfer
Other Charges
Beginning Cash Balances
' TOTAL REVENUE AND CASH BALANCE
EXPENDITURES:
' Transfer to Debt Service
Contractual
' TOTAL EXPENDITURES
REMAINING CASH BALANCE
1992 -93 1993 -94
PROJECTED PROJECTED
$ 0
$ 0
0
0
0
0
$ 0
$ 0
0
0
0
0
$ 0
$ 0
$ 0
$ 0
U
12 -3
MUNICIPAL AUDIT FUND
1
The municipal audit is an independent, outside audit conducted by a
firm engaged by the Mayor and Board of Trustees on an annual basis as
required by State law.
These are earmarked funds that can only be expended for audit '
purposes. The amount levied is designed to be the exact cost of the
audit.
13 -1
1
1
1
1
1
1
0
1
1
1
1
1
1
1
1
1
1
' REVENUE:
Property Tax Levy
Miscellaneous
' TOTAL REVENUES
EXPENDITURES:
1
Contractual
' TOTAL EXPENDITURES
' NET CHANGE
1
MUNICIPAL AUDIT FUND
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
1989 -90 1990 -91 1990 -91 1991 -92
ACTUAL BUDGET ESTIMATE PROPOSED
$ 12,370 $
12,500 $
12,500 $
13,500
42
0
30
0
$ 12,412 $
12,500 $
12,530 $
13,500
12,400
13,500
13,500
13,500
$ 12,400 $
13,500 $
13,500 $
13,500
$ 12 $
(1,000) $
(970) $
0
13 -2
REVENUE:
Property Tax Levy
Miscellaneous
TOTAL REVENUES
EXPENDITURES:
Contractual
TOTAL EXPENDITURES
NET CHANGE
13 -3
MUNICIPAL AUDIT FUND
SOURCES OF FUNDS AND EXPENDITURES
PROJECTED
1992 -93 1993 -94
PROJECTED PROJECTED
$ 13,500 $ 13,500
0 0
$ 13,500 $ 13,500
13,500 13,500
$ 13,500 $ 13,500
$ 0 $ 0
IEMERGENCY SERVICES AND DISASTER AGENCY
' The Emergency Services and Disaster Agency supersedes the Civil
Defense Agency and now basically relates to natural disasters caused by
floods and tornadoes. The Agency also prepares a plan of action to be
taken if man -made disasters occur such as train, aircraft and truck
' accidents where cargo involves potential danger to our Village
residents.
u
1
1
1
1
1
1
1
1
1
1
u
' 14 -1
EMERGENCY SERVICES FUND
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
1989 -90 1990 -91 1990 -91 1991 -92
ACTUAL BUDGET ESTIMATE PROPOSED
REVENUE:
Property Tax Levy
$ 5,166 $
5,000 $
5,000 $
5,000
Miscellaneous
21
0
60
0
TOTAL REVENUE
$ 5,187 $
5,000 $
5,060 $
5,000
EXPENDITURES:
Travel, Training, etc.
433
700
0
700
Communications
1,846
1,500
1,720
1,800
Insurance
263
600
341
600
Contractual
194
300
220
300
Utility Services
86
100
120
100
Motor Vehicle Maintenance
325
1,300
0
1,300
Petroleum Products
0
200
90
200
Repairs and Maintenance
1,015
1,000
880
1,000
Supplies
348
500
200
500
Equipment
0
500
0
202500*
TOTAL EXPENDITURES
$ 4,511 $
6,700 $
3,572 $
27,000
NET CHANGE
$ 676 $
(1,700) $
1,489 $
(22,000)
*See Capital Project Budget Section 17 Item Number 34
14 -2
' EMERGENCY SERVICES FUND
' SOURCES OF FUNDS AND EXPENDITURES
PROJECTED
' 1992 -93 1993 -94
PROJECTED PROJECTED
REVENUE:
' Property Tax Levy
Miscellaneous
' TOTAL REVENUE
EXPENDITURES:
' Travel, Training, etc.
Communications
Insurance
' Contractual
Utility Services
Motor Vehicle Maintenance
' Petroleum Products
Repairs and Maintenance
Supplies
Equipment
' TOTAL EXPENDITURES
' NET CHANGE
1
1
$ 5,000 $ 5,000
$ 5,000 $ 5,000
700
1 700
1,800
1,800
600
600
300
300
100
100
1,300
1,300
200
200
1,000
1,000
500
500
$ 7,000
$ 7,000
$ (21000)
$ (2,000)
14 -3
1
1
/G&
�r
1
15 -1 '
PARKING LOTS
'
The
Parking Lot Section consists of expenditures
for the
maintenance
and
operation of the commuter
parking lots.
They are
broken
down into
'
lots
constructed with Village
funds only and
lots constructed
with both
Village
and Federal funds.
'
The
arkin lots are:
P g
NUMBER
LOCATION
SPACES
CONSTRUCTION FUNDING
t
Lot
1
Chestnut, North
of Train
Station Drive
(
78
Village
Lot
2
Park Avenue (East
Side) l�
34
Village
Lot
3
Access Avenue on
Street
,
Parking
14
Village
Lot
4
Marathon Lot
%
87
Village
'
Lot
5
Deerfield b Elm
^� ° �� `�`'
91
Village
and Federal
Lot
6
Around Railroad
Station ,�-���
187
Village
and Federal
'
r ��
Lot
7
Park Avenue (West
Side)
91
Village
and Federal
Lot
8
Elm Street
12 4,
Village
Lot
9
Elm Street
�''Q
�51 6 � i
Village
'
/G&
�r
1
15 -1 '
'
'
PARKING LOTS
SUMMARY
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
'
1989 -90
1990 -91
1990 -91
1991 -92
ACTUAL
BUDGET
ESTIMATE
PROPOSED
REVENUE
$ 125,398
$ 132,500
$ 134,241
$
1349500
'Collections
Interest Earnings
0
0
20,199
17,000
TOTAL REVENUES
$ 125,398
$ 132,500
$ 1549439
$
151,500
'
Transfer to Street Fund
(40,000)
(50,000)
(509000)
(50,000)
'
TOTAL REVENUES AND TRANSFERS
$ 85,398
$ 82,500
$ 104,439
$
101,500
EXPENDITURES:
'
Salaries
8,720
8,930
8,221
9,520
Benefits
1,409
1,670
19380
19780
Insurance
600
630
860
630
'Utility
Services
10,464
99000
4,680
9,000
Repairs and Maintenance
433
3,500
200
3,500
Property Rentals
7,440
79500
79500
7,500
567
1,300
430
1,300
'Supplies
Aggregates
0
750
0
750
Contractual
0
5,000
11,639
51,400
Equipment
0
600
0
600
'
Depreciation
30,698
0
0
0
TOTAL EXPENDITURES
$ 339395
$ 41,180
$ 36,310
$
889280
1
NET CHANGE
$ 52,003
$ 41,320
$ 68,129
$
13,220
1
15 -2
PARKING LOTS
SUMMARY
SOURCES OF FUNDS AND EXPENDITURES
PROJECTED
REVENUE
Collections
Interest Earnings
TOTAL REVENUES
Transfer to Street Fund
TOTAL REVENUES AND TRANSFERS
EXPENDITURES:
Salaries
Benefits
Insurance
Utility Services
Repairs and Maintenance
Property Rentals
Supplies
Aggregates
Contractual
Equipment
Depreciation
TOTAL EXPENDITURES
NET CHANGE
15 -3
1992 -93 1993 -94
PROJECTED PROJECTED
$ 134,500 $ 134,500
17,000 171000
$ 151,500 $ 151,500
(50,000) (50,000)
$ 101,500 $ 101,500
10,120 10,120
2,120
2,560
630
630
9,000
9,000
3,500
3,500
7,500
7,500
1,300
1,300
750
750
11,400
11,400
600
600
0
0
$ 49,220 $ 49,660
$ 52,280 $ 51,840
'
PARKING LOTS RESIDENT
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
'
1989 -90
1990 -91
1990 -91
1991 -92
ACTUAL
BUDGET
ESTIMATE
PROPOSED
REVENUE:
'
Collections
$
68,559.
$
74,500
$
78,240
$
78,500
Interest Earnings
0
0
10,099
7,000
'
TOTAL REVENUES
$
68,559
$
74,500
$
88,340
$
85,500
Transfer to r
St eet Fund
(20,000)
(25,000)
(25,000)
(25,000)
'
TOTAL REVENUES AND TRANSFERS
$
48,559
$
49,500
$
63,340
$
60,500
EXPENDITURES:
'
Salaries
4,401
4,520
4,110
4,820
Benefits
748
850
690
890
'
Insurance
Utility Services
332
6,332
340
4,500
480
2,140
340
4,500
Repairs and Maintenance
368
1,000
200
1,000
Supplies
246
700
430
700
'
Aggregates
0
250
0
250
Materials
45
1,500
880
1,500
Contractual
0
2,500
5,820
21,700
'
Equipment
0
100
0
100
TOTAL EXPENDITURES
$
12,472
$
16,260
$
14,751
$
35,800
NET CHANGE
$
36,086
$
33,240
$
48,589
$
24,700
1
'
15 -4
PARKING LOTS RESIDENT
SOURCES OF FUNDS AND EXPENDITURES
PROJECTED
REVENUE:
Collections
Interest Earnings
TOTAL REVENUES
Transfer to Street Fund
TOTAL REVENUES AND TRANSFERS
EXPENDITURES:
Salaries
Benefits
Insurance
Utility Services
Repairs and Maintenance
Supplies
Aggregates
Materials
Contractual
Equipment
TOTAL EXPENDITURES
NET CHANGE
15 -5
1992 -93 1993 -94
PROJECTED PROJECTED
$ 78,500 $ 78,500
7,000 7,000
$ 85,500 $ 85,500
(25,000) 25,000)
$ 60,500 $ 60,500
5,120
5,120
1,060
1,280
340
340
4,500
4,500
1,000
1,000
700
700
250
250
1,500
1,500
5,700
5,700
$ 20,270 $ 20,490
$ 40,230 $ 40,010
' PARKING LOTS OPEN
' SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
' REVENUE:
' Collections
Interest Earnings
' TOTAL REVENUES
Transfer to Street Fund
' TOTAL REVENUES AND TRANSFERS
EXPENDITURES:
' Salaries
Benefits
' Insurance
Utility Services
Repairs and Maintenance
Property Rentals
' Supplies
Aggregates
Materials
Contractual
Equipment
Depreciation
' TOTAL EXPENDITURES
' NET CHANGE
t
1989 -90 1990 -91 1990 -91 1991 -92
ACTUAL BUDGET ESTIMATE PROPOSED
$ 56,839 $ 58,000 $ 56,000 $ 56,000
0 0 102099 10,000
$ 56,839 $ 58,000 $ 66,100 $ 66,000
(20,000) (25,000) (25,000) (25,000)
$ 36,839 $ 33,000 $ 41,100 $ 41,000
4,319
4,410
4,110
4,700
660
820
690
890
268
290
380
290
4,133
4,500
2,540
4,500
65
2,500
0
2,500
7,440
7,500
7,500
7,500
322
600
0
600
0
500
0
500
45
800
520
800
0
2,500
5,820
29,700
0
500
0
500
3,671
0
0
0
$ 20,923 $ 24,920 $ 21,560 $ 52,480
$ 15,916 $ 8,080 $ 19,540 $ (11,480)
15 -6
PARKING LOTS OPEN
SOURCES OF FUNDS AND EXPENDITURES
PROJECTED
REVENUE:
Collections
Interest Earnings
TOTAL REVENUES
Transfer to Street Fund
TOTAL REVENUES AND TRANSFERS
EXPENDITURES:
Salaries
Benefits
Insurance
Utility Services
Repairs and Maintenance
Property Rentals
Supplies
Aggregates
Materials
Contractual
Equipment
Depreciation
TOTAL EXPENDITURES
NET CHANGE
15 -7
1992 -93 1993 -94
PROJECTED PROJECTED
$ 56,000 $ 56,000
10,000 101000
$ 66,000 $ 66,000
(25,000) (25,000)
$ 41,000 $ 41,000
5,000
5,000
1,060
1,280
290
290
4,500
4,500
2,500
2,500
7,500
7,500
600
600
500
500
800
800
5,700
5,700
500
500
$ 28,950 $ 29,170
$ 12,050 $ 11,830
1
1
1
1
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1
TRANSPORTATION PROGRAM
In August, 1981, a Taxi Subsidy Program was established for senior
citizens and the handicapped. This was a major program change which
eliminated the Dial -A -Ride Program.
16 -1
REVENUE:
Grant
Village Contribution
TOTAL REVENUE
EXPENDITURES:
Contractual
Other Charges
TOTAL EXPENDITURES
NET CHANGE
16 -2
TRANSPORTATION PROGRAM FUND
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
1989 -90
ACTUAL
1990 -91 1990 -91 1991 -92
BUDGET ESTIMATE PROPOSED
$ 3,507 $
2,700 $
2,530 $
2,700
2,000
2,500
2,500
2,500
$ 5,507 $
5,200 $
5,030 $
5,200
5,676
5,000
4,510
5,000
168
100
160
150
$ 5,844 $
5,100 $
4,670 $
5,150
$ (337) $
100 $
360 $
50
1
TRANSPORTATION PROGRAM FUND
SOURCES OF FUNDS AND EXPENDITURES
' PROJECTED
' REVENUE:
' Grant
Village Contribution
tTOTAL REVENUE
EXPENDITURES:
' Contractual
' Other Charges
TOTAL EXPENDITURES
' NET CHANGE
1
s '
1
1992 -93 1993 -94
PROJECTED PROJECTED
$ 2,700 $ 2,700
21500 2,500
$ 5,200 $ 5,200
5,000 5,000
150 150
$ 5,150 $ 5,150
$ 50 $ 50
0
16 -3
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1
SUMMARY OF CAPITAL PROJECTS COMPLETED
in the Fiscal Years
1986 -87 thru 1990 -91
During the last five years dramatic growth has occurred in the Village of
Deerfield. Major commercial developments have been completed which
required a substantial level of private capital investment. Likewise, the
Village has provided a considerable level of capital investment to ensure
the adequacy of public facilities and the infrastructure of the community.
A total of $29,453,000 was spent on capital projects during fiscal years
1986 -87 thru 1990 -9:1, summarized below:
1) Access Avenue Project - $3,151,000 (consisting of acquisition of
' necessary right -of -way, engineering, and construction from Hazel to
Osterman);
1 17 -1
2)
Street Rehabilitation - $2,066,000 (street resurfacing and
'
reconstruction program involving approximately 1 1/2 miles of
streets annually);
'
3)
Pfingsten Road Extension - $3,743,000 (a multi -year project
including the construction of Pfingsten to Edens and Kates to
Waukegan overpasses);
'
4)
Motor Fuel Tax Street Maintenance - $1,210,000 (general street
maintenance, sidewalk repair, inlet reconstruction, etc.,);
t5)
Traffic Signal Installation - $208,000 (a traffic signal was
installed at Deerfield and Castlewood);
'
6)
Storm & Sanitary Sewer Projects - $7,350,000 (Phase I and II of
the storm and sanitary sewer program including manhole
reconstruction and sewer renovation in several sectors of the
'
Village);
7)
Excess -Flow Pumping Stations - $3,544,000 (including constructiop
'
of the Deerfield Road, Warwick Road and Wilmot Road pumping
facilities);
8)
Sewage Treatment Plant - $867,000 (items consisting of a new
'
clarifier and miscellaneous annual improvements);
9)
Water System Improvements - $209,000 (including a 10" water
main from Deerfield to Dartmouth, and a 10" water main from
'
Chestnut to Deerfield);
10)
West Fork Channel - $1,250,000 (project consisting'of the West Fork
'
Channel relocation and culvert improvement);
11)
Public Works /Park District Complex - $3,572,000 (construction of a
'
new garage for the Village's public works department and the Park
District);
1 17 -1
1
Ii
12) Village Hall /Annex Remodeling - $124,000 (including remodeling the I
finance and administrative offices, the Board Room and the Annex);
13) Brickyards Park - $996,000 (Village's contribution towards
developing a recreational park in the Brickyards);
14) Streetscape Phases I and II - $643,000 (consisting of a Pedestrian
Overpass and walkways at the train station, entry signage features, '
Village Plaza, and improvements to the Marathon Parking Lot);
15) Miscellaneous Capital Projects - $520,000 (including 50/50 sidewalk '
and curb replacement, and parkway tree planting and restoration
programs);
Total Capital Projects - $29,453,000 ,
- - - - - - - - - - - - - - - - - - -
Of this total, $13,432,000 (46 %) of the funding was '
provided by outside sources (i.e., developers, TIF
districts, and other Governmental Agencies).
PROJECTED CAPITAL PROJECTS EXPENDITURES
For Fiscal Years 1991 -92 to 1995 -96
During the next five years, it is expected that the number of capital
project items will decline signficantly when compared to the previous
five -year period (fiscal years 1986 -87 thru 1990 -91).
Storm and sanitary sewer renovations, comprising nearly 40% of the capital
expenditures from fiscal years 1986 -87 thru 1990 -91 are largely completed.
Under street improvements, an additional $980,000 will be spent for the
on -going Access Avenue project. In total, $6,602,500 is projected to be
spent on street projects during the next five years. Also worth noting is
the $1,406,000 in projected costs for Phases 3 and 4 of the Village Center '
Redevelopment project.
The aggregate level of funding for capital projects during the period
fiscal years 1991 -92 thru 1995 -96 is projected to be approximately }
$13,617,450, or only 46% of the funding required in the previous five -year
period. The total projected expenditures for capital projects can be '
broken down into the following categories:
1)
Street Projects -
$6,602,500
48.6%
2)
Sewer Projects -
2,888,750
21.2%
t'
3)
Sewage Treatment Plant
- 1,039,000
7.6%
4)
Water Projects -
1,122,500
8.2%
5)
Streetscape Projects -
1,406,000
10.3%
6)
Other Projects -
558,700
4.1%,
'
Total
----- - - - - --
$13,617,450
- - - - --
100.0%
17 -2 '1
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MOTOR FUEL TAX
The motor fuel tax is collected by the State of Illinois and is a flat
' 19 cents per gallon after January 1, 1990. The tax is then apportioned in
accordance with a rather complex formula; after certain deductions, 32
percent of the remaining motor fuel tax is allocated to the municipalities
of the State on a per capita basis. In addition, 2% of the State's portion
of sales tax collections are distributed to the Village. Motor fuel tax
funds will continue to be utilized according to State regulations for the
following purposes:
' 1. Street construction or reconstruction to improve traffic capacity.
' 2. Installation of traffic signs, signals, and controls.
3. Sidewalk repair and replacement.
4. The public benefit share of new street improvements when certain
criteria are met in connection with a special assessment project.
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1
INFRASTRUCTURE REPLACEMENT FUND I
This fund was established in September, 1989 for the purpose of
maintaining, repairing and renovating the capital assets of the Village. ,
The sources of revenue for this fund are the State Income Tax Surcharge,
Residual Equity Transfers, and Interest earnings.
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19 -1 '
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INFRASTRUCTURE REPLACEMENT
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
1989 -90 1990 -91 1990 -91 1991 -92
ACTUAL BUDGET ESTIMATE PROPOSED
'REVENUE:
Income Tax
$
343,529
$
500,000
$ 441,000
$ 440,000
'State
Interest Earnings
13,303
50,000
41,000
75,000
Surplus Transfer TIF
0
0
500,000
500,000
TOTAL REVENUE
$
356,832
$
550,000
$ 982,001
$1,015,000
Beginning Cash Balance
277,091
572,858
633,923
1,065,747
'
FUNDS AVAILABLE FOR YEAR
$
633,923
$1,122,858
$1,615,924
$2,080,747
EXPENDITURES
'
Professional
0
0
0
130,000
Contractual
0
500,000
550,177
770,000
Miscellaneous
0
0
0
0
'
*
TOTAL EXPENDITURES
$
0
$
500,000
$ 550,177
$ 900,000
'
BALANCE
$
633,923
$
622,858
$1,065,747
$1,180,747
1
1
ISee Capital Projects Section 17
Project Numbers 8, 15, 16, and 17
1
I
1
1 19 -2
INFRASTRUCTURE REPLACEMENT
SOURCES OF FUNDS AND EXPENDITURES
PROJECTED
REVENUE:
State Income Tax
Interest Earnings
Surplus Transfer TIF
TOTAL REVENUE
Beginning Cash Balance
FUNDS AVAILABLE FOR YEAR
EXPENDITURES
Professional
Contractual
Miscellaneous
TOTAL EXPENDITURES
BALANCE
*See Capital Projects Section 17
Project Numbers 8, 15, 16, and 17
19. -3
1992 -93 1993 -94
PROJECTED PROJECTED
$ 440,000 $ 440,000
35,000 10,000
500,000 500,000
$ 975,000 $ 950,000
1080, 747 655,747
$2,155,747 $1,605,747
130,000 70,000
1,370,000 500,000
$1,500,000 $ 570,000
$ 655,747 $1,035,747
1
IPUBLIC WORKS DEPARTMENT VEHICLE AND EQUIPMENT REPLACEMENT FUND
' The purpose of this fund is to amortize the replacement cost of
certain village equipment over its useful life. For the purpose of this
fund, capital equipment for replacement is defined as any vehicle or large
regularly replaced equipment item having a useful life of more than one
' year and having a value of $5,000 or more at the time of purchase.
1
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1 20 -1
VEHICLE & EQUIPMENT REPLACEMENT
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
REVENUE:
Depreciation Charges:
Street
Sewer
Sewerage Treatment Plant
Water
Refuse
Interest Earnings
TOTAL REVENUE
Beginning Cash Balance
FUNDS AVAILABLE FOR YEAR
EXPENDITURES:
Equipment
Motor Vehicles
Total Expenditures
REMAINING CASH BALANCE
20 -2
1989 -90 1990 -91 1990 -91 1991 -92
ACTUAL BUDGET ESTIMATE PROPOSED
$ 63,000 $ 63,530 $ 63,530 $ 65,070
16,000 16,130 16,130 19,950
14,000 14,120 14,120 15,980
33,000 33,280 33,280 36,320
0 0 0 12,850
37,192 50,000 46,560 50,000
$ 163,192 $ 177,060 $ 173,620 $ 200,170
599,847 627,407 649,880 647,352
$ 763,039 $ 804,467 $ 823,500 $ 847,522
113,159 185,900 139,213 60,100
0 48,600 36,935 929900
$ 113,159 $ 234,500 $ 176,148 $ 153,000
$ 649,880 $ 569,967 $ 647,352 $ 694,522
1
IVEHICLE & EQUIPMENT REPLACEMENT
I SOURCES OF FUNDS AND EXPENDITURES
PROJECTED
' 1992 -93 1993 -94
PROJECTED PROJECTED
REVENUE:
' Depreciation Charges:
Street $ 59,780 $ 55,410
Sewer 18,330 16,990
IREMAINING CASH BALANCE $ 737,482 $ 705,472
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20 -3
Sewerage Treatment Plant
149680
13,610
'
Water
33,370
30,930
Refuse
11,800
10,950
Interest Earnings
50,000
50,000
TOTAL REVENUE
$ 187,960
$ 177,890
Beginning Cash Balance
694,522
737,482
'
FUNDS AVAILABLE FOR YEAR
$ 882,482
$ 915,372
'
EXPENDITURES:
Equipment
48,500
41,200
Motor Vehicles
96,500
168,700
Total Expenditures
$ 145,000
$ 209,900
IREMAINING CASH BALANCE $ 737,482 $ 705,472
1
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20 -3
1
' DEERFIELD PUBLIC LIBRARY
(Not Included in Municipal Budget)
Sources of Funds and Expenditures
'
Actual and Pro ected Account Number 60 -909
c � 0
I ACCOUNT NUMBER BUDGET ESTIMATE BUDGET
AND CLASSIFICATION 1990 -91 1990 -91 1991 -92
5111 Salaries -- Professional
$243,426
$2339301
$260,825
'
5114 Salaries - -Non Professional
342,131
315,245
365,210
5115 Benefits
32,500
31,707
44,625
'
5211 Repairs, Maintenance of Building
and Equipment, Building Supplies
120,000
32,691
115,000
5212 Education -- Travel, Dues, etc.
5,500
3,467
5,500
5213 Printing
6,000
5,370
6,700
5214 Communication
9,500
81510
11,075
5216 Utilities
1,000
845
19100
5220 Binding
1,500
1,300
2,500
5224 Periodicals
30,000
36,858
30,000
'
5224 Books
96,000
1019046
96,000
5224 Audio Visual
20,000
16,335
20,000
'
5315 Insurance
5316 Professional Services
20,000
7,600
18,497
9,021
19,400
5,000
5317 Contractual:
Equipment Rental, Maintenance &
Xerox 9,500
13,267
13,000
5320 Special Library Programs
4,000
2,193
4,000
'
5320 Data Base
1,500
1,200
2,000
5320 Cataloging Service
6,000
2,391
6,500
5424 Miscellaneous
1,000
1,070
1,000
5434 Supplies (Library and Office)
21,000
18,018
23,000
6111 New Equipment
10,000
12,033
10,000
6415 Improvements- -Other Than Buildings
80,000
0
80,000
'
SUB TOTAL
$1,068,157
$864,365
$1,122,435
Automation Project
101,262
76,395
98,276
'
TOTAL
$1,169,419
$940,760
$1,220,711
SOURCE OF
FUNDS
'
Property Tax Levy
$ 855,187
$855,187
$ 856,479
Taxes -TIF Surplus
183,935
110,000
Personal Property Replacement Tax
16,000
14,280
16,000
'
Non - Resident Fees
12,500
15,443
14,000
Fees, Fines and Penalties
28,500
32,876
28,500
Gifts
500
25
500
Reciprocal Borrowing
4,000
90990
5,000
'
Xerox
9,300
10,022
9,800
Interest
37,000
.42,261
38,000
t
Grants
Videos
172432
29,000
17,432
26,301
17,432
25,000
Reserve for Repairs & Replacement
plus Improvement
160,000
0
160,000
'
SUB TOTAL
$1,169,419
$1,207,752
$1,280,711
Transfer to Accumulated Surplus
0
0
(60,000)
'
TOTAL
$1,169,419
$1,207,752
$1,220,711 21 -1
DEERFIELD PUBLIC LIBRARY
Work Statistics
1987 -88 1988 -89 1989 -90 1990 -91
CIRCULATION DEPARTMENT:
6,242
ADULT AND CHILDREN'S DEPARTMENT:
247
Adult Programs Sponsored or
Materials Circulated -
Conducted by Library Staff
30*
Children's Programs Sponsored
240
Books
200,634
194,790
205,820
213,938
Records, CDs, Tapes,
14,497
17,238
20,360
23,875
Audio Tape
Puzzles (Miscellaneous)
533
567
648
585
Paintings (Discont'd 11/30/90)
567
518
234
---
Videos (Suburban Audio Visual)
49
2
47
28
Films (Suburban Audio Visual)
55
141
141
131
Talking Books (BHP)
565
670
645
738
Interlibrary Loans
2,532
2,527
2,927
39009
Miscellaneous
484
(see puzzles)
- --
__
Video Tape Collection
27,597
32,515
34,659
32,137
Total Materials Circulated 247,513 ** 248,968 ** 265,481 ** 274,441 **
*Overdue Notices Mailed 9,000 ** 7,200 ** 9,340 ** 8,900 **
(After 3 -4 weeks)
*Registered Borrowers 12,656 ** 12,164 ** 11,500 ** 11,021 **
PROCESSING DEPARTMENT:
Material Purchased and Received -
Books 6,366
Records, CDs, Audio, Audio Tape 571
Miscellaneous 18
Video Cassettes 330
Total Materials Processed 7,285*
PROGRAMMING -
6,242
ADULT AND CHILDREN'S DEPARTMENT:
247
Adult Programs Sponsored or
766
Conducted by Library Staff
30*
Children's Programs Sponsored
240
or Conducted by Library Staff
180*
Meeting Room Use by Groups
7,021*
Outside the Library
166*
Adult Reference Inquiries
15,728 **
Children's Reference Inquiries
15,552 **
* Figures through February
** February, March, April Figures Estimated
* ** Figures through February 1991
21 -2
5,464
6,242
8,770
247
564
766
57
50
60
240
165
250
6,008*
7,021*
9,846 **
38* 49* 49 * **
190* 218* 204 * **
252* 293* 286 * **
169444 ** 19,087 ** 28,391 **
19,350 ** 18,830 ** 18,842 **
1
tAPPENDIX
A
Administrative Department
'
Equipment Request
1991 - 1992
Equipment
' Office Equipment
' Laser Printer
Computer Terminals
' Dictating Equipment
Miscellaneous - Community Development
' Miscellaneous - Engineering
' Miscellaneous - Finance
TOTAL
1
1
1
1
1
1
1
1
1
Budget
$ 1,500
1,200
1,000
1,000
1,000
1,000
300
$ 7,000
APPENDIX B
Police Department
Equipment Request
1991 - 1992
Equipment
Bu— die t
Video Imager /Camera /Printer
$ 5,000
30" Video Monitor
6,000
Laser Printer
1,200
Replacement Computer Displays and Keyboards (3)
1,500
Replacement Dot Matrix Printers (2)
1,000
IBM Computer Workstations
9,200
Kustom Pro -1000 Moving Radar
2,300
Unitrols (3)
1,800
Miscellaneous Office Furniture and Equipment
2,450
TOTAL $30,450
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Equipment
E 9 -1 -1 Computer Hardware
APPENDIX B -1
Enhanced 9 -1 -1 Fund
Equipment Request
1991 - 1992
TOTAL
Budget
$ 5,000
$ 5,000
APPENDIX C -1
Public Works Department
Equipment Request
Street Fund
1991 - 1992
EQUIPMENT
BUDGET
Snow Blower
$ 1,500
Bench Grinder
400
Lawn Mower
600
Chain Saw
500
TOTAI, $ 3,000
1
1
1
1
1
1
1
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A
APPENDIX C -2
Public Works Department
Equipment Request
Sewer Fund
1991 -1992
Equipment
Two (2) Root Cutters @ $1,500
2" Pump
WRY
4" Gas Driven Pump
TOTAL
Budget
$ 3,000
1,000
2,400
$ 6,400
APPENDIX C -3
PUBLIC WORKS DEPARTMENT
Equipment Request
Water Fund
1991 -1992
Equipment
Residual CL2 Monitor
Meter Test Clamp
Meter Vise
Water Meters
Budget
$ 3,000
250
230
16,500
TOTAL $19,980
1
1
1
1
1
1
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1
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1
1
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1
APPENDIX C -4
PUBLIC WORKS DEPARTMENT
Equipment Request
Garage Fund
1991 -1992
Equipment
Diesel Compression Gauge.with Adaptors
Two (2) Electronic Arc Welding Helmets @ $330 /each
AVR Tester
Replace Air Impact Drives
Budget
$ 330
660
1,600
850
TOTAL $ 3,440
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G L O S S A R Y
iABATEMENT A partial or complete cancellation of a previously
imposed tax levy. Typically, an abatement will apply to tax
levies and service charges.
ACTIVITY A specific and distinguishable line of work performed
by an organizational unit.
APPROPRIATION A legal authorization granted by the Board of
Trustees to disburse funds and to incur obligations for specific
' purposes. An appropriation usually is limited in amount and time
it may be expended.
ASSESSED VALUATION A value that is established for real property
' as a basis for levying property taxes.
BUDGET A plan for Village operations which includes an estimate
of proposed expenditures for a given period and the proposed
means of financing them. Used without a modifier, the term
"Budget" usually indicates a financial plan for a single fiscal
' year.
CAPITAL OUTLAY One of five (5) object classifications of
expenditures. Includes expenditures for equipment, motor
' vehicles, land acquisition, improvements other than buildings,
annual contributions to the vehicle and equipment replacement
fund, depreciation charges, and bond principal and interest.
' COMMODITIES One of five (5) object classifications of
expenditures. Includes expenditures for apparel, travel,
' training, dues, printing and advertising, petroleum products,
miscellaneous, dog pound, materials, small tools and equipment,
supplies, salt, aggregates, street signs, occupancy, chlorine,
and purchase of water.
' CONTRACTUAL SERVICES One of five (5) object classifications of
( ) 7
expenditures. Includes expenditures for employee medical and
' dental insurance, general liability and workers' compensation
insurance, professional services, housing assistance to seniors,
and contractual payments.
' DEPRECIATION The allocation of the cost of a fixed asset over its
useful life. Through this process the entire cost of the asset
less any salvage value is ultimately charged off as an expense.
' This method of cost allocation is used primarily in proprietary
funds.
ENTERPRISE FUNDS Funds used to account for operations (a) that
are financed and conducted in a manner similar to private
business enterprises, or (b) where the governing body has decided
' that periodic determination of revenues earned, expenses incurred
and /or net income is appropriate. The Village has established
the following Enterprise Funds: Water, Sewer, Refuse and Parking
Lot funds.
FIXED ASSETS Assets of a long -term character including items such
as land, buildings, machinery, furniture, and other equipment.
FUND An accounting entity with a self - balancing set of accounts
which are segregated for the purpose of carrying on specific
activities or attaining certain objectives in accordance with
special regulations, restrictions or limitations.
GENERALLY ACCEPTED ACCOUNTING PRINCIPLES (GAAP) Uniform standards
and guidelines for financial accounting and reporting. GAAP
governs the form and content of the financial statements of an
entity, as well as providing a standard by which to measure
financial presentations.
ILLINOIS MUNICIPAL RETIREMENT FUND (IMRF) A state - administered
retirement plan, as required by Illinois Statute for all
municipal employees (excluding sworn police officers), which
includes a joint contribution from the employer (Village) and
the employee for a future benefit upon retirement. Sworn police
officers are covered by a locally administered plan known as the
Police Pension Fund.
ORGANIZATIONAL UNIT A classification system which separates
expenditures according to responsibility centers (eg., Police,
Administration, Public Works, etc.) within the Village's
organizational structure. Classification of expenditures by
organization unit is essential to management control in that it
establishes clear lines of responsibility and authority.
OTHER SERVICES One of five (5) object classifications of
expenditures. Includes expenditures for repairs and maintenance,
communications, postage, motor vehicle maintenance, utility
services, equipment rental, and rental property repairs.
PERSONAL SERVICES One of five (5) object classifications of
expenditures which includes compensation to Village employees in
the form of wages and salaries. Payments to individuals
rendering services as "contractors" rather than employees are
included under Contractual Services.
TAX INCREMENT FINANCING (TIF) DISTRICT A funding mechanism which
allows municipalities to designate a specific area as a special
taxing district and to develop a plan to improve property values
to pay for land acquisition or public works projects necessary
to assist redevelopment.
TAX LEVY The total revenues to be raised by general property
taxes for the Village's operating and debt service requirements.
TAX RATE The amount of tax levied for each $100 of assessed
valuation.