Village Budget For Year Beginning May 1, 1997l
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' VILLAGE OF DEERFIELD
1997 - 1998
BUDGET
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ITABLE OF CONTENTS
IABOUT THE COVER----------------------------------------------- - - - - --
ELECTED OFFICIALS ---------------------------------------------------
' ORGANIZATIONAL CHART------------------------------------------------
DISTINGUISHED BUDGET PRESENTATION AWARD-----------------------------
' INTRODUCTORY SECTION
BUDGET MESSAGE - MAYOR BERNARD FORREST ------------------------------
' BUDGET SUMMARIES- Revenue and Expenditures - Beginning and End Balances
-All Funds- Summary and Historical Perspective---- - --
' - Administrative Division - Combined Departments - Village
Manager, Finance, Community Development, Engineering
' - Public Safety Division - Police Department----- - - - - --
- Public Works Division - Combined Departments- Street,
Sewer, Water, Garage-------------------------------
' SUPPLEMENTAL CHARTS AND SCHEDULES:
COMPARISON OF 1993 -97 PROPERTY TAX LEVIES------------------- - - - - --
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19 -21
22 -24
Chart
1:
Property Tax Dollar - Total Tax Apportionment----- - - - - --
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Chart
2:
Budget Dollar Revenue - Source of Funding--------- - - - - --
Chart
3:
Budget Dollar Expenses - Where It Goes------------ - - - - --
Chart
4:
Property Tax Comparison - Ten Year Comparison of EAV
Effects of Capital Projects on Operating Budget
'
and Village Tax Rate
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Chart
5:
Property Tax Comparison - Six Year Comparison of
Total Tax Bill and Village Share
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PERSONNEL
SCHEDULE- Employees Full Time------------------------------
- Employees Part Time ------------------------------
'
SUMMARY
OF
SIGNIFICANT ACCOUNTING POLICIES--------------------------
BUDGET NOTES
AND ANALYSIS
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19 -21
22 -24
ABOUT THE VILLAGE OF DEERFIELD
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Ten Largest Taxpayers
Ten Largest Employers
Municipal Services and Facilities
Budget Calendar
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MAJOR BUDGET POINTS AND BUDGET PROCESS
Operating Budget
Capital Program
Effects of Capital Projects on Operating Budget
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Budget Amendment
Basis of Budgetary Accounting
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17 -18
19 -21
22 -24
TABLE OF CONTENTS
PAGE
BUDGET AND FINANCE POLICY
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Infrastructure
Sewer Department--------- - - - - -- 76 -90
Renovation of Downtown Area
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DEBT POLICY
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ACCOUNTING, AUDITING AND FINANCIAL REPORTING POLICIES
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REVENUES
25 -26
Property Tax
Sales Tax
Income Tax
Hotel /Motel Tax
Interest Earnings
User Charges
Water
Sewer
Refuse
Revenue Estimates
FINANCIAL CONDITION OF THE FUNDS
26
Fund
IMRF
Scavenger
FINANCIAL CONDITION OF THE VILLAGE
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FUTURE YEARS PROJECTIONS
26
COMMUNITY EVENTS
26 -27
FINANCIAL SECTION
GENERAL FUND:
SOURCES OF FUNDS AND EXPENDITURES - GENERAL FUND------------ - - - - -- 28 -29
ADMINISTRATIVE DIVISION - GENERAL FUND - Village Manager's Dept.,
Finance Dept., Community Development, Engineering Dept.----- - - - - -- 30 -49
PUBLIC SAFETY DIVISION - GENERAL FUND - Police Department--- - - - - -- 50 -60
STREET FUND - Public Works Division - Street Department------- - - - - -- 61 -75
SEWER FUND
- Public
Works Division -
Sewer Department--------- - - - - -- 76 -90
WATER FUND
- Public
Works Division -
Water Department--------- - - - - -- 91 -102
GARAGE FUND
- Public
Works Division
- Garage Department------- - - - - -- 103 -109
INDIVIDUAL FUND BUDGETS:
REFUSE FUND--------------------------------------------------- - - - - -- 110 -116
PARKING LOTS FUND--------------------------------------------- - - - - -- 117 -121
PENSION FUND - Police------------------------ --- ------------- - - - - -- -122 -124
PENSION FUND - I. M. R. F.-------------------------------------- - - - - -- -125 -126
EMERGENCY SERVICES FUND--------------------------------- ------ - - - - -- 127 -129
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TABLE OF CONTENTS
PAGE
ENHANCED 9 -1 -1 FUND------------------------------------------ - - - - -- 130 -132
DEBT SERVICE FUND-------------------------------------------- - - - - -- 133 -135
MOTOR FUEL TAX FUND------------------------------------------ - - - - -- 136 -138
INFRASTRUCTURE REPLACEMENT FUND------------------------------ - - - - -- 139 -141
VEHICLE AND EQUIPMENT REPLACEMENT FUND--------------- -------- - - - - -- 142 -144
CAPITAL PROJECTS - BUDGET AND PROJECTIONS 1997 -98 TO 2001 - 2002- - - - - -- 145 -151
DEERFIELD PUBLIC LIBRARY------------------------------------- - - - - -- 152
LIBRARY APPENDICES------------------------------------------- - - - - -- 153
APPENDICES
EQUIPMENT REQUEST - Administrative Division - Village Manager, Finance,
Community Development, Engineering Depts- Appendix A 154
- Public Safety Division - Police Dept - - - -- Appendix B 155
- Public Works Division - Street Dept - - -- Appendix C -1 156
- Public Works Division - Sewer Dept - - - -- Appendix C -2 157
- Public Works Division - Water Dept - - - -- Appendix C -3 158
- Public Works Division - Garage Dept - - -- Appendix C -4 159
' - Enhanced 9 -1 -1 Fund --------------- - - - - -- Appendix D 160
VEHICLE AND EQUIPMENT REPLACEMENT SCHEDULE--------- - - - - -- Appendix E 161 -163
' GENERAL OBLIGATION DEBT _________ ________________________ _ _ _ __ Appendix F 164
GLOSSARY------------------ - - - - -- - 165 -169
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About the Cover: Dedicated on July 24, 1996 and located at 500 Waukegan Road, '
the new Deerfield- Bannockburn Fire Safety Building is 36,000 square feet. The
building houses 7 pieces of fire equipment - 3 fire engines, 2 ambulances, 1
aerial ladder truck, and one fire rescue squad truck. In the basement is a '
replica of a three room house where adults and children can be taught about fire
hazards and fire safety practices. The clock tower is multi - purpose, used for
hose drying and as a training tower for fire fighters and special rescue teams.
VILLAGE OF DEERFIELD
Elected Officials
Bernard Forrest, Mayor
Marvin W. Ehlers, Trustee
John H. Heuberger, Trustee
Harriet E. Rosenthal, Trustee
Edwin B. Seidman, Trustee
Vernon E. Swanson,Trustee
Michael Swartz, Trustee
VILLAGE MANAGER
Robert D. Franz
DEPARTMENT HEADS
George J. Valentine, Treasurer and Finance Director
Leo P. Anderson, Chief of Police
James E. Soyka, Director of Public Works & Engineering
Barbara Houpt, Director of Community Development
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VILLAGE OF DEERFIELD ORGANIZATIONAL CHART
BOARDS &
COMMISSIONS
ADMINISTRATIVE
ASSISTANT
POLICE
54 Employees
PATROL
INVESTIGATIONS
YOUTH
COMMUNICATIONS
RECORDS
RESEARCH &
DEVELOPMENT
MAYOR & BOARD
OF TRUSTEES
VILLAGE MANAGER
3 Employees
VILLAGE ATTORNEY
COMMUNITY
DEVELOPMENT
5 EmDlovees
PLANNING
ZONING
CODE
ENFORCEMENT
BUILDING PLAN
REVIEW
PERMITS
APPEARANCE
REVIEW
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GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRESENTED TO
Village of Deerfield,
Illinois
For the Fiscal Year Beginning
May 1, 1996
/2& --e
\ Presi t Executive Director
' The Government Finance Officers Association of the United States and Canada
(GFOA) presented an award for Distinguished Budget Presentation to The
Village of Deerfield for its annual budget for the fiscal year beginning
' May 1, 1996.
In order to receive this award, a governmental unit must publish a budget
' document that meets program criteria as a policy document, as an operations
guide, as a financial plan and as a communications device.
' The award is valid for a period of one year only. We believe our current
budget continues to conform to program requirements, and we are submitting
it to GFOA to determine its eligibility for another award.
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VILLAGE OF DEERFIELD
Mayor
BERNARD FORREST
BUDGET MESSAGE
Each new fiscal year offers a fresh opportunity to evaluate past performance and to anticipate and plan for the future.
By doing so, we are able to learn from our experience as we prepare for the challenges ahead. Indeed, we are
fortunate in Deerfield to have a reputation as a community that has balanced the relationship between a strong
heritage and inevitable change. The Board of Trustees and I remain committed to that tradition as we approve a
financial plan for the next fiscal year.
The combined total budget for 1997 -98 is $18,507,502, an amount arrived at following an extensive budget review
process that began in January and ends with tonight's public hearing and final action by the Village Board. As in
previous years, the operating budget is planned over a three year period, while the capital budget consists of a five
year planning schedule.
I am very pleased to report that for the sixth consecutive year the Village will reduce the amount it receives from
the real estate tax bill. Although we now receive less than 8% of the property taxes paid, this reduction reflects our
awareness of the public's concern over escalating real estate taxes. Developing alternative revenue sources and
decreasing our dependence on property tax dollars has been, and continues to remain, a high priority of the Village
Board. And, for the seventh consecutive year, the Village has released surplus funds from the Lake Cook Tax
Increment Financing District. The amount distributed to local government agencies this past year was $6.6 million,
bringing to $45.7 million the total reallocated over the last seven years.
In approving this budget, the Village will be adding two new patrol officers, the first added since 1988. With the
commercial and residential development since that time, the additional officers are needed to maintain a three minute
emergency response time and the quality of service expected by the public. A $150,000 grant from the U.S.
Department of Justice Community Policing Act will be used to offset the costs over a three year period. To remain
competitive in the municipal market, there will be 3.5% increase in the employee salary plan, part of a two year
settlement negotiated last year.
As part of our budget process each year, the staff reviews our infrastructure repair needs and recommends
improvements. These are based on a rating system whereby objective criteria determine where improvements are
most needed. We have been funding approximately $500,000 every year for this purpose but, with 70 miles of
streets and increasing costs, we are in danger of falling behind, running the risk that some streets may further
deteriorate to a point where major reconstruction will be required at considerably higher costs.
The staff has been directed to develop a reasonable but accelerated program that will be needed to properly maintain
our streets. They have been asked to develop a funding program as well. One approach used by some neighboring
communities is a telecommunications tax which would apply to all telephone customers in Deerfield. It is our
intention to study the impact of this tax along with other potential options. If such a tax is considered, I will propose
that there be a corresponding tax decrease for our homeowners Eo that there will be no increased burden on them.
850 WAUKEGAN ROAD DEERFIELD, ILLINOIS 60015 TELEPHONE 708.945.5000
Also to be considered in fiscal year 1997 -98 are water and sewer rate increases needed to fund major improvements '
to our utility systems and, in the case of water, to offset an anticipated rate increase from Highland Park. Now that
Highland Park has decided on its long -range water system improvements, Deerfield needs to proceed with the
recommendations of our engineering consultant Greeley Hansen. Once the locations and routes for the various '
improvements and cost estimates are determined, financing options will be decided for projects to be constructed in
our next fiscal year. We are planning to complete most of the improvements over a two -year period, and they will
be financed by a General Obligation Bond issue which will be repaid from water funds. The last rate increase to
Deerfield water users was in 1992, and sewer rates were last increased in 1994. Again, the details on these rate '
adjustments will be presented at a Village Board meeting prior to any final action.
Major capital projects scheduled for 1997 -98 include: site preparation and infrastructure improvements for t
redevelopment of the southeast quadrant of the Village Center; Deerfield Road Train Station improvements to be
funded by METRA; intersection realignment and traffic signal improvements at Kates /Waukegan and
Oakmont /Waukegan; and continuation of the present Street Rehabilitation Program. Also planned is a new traffic
signal at North Avenue and Waukegan Road, provided the Illinois Department of Transportation chooses to '
participate financially or reduces its demand for street channelization that, at this point, makes the project cost
prohibitive.
The Village has earned a very favorable AA+ bond rating, an accomplishment shared by less than 1% of all t
municipalities. Deerfield's total outstanding net General Obligation Debt of $8,955,000, payable from property taxes,
is 1.4 01'0 of its assessed valuation of $625,000,000. Considering that non -Home Rule communities are allowed a ratio
of 8.6 %, the Village, as a Home Rule community, can be very proud of its low debt service obligations. t
In summary, this budget represents the efforts of many people, both elected and appointed, to serve our community.
In meeting our obligations, the Board of Trustees and I wish to acknowledge the many volunteers on boards and ,
commissions whose help throughout the year is extremely valuable. Through this concerted effort, we will continue
to maintain our tradition of dependable Village services at the lowest possible cost.
BERNARD FORREST
Mayor
April 23, 1997 '
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General
Street
Sewer
Water
Scavenger
Garage
MFT
Police Pension*
IMRF
Debt Service
Infrastructure
Replacement
Emergency Services
Parking Lots
Vehicle & Equipment
Replacement
Enhanced 911
COMBINED VILLAGE FUNDS
(Memorandum Only)
Deerfield Public Library
(Component Unit)
COMBINED ALL FUNDS **
VILLAGE OF DEERFIELD
1997 - 1998
BUDGET SUMMARIES
AVAILABLE
PROJECTED
BEGINNING FUND
ENDING FUND
BALANCE
REVENUE
EXPENSES
BALANCE
$ 1,800,000
$ 6,444,600
$ 6,329,987
$ 1,914,613
34,525
1,103,500
1,102,730
35,295
434,000
1,520,000
1,774,870
179,130
700,000
2,736,000
2,854,370
581,630
31,000
1,094,000
1,080,910
44,090
0
220,500
220,500
0
836,000
197,000
591,250
441,750
13,200,000
1,618,000
469,850
14,348,150
75,000
949,000
847,500
176,500
1,600,000
1,080,155
1,378,155
1,302,000
1,905,000
0
280,000
1,250,000
10,000
764,000 1,311,000 1,358,000
0 5,650 (5,650)
(194,000) 59,670 26,330
444,650
129,000
$22,155,525 $18,106,405
150,000 1,776,500
359,300 1,335,350
121,760 17,240
$18,507,502 $21,754,428
1,776,500 150,000
$22,305,525 $19,882,905 $20,284,002 $21,904,428
*Accrued actuarial liability in excess of assets at 4/30./96 - $1,105,914
' * *Combined totals are for memorandums only. The total figures in the case of a
municipality may be misleading. Only in some circumstances can a surplus in one
fund be used to relieve a deficit in another.
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BUDGET SUMMARY AND HISTORICAL PERSPECTIVE
Revenue Police Debt
Item General Street Sewer Water ScavenaerGaraae MFT Penslen IMRF Rarwilea
Taxes:
Property Tax
330,000
725,000
280,000
910,000
705,155
Property Tax pr yrs
Replacement Tax
8,000
9,000
65,000
Motor Fuel
402,000
Sales Tax
2,550,000
Local Use Tax
182,000
State Income Tax
1,075,000
Hotel -Motel Tax
1,400,000
License & Permits
Liquor/Food
56,000
Other Business Lie
37,500
Vehicle
350,000
Building Permits
150,000
15,000
14,000
Non - Business Lic
47,000
Charges:
Police Services
71,000
False Alarms
25,000
Dispatching Sery
114,000
User Fees
1,400,000
2,540,000
320,000
Penalties
17,000
27,000
4,000
Rental Income
43,600
Fran Fees - Cable
136,000
Fran Fees - Telephone
104,000
50/50 Program
5,000
Interfund Charges
220,500
Engineering Fees
6,000
Misc Rev
Interest Earnings
300,000
30,000
60,000
150,000
14,000
30,000
1,130,000
30,000
100,000
State Grants
29,000
Miscellaneous
27,500
4,500
28,000
5,000
31,000
210,000
Employee Cont
200,000
Ordin Violations
310,000
Transfers:
Transfer Charges
60,000
Transf Pking to St
120,000
MFT to Street
235,000
(235,000
Trans to Debt Sery
Trans to IN
(150,000
Trans to TIF 2
(100,000
Parking to IN
TOTAL
6,444,600
1,103,500
1,520,000
2,736,000
1,094,000
220,500
197,000
1,618,000
949,000
1,080,155
Expenditure
Categories:
Personal Servicies
4,283,372
412,850
717,260
400,740
52,850
115,260
Other Services
210,975
128,700
368,220
120,800
22,000
8,300
Contractual
1,192,980
280,910
389,190
398,830
963,610
25,340
Commodities
353,160
210,770
139,700
1,824,000
21,800
66,940
Capital Outlay
289,500
69,500
160,500
110,000
20,650
4,660
591,250
Debt Service
1,378,155
Pension Cost
469,850
847,500
TOTAL
6,329,987
1,102,730
1,774,870
2,854,370
1,080,910
220,500
591,250
469,850
847500
1,378,155
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BUDGET SUMMARY AND HISTORICAL PERSPECTIVE
1997 -98 1996 -97 1996 -97 1995 -96
Infrat. Emergenc;Parking Equip. Enhanced TOTAL Est Budget Actual
Rani_ Sarvir_es Leos Ranlacmt_ 911 Budget Actual
61
Taxes:
2,950,155
3,005,155
3,005,155
3,066,710
Property Tax
0
0
0
0
Property Tax pr yrs
82,000
82,000
67,000
82,452
Replacement Tax
402,000
0
402,000
405,129
Motor Fuel
2,550,000
2,570,000
2,625,000
2,684,917
Sales Tax
182,000
168,000
157,000
166,792
Local Use Tax
1,075,000
1,000,000
925,000
980,900
State Income Tax
1,400,000
1,380,000
1,300,000
1,259,100
Hotel -Motel Tax
License & Permits
56,000
62,000
62,000
61,697
Liquor/Food
37,500
32,500
32,500
32,367
Other Business Lic
350,000
340,000
350,000
335,834
Vehicle
179,000
258,000
176,000
411,771
Building Permits
47,000
54,000
49,000
62,624
Non - Business Lic
Charges:
71,000
60,999
17,500
32,540
Police Services
25,000
25,000
40,000
49,180
False Alarms
15,000
129,000
122,000
111,000
103,200
Dispatching Sery
168,000
110,000
4,538,000
4,536,979
4,427,000
4,923,634
User Fees
48,000
47,000
50,000
50,596
Penalties
43,600
37,180
43,600
50,543
Rental Income
136,000
136,000
125,000
130,600
Fran Fees - Cable
104,000
94,000
80,000
82,296
Fran Fees - Telephone
30,000
35,000
28,000
35,000
39,616
50/50 Program
233,000
376,650
830,150
771,341
569,150
758,913
Interfund Charges
6,000
5,000
10,000
8,100
Engineering Fees
Misc Rev
76,000
33,000
65,000
4,000
2,022,000
2,166,700
1,812,000
2,328,265
Interest Earnings
29,000
28,000
27,000
27,865
State Grants
3,000
309,000
350,471
317,500
206,280
Miscellaneous
200,000
186,000
195,000
182,822
Employee Cont
310,000
346,330
290,000
350,769
Ordin Violations
0
0
0
0
0
0
Transfers:
60,000
60,000
135,000
60,000
Transfer Charges
(120,000 )
0
200,000
0
0
Transf Pking to St
0
400,000
0
0
MFT to Street
0
400,000
0
317,400
Trans to Debt Sery
150,000
0
0
0
0
Trans to INF
(100,000 )
0
(21,241 )
Trans to TIF 2
275,000
(275,000
0
0
0
764,000
0
(194,0001
444,650
129,000
18,106,405
18,952,655
17,435,405
19,231,671
TOTAL
Expenditure
Categories:
17,300
5,999,632
5,580,688
5,654,210
5,505,380
Personal Servicies
2,900
18,000
10,000
6,000
895,895
748,473
852,350
842,614
Other Services
2,000
18,270
97,760
3,368,890
2,772,367
2,980,740
2,930,149
Contractual
750
3,100
2,620,220
2,569,980
2,588,510
2,414,677
Commodities
1,311,000
3,000
349,300
18,000
2,927,360
1,567,077
1,798,370
3,164,405
Capital Outlay
1,378,155
1,371,705
1,369,655
1,706,630
Debt Service
1,317,350
1,093,592
1,238,830
1,011,164
Pension Cost
1,311,0001
5,6501
59,670
359,3001
121,760
18,507,502
15,703,882
16,482,665
17,575,019
TOTAL
61
FUNDING SOURCE
General Fund
VILLAGE OF DEERFIELD
ADMINISTRATIVE DIVISION
OPERATING BUDGET
1997 - 1998
DEPARTMENT
Village Manager, Finance,
Comm. Dev., Engineering
ACCOUNT
NUMBER DESCRIPTION
1997 -98
PROPOSED
1996 -97
BUDGET
INCREASE
(DECREASE)
PERCENT
CHANGE
5115
Benefits
$ 152,800
$ 160,000
$ (7,200)
(4.5)
5116
Apparel
500
800
(300)
(37.5)
5212
Travel, Training, etc.
44,200
39,450
4,750
12.0
5213
Printing and Advertising
28,500
26,100
2,400
9.2
5214
Communications
29,275
29,750
(475)
(1.6)
5315
Insurance
51,000
53,000
(2,000)
(3.8)
5316
Professional
203,800
235,300
(31,500)
(13.4)
5317
Contractual
127,700
119,700
8,000
6.7
5216
Utility Services
4,000
5,000
(1,000)
(20.0)
5419
Petroleum Products
2,650
2,550
100
3.9
5211
Repairs & Maintenance
82,600
96,200
(13,600)
(14.1)
5215
Rental Property Repairs
3,000
3,000
0
0.0
5218
Miscellaneous
71,250
62,750
8,500
13.6
5318
Subsidies
37,000
52,000
(15,000)
(28.9)
5231
MV Maintenance
4,400
4,500
(100)
(2.2)
5412
Supplies
33,100
33,200
(100)
(0.3)
5428
Materials
1,000
1,000
0
0.0
5431
Small Tools & Equipment
1,000
1,000
0
0.0
6111
Equipment
25,800
21,300
4,500
21.1
7317
Vehicle +Equipment Replacement
41,000
35,000
6,000
17.1
TOTAL (without salaries)
$ 944,575
$ 981,600
$ (37,025)
(3.8)
5111
Salaries
1,123,430
1,090,920
32,510
3.0
TOTAL
$2,068,005
$2,072,520
$ (4,515)
(0.2)
Per Capita Cost
$119.35
$119.61
Number of Employees:
Full time
16
16
Part time
(Full time Equivalent)
3.10
4.70
n
1,
1
1'
1
1
1
FUNDING SOURCE
General Fund
VILLAGE OF DEERFIELD
PUBLIC SAFETY DIVISION
OPERATING BUDGET
1997 - 1998
DEPARTMENT
ACCOUNT
NUMBER DESCRIPTION
1997 -98
PROPOSED
1996 -97
BUDGET
INCREASE
(DECREASE)
PERCENT
CHANGE
5115
Benefits
$ 418,280
$ 410,000
$ 8,280
2.0
5116
Apparel
44,500
41,500
3,000
7.2
5212
Travel, Training, etc.
36,360
38,860
(2,500)
(6.4)
5213
Printing and Advertising
8,000
7,200
800
11.1
5214
Communications
29,700
27,700
2,000
7.2
5315
Insurance
130,000
130,000
0
0.0
5316
Professional
4,900
4,900
0
0.0
5317
Contractual
67,500
59,600
7,900
13.3
5419
Petroleum Products
34,500
33,500
1,000
3.0
5211
Repairs & Maintenance
24,000
24,000
0
0.0
5218
Miscellaneous
7,100
10,000
(2,900)
(29.0)
5231
MV Maintenance
34,000
33,000
1,000
3.0
5412
Supplies
40,500
41,500
(1,000)
(2.4)
6111
Equipment
22,700
22,700
0
0.0
7317
Vehicle +Equipment Replacement
200,000
150,000
50,000
33.3
TOTAL (without salaries)
$1,102,040
$1,034,460
$ 67,580
6.5
5111
Salaries
3,159,942
2,918,990
240,952
8.3
TOTAL
$4,261,982
$3,953,450
$ 308,532
7.8
Per Capita Cost
$245.97
$228.17
Number of Employees:
Full time
54
51
Part time
(Full time Equivalent)
1.90
2.40
7
VILLAGE OF DEERFIELD
PUBLIC WORKS DIVISION
FUNDING SOURCE OPERATING BUDGET
DEPARTMENT
Street
Fd. Sewer Fd. 1997
- 1998
Street,
Sewer
Water
Fd. Garage Fd.
Water,
Garage
ACCOUNT
1997 -98
1996 -97
INCREASE PERCENT
NUMBER
DESCRIPTION
PROPOSED
BUDGET
(DECREASE)
CHANGE
5115
Benefits
$ 241,570
$ 241,570
$ 0
0.0
5116
Apparel
11,220
7,700
3,520
45.7
5212
Travel, Training, etc.
6,450
6,450
0
0.0
5213
Printing and Advertising
6,550
7,650
(1,100)
(14.4)
5214
Communications
27,020
25,800
1,220
4.7
5315
Insurance
208,000
207,000
1,000
0.5
5316
Professional
15,400
18,000
(2,600)
(14.4)
5317
Contractual
649,300
239,900
409,400
170.7
5216
Utility Services
271,100
266,000
5,100
1.9
5419
Petroleum Products
29,650
29,300
350
1.2
5211
Repairs & Maintenance
250,900
207,900
43,000
20.7
5210
Equipment Rental
12,600
11,100
1,500
13.5
5425
Salt
551,000
50,000
5,000
10.0
5221
Occupancy
40,000
40,000
0
0.0
5218
Miscellaneous
21,000
18,700
2,300
12.3
5427
Aggregates
86,000
85,600
400
0.5
5426
Chlorine
7,000
6,000
1,000
16.7
5432
Purchase of Water
1,700,000
1,700,000
0
0.0
5231
MV Maintenance
64,400
63,800
600
0.9
5412
Supplies
112,790
109,100
3,690
3.4
5428
Materials
156,250
153,350
2,900
1.9
5431
Small Tools & Equipment
5,500
5,700
(200)
(3.5)
6111
Equipment
99,160
88,520
10,640
12.0
5429
Street Signs
4,000
4,000
0
0.0
7316
Depreciation
102,500
102,500
0
0.0
7317
Vehicle +Equipment Replacement
123,000
128,000
-(5,000)
(3.9)
TOTAL (without salaries)
$4,306,360
$3,823,640
$ 482,720
12.6
5111
Salaries
1,646,110
1,575,150
70,960
4.5
TOTAL
$5,952,470
$5,398,790
$ 553,680
10.3
Per Capita Cost
$343.54
$311.58
Number of Employees:
Full time
31
31
Part time
(Full time Equivalent)
2.80
3.40
0
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Village of Deerfield
Purpose
General
Street
Emergency Services
I.M.R.F.
F.I.C.A.
Police Pension
Audit
Scavenger
Public Benefit
Debt Service (Net)
Budgeted Village Levies
Abatement (not budgeted)
Net Village Levy
Public Library
Total Levy
DEBT SERVICE
GROSS LEVY
Reduction
Replacement Tax
Total Reductions
Abatements
Replacement Tax
Revenue Sharing
T.I.F.
Other Budgeted Abatements
Capitalized Interest
Surplus transfer TIF (L-C)
Total Budgeted Abatements
Total Budgeted Reductions
and Abatements
Net Budgeted Debt Levy
EAV
Tax Rate (per $ 100)
Debt Service
Other Village
Total Village
Village Percentage of Total Tax Bill
Levy Comparison 1993-1997
02/25/97
1993
1994
1995
1996
Budget
1997
0
0
0
0
0
330,000
330,000
330,000
330,000
330,000
5,000
5,000
0
0
0
450,000
470,000
490,000
510,000
510,000
350,000
380,000
380,000
400,000
400,000
190,000
210,000
225,000
240,000
280,000
15,000
15,000
0
0
0
725,000
725,000
725,000
725,000
725,000
1,004,545
931,710
890,755
800,155
705,155
3,069,545
3,066,710
3,040,755
3,005,155
2,950,155
............................
.......................
... I .......... I .... -
........ ... ........
I ............... ............. .
.......... .............. ......
..... ..... ................... - ..
.......... ........................
5A*
.... - ...... ..................
................. .................
..............
.............
..............
997,401
1,097,140
1,162,968
1,209,487
1,269,000
4,219,155
1,815,545
1,701,210
1,700,155
1,367,155
1,376,155
ILLOQ
0
0
0
0
17,500
0
0
0
0
35,000
50,000
50,000
55,000
65,000
433,500
334,500
317,400
0
0
150,000
195,000
232,000
300,000
391,000
175,000
190,000
210,000
212-000
215,000
793,500
769,500
809,400
567,000
671,000
811,000
769,500
809,400
567,000
671,000
1.004545
570,794,665
43
583,049,834
603,544,983
800,15-5
625,000,000
645,000,000
0.176
0.160
0.148
0.128
0.109
0.362
0.366
0.356
0.353
0.348
0.538
0.526
0.504
0.481
0.457
8.08%
7.4 :tl�..::::::�
.7
7%
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Chart 1
Property Tax Dollar Apportionment (1)
1995 Tax Levy Collected in 1996
' (1) THE VILLAGE IS IN SEVERAL TAXING DISTRICTS. THE ILLUSTRATED
APPORTIONMENT IS GENERALLY REPRESENTATIVE OF THE VILLAGE AS A WHOLE.
10
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THIS IS A BLANK PAGE I
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Chart 2
Budget Dollar
1997 -98
ti
0
t
Stake' a
*co
%
Motor F 4 e T fx 1 S
10 i
Refuse C hax 2.
arge 1.9 %
' Vehicle Sticker 1.9%
IInterest Earnings 10.6%
1
Village Other 14.1%
Village Property Tax
15.6%
I
7
71
WHERE IT
COMES. FROM
Sewer Charge
7.5%
tS
zswalo� 5r
Ga
Water Charges 13.5%
Municipal Sales Tax
14.4%
' THIS CHART ILLUSTRATES THE MAJOR FUNDING SOURCES OF THE VILLAGE. CONTRARY TO
POPULAR OPINION, PROPERTY TAX IS LESS THAN 16% OF THE VILLAGE'S FUNDING SOURCES.
11
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1
1
1
1
1
1
1
1
1
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1
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1
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WHERE IT
Chart 3
Budget Dollar
1997 -98 eES
: Water, 15.4%
General
Government 11.2% �'���•'
General
Obligation Debt 7.5%
Police 26.2%
(Including Pensions)
Public Works 47.0%
kA
�� Sewer •� 9.6%
Street �• '13.U% .�:;� �:::.��
oco
a
cA
a
0
THE LARGEST USE OF THE VILLAGE'S RESOURCES IS THE PUBLIC WORKS DEPARTMENT. THE
PRIMARY SOURCE OF THEIR FUNDING COMES FROM USER CHANGES. THE SECOND LARGEST
USER OF THE VILLAGE'S RESOURCES IS THE POLICE DEPARTMENT. 12
1
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it
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CHART 4
PROPERTY TAX COMPARISON
In the property Tax System, Equalized Assessed valuation Tax Levies and tax Rates are intertwined. In the Village of
Deerfield, The Equalized Assessed Valuation has risen Sharply.
Equalized Assessed Valuation 1988 -97
1996 and 1997 Estimated
w
1606 tees 1990 tool 1997 1993 1994 1995 1996 1997
Levy Ylot.
The Village tax levies have increased only moderately if at all.
Property Tax Levy 1988 -1997
1997 Budget
0
f
0
loss nee 1190 loll 1912 1903 199. 1096 1996 1997
Levy Yeer
The result is a greatly reduced tax rate.
Tax Rates
1996 -1997 Estimated
> 1
w
° O.e
0
a
0.e
rc
c 0.
a
0.7
0
t Yee IYOY taa0 199, 1997 1997 1994 1995 lose 1997
Levy Yeerl
600
600
.00 —
v
700
0
13
CHART 5
PROPERTY TAX COMPARISON
These graphs depict the the property tax bill on one specific property. It shows that the villages
share is a small portion of the total and the dollar amount received by the village has
remained constant.
Property Tax Bill
Specific Property
5500
5000
N
0 4500 f Tax Bill
0
4000
3500
1989 1990 1991 1992 1993 1994 1995
Tax Levy Year
Total Tax Bill all Overlapping Districts
iTo
0.,,
X
0.1
0
0 0.09
0
a 0.08
m
rn
M
114WsY,
14
Village Property Tax
Specific Property
440
420
N
0 400 -� Village's Total
0
380
360
1989 1990 1991 1992 1993 1994 1995
Levy Years
✓illage Percentage of Property Tax Bili
1989 1990 1991 1992 1993 1994 1995
Levy Year
w Percentage
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Village of Deerfield
Full Time Employees
as Budgeted
DEPARTMENT
92
93
94
95
96
97
98
VILLAGE MANAGER
3
3
3
3
3
3
3
CLERK
0
0
0
0
0
0
0
FINANCE
7
7
7
7
7
7
7
ENGINEERING
1
1
1
1
1
1
1
COMMUNITY DEVELOPMENT
6
6
5
5
5
5
5
PUBLIC WORKS:
ADMINISTRATION
4
4
4
3
3
3
3
STREETS
7
7
7
7
7
7
7
UTILITIES MAINTENANCE
11
11
11
11
11
11
11
SEWAGE TREATMENT PLANT
8
8
8
8
8
8
8
GARAGE
2
2
2
2
2
2
2
TOTAL PUBLIC WORKS
32
32
32
31
31
31
31
POLICE:
ADMINISTRATION
9
9
9
9
9
9
9
COMMUNICATIONS
4
4
4
6
6
6
7
INVESTIGATIONS
3
3
3
3
3
3
3
PATROL
29
29
29
29
29
29
31
YOUTH SERVICES
4
4
4
4
4
4
4
TOTAL POLICE
49
49
49
51
51
51
54
TOTAL
98
98
97
98
98
98
101
*See Budget Notes and Analysis Page 22
' * *See Budget Notes and Analysis Page 22
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VILLAGE OF DEERFIELD
Part Time Employees
Full Time Equivalent
DEPARTMENT
92
93
94
95
96
97
98
VILLAGE MANAGER
1.1
1.0
0.6
0.8
1.0
1.0
1.1
CLERK
0.0
0.0
0.0
0.0
0.0
0.0
0
FINANCE
2.2
2.1
2.0
1.9
1.8
1.8
1
ENGINEERING
0.0
0.0
0.0
0.0
0.0
0.3
0
COMMUNITY DEVELOPMENT
1.0
0.8
1.6
1.7
1.6
1.6
1
PUBLIC WORKS:
ADMINISTRATION
0.0
0.0
0.0
0.0
0.0
0.0
0
STREETS
1.5
1.4
1.5
0.9
1.8
1.8
1.1
UTILITIES MAINTENANCE
1.5
1.4
0.4
0.7
1.2
1.2
1.1
SEWAGE TREATMENT PLANT
0.4
0.5
0.3
0.3
0.4
0.4
0.6
GARAGE
0.0
0.0
0.0
0.0
0.0
0.0
0
TOTAL PUBLIC WORKS
3.4
3.3
2.3
1.9
3.4
3.4
2.8
POLICE:
ADMINISTRATION
0.3
0.4
0.5
0.1
0.0
0.0
0
COMMUNICATIONS
0.5
0.4
0.4
1.6
0.5
0.5
0
YOUTH SERVICES
0.0
0.0
0.0
0.0
0.1
0.1
0.1
PATROL
2.1
2.0
2.0
2.2
1.8
1.8
1.8
TOTAL POLICE
2.8
2.8
2.9
3.9
2.4
2.4
1.9
PARKING LOTS
0.4
0.4
0.4
0.3
0.4
0.4
0
TOTAL
10.9
10.5
9.7
10.4
10.6
10.8
7.8
16
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VILLAGE OF DEERFIELD, ILLINOIS
SUMMARY OF SIGNIFICANT ACCOUNTING AND BUDGETING POLICIES
The Village of Deerfield, Illinois, was incorporated April 14, 1903. The Village
operates under a Board /Manager form of government and provides the following
services as authorized by its charter: public safety (police), highways and
streets, sanitation, health and social services, culture, recreation, public
improvements, community development and general administrative services.
The accounting policies of the Village of Deerfield, Illinois, conform to
generally accepted accounting principles as applicable to governments.
The following is a summary of the more significant policies.
A. Reporting Entity and Its Services
B. Basis of Presentation - Fund Accounting
The accounts of the Village are organized on the basis of funds, each of which
is considered a separate accounting entity. The operations of each fund are
accounted for with a separate set of self - balancing accounts that comprise its
assets, liabilities, fund equity, revenues, and expenditures, or expenses, as
appropriate. Government resources are allocated to and accounted for in
individual funds based upon the purposes for which they are to be spent and the
means by which spending activities are controlled.
General Fund - The General Fund is the general operating fund of the Village.
It is used to account for all financial resources except those required to be
accounted for in another fund.
Special Revenue Funds - Special Revenue Funds are used to account for the
proceeds of specific revenue sources (other than special assessments or major
capital projects) that are legally restricted to expenditures for specified
purposes. The following funds are Special Revenue Funds:
Enhanced 911
Street
Motor Fuel Tax
IMRF
Emergency Services
Debt Service Fund - Debt Service Funds are used to account for the accumulation
of resources for, and the payment of, general long -term debt principal, interest,
and related costs. The Debt Service Fund has been treated as a single fund and
budgeted in a like manner by the Village.
Capital Project Funds - Capital Project Funds are used to account for financial
resources to be used for the acquisition or construction of major capital
facilities (other than those financed by Proprietary Funds, Special Assessment
Funds, and Trust Funds). These projects are budgeted in the Capital Projects
Budget. In addition, the following funds are Capital Project Funds:
Infrastructure Replacement Fund
Vehicle and Equipment Replacement Fund
Enterprise Funds - Enterprise Funds are used to account for operations (a) that
are financed and operated in a manner similar to private business enterprises,
where the intent of the governing body is that the costs (expenses, including
depreciation) of providing goods or services to the general public on a
continuing basis be financed or recovered primarily through user charges; or (b)
where the governing body has decided that periodic determination of revenues
earned, expenses incurred, and /or net income is appropriate for capital main-
17
C
1
tenance, public policy, management control, accountability, or other purposes.
The Village has the following Enterprise Funds:
Water Fund 1
Sewer Fund
Refuse Fund
Parking Lot Funds 1
Internal Service Funds (Garage) - Internal Service Funds are used to account for
the financing of goods or services provided by one department or agency to other
departments or agencies of the Village, or to other governments, on a 1
cost - reimbursement basis. The Village has one Internal Service Fund which is the
Garage Fund.
Trust and Agency Funds (Police Pension) - Trust and Agency Funds are used to
account for assets held by the Village in a trustee capacity or as an agent for
1
individuals, private organizations, other governments, and/or other funds. These
include Pension Trust and Agency Funds. Pension Trust Funds are accounted for
in essentially the same manner as proprietary funds since capital maintenance is
critical. Agency Funds are custodial in nature (assets equal liabilities) and
'
do not involve measurement of results of operations. The Police Pension Fund is
the only Trust Fund within the Village.
Component Unit - Deerfield Public Library - The Deerfield Public Library has a
1
separately elected seven - member board which annually determines its budget and
resulting tax levy. Upon approval of the Government, the levy is submitted to
the County. All debt of the Library is secured by the full faith and credit of
the Government which is wholly liable for the debt. The Library, while servicing
'
the general population of the Government, does not provide services entirely to
the Government. Because the Library possesses the characteristics of a legally
separate government and does not service the primary government, the Library is
reported as a component unit in this budget.
1
C. Basis of Accounting
Basis of accounting refers to when revenues and expenditures or expenses are
1
recognized in the accounts and reported in the annual budget.
All Governmental Funds (General Fund, Special Revenue Funds, Capital Project
Funds) are accounted for using the modified accrual basis of accounting. Their
'
revenues are recognized when they become measurable and available as net current
assets. The Village's share of State - assessed income taxes, gross receipts, and
sales taxes are considered "measurable" when in the hands of intermediary
collecting governments and are recognized as revenue at that time. Anticipated
1
refunds of such taxes are recorded as liabilities and reductions of revenue when
they are measurable and their validity seems certain.
Expenditures are generally recognized under the modified accrual basis of
'
accounting when the related fund liability is incurred.
Agency Fund assets and liabilities are accounted for on the modified accrual
basis.
'
All Proprietary Funds and Pension Trust Funds (Enterprise, Internal Service,
Police Pension) are accounted for using the accrual basis of accounting. Their
revenues are recognized when they are earned, and their expenses are recognized
'
when they are incurred. Unbilled Waterworks and Sewerage Fund utility service
receivables are recorded at year end.
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BUDGET NOTES AND ANALYSIS
The Village at a Glance
Incorporated in 1903 and located 27 miles north of downtown Chicago, the Village is
predominantly a community of single family homes. The 1980 Census recorded a
population of 17,430 and 5,489 housing units within a land area of 7.0 square miles.
The Village's population has increased by 8% from 1980, whereas the number of housing
units in the Village has grown by 22.8% to 6,740, indicating a continuing trend toward
smaller household sizes.
Year
Population
Housing Units
1980
17,430
5,489
1990
17,327
6,052
Estimated 1994
17,800
6,052
Special Census 1997
18,830
6,740
Deerfield is recognized as one of the State's wealthiest communities. In the 1990
Census, Deerfield ranked fourth in the State in terms of Median Family Income in
municipalities with populations of at least 10,000. The Village's $232,200 Median Home
Value at the 1990 Census was 187.0% greater than the statewide median of $80,900.
Over the past ten years the Village has seen considerable building activity,
particularly in new office /commercial buildings. The southern end of the Village,
which is the Cook County portion, represented 10.9% of the Village's tax base and
contains the major retailing area as well as commercial /light industrial development.
This area has grown from a 1983 equalized assessed valuation (EAV) of 26,000,000 to a
1995 EAV of 125,000,000. This includes the increment for a tax incremental financing
(TIF) district. Significantly, there is no residential development in this major area.
The following table lists the ten largest taxpayers for valuations as of January 1,
1995 for 1996 taxing purposes:
Taxpayer
Matas Corporation
Stein and Company
LaSalle Partners
VMC /Deerbrook
Estate of James Campbell
Travenol Labs
Walgreen
Marriott Corporation
Draper and Kramer
Prudential Ins. Co. of America
$123,908,289
Percentage
of Total
village
Assessed
Valuation
3.49%
2.96%
2.93%
2.67%
2.30%
1.82%
1.32%
1.24%
.91%
.89%
20.53%
19
Equalized
Assessed
Business Properties
Valuation
Corporate 500 Center
$21,048,060
Lake Cook Office Center
17,859,876
Parkway North
17,674,282
Deerbrook Shopping Center
16,123,568
Office Building
13,902,757
Office Buildings
10,967,776
Corporate Offices
7,968,676
Hotels
7,492,910
Office Buildings
5,506,376
Hyatt Campus Office Park
5,364,008
$123,908,289
Percentage
of Total
village
Assessed
Valuation
3.49%
2.96%
2.93%
2.67%
2.30%
1.82%
1.32%
1.24%
.91%
.89%
20.53%
19
The table below lists the ten largest employers in the Village as determined by a
March 1993 (most current) canvass of employers.
Employer Business /Service Number of Employees
Baxter Health Care Corporation Health Care Products 1,854
Allstate Insurance Personal Life Service Center 700
Ill. State Student Assistance Comm Student Loans (State Agency) 550
Nutrasweet Co. (Corp. Hdgtrs.) Artificial Sweeteners 400
Teradyne Telecommunications, Inc. Electronic Test Equipment for
Telephone Operating Companies 365
Fujisawa USA, Inc. Pharmaceuticals 350
William M. Mercer, Inc. Management Consulting Firm 300
Clark, Boardman & Callaghan Publishing 300
School District 109 Elementary School District 282
Walgreens Corporate Headquarters 200
The following municipal services and facilities are available in the Village of
Deerfield:
Number of Full -Time Employees
104
Miles of Streets
70
Miles of Alleys
4
Miles of Sewers
140
Police Protection:
Number of Stations
1
Numbers of Police Officers
38
Library Services:
Number of Branch Libraries
1
Number of Books
150,000
Recreation Facilities:
Number of Parks and Playgrounds
20
Park Area in Acres
288
Municipal Water Utility:
Population Serviced
6,050
Average Daily Pumpage
2,317,909 gals.
Miles of Water Mains
89
20
BUDGET CALENDAR
BUDGET PREPARATION AND LEGISLATIVE ENACTMENT FOR FISCAL YEAR 1997 -98
DATES OPERATING TIMETABLE RESPONSIBILITY CENTER
January 10 -31 - Preparation of department
budgets
February 3 - All departmental budgets returned
to Village Manager for review
February 3 -14 - Manager reviews budget with
department heads
Department heads,
Staff
Village Manager,
Finance Director,
Department heads
February 17 - Completed budgets to Finance Finance Department
Department for computation and
typing; further review when necessary
February 28 - Budget to Mayor and Board of Trustees Finance Department
for review
March 3 -14 - Review by Mayor and Board of Trustees Mayor and Board
of Trustees
March 3 - Adopt ordinance calling for tentative Board of Trustees
budget and publication
March 13 - Legal publication of notice of public Staff
inspection of budget
March 14 - Proposed budget placed on file for Staff
review by public
March 17 - Commence budget review meetings Mayor and Board of
Trustees,
Finance Director,
Department heads
April 3 - Notice of budget hearing Staff
April 21 - Public hearing and Board meeting Resolution by Mayor
and passage of the budget and Board of
Trustees
'
April 30
- Budget Effective Date
May 1 -April 30
- Implement and Administer Budget
Staff
May 1 -April 30
- Review of Progress toward Goals
Staff, Mayor and
'
and Objectives
Board of Trustees
December 4
- Board Commentary on 1997 -98 Budget
Mavor and Board
of Trustees
1 21
ANALYSIS OF MAJOR BUDGET POINTS DISCUSSED I
Addition of two police officers. The Police Department's goal is to respond
to emergency calls for service within three minutes and to non - emergency calls
within five minutes. This reponse has been jeopardized due to an increase in I
construction and traffic.
Addition of a 9 -1 -1 Telecommunicator. This addition was needed to respond to
additional calls for service, primarily generated by cell phones.
Increase in Street Rehabilitation program. The program had been stabilized at
$585,000 since 1993. The Village Engineer indicated that the.program was
falling behind. The Village increased the budgeted amount to $805,000. '
Funding is in place through 4/30/2000. The Village will study new revenue
sources for capital improvements, including a communications tax.
Water System Improvements. The Village has begun planning for water system '
improvements of approximately $6,000,000. These improvements will consist of
additional water storage, pumping and transmission mains. These are the first
major improvements to the water system in approximately 25 years. The
financing will come from available funds and a bond issue in 1998 -99. '
BUDGET PROCESS
The budget is a master financial plan which represents services which will be ,
provided to the community and the sources of funds required to perform these
services. The budget developed by the Village is regulated through the
Illinois Statutes. The Village is a home rule city. As a home rule city, the
Village has: (1) a wider range of revenue items available, (2) no tax rate '
maximum, and (3) the ability to issue general obligation debt without limit.
The Village has been sparing in the use of the tax levy (see page 14), and the
only home rule revenue source utilized by the Village is a 5% hotel tax which
provides projected revenue of over $1,400,000. The Budget Act allows for ,
control of the budget at the fund level. However, the Village requires its
department heads to control their budgets at the departmental level.
7
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BUDGET NOTES AND ANALYSIS
VILLAGE GOALS
'
• To maintain a safe, healthy atmosphere in which to live and work.
• To provide for the Village's long term financial stability.
• To respond in an efficient and effective manner to community needs.
'
MAJOR BUDGET POINTS FOR THIS FISCAL YEAR
• Personnel - 2 additional police officers. 1 additional dispatcher. See
'
Personnel Schedule, page 15.
• Base Salary Increase - 3.5%
• Village property tax decrease
No increase in sewer and water rates or in refuse rates
'
• Capital Projects - Engineering and Design for major water project (budgeted
over the next five years). Financing to be done from a bond issue and
internally raised funds.
• Approximately $9,399,550 to be spent on capital projects. The three
'
largest projects are: Train Station Rehabilitation - $2,000,000 funded by
Metra, Capital Project 43A, page 150; Brickyards Infrastructure, funded by
the Lake Cook Road TIF District, Capital Project 47, page 150; and Downtown
Redevelopment, Capital Projects 41 and 42, pages 149 -150 funded by
'
TIF /Village Center and developer contribution.
• Increase in Street Rehabilitation to $805,000 from $575,000 in 1996 -97
ANALYSIS OF MAJOR BUDGET POINTS DISCUSSED I
Addition of two police officers. The Police Department's goal is to respond
to emergency calls for service within three minutes and to non - emergency calls
within five minutes. This reponse has been jeopardized due to an increase in I
construction and traffic.
Addition of a 9 -1 -1 Telecommunicator. This addition was needed to respond to
additional calls for service, primarily generated by cell phones.
Increase in Street Rehabilitation program. The program had been stabilized at
$585,000 since 1993. The Village Engineer indicated that the.program was
falling behind. The Village increased the budgeted amount to $805,000. '
Funding is in place through 4/30/2000. The Village will study new revenue
sources for capital improvements, including a communications tax.
Water System Improvements. The Village has begun planning for water system '
improvements of approximately $6,000,000. These improvements will consist of
additional water storage, pumping and transmission mains. These are the first
major improvements to the water system in approximately 25 years. The
financing will come from available funds and a bond issue in 1998 -99. '
BUDGET PROCESS
The budget is a master financial plan which represents services which will be ,
provided to the community and the sources of funds required to perform these
services. The budget developed by the Village is regulated through the
Illinois Statutes. The Village is a home rule city. As a home rule city, the
Village has: (1) a wider range of revenue items available, (2) no tax rate '
maximum, and (3) the ability to issue general obligation debt without limit.
The Village has been sparing in the use of the tax levy (see page 14), and the
only home rule revenue source utilized by the Village is a 5% hotel tax which
provides projected revenue of over $1,400,000. The Budget Act allows for ,
control of the budget at the fund level. However, the Village requires its
department heads to control their budgets at the departmental level.
7
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The budget process is looked at in two parts - the operating budget and the
capital program. The process has many connecting points, and care is taken to
not neglect one for the other. Both the capital and operating budgets should
be viewed over a period of time in excess of the budget year. The operating
and capital budgets are developed with a focus on long term solvency. To
maintain this long term focus, the Village uses presentations of projected
figures for the operating budget for two future years, in addition to the
budget year, as well as the five year capital project budget.
Operating Budget. The budget process is a continuous one for Village
staff, the Village Manager and members of the Board of Trustees. There is a
constant review of priorities and goals and the means to accomplish them. In
joint meetings with department heads, supervisors prepare their operating
budgets, which are reviewed and adjusted by the department head, prior to
further review by the Finance Director and the Village Manager. After these
reviews by the Village staff, the preliminary budget is prepared and sent to
the Mayor and Board of Trustees. At that point, the Finance Committee of the
Board of Trustees meets to review the budget. The committee's analysis is
wide ranging, including discussion of all operating expenditures, existing and
potential revenue sources, and requirements of the Village's physical plant.
In conjunction with its review of specific programs and services, the
Committee also discusses the present and future needs of the citizenry.
Capital Program. In its capital projects program, the Village identifies
construction expenditures in excess of $5,000. These expenditures are shown
in the capital projects budget, pages 145 thru 151. These projects are
brought to the Village's attention, generally by the Director of Public Works
and Engineering, other Village personnel, the Village Board, members of the
public, or by outside professional consultants. These items are prioritized
by staff members, commencing with the Director of Public Works and
Engineering, the Village Manager and the Finance Director. They are then
submitted to the Village Board for consideration, prior to presentation at a
public hearing. During the process of prioritization, the available methods
of financing are also reviewed.
Effects of Capital Projects on Operating Budget. The items in this
year's capital projects section are for ongoing repairs or replacement and
infrastructure betterment which do not require significant additional
operating or maintenance funds.
Budget Amendment. While it is rare for the Village to amend the budget,
the Village can do so. Two - thirds of the corporate authorities then holding
office may revise the budget providing that funds are available for the
designated purpose.
BASIS OF BUDGETARY ACCOUNTING
Basis of accounting refers to when revenues and expenditures or expenses are
recognized in the accounts and reported in the annual budget.
All Governmental Funds (General Fund, Special Revenue Funds, Capital
Project Funds) are accounted for using the modified accrual.basis of
accounting. Their revenues are recognized when they become measurable and
available as net current assets. The Village's share of State - assessed income
taxes, gross receipts, and sales taxes are considered "measurable" when in the
hands of intermediary collecting governments and are recognized as revenue at
that time. Anticipated refunds of such taxes are recorded as liabilities and
reductions of revenue when they are measurable and their validity seems
certain.
Expenditures are generally recognized under the modified accrual basis of
accounting when the related fund liability is incurred.
1
The Village charges operating departments for equipment and motor vehicles '
based on the current market value and estimated years of useage. These funds
are accumulated in the Vehicle and Equipment Replacement Fund until the
equipment or motor vehicles are purchased.
Agency Fund assets and liabilities are accounted for on the modified
accrual basis.
All Proprietary Funds and Pension Trust Funds (Enterprise, Internal '
Service, Police Pension) are accounted for using the accrual basis of
accounting. Their revenues are recognized when they are earned, and their
expenses are recognized when they are incurred. Unbilled Waterworks and
Sewerage Fund utility service receivables are recorded at year end.
BUDGET AND FINANCE POLICY
,
Infrastructure Management. The Village believes that ongoing maintenance
of its infrastructure and equipment is of prime importance to reduce the risk
of emergency repairs and avoid the cost increases of deferred maintenance. To
finance capital projects, the Village utilizes standard capital raising
t
techniques such as General Obligation and Revenue Bond Issues as well as pay -
as- you -go practices when reasonable. Two examples of the pay -as -you go
program are (A) the Vehicle and Equipment Replacement Fund and (B) the
'
Infrastructure Replacement Fund. The purpose of the Vehicle and Equipment
Replacement Fund is to keep annual expenses in balance while providing
sufficient funds for the replacement of vehicles and major equipment items
which cost in excess of $5,000. The Vehicle and Equipment Replacement Fund is
fully funded. The Village also has established an Infrastructure Replacement
'
Fund to provide funding for ongoing maintenance of the Village's
'
infrastructure, primarily streets and underground improvements. This year the
Infrastructure Replacement Fund will fund $805,000, an increase of $230,000
'
over the previous fiscal year, for street resurfacing and renovation. In the
'
last ten years the Village has resurfaced or rehabilitated approximately 50%
'
of all streets in the Village.
Renovation of the Downtown Area. Another high priority for the Village
,
is the renovation of its downtown. The Village established a Tax Incremental
Financing District - Village Center in 1985. This is included in the capital
projects budget on pages 149 -150.
The Village has signed a developmental agreement calling for the construction
of a 66,000 square foot office and retail development on the south east corner
of Deerfield and Waukegan Roads. The Village has acquired the majority of the
land required and is in the process of completing land acquisition, demolition
'
and site preparation for an amount not to exceed $2,500,000, financed by TIF-
Village Center funds and developer contributions.
DEBT POLICY
The Village of Deerfield is a home rule municipality and, as such, has no debt
limitations. If, however, the Village was a non -home rule municipality,
according to Illinois statutes, its available debt limit would be as follows:
'
Assessed Valuation - 5/1/96* $625,000,000
Legal Debt Limit - 8.625 53,906,000
'
Amount of Debt Applicable to Limit 8,955,000
Legal Debt Margin Available 44,951,000
'
*latest available
The figures demonstrate that the Village has been frugal in its use of its
home rule debt authority.
24 1
1'.
The Village's ratio of net bonded debt to assessed value is 1.48,
approximately .48% of its estimated full values. This compares with a median
average of 1.435. of estimated full value for cities of 10,000- 24,999 in
Moody's 1993 summer report.
In determining the source of funds for major projects, the Village's
particular borrowing requirements are identified and analyzed. In light of
these requirements, the Village balances its available cash and the
possibility of using local improvement or special taxing districts, lease
financing and long term debt. As part of the review, the Village looks at
interest rate cycles and the current level of Village debt. The Village also
reviews the potential for issuing short term versus long term debt. The
Village's current bond rating is AA -1 by Moody's, last reaffirmed in April
1993. This rating is in the top 4% of all cities in the Great Lakes Region
and in the top 5.2% in the nation. This indicates that the rating services
view the Village's debt management activities as successful.
The Village's policies in the issuance of debt are (1) to attempt to keep a
relatively even debt service levy, allowing it to increase as new equalized
assessed valuation is available and as capital needs arise. The Village must
reconcile the objective for a stable levy with the fact that delayed
improvements or maintenance often have a higher true cost. Summarily, the
goal to keep an even debt service levy must be balanced against the necessity
of the project. (2) The Village will not issue long term debt for short term
projects. The life of the financing must not exceed the life of the project.
The use of long term debt is subject to careful review by the Board of
Trustees.
ACCOUNTING, AUDITING AND FINANCIAL REPORTING POLICIES
1. An independent audit will be performed annually.
2. The Village will produce annual financial reports in accordance with
Generally Accepted Accounting Principles (GAAP) as outlined by the
Governmental Accounting Standards Board.
3. The Finance Department will report to the Mayor and Board of Trustees and
to the departments on a monthly basis the amount of funds expensed or
expended for the month and year -to -date vs. budget and projected.
4. The Finance Department will also report on an ad hoc basis on any other
financial items which will affect the Village's financial picture.
MAJOR REVENUES IN EXCESS OF $800,000
Property Tax - The Village's largest revenue item is the property tax.
Deerfield is a home rule municipality, and, as such, has no limit on the
amount it can levy for property taxes. (The Village collection on its
property tax levy has averaged 99.5. over the last five years). The Village
has been sparing in its use of the property tax levy as is shown in the chart
on page 14. For the past five years the Village's property tax levy has
declined both in tax rate and real dollars. The property tax is primarily
used for: Debt Service - 24., Pensions - 40., Refuse Services -25., Street
Department - 11..
Sales Tax - $2,550,000 projected - The sales tax is a 1% tax on the
exchange of all tangible personal property within the Village. This tax is
' collected by the State and remitted to the Village. The Village is projecting
a slight reduction from fiscal year 1996 -97 due to the continuation of
construction on one of the Village's major retail corridors.
t Income Tax - $1,075,000 projected - The Village receives a portion of the
State of Illinois Income Tax receipts. This projection is consistent with
the estimates of the Illinois Department of Revenue.
1 25
Hotel /Motel Tax - $1,400,000 projected - This revenue estimate is based
'
on historic occupancy levels and room charges.
Interest Earnings - $2,022,000 projected - The largest dollar amount of
interest is earned in the Police Pension Fund, where $1,130,000 is budgeted.
'
The projections are based on existing investments and on amounts to be
invested in the coming year. In addition, in the operating funds, the
projection of $892,000 in interest revenue is based on a 90 -day treasury bill
'
earning at a rate of 5.00a.
User Charges - Budgetary policy requires that those funds which can be
reasonably financed by a user charge be so financed.
Water - $2,540,000, the budgeted amount for water sales, is based on the
current rate of $2.05 per 100 cubic feet, and an average of the number of
units used during the last five years.
Sewer - $1,400,000, the budgeted amount for sewer charges, is based on
current usage and the sewer charge of $1.55 per 100 cubic feet. The last
increase of twenty cents per 100 cubic feet was enacted on April 18, 1994.
Refuse - $320,000, the budgeted amount for refuse billing, is based on
the existing rate and the existing number of homes.
'
Revenue Estimates. Village policy requires that revenue estimates be
based on conservative projections. It is unusual for actual Village revenues
to fall short of projections. In the past, this standard has been
consistently accomplished.
FINANCIAL CONDITION OF THE FUNDS I
Fund - The fund is a self balancing group of accounts which includes
revenues, expenditures, assets and liabilities. Each fund has some specific
purpose, either funding a pension, providing for the treatment of sewage, or '
funding capital maintenance or replacement programs. The way to distinguish a
fund from an activity is that a fund will have exclusive revenue items as well
as expenditures. Normally expenses are to be balanced with revenues within a
fund. I
Generally, the funds of the Village are in sound condition and, if the budget
performs as projected, they will continue to have available balances by year
end. The exceptions to this, as currently budgeted, are the IMRF and
scavenger funds.
FINANCIAL CONDITION OF THE VILLAGE '
The Village continues to be in sound financial condition. This is evidenced
by:
1. Continuation of Moody's AA -1 bond rating. '
2. Continuation of additions to General Fund Revenue.
3. Revenue continuing to expand at a sustainable rate.
4. Debt levels are low compared to national levels. '
S. Continued improved funding of pension funds.
6. Continuing maintenance of the Village plant and equipment.
7. Full funding of the Vehicle and Equipment Replacement Fund.
FUTURE YEARS PROJECTIONS '
The Village projects its Operating Fund two years into the future. Estimates
are conservative. The Village is assuming a general increase of 311 for items '
26 1
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not guaranteed by contract or other similar surety. These projections
indicate a possible increase in sewer rates and a possible increase in water
rates next year.
COMMUNITY EVENTS
A 400 unit subdivision which will be a mixture of single family homes,
townhomes, and condominiums is under construction. The project was started in
November 1994 and will be completed in 1999. The Village will not expand its
construction inspection staff but will use outside services for some plan
review.
METRA is in the process of constructing a commuter station at the south end of
the Village. The station will have approximately 500 parking spaces in the
first phase with the addition of 200 when the station becomes permanent. The
parking lot will be run by METRA. No Village funds are required. A temporary
station became operational in January of 1996.
The State of Illinois and Cook County are currently building an underpass at
Lake Cook Road and the METRA train tracks. This is a two year project
scheduled for completion in 1997. The only Village funds to be used are
$234,000 over a three year period for the relocation of Village utilities in
the right -of -way. The Village anticipates that there will be a negative
impact on sales tax due to construction.
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ADMINISTRATIVE DIVISION and
PUBLIC SAFETY DIVISION
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
General Fund
1995 -96
1996 -97
1996 -97
1997 -98
ACTUAL
BUDGET
ESTIMATE
PROPOSED
REVENUE:
Municipal Sales Tax
$ 2,684,917
$ 2,625,000
$ 2,570,000 $
2,550,000
Local Use Tax
166,792
157,000
168,000
182,000
State Income Tax
980,900
925,000
1,000,000
1,075,000
Hotel Tax
1,259,100
1,300,000
1,380,000
1,400,000
Beer - Liquor Licenses
56,795
56,000
57,000
56,000
Food Licenses
4,902
6,000
5,000
5,000
Other Business Licenses
32.,367
32,500.
32,500
32,500
Animal Licenses
7,769
.7,000
7,000
0
Non - Business Licenses
54,855
42,000
47,000
47,000
Building Permits
356,983
150,000
225,000
150,000
Special Police Services
32,540
17,500
60,999
71,000
Dispatching Services
103,200
103,000
114,000
114,000
Engineering Charges
8,100
10,000
5,000
6,000
Ordinance Violations
350,768
290,000
346,330
310,000
Interest Earnings
600,980
300,000
550,000
300,000
Rental Income
50,543
43,600
37,180
43,600
Miscellaneous
(118,920)
27,500
27,499
27,500
False Alarms
49,180
40,000
25,000
25,000
Franchise Fees - Cable TV
130,600
125,000
136,000
136,000
Franchise Fees - Telephone
82,296
80,000
94,000
90,000
Telecommunication Fees
3,000
0
14,000
14,000
State Grants
4,797
0
0
0
Sale of Land
0
0
1,000
0
Transfer Charges
60,000
60,000
60,000
60,000
Transfer to Other Funds
(768,134)
(250,000)
(1,580,520)
_(250,000)
TOTAL REVENUE
$ 6,194,331
$ 6,147,100
$ 5,381,988 $
6,444,600
TOTAL EXPENDITURES
$ 5,553,666
$ 6,025,970
$ 5,743,811 $
6,329,987
NET CHANGE
$ 640,665
$ 121,130
$ (361,823)$
114,613
w
ADMINISTRATIVE DIVISION and
PUBLIC SAFETY DIVISION
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
General Fund
REVENUE:
Municipal Sales Tax
Local Use Tax
State Income Tax
Hotel Tax
Beer - Liquor Licenses
Food Licenses
Other Business Licenses
Animal Licenses
Non - Business Licenses
Building Permits
Special Police Services
Dispatching Services
Engineering Charges
Ordinance Violations
Interest Earnings
Rental Income
Miscellaneous
False Alarms
Franchise Fees - Cable TV
Franchise Fees - Telephone
Telecommunication Fees
State Grants
Sale of Land
Transfer Charges
Transfer to Other Funds
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
29
1998 -99 1999 -00
PROJECTED PROJECTED
$ 2,750,000 $
2,900,000
192,000
208,000
1,125,000
1,250,000
1,450,000
1,500,000
60,000
60,000
5,000
5,000
32,500
32,500
0
0
47,000
47,000
180,000
180,000
51,000
51,000
114,000
114,000
6,000
6,000
310,000
310,000
300,000
300,000
43,600
43,600
27,500
27,500
25,000
25,000
140,000
145,000
90,000
90,000
14,000
14,000
0
0
0 0
60,000 60,000
_(250,000) _1250,000)
$ 6,772,600 $ 7,118,600
$ 6,489,973 $ 6,657,102
$ 282,627 $ 461,498
1
GENERAL ADMINISTRATION
MAYOR AND BOARD OF TRUSTEES
The legislative branch of the Village is responsible for interpreting
the wishes of the community and determining the policies under which the
Village operates. The people elect the Mayor and six Trustees who serve
gratis.
BOARDS, COMMISSIONS, AND COUNCILS
There are nineteen independent commissions, councils, and boards
authorized by the Mayor and Trustees or required by State law that are
appointed to advise and assist the Board of Trustees in its policy
decisions. These councils also conduct hearings that pertain to their
function. All positions on these boards are non - salaried.
1. Board of Local Improvements - Consists of seven members (the
Mayor and the Board of Trustees). Makes recommendations to
the Trustees regarding those things that it feels should be
done to improve the Village by special assessment, special
taxation, or otherwise. The Village Clerk is secretary to
the Board.
Plan Commission - Consists of seven members plus the Mayor
(ex- officio), serving three -year overlapping terms, except
the Mayor who serves a four -year term. Members are appointed
by the Mayor with the advice and consent of the Board of
Trustees, and the chairman is designated for a one -year term
in the same manner. The Planning Commission is responsible to
the Board of Trustees for holding public hearings and making
recommendations regarding the Comprehensive Plan, annexation,
sub - division, and zoning (land use, ratio of building to land
area, and building height).
Board of Zoning Appeals - Has seven members who serve five
year overlapping terms. Appointed by the Mayor with the
advice and consent of the Board of Trustees. Responsible to
the Board of Trustees to hear and make recommendations on
applications for variations to the provisions of the zoning
ordinance, and to hear and rule on appeals from orders or
decisions made by the administrative officer enforcing the
zoning ordinance.
4. Board of Police Commissioners - Consists of three members,
each serving three -year overlapping terms. No more than two
members may be from the same political party. Appointed by
the Mayor with the advice and consent of the Board of
Trustees. Responsible for all appointments, promotions, and
dismissals in the police force; conducts entrance and
promotional examinations.
'
S. Police Pension Board - Has five members who serve two -year
terms, including two civilians appointed by the Mayor, two
members elected from the police force, and one member elected
from the beneficiaries of the pension fund. Determines
' eligibility of applicants, distributes funds, manages,
invests, and controls the police pension fund.
1
1 30
1
1
6. Safety Council - Consists of seven members appointed by the ,
Mayor with the advice and consent of the Board of Trustees,
serving three -year overlapping terms.' Responsible to the
Board of Trustees to study and make recommendations '
regarding Village safety problems.
7.
Board of Building Appeals - Consists of seven members appointed
Mayor with the advice and consent of the Board of Trustees for
'
by the Mayor with the advice and consent of the Board of
appointed. Responsible to the Board of Trustees to recommend
Trustees, to serve five -year overlapping terms. The members are
'
responsible to the Board of Trustees to hear appeals on
'
the Village.
decisions made by the Building Commissioner enforcing the
12. Emergency Services and Disaster Agency - Consists of a director
and such additional members as the director selects. Responsible
'
building ordinances and to recommend action to the Board of
13. Village Center District Development and Redevelopment Commission
Trustees regarding such appeals. The Board holds hearings and
'
'
makes recommendations to the Board of Trustees regarding changes
makes plans or initiates on matters which directly or indirectly
in the building codes and makes recommendations regarding
affect the development or redevelopment of the Village Center
issuance of building permits for non - residential structures.
'
8.
Youth Council - Consists of twelve members appointed by the
Mayor with the advice and consent of the Board of Trustees for
three -year overlapping terms. Studies and investigates
activities which might involve or contribute to the delinquency
'
of juveniles and makes recommendations to the Village Mayor and
Board of Trustees regarding legislation or action to protect the
youth of the Village.
'
9.
Human Relations Commission - Consists of seven members appointed
by the Mayor with the advice and consent of the Board of
Trustees for three -year overlapping terms. Studies and
recommends means of developing better relations between people,
'
cooperates with the State and Federal agencies, and issues such
publications and reports as it and the Board of Trustees
consider in the public interest.
10.
Manpower Commission - Consists of five members appointed by the
Mayor with the advice and consent of the Board of Trustees for
three -year overlapping terms. Reviews possible appointees to the
Village boards, commissions, and councils and makes
'
recommendations to the Mayor and Board of Trustees.
11. Electrical Commission - Consists of five members appointed by the
Mayor with the advice and consent of the Board of Trustees for
'
four -year coterminous terms or until their successors are
appointed. Responsible to the Board of Trustees to recommend
standards, specifications, and rules and regulations governing
the installation, alteration, and use of electrical equipment in
'
the Village.
12. Emergency Services and Disaster Agency - Consists of a director
and such additional members as the director selects. Responsible
'
for the administration, training and operation of the Agency.
13. Village Center District Development and Redevelopment Commission
Consists of nine members appointed by the Mayor with the advice
'
and consent of the Board of Trustees. This Commission advises,
makes plans or initiates on matters which directly or indirectly
affect the development or redevelopment of the Village Center
District.
'
F
31 1
14. Energy Advisory and Resource Recovery Commission - Consists of
seven members appointed by the Mayor with the advice and
consent of the Board of Trustees for three -year overlapping
terms. Its responsibilities include advising the Board and
initiating matters related to the recovery of resources
(recycling) and energy conservation.
15. Cable and Telecommunications Commission - Consists of nine
members, appointed by the Mayor with the advice and consent of
the Board of Trustees, for three -year overlapping terms.
Regulates the use of the Village's right -of -way by
telecommunications service providers. Regulates rates for
basic cable TV service and the equipment used to receive basic
service. Administers the Village's Public Access TV System,
including operating the new Deerfield InfoChannel. Resolves
customer service complaints from residents.
16. Cemetery Association - Consists of three members appointed by
the Mayor with the advice and consent of the Board of Trustees
for indefinite terms. Arrange for the care and maintenance of
the Deerfield Cemetery.
17. Appearance Review Committee - Consists of five members
appointed by the Mayor with the advice and consent of the
Board of Trustees for three year terms. Responsible for
reviewing exterior design of new and remodeled buildings.
18. Sister City Committee - Consists of five members appointed by
the Mayor with the advice and consent of the Board of Trustees
for indefinite terms. Communicates with and maintains
friendly relations with Ludinghausen, Germany.
19. Stormwater Management Committee - Consists of seven members
appointed by the Mayor with the advice and consent of the
Board of Trustees for indefinite terms. Responsible for
making recommendations to the Mayor and Board of Trustees
regarding improvements to the storm and sanitary sewer
systems.
VILLAGE CLERK
The Village Clerk is responsible for the maintenance of the official records
of the Village as required by statute and by the Mayor and Board of Trustees.
The Clerk acts as custodian of the Village seal which is required on many
documents, publishes legal notices, oversees Village elections, and performs
other duties as stated in statute or ordinance. Appointed by the Mayor and
Board of Trustees, the Village Manager serves as the Village Clerk.
ADMINISTRATIVE DIVISION
All of the expenditures of the following departments - Village Manager,
Finance, Community Development, and Engineering are included in the
Administrative Division. The revenues and expenditures from the
Administrative Division and Public Safety Division are included in the
General Fund - Sources of Funds and Expenditures, pages 28 -29.
32
DIVISION
Administrative
FUNDING SOURCE
General Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5116 Apparel
5210 Equipment Rental
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5215 Rental Property Repairs
5216 Utility Services
5218 Miscellaneous
5231 MV Maintenance
5315 Insurance
5316 Professional
5317 Contractual
5318 Subsidies
5412 Supplies
5419 Petroleum Products
5428 Materials
5431 Small Tools & Equipment
6111 Equipment
6415 Improvements -Other Than Bldgs
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
33
EXPENDITURES
DEPARTMENT
Village Manager's, Finance
SUMMARY Comm Dev, Engineering
ACTUAL BUDGET ESTIMATE PROPOSED
1995 -96 1996 -97 1996 -97 1997 -98
$ 901,039 $ 922,540 $ 911,511 $ 967,400
10,645
11,390
9,261
10,760
150,952
156,990
156,399
145,270
129,800
160,000
121,579
152,800
0
800
500
500
768
0
0
0
29,570
96,200
22,050
82,600
30,754
39,450
38,920
44,200
22,885
26,100
25,691
28,500
25,857
29,750
28,189
29,275
458
3,000
1,000
3,000
3,334
5,000
3,500
4,000
44,063
62,750
67,681
71,250
2,729
4,500
4,100
4,400
43,183
53,000
44,270
51,000
196,432
235,300
190,751
203,800
103,210
119,700
133,911
127,700
28,940
52,000
44,500
37,000
36,124
33,200
33,769
33,100
1,845
2,550
2,670
2,650
0
1,000
1,000
1,000
813
1,000
1,000
1,000
16,946
21,300
20,540
25,800
2,985
0
0
0
25,700 35,000 35,000 41,000
$1,809,030 $2,072,520 $1,897,790 $2,068,005
$119.61 $119.35
1
FUNDING SOURCE
General Fund
BUDGET CATEGORIES
ADMINISTRATIVE DIVISION
DEPARTMENT
SUMMARY OF EXPENDITURES Village Manager's, Finance
BY CATEGORY Comm Dev, Engineering
1997 -98
1995 -96 1996 -97 1996 -97 1997 -98 BUDGET
ACTUAL BUDGET ESTIMATED PROPOSED OVER /UNDER
1996 -97
BUDGET
Personal Services
$1,062,636
$1,090,920
$1,077,170
$1,123,430 $
32,510
5111,5113,5114
Other Services
62,717
138,450
58,839
123,275
(15,175)
5210,5211,5214,5215,5216
5231
Contractual
501,565
6201000
535,010
572,300
(47,700)
5115,5315,5316,5317,5318
Commodities
136,482
166,850
171,230
182,200
15,350
5116,5212,5213,5424,5428
5431,5434,5419
Capital Outlay
45,631
56,300
55,541
66,800
10,500
6111,6415,6513,7317,6212
TOTALS
$1,809,030
$2,072,520
$1,897,790
$2,068,005 $
(4,515)
1
1
1
34
ADMINISTRATIVE DIVISION
FUNDING SOURCE
General Fund SUMMARY OF EXPENDITURES
BY CATEGORY
PROJECTED
BUDGET CATEGORY
Personal Services
5111,5113,5114
Other Services
5210,5211,5214,5215,5216
5231
Contractual
5115,5315,5316,5317,5318
Commodities
51.16,5212,5213,5424,5428
5431,5434,5419
Capital Outlay
6111,6415,6513,7317,6212
TOTALS
35
DEPARTMENT
Village Manager's, Finance
Comm Dev, Engineering
1998 -99 1999- 00
PROJECTED PROJECTED
$1,155,840 $1,191,400
83,800 89,675
584,510 576,180
184,200 184,050
56,500 57,000
$2,064,850 $2,098,305
11
n
1
1
1
n
1
1
1
ADMINISTRATIVE DIVISION
BUDGET ANALYSIS
1997 - 1998 PROPOSED BUDGET $2,068,005
1996 - 1997 BUDGET 2,072,520
DECREASE $ (4,515)
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114 - -Part Time)
Reduction of One Position $(22,000)
Salary Adjustments to Bring All Positions
Up To Budgeted FQE 16,510
Annual Salary Adjustments 38,000
CHANGES IN PERSONAL SERVICES
OTHER SERVICES: (5210 -- Equipment Rental; 5211 -- Repairs
& Maintenance; 5214 -- Communications;
5215 =- Rental Property Repairs; 5216- -
Utility Services; 5231 - -MV Maintenance)
Repairs and Maintenance:
Decrease in Heating and Air Conditioning Costs $(15,000)
Miscellaneous Decreases (175)
CHANGES IN OTHER SERVICES
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315 --
Insurance; 5316 -- Professional;
5317 -- Contractual; 5318- -
Senior Assistance, Historical Society)
Decrease in Corporation Counsel, Cable Board
($10,000 Remaining in Budget)
$(15,000)
Decrease in Professional Services, Cable Board
($10,000 Remaining in Budget)
(15,000)
Decrease in Appraisal Services
(5,000)
Decrease in Historical Society Contribution
(15,000)
Increase in Engineering Services
3,500
Aerial Photography
6,000
Decrease in Benefits:
Medical and Dental Insurance
(7,200)
CHANGES IN CONTRACTUAL SERVICES
$ 32,510
$(15,175)
$ (47, 700)
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training,
etc.; 5213 -- Printing & Advertising;
5419 -- Petroleum Products; 5424- -
Miscellaneous; 5428 -- Materials;
5431- -Small Tools & Equipment;
5434 -- Supplies)
Increase in Printing and Advertising:
Building Publications $ 3,200
DeTales 2,400
Streetscape and Plaza (Revenue Related) 5,500
Other Increases 4,250
CHANGES IN COMMODITIES
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 6513- -Land Acquisition;
6415 -- Improvements Other Than
Buildings; 7317 -- Vehicle and
Equipment Replacement)
Increase in Contribution to the Vehicle
and Equipment Replacement Fund $ 6,000
Equipment Acquisition (See Appendix A) 4,500
CHANGES IN CAPITAL OUTLAY
37
TOTAL DECREASE
$ 15,350
$ 10,500
$ (4,515)
1
1
1
1
1
1
1
1
VILLAGE MANAGER'S DEPARTMENT
Personnel in the Manager's Department serve to join the legislative branch
of the Village to its operating departments. As provided by ordinance, the
Village Manager advises the Mayor and Board of Trustees on policy decisions
and acts as Chief Administrative Officer, supervising the activities of all
department heads and directing the day -to -day operations of the Village. The
Village Manager is also appointed Village Clerk by the Mayor and Board of
Trustees.
The Village Manager's Department is staffed by the Village Manager,
Administrative Assistant to the Manager, Executive Secretary, a part -time
Administrative Intern and two part time secretaries to the Boards and
Commissions. All of the activities of the various boards and commissions are
included in the Village Manager's budget. The Village Manager's Department
Objectives for the 1997 -98 fiscal year are as follows:
Provide the Mayor and Board of Trustees relevant and timely
information and advice necessary to evaluate and make policy
decisions.
Direct and advise operating departments in order to meet service
levels established by the Mayor and Board of Trustees.
Encourage citizen participation in Village activities through public
information materials, press relations and cable TV programming.
In conjunction with the Village Attorney, coordinate the development
of ordinances, resolutions, contracts, agreements and other documents
for consideration by the Mayor and Board of Trustees.
Represent the Village in working with Federal, state, regional and
local agencies and community groups, as well as private enterprises
and not - for - profit organizations.
Encourage strategic and operational improvements through innovation
and professional development.
Develop a motivated workforce through professional employee
evaluations, training and competitive levels of compensation.
Perform the statutory duties required of the Village Clerk's office.
Publish D- Tales, a bi- monthly newsletter mailed to every household in
the Village, and program the Village InfoChannel to provide all
residents with up -to -date information.
Village Center Development - Pursue redevelopment options in both the
southeast and southwest quadrants and make recommendations on the
future use of the fire station on Deerfield Road vacated by the
Deerfield - Bannockburn Fire Protection District.
Illinois Tollway - Along with the Village of Northbrook and the Lake -
Cook TMA, resolve the Edens Spur access issue to assure that local
streets are not impacted by improvements planned by the Tollway
Authority.
Water Projects - Finalize plans with Highland Park for major
improvements to both water systems, including new transmission lines
and reservoir capacity.
I 38
1
METRA Lake -Cook Parcel - Finalize plans with METRA for developing '
their 24 acre site with a new train station and private retail
development.
Cable Franchise - Work to complete the franchise renewal and system '
transfer with the cable operator, as well as draft a
telecommunications ordinance that will govern how telecommunication
entities will be processed. I
Work Statistics 1993
1994 1995
1996
Ordinances Passed
67
51
47
48
'
Resolutions Passed
11
14
17
11
Village Board Meetings
24
24
25
24
D -Tales Published
6
6
6
6
Business Licenses Issued
93
90
88
90
'
Liquor Licenses Issued
32
35
35
33
Vending Licenses Issued
245
231
212
204
Parking Permits Issued
706
725
723
724
Distributions to Mayor and Board
52
52
52
52
Community Development Group Meetings
21
24
24
24
Cable & Telecommunications Commission Meetings
10
11
32
18
Energy Advisory Commission Meetings
7
8
5
.3
'
Accomplishments for 1996 -1997:
The Village, as a result of being awarded a federal
grant, entered
into a
joint intergovernmental /public private partnership
to provide
reverse
commuters (those commuting to the newly opened
Lake -Cook
train
station) with
shuttle bus service to and from their places
of employment.
The
Village
received recognition for successfully implementing
the reverse
commuter
'
shuttle operation. The project is currently
receiving
local
and
national
attention. Area transportation groups are
monitoring the
project for
possible adaptation to other areas.
t
The opening of the newly built Lake -Cook train
station and the
availability
of an additional 250 commuter parking stalls which
will eventually be
increased to 500. '
Dedicated the new fire station on Waukegan Road which was built on land
acquired by the Village as a donation from OPTIMA as part of its
redevelopment of the Sara Lee property. I
1
1
1
1
39 1
DIVISION
Administrative
FUNDING SOURCE
General Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5218 Miscellaneous
5231 MV Maintenance
5316 Professional
5317 Contractual
5412 Supplies
5419 Petroleum Products
6111 Equipment
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
EXPENDITURES
VILLAGE MANAGER'S
DEPARTMENT
Village Manager's
10 -1002
ACTUAL BUDGET ESTIMATE PROPOSED
1995 -96 1996 -97 1996 -97 1997 -98
$ 238,844 $ 215,280 $ 225,000 $ 245,000
3,837
4,140
3,000
3,500
30,441
38,190
30,000
36,000
26,523
32,200
23,950
30,000
5,695
1,100
1,300
2,000
14,699
19,000
18,000
19,800
9,039
10,700
12,700
13,100
5,297
7,500
6,000
7,500
31,941
40,000
40,930
45,500
1,292
1,000
1,000
1,000
3,747
0
900
0
2,381
700
700
700
3,007
5,000
5,500
5,500
369
500
500
500
4,098
5,500
7,240
5,000
2,500 7,000 7,000 7,000
$ 383,709 $ 387,810 $ 383,718 $ 422,100
$22.38 $24.36
W11
FINANCE DEPARTMENT
The Village's Finance Department provides all accounting services, performs
investment and cash management activities and coordinates capital financing,
purchasing, budget preparation and control, as well as audit preparation and
compliance. As required by statute, the Treasurer provides regular reports
on the fiscal condition of the Village to the Mayor and Board.
The Finance Department is staffed by the Director of Finance, who also serves
as the Village Treasurer, an Assistant to the Director, a Computer Systems
Supervisor, an Accounting Clerk, a Financial Secretary, a Cashier -
Receptionist and a Building Custodian. One part -time employee also assists
in providing departmental services.
The Director of Finance and Treasurer coordinates all of the financial
affairs of the Village, establishes and maintains necessary controls, and
supervises the employees and activities of the Finance Department. The
Objectives of the Finance Department for the 1997 -98 fiscal year are as
follows:
Operate accounting systems in conformance with professional
accounting practice and statutory requirements.
Prepare regular reports on the financial condition of the Village as
directed by the Mayor and Board of Trustees or required by statute.
Develop and recommend to the Mayor and. Board of Trustees arrangements
for the efficient financing of capital improvements.
Perform financial planning through the identification of future
expenses and analysis of potential revenue sources.
Review all departmental payment requests, prepare authorization
documents for consideration by the Mayor and Board of Trustees, and
disburse all approved funds in a timely manner.
Maintain all personnel records and assist the Village Manager in
personnel administration.
Procure and administer an insurance program that controls the risk
associated with fire and casualty losses, workers' compensation
claims, and provides approved levels of health and life insurance
coverage to Village employees.
Invest, temporarily idle funds to earn the highest possible return
while at all times protecting the safety of principal through the use
of sound investment practices.
Calculate, distribute and collect utility bills, vehicle licenses and
other charges for Village services at the rates established by the
Mayor and Board of Trustees.
Efficiently collect and process all receipts in order to maximize
investment earnings, while conforming to investment guidelines.
Maintain accurate and efficient information services to support
billing, collections, accounting and document preparation.
Establish purchasing procedures and assist operating departments to
achieve optimum value for funds expended for equipment, supplies and
services.
41
Provide budget preparation support to the Village Manager and
operating departments to assure accuracy and timely submission to the
Mayor and Board of Trustees.
Prepare the annual Tax Levy ordinance for presentation to the Board
of Trustees and then file the Tax Levy with both counties.
Coordinate budget implementation to assure conformance with funding
limits and other budgetary controls.
Facilitate the collection of information required for the development
of the annual audit and preparation of the comprehensive annual
report..
Work Statistics
Checks written
Water, sewer and garbage bills issued
Animal licenses sold
Vehicle licenses sold and transferred
Investment transactions
Journal posting (based on 1 -month sample)
Interest earnings - Village
90 -day T -bill benchmark rate
Accomplishments 1996 -97
1993
1994
1995
1996
8,469
8,846
8,677
9,170
28,544
28,892
29,552
30,005
1,477
1,299
1,224
928
12,740
12,700
12,615
12,906
48
47
72
42
8,412
8,388
8,388
9,084
4.48501
4.9569.
5.82690
6.046
3.432°%
4.9550
5.505°%
5.3706
As noted above, the Village has earned interest at .67% above the 90 day
T -Bill benchmark rate while at all times protecting the safety of
principal.
We have been able to keep our insurance costs relatively constant for the
last eight years despite increased payroll and property coverage because
of joining MICA, a general lines insurance pool.
For twelve years the Finance Department has been the recipient of the
Certificate of Achievement for Excellence in Financial Reporting, and for
the sixth year we have received the Distinguished Budget Presentation
Award from the Government Finance Officers Association of the United
States and Canada. We strive to continue to meet or surpass the criteria
which determine eligibility for these awards. We believe our Fiscal Year
Ending 1997 Budget and Audit once again will meet or exceed the criteria.
Advised and assisted the Village Manager regarding the redevelopment of
the downtown area.
Set up a sweep account to earn the maximum return on all idle funds.
Rebated available funds to the various taxing districts from the Tax
Incremental Financing District set up in 1982.
42
DIVISION
Administrative
FUNDING SOURCE
General Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5116 Apparel
5210 Equipment Rental
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5215 Rental Property Repairs
5216 Utility Services
5218 Miscellaneous
5315 Insurance
5316 Professional
5317 Contractual
5318 Subsidies
5412 Supplies
5428 Materials
5431 Small Tools & Equipment
6111 Equipment
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
43
EXPENDITURES
FINANCE
DEPARTMENT
10 -1001
ACTUAL BUDGET ESTIMATE PROPOSED
1995 -96 1996 -97- 1996 -97 1997 -98
$ 337,143 $ 374,670 $ 353,000 $ 369,000
1,585
2,590
1,600
2,600
50,213
46,580
57,379
33,000
55,158
66,500
49,000
61,500
0
300
0
0
768
0
0
0
23,445
92,000
17,750
76,000
6,336
7,500
8,400
8,900
5,416
6,000
3,621
6,000
19,133
20,500
20,500
20,000
458
3,000
1,000
3,000
3,334
5,000
3,500
4,000
11,951
22,000
26,001
25,000
43,183
53,000
44,270
51,000
183,416
224,000
168,000
189,000
80,157
93,500
107,700
97,500
28,940
52,000
44,500
37,000
11,052
16,500
16,000
15,000
0
1,000
1,000
1,000
813
1,000
1,000
1,000
1,289
10,500
8,000
8,000
13,200 20,000 20,000 22,000
$ 876,989 $1,118,140 $ 952,220 $1,030,500
$64.53 $59.47
COMMUNITY DEVELOPMENT DEPARTMENT
The Community Development Department is responsible for administering and
enforcing the Zoning Ordinance, Subdivision Ordinance and Building Codes. The
department coordinates the activities of the Plan Commission and Board of
Zoning Appeals and provides analysis of all matters before them. Building
plan review, permit approval, and inspectional services are also provided by
the department. The department provides technical assistance as well as
coordinates the activities of the Village Center Development Commission, the
Appearance Review Commission, the Electrical Commission, and the Board of
Building Appeals.
The Director of Community Development supervises activities for the department
with the assistance of a Code Enforcement Supervisor, a Senior Planner, a
Building Inspector and a Secretary III. Two part -time personnel also assist
in providing departmental services. The department's objectives for the 1997-
98 fiscal year are as follows:
Enforce the building code.
Enforce zoning ordinances.
Provide technical information assistance to the Village Board, Plan
Commission, Village Center Development Commission, Appearance Review
Commission, Board of Zoning Appeals, Board of Building Appeals and
Electric Commission on matters before them.
Review plats for their compliance to the Comprehensive Plan, Zoning
Ordinances, Subdivision Ordinances, the Official Map and good design
principles. Record plats with the county. Update all plat books and
maps to reflect changes. Maintain plat archives.
Maintain the Official Map, Comprehensive Plan and Zoning Ordinance.
Prepare research studies and reports on future plans.
Continue to develop booklets or handouts which will synthesize various
provisions and procedures mandated by the Subdivision Code and Zoning
Ordinance. These will be made available to the public.
Be involved with the review and development of planning and zoning
efforts for the Metra property on Lake Cook Road. The Department will
also continue economic development efforts as directed by the Board.
The Building Division will also continue its ongoing program of
microfilming building plans.
Begin review of the first article of the Subdivision Code which governs
the procedure and requirements for the subdivision or resubdivision of
property within the Village.
Begin transferring building file documents into computerized format.
Continue to perform all activities required to maintain Deerfield's
rating so that those owners of properties for which flood insurance is
required will be able to receive savings in flood insurance costs.
Continue to provide assistance in planning and conducting Village
Farmers Markets and Plaza Pleasures programs.
44
Work Statistics
Licenses and Permits:
Residences
Additions and Alterations
Garages
Garage Sale and Temporary Use Permits
Miscellaneous
Total Licenses and Permits
1993
1994
1995
1996
28
38
150
158
157
149
139
114
34
29
31
28
296
289
305
272
684
750
735
630
1,199
1,255
1,360
1,202
Zoning Appeals Cases 14
6
5
3
Board of Building Appeals Cases 0
3
0
0
VCDC Meetings 8
7
10
10
Appearance Review Meetings 10
8
11
6
I -Z District Proposed Text Amendments 1
0
0
0
Planning Commission:
Public Hearings 22
18
24
23
Continued Public Hearings 5
7
13
6
Substantial Conformance Petitions 6
14*
2 **
4
Prefiling Conferences 8
7.
3
13
Miscellaneous Requests 3
1
1
0
Comprehensive Plan Meetings 2
0
11
0
*Includes 4 modifications of PUD
* *Includes 1 modification of PUD
Accomplishments for 1996 -97:
Performed 1903 building inspections.
Reviewed and issued 933 permits which almost equals
the number of
permits reviewed and issued in 1994 which was a
record
high of 966
for
the Village.
Performed all activities required by the Village's
Community Rating
System application and passed the on -site inspection
which verified
the
performance of those activities. This resulted
in
a reduced rate
of
flood insurance for our residents.
Completed the review of the Comprehensive Plan and
its adoption by
the
Village.
Completed maps for the Comprehensive Plan. The
Comprehensive Plan
was
printed and distributed. The book is available
for
purchase.
Prepared maps for the Census.
Started a review and cataloging of documents in
all
building files
in
preparation for computerization of files.
45
DIVISION
Administrative
FUNDING SOURCE
General Fund
ACCOUNT NUMBER
AND CLASSIFICATION
EXPENDITURES
COMMUNITY DEVELOPMENT
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5116 Apparel
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5218 Miscellaneous
5231 MV Maintenance
5316 Professional
5317 Contractual
5412 Supplies
5419 Petroleum Products
6111 Equipment
6415 Improvements -Other Than Bldgs
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
ACTUAL
1995 -96
DEPARTMENT
Community Development
10 -1003
BUDGET ESTIMATE PROPOSED
1996 -97 1996 -97 1997 -98
$ 268,290 $ 275,150 $ 275,150 $ 292,000
5,224
4,660
4,660
4,660
70,298
69,020
69,020
72,770
40,326
53,220
41,120
53,220
0
500
500
500
419
3,000
3,000
4,500
5,881
9,500
9,500
12,100
7,875
9,000
9,000
9,000
959
.1,300
1,300
1,300
98
650
650
650
1,417
2,900
2,900
3,000
0
3,200
3,200
3,200
17,928
23,500
23,500
27,500
20,101
10,200
10,199
10,400
738
1,400
1,400
1,400
8,330
2,300
2,300
11,800
2,985
0
0
0
7,000
5,000
5,000
9,000
$ 457,869 $ 474,500 $ 462,399 $ 517,000
$27.39 $29.84
46
ENGINEERING DEPARTMENT
The Engineering Department provides technical design services and
oversight for Village construction projects, reviews development plans to
assure compliance with Village ordinances, supervises operation of the
Wastewater Reclamation Facility, and advises the Mayor and Board, as well
as other departments on engineering matters. The department is supervised
by the Director of Public Works and Engineering and staffed by the
Assistant Village Engineer. The Departmental Objectives for the 1997 -98
fiscal year are as follows:
Oversee all engineering activities within the Village, including
those required for operation of the Sewage Treatment Plant.
Conduct engineering studies.
Supervise construction activities.
Estimate project costs and fees.
Review subdivision plans and specifications to assure compliance
with regulatory or other professional standards.
Define and supervise Village construction projects.
Advise the Mayor and Board of Trustees on technical matters.
Continue to assist other departments in defining problem areas and
developing alternative solutions.
Continue to coordinate public works infrastructure improvements with
engineering projects.
Continue to upgrade and structure the engineering and public works
record keeping, data organization and data relationships.
Major construction projects for 1997 -98 are:
The Waukegan /Kates Road Safety project including road widening and
resurfacing; Kates Road realignment; signal modernization; new
signal installation at Oakmont Drive; and Whitehall Nursing Home
entrance modifications.
The 1997 Street Rehabilitation Program including Dartmouth (east of
Wilmot) , Mallard Lane, Pembroke and Circle Courts and portions of
Kenmore, Birchwood, Arbor Vitae, Cedar Terrace and Greenwood.
Design and construct a new traffic signal for the intersection of
Waukegan Road and North Avenue.
Design and construct a new traffic signal for the intersection of
Deerfield Road and Rosemary Terrace.
The modernization of the traffic signal at Deerfield Road and
Kenton /Kipling.
Traffic signal interconnection from Waukegan and Deerfield Roads to
the Deerfield and Heather /Carlisle intersection.
Design and construct a north bound right turn lane on Waukegan Road
at Deerfield Road.
47
Construct the modification to the Public Works salt storage
building.
Construct a sidewalk on the north side of Deerfield Road, from
Heather Road to the east Village limits.
Work Statistics 1993 1994 1995 1996
Approval of Work Completed and
Payment Requests on Contracts 73
48 85
81
Number of Purchase Orders Processed 122
130 112
127
Letters of Credit Received 9
11 10
11
Number of Projects Administered 11
16 19
23
Accomplishments for 1996 -1997:
Completed the rehabilitation of portions
of Pine,
Laurel,
Castlewood, Garand, Cranshire Court and Indian
Hill Court.
Installed pedestrian improvements around the Lake
Cook Metra
Station
including sidewalks and pedestrian signals.
Finished paving and striping on Deerpath Drive.
Completed the intersection design study for
the traffic
signal
proposed for Waukegan Road and North Avenue.
Studied the possible re- alignment of Kenton and Kipling.
Extensive coordination for proposed utility relocations (with the
Illinois State Toll Highway Authority).
Extensive utility relocation coordination on the Lake Cook Road
underpass project.
M
EXPENDITURES
DIVISION
Administrative
DEPARTMENT
FUNDING SOURCE
Engineering
General Fund
ENGINEERING
10 -1004
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND CLASSIFICATION
1995 -96
1996 -97
1996 -97
1997 -98
5111 Salaries
$ 56,762 $
57,440
$ 58,360
$ 61,400
5114 Part Time
0
3,200
0
3,500
5115 Benefits
7,792
8,080
7,510
8,080
5211 Repairs & Maintenance
12
100
0
100
5212 Travel, Training, etc.
3,837
3,450
3,020
3,400
5213 Printing and Advertising
555
400
370
400
5214 Communications
468
450
390
475
5218 Miscellaneous
73
100
100
100
5231 MV Maintenance
20
600
200
400
5316 Professional
9,269
8,100
18,650
11,600
5317 Contractual
2,744
2,000
2,010
2,000
5412 Supplies
1,964
1,500
2,071
2,200
5419 Petroleum Products
738
650
770
750
6111 Equipment
3,229
3,000
3,000
1,000
7317 Vehicle +Equip Replacement
3,000
3,000
3,000
3,000
TOTAL
$ 90,464 $
92,070
$ 99,452
$ 98,405
Per Capita Cost
$5.31
$5.68
49
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PUBLIC SAFETY DIVISION
POLICE DEPARTMENT
SUMMARY OF THE POLICE MISSION
The mission of the Police Department is to protect life and property,
preserve the peace, and to provide service, in a professional manner, to
the community.
The Police Department has the following continuing goals that accomplish
this mission:
Prevention of crime
Deterrence of crime
Apprehension of offenders
Recovery and return of property
Movement of traffic
Provision of services unavailable from other public or private
welfare agencies
Prevention of substance abuse in the community
Education of juveniles to their responsibilities before the law
Education of the public in the steps it can take to reduce the
probabilities of becoming the victim of criminal attack
Participation in the implementation of Disaster and Disorder
services
To respond to all Calls for Service within three minutes for
emergency calls and five minutes for non - emergency calls
In addition to these continuing goals the Deerfield Police Department will
implement and enhance the following projects during the 1997 -98 fiscal
year:
The Deerfield Police Department will continue to expand the
Community Policing effort by introducing the D.A.R.E. program to
pre- kindergarten through fifth grade students. Additionally,
drug education programs will be expanded at the Junior High
Schools and at Deerfield High School.
Significant time and energy will be dedicated to the training of
new police personnel.
Work Statistics 1993 1994 1995 1996
Calls for Service
Accidents:
Personal Injury
Property
Traffic Tickets
Compliance Citations
Parking Citations
Crime Index*
Criminal Arrests
Domestic Trouble
Vandalism
10,348 11,679 12,258 11,889
132
98
102
95
542
622
653
613
4,258
3,611
3,329
3,473
1,385
2,539
2,647
2,915
4,435
5,203
5,205
5,676
269
284
317
384
519
538
704
632
76
102
87
111
102
130
119
135
I 50
1993 1994 1995 1996
Bicycle Citations 406 438 442 412
Traffic Enforcement Index (Tickets
per Injury Accident) 43 63 59 67
*Crime Index: Index crimes as defined by the International Association of
Chiefs of Police Committee on Uniform Crime Reports includes "Violent
Crimes ": murder non - negligent manslaughter, aggravated criminal sexual
assault, robbery, aggravated battery, and aggravated assault. Also
included are "Property Crimes ": burglary, theft, larceny, motor vehicle
theft and arson.
Accomplishments during 1996 -1997:
The past fiscal year saw the addition of a bicycle patrol to the
Department's Community Policing effort. The Department was recognized
as having the outstanding traffic safety program in the State of
Illinois by the AAA Chicago Motor Club. The Department completed an
upgrade of the 911 Telecommunications Center to allow for the efficient
acceptance of and response to E -911 and cellular 911 calls for service.
A random check of Calls for Service documented that the stated objective
of a response within three minutes for emergency calls and five minutes
for non - emergency calls was met from 1993 through 1996.
Deerfield continues to be one of the safest communities in the State of
Illinois.
51
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DIVISION
Public Safety
FUNDING SOURCE
General Fund
ACCOUNT NUMBER
AND CLASSIFICATION
5111 Salaries
5113 Overtime
5114 Part Time
5115 Benefits
5116 Apparel
5211 Repairs & Maintenance
5212 Travel, Training, etc.
5213 Printing and Advertising
5214 Communications
5218 Miscellaneous
5231 MV Maintenance
5315 Insurance
5316 Professional
5317 Contractual
5412 Supplies
5419 Petroleum Products
6111 Equipment
7317 Vehicle +Equip Replacement
TOTAL
Per Capita Cost
EXPENDITURES
DEPARTMENT
SUMMARY
ACTUAL BUDGET ESTIMATE PROPOSED
1995 -96 1996 -97 1996 -97 1997 -98
$2,629,804 $2,735,950 $2,705,160 $2,952,350
122,007
94,130
136,182
145,682
82,941
88,910
80,260
61,910
361,626
410,000
335,219
418,280
38,807
41,500
41,500
44,500
26,186
24,000
23,730
24,000
25,139
38,860
34,620
36,360
8,806
7,200
8,211
8,000
30,341
27,700
28,300
29,700
3,768
10,000
5,691
7,100
40,181
33,000
36,200
34,000
114,829
130,000
110,669
130,000
3,374
4,900
4,600
4,900
40,290
59,600
41,678
67,500
36,605
41,500
38,221
40,500
29,203
33,500
33,500
34,500
23,731
22,700
32,280
22,700
127,000
150,000
150,000
200,000
$3,744,636 $3,953,450 $3,846,021 $4,261,982
$228.17 $245.97
52
PUBLIC SAFETY DIVISION
FUNDING SOURCE DEPARTMENT
General Fund SUMMARY OF EXPENDITURES Police
BY CATEGORY
53
1997 -98
1995 -96
1996 -97
1996 -97
1997 -98
BUDGET
ACTUAL
BUDGET
ESTIMATED
PROPOSED
OVER /UNDER
1996 -97
BUDGET CATEGORIES
BUDGET
Personal Services
$2,834,751
$2,918,990
$2,921,601
$3,159,942
$ 240,952
5111,5113,5114
Other Services
96,708
84,700
88,230
87,700
3,000
5211,5214,5231
Contractual
520,119
604,500
492,167
620,680
16,180
5115,5315,5316,5317
Commodities
142,327
172,560
161,743
170,960
(1,600)
5116,5212,5213,5419,5424
5434
Capital Outlay
_150,731
_172,700
182,281
222,700
50,000
6111,6212,6415,7317
TOTALS
$3,744,636
$3,953,450
$3,846,021
$4,261,982
$ 308,532
53
FUNDING SOURCE
General Fund
PUBLIC SAFETY DIVISION
DEPARTMENT
SUMMARY OF EXPENDITURES Police
BY CATEGORY
PROJECTED
54
1998 -99
1999 -.00
BUDGET CATEGORY
PROJECTED
PROJECTED
Personal Services
$3,257,523
$3,357,877
5111,5113,5114
Other Services
93,950
98,250
5211,5214,5231
Contractual
665,810
691,990
5115,5315,5316,5317
Commodities
181,340
183,180
5116,5212,5213,5419,5424
5434
Capital Outlay
226,500
227,500
6111,6212,6415,7317
TOTALS
$4,425,123
$4,558,797
54
POLICE DEPARTMENT
BUDGET ANALYSIS
1997 - 1998 PROPOSED BUDGET $4,261,982
1996 - 1997 BUDGET 3,953,450
INCREASE $ 308,532
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114 - -Part Time)
Changes in Personnel Costs:
Salary Associated with (3) Additional
Personnel (C.O.P.S. Grant to Refund
Approximately $50,000) $124,041
Annual Salary Adjustments 92,355
Increase in Overtime ($43,962 due to
Increase in Special Detail Account) 51,554
Decrease in Part Time (26,998)
CHANGES IN PERSONAL SERVICES $240,952
OTHER SERVICES: (5211 -- Repairs & Maintenance;
5214 -- Communications; 5231- -
MV Maintenance)
Increase in Telephone Costs $ 11000
Increase in Communications 1,000
Increase in Motor Vehicle Maintenance by
Village Garage 1,000
CHANGES IN OTHER SERVICES $ 3,000
CONTRACTUAL: (5115 -- Benefits; 5315 -- Insurance;
5316 -- Professional; 5317- -
Contractual)
Increase in Benefits:
Increase in Medical and Dental Insurance $ 6,380
Increase in Benefits - School 900
Increase in Benefits - Miscellaneous 1,000
Increase in Contractual Equipment Maintenance 1,900
Increase in Contractual Computer Services 1,000
Increase in Contractual -Other
Crime Lab /NIPAS /Training Facility 5,000
CHANGES IN CONTRACTUAL SERVICES $ 16,180
55
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COMMODITIES:
(5116 -- Apparel; 5212 -- Travel,
Training, etc.; 5213 -- Printing
& Advertising; 5419 -- Petroleum
Products; 5424 -- Miscellaneous;
5434 -- Supplies
Increase
in Apparel
$ 3,000
Decrease
in Training
(2,500)
Increase
in Advertising Legal Notices
800
Increase
in Petroleum Products
1,000
Decrease
in Advisory Boards
(2,900)
Decrease
in Supplies
(11000)
CHANGES IN COMMODITIES $ (1,600)
CAPITAL OUTLAY: (6111 -- Equipment; 6212- -Motor
Vehicles; 7317 Vehicle and Equipment
Replacement)
Increase in Contribution to the Vehicle and
Equipment Replacement Fund 50,000
CHANGES IN CAPITAL OUTLAY $ 50,000
TOTAL INCREASE $308,532
� i
56
PUBLIC SAFETY DIVISION
Police Department
Administration
Per Capita
The Administration section of the
Police Department is responsible
for staff supervision of all police
functions in the Village, planning
and directing police operations,
and providing and maintaining
support services for line
functions. Included in these
functions are records; electronic
data processing; payroll;
purchasing; maintenance; alarm
system licensing; monitoring crime
and traffic statistical reporting
for local, state and federal needs;
personnel policy and procedure;
training; administration; and rule
and regulation development and
implementation. Liaison services
include the Deerfield Safety
Council, O.S.H.A. Safety Committee,
the Board of Police Commissioners,
and the Emergency Operations
Director.
Communications
Per Capita
The Police Department's E -911
Telecommunications employees are
responsible for the effective and
efficient response to all messages
into the Department and the careful
dispatch of necessary personnel and
equipment to the scene of an
incident. More specifically,
Communications personnel are
responsible for the analysis of
requests for service from the
Department's Enhanced 911 system and
the direction of services through
the Department's Computer Aided
Dispatch and Mobil Data Terminal
systems, the operation and
maintenance of a voice radio
network, and the provision of
medical assistance through the use
of Emergency Medical Dispatch
procedures. The Communication
section establishes and maintains
ACTUAL BUDGET ESTIMATED
1995 -96 1996 -97 1996 -97
PROPOSED
1997 -98
$ 57.50 $ 56.79
$ 882,937 $ 996,290 $ 937,418 $ 984,050
$ 21.77 $ 22.62
$ 343,753 $ 377,220 $ 356,790 $ 391,870
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PUBLIC SAFETY DIVISION
Police Department
a liaison with other communities
broadcasting on the East Shore
Radio Network and the Deerfield
Bannockburn Fire Protection
District.
Investigations
Per Capita
The Investigations section is
responsible for the follow -up
investigation of all serious crimes
reported in the Village as well as
for the safeguarding, handling and
disposing of evidence and found
property that comes into police
custody. They establish and
maintain liaison with neighboring
jurisdictions to conduct
coordinated investigations of
mutual concern, gather and
disseminate criminal intelligence
information, coordinate the
Evidence Technician function and
maintain liaison between the
Department and the Northern
Illinois Police Crime Laboratory.
They engage in pro- active,
non - uniform patrol and surveillance
of selected areas and neighborhoods
based on crime patterns and data
and provide crime prevention
information to businesses and
community residents.
Patrol
Per Capita
The Patrol section of the Police
Department is primarily
responsible for the direct
provision of services to the
community. It is the basic police
function and operates around the
clock, every day of the year. Its
responsibilities can generally be
categorized into patrol; traffic
law enforcement; traffic accident
investigation; investigation of
criminal, quasi- criminal, and
non - criminal incidents; the
enforcement of ordinances and
statutes; and responding to
requests for services. The Patrol
ACTUAL BUDGET ESTIMATED PROPOSED
1995 -96 1996 -97 1996 -97 1997 -98
$ 12.56 $ 13.42
$ 214,556 $ 217,660 $ 212,540 $ 232,540
$ 116.14 $ 129.76
$2,000,762 $2,012,310 $1,976,122 $2,248,412
W
PUBLIC SAFETY DIVISION
Police Department
function also conducts traffic
surveys, crossing guard
supervision, parking enforcement,
traffic direction, severe weather
watch, and a variety of other
services. It not only responds to
requests for service from the
community, but seeks to anticipate
the community's needs before police
response is required. In this
regard, officers are encouraged to
concern themselves with potential
problems of specific areas and
neighborhoods in relation to time
of day, day of week, and season.
The Patrol function seeks to
cultivate community support and
citizen involvement, recognizing
the important role that these
elements play in effective law
enforcement operations.
Special Services
Per Capita
To provide continued traffic
control and security services on a
contractual basis for the
following:
Firstar Bank
Walgreens
Other
Youth and Social Services
Per Capita
The Youth and Social Services
section has two basic functions.
The Youth section is manned by two
sworn officers who work with the
Patrol and Investigations functions
investigating offenses where a
youth was either the victim or the
offender and a full -time D.A.R.E.
officer responsible for a number of
school based education programs.
The Social Services section is
manned by two civilians who are
responsible for determining the
causes of delinquent behavior and
developing responses that will
either prevent or diminish that
behavior. The primary focus is on
ACTUAL BUDGET ESTIMATED PROPOSED
1995 -96 1996 -97 1996 -97 1997 -98
$ 1.11 $ 3.65
$ 38,690 $ 19,290 $ 50,960 $ 63,250
$ 19.08 $ 19.73
$ 263,938 $ 330,680 $ 312,190 $ 341,860
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PUBLIC SAFETY DIVISION.
Police Department
ACTUAL
BUDGET
ESTIMATED
PROPOSED
1995 -96
1996 -97
1996 -97
1997 -98
juvenile problems; however, adult
domestic issues and difficulties
encountered by the elderly are
also handled by the Youth and
Social Services function.
TOTALS $3,744,636 $3,953,450 $3,846,021 $4,261,982
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In addition to these continuing goals, the Street Department will
implement and enhance the following projects during the next fiscal year:
Expand the salt storage area at the Public Works complex to provide
an additional margin of safety of de -icing chemical and to reduce the
high maintenance cost of the existing salt structure.
Accomplishments during 1996 -1997:
Rehabilitated approximately one mile of streets throughout the
Village.
Kept all streets in driveable condition in all seasons.
61
'
PUBLIC WORKS DIVISION
'
STREET DEPARTMENT
The primary and continuing goals of the Street Department, a division of
'
Public Works, are:
To keep the streets clean.
'
To keep the streets cleared of snow and ice.
To keep the streets in good condition by repairing cracks and
potholes.
'
'To keep all pavement marking lines visible throughout the Village.
To install and maintain street signs so they are legible under all
'
weather conditions.
To clean street inlets, catch basins and lines that connect inlets
to the interceptor storm sewer.
'
To replace all broken grates, covers and manhole frames.
To repair and maintain all street lights and traffic signals.
'
To plant trees with homeowners sharing half the cost.
To maintain and repair the interior of the railroad station.
'
To cut weeds and grass on Village owned property as well as for
private owners on a reimbursement basis.
To keep all the records necessary to obtain Motor Fuel Tax revenue
from the State.
In addition to these continuing goals, the Street Department will
implement and enhance the following projects during the next fiscal year:
Expand the salt storage area at the Public Works complex to provide
an additional margin of safety of de -icing chemical and to reduce the
high maintenance cost of the existing salt structure.
Accomplishments during 1996 -1997:
Rehabilitated approximately one mile of streets throughout the
Village.
Kept all streets in driveable condition in all seasons.
61
STREET DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Street Fund
REVENUE:
Property Tax Levy
Motor Fuel Tax
Vehicle Licenses
50/50 Program
Train Station Maintenance
Interest Earned
Miscellaneous
State Highway Maintenance
Transfer from Parking Revenue
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
Departmental Summary on Page 64
62
1995 -96
1996 -97
1996 -97
1997 -98
ACTUAL
BUDGET
ESTIMATE
PROPOSED
$ 342,013 $
330,000 $
330,000 $
330,000
225,000
230,000
230,000
235,000
335,834
350,000
340,000
350,000
2,251
5,000
3,000
5,000
1,500
1,500
1,500
1,500
36,258
30,000
36,000
30,000
981
3,000
3,000
3,000
27,865
27,000
28,000
29,000
90,000
100,000
100,000
120,000
$ 1,061,701 $ 1,076,500 $ 1,071,499 $ 1,103,500
$ 1,042,948 $ 1,062,780 $ 998,954 $ 1,102,730
$ 18,753 $ 13,720 $ 72,545 $ 770
1
STREET DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Street Fund
1998 -99 1999 -00
' PROJECTED PROJECTED
' REVENUE:
Property Tax Levy
' Motor Fuel Tax
Vehicle Licenses
50/50 Program
Train Station Maintenance
Interest Earned
Miscellaneous
State Highway Maintenance
Transfer from Parking Revenue
TOTAL REVENUE
' TOTAL EXPENDITURES
NET CHANGE
al Summary on Page 64
1
1
1
1
1
$ 330,000 $
330,000
240,000
245,000
350,000
350,000
5,000
5,000
1,500
1,500
30,000
30,000
3,000
3,000
29,000
29,000
120,000
120,000
$ 1,108,500 $ 1,113,500
$ 1,155,660 $ 1,190,010
$ (47,160)$ (76,510)
63
EXPENDITURES
DIVISION
Public Works DEPARTMENT
FUNDING SOURCE Street
Street Fund SUMMARY
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND CLASSIFICATION
1995 -96
1996 -97
1996 -97
1997 -98
5111
Salaries
$ 325,383
$ 319,480
$ 319,161
$ 330,680
5113
Overtime
64,631
51,660
44,620
53,990
5114
Part Time
16,565
28,040
14,220
28,180
5115
Benefits
49,932
57,110
46,479
57,110
5116
Apparel
1,363
1,800
3,070
2,670
5210
Equipment Rental
0
5,100
600
3,600
5211
Repairs & Maintenance
71,489
57,300
60,248
60,500
5212
Travel, Training, etc.
1,116
1,800
1,130
1,800
5213
Printing and Advertising
4,578
4,300
3,830
2,900
5214
Communications
4,071
4,500
3,899
4,600
5216
Utility Services
22,141
27,000
25,680
27,000
5218
Miscellaneous
7,255
6,200
9,720
8,500
5231
MV Maintenance
41,732
32,800
28,069
33,000
5315
Insurance
49,588
65,000
45,930
65,000
5316
Professional
0
100
0
0
5317
Contractual
114,815
137,000
126,850
158,800
5412
Supplies
10,805
12,300
12,140
12,600
5419
Petroleum Products
7,752
10,700
8,511
10,650
5425
Salt
69,279
50,000
62,290
55,000
5427
Aggregates
47,609
51,000
48,770
50,900
5428
Materials
53,312,
62,850
57,388
60,850
5429
Street Signs
5,160
4,000
4,000
4,000
5431
Small Tools & Equipment
16
1,100
930
900
6111
Equipment
4,356
1,640
1,420
4,500
7317
Vehicle +Equip Replacement
70,000
70,000
70,000
65,000
TOTAL
$1,042,948
$1,062,780
$ 998,954
$1,102,730
Per Capita Cost
$61.34
$63.64
64
FUNDING SOURCE
Street Fund
PUBLIC WORKS DIVISION
SUMMARY OF EXPENDITURES
BY CATEGORY
DEPARTMENT
Street
1997 -98
' 1995 -96 1996 -97 1996 -97 1997 -98 BUDGET
ACTUAL BUDGET ESTIMATED PROPOSED OVER /UNDER
1996 -97
' BUDGET CATEGORIES BUDGET
Personal Services $ 406,579 $ 399,180 $ 378,001 $ 412,850 $ 13,670
'
5111,5113,5114
Other Services
139,433
126,700
118,495
128,700
2,000
'
5211,5214,5231,5210,5216
Contractual
214,335
259,210
219,259
280,910
21,700
'
5115,5315,5316,5317
Commodities
208,245
206,050
211,779
210,770
4,720
'
5116,5212,5213,5419,5424
5434,5431,5428,5429,5427
5425
'
Capital Outlay
74,356
71,640
71,420
69,500
2( ,140)
6111,7317,6212
TOTALS
$1,042,948
$1,062,780
$ 998,954
$1,102,730 $
39,950
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65
FUNDING SOURCE
Street Fund
PUBLIC WORKS DIVISION
DEPARTMENT
SUMMARY OF EXPENDITURES Street
BY CATEGORY
PROJECTED
1998 -99
1999 -_00
BUDGET CATEGORY
PROJECTED
PROJECTED
Personal Services
$ 427,580
$ 442,660
5111,5113,5114
Other Services
135,400
138,600
5211,5214,5231,5210,5216
Contractual
303,810
310,790
5115,5315,5316,5317
Commodities
221,870
232,060
5116,5212,5213,5419,5424
5434,5431,5428,5429,5427
5425
Capital Outlay
67,000
65,900
6111,7317,6212
TOTALS
$1,155,660
$1,190,010
..
PUBLIC WORKS DIVISION
Street Department
Budget Analysis
1997 - 1998 PROPOSED BUDGET $1,102,730
1996 - 1997 BUDGET 1,062,780
INCREASE $ 39,950
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114 - -Part Time)
Annual Salary Adjustments $ 11,200
Increase in Overtime for Snow
and Ice Control 2,330
Miscellaneous Increases 140
CHANGES IN PERSONAL SERVICES $ 13,670
OTHER SERVICES: (5211 -- Repairs & Maintenance,
Equipment; 5214 -- Communications,
Postage; 5231 - -MV Maintenance;
5210 -- Repairs & Maintenance,
Building; 5216 -- Utility Services
Increase in Repairs and Maintenance, Building $ 3,300
Decrease in Equipment Rental (1,500)
Increase in Motor Vehicle Maintenance 200
CHANGES IN OTHER SERVICES $ 2,000
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual)
Increase in Contractual:
Traffic Signals $ 20,300
Tree Removal 2,000
Decrease in Computer Services (500)
Miscellaneous Decreases (100)
CHANGES IN CONTRACTUAL SERVICES
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training,
CHANGES IN COMMODITIES
$ 21,700
$ 4,720
Cf
etc.; 5213 -- Printing & Advertising;
5419 -- Petroleum Products; 5424- -
Miscellaneous; 5425 - -Salt; 5427- -
Aggregates; 5428 -- Materials; 5429 --
Street Signs; 5431 - -Small Tools &
Equipment; 5434 -- Supplies)
Increase
in Apparel Allowance
$ 870
Decrease
in Printing and Advertising
(1,000)
Increase
in Cost of Safety Equipment
2,300
Increase
in Cost of Salt
5,000
Decrease
in Materials
(2,000)
Increase
in Supplies
300
Miscellaneous Decreases
(750)
CHANGES IN COMMODITIES
$ 21,700
$ 4,720
Cf
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 7317 -- Vehicle &
Equipment Replacement)
Increase in Equipment, See Appendix C -1
for Equipment Purchases
Decrease in Contribution to the Vehicle and
Equipment Replacement Fund
CHANGES IN CAPITAL OUTLAY
TOTAL INCREASE
ITM
$ 2,860
(5,000)
$ (2,140)
$ 39,950
q
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PUBLIC WORKS DIVISION
Street Department
ACTUAL BUDGET ESTIMATED PROPOSED
1995 -96 1996 -97 1996 -97 1997 -98
ADMINISTRATION
Per Capita
$244,269
General Administration for this
department involves supervision for
all street projects, handling of
complaints, time clock records for
payroll, making purchase
requisitions, keeping records
necessary for obtaining Motor
Vehicle Fund revenue from the State,
and handling correspondence
necessary in connection with the
other functions. One- fourth the
salaries of the Director of Public
Works and Engineering and the
Superintendent of Public Works and
one -third the salary of the Public
Works Secretary and one part time
Clerk Typist is charged to this
account.
CLEANING
Per Capita
$ 42,073
The Village cleans approximately 70
miles of streets (140 curb miles).
Cleaning is done in the business
sections of the Village three times
per week and in residential areas on
a monthly schedule, for a total of
222 miles swept per month. In 1996
2,282 miles of streets were swept.
One vacuum street sweeper is used
for this operation. The Village
pays a dumping fee (Contractual) for
disposing of the refuse.
Work Statistics
1993 1994 1995 1996
Streets Swept (Miles)
2,766 3,169 4,089 2,282
Streets Swept (Cubic Yards Debris)
1,460 1,573 1,494 1,450
$ 14.45 $ 14.60
$250,370 $238,240 $252,910
$ 2.81 $ 2.68
$ 48,720 $ 45,820 $ 46,430
. •
1
PUBLIC WORKS DIVISION
Street Department '
ACTUAL BUDGET ESTIMATED PROPOSED
1995 -96 1996 -97 1996 -97 1997 -98
TRAFFIC MARKING
Per Capita
$ 60,053
This activity consists of painting
crosswalks all over the Village,
painting center lines and parking
stalls on the business district
streets, and constructing as well as
installing street signs. In 1996,
22,418 lineal feet of pavement were
marked and 230 street signs erected
or replaced. A pickup truck is used
part -time in this operation to haul
the street striping machine, which
is manually operated.
Work Statistics
1993 1994 1995 1996
Traffic Marking (Lineal Feet)
25,916 23,620 27,323 22,418
PAVEMENT PATCHING
Per Capita
Pavement patching involves the
overlaying of deteriorating
pavements and temporary patching.
Inspections of Village streets
determine the areas to be patched.
In the calendar year 1996 Village
employees applied 1,861 tons of
pre -mix. Four dump trucks, two
rollers, a Layton blacktop paver, a
front -end loader, and a concrete saw
are used for this activity.
Aggregates used include sand,
blacktop, and gravel. Other
materials used include concrete,
lumber, steel and primer.
Work Statistics
1993 1994 1995 1996
Pre -Mix Patching Materials Used
(Tons)
2,130 2,087 1,943 1,861
70
$115,431
$ 3.78
$ 65,520
$ 7.10
$122,940
$ 61,659
$118,240
$ 3.89
$ 67,470
$ 7.17
$124,230
1
PUBLIC WORKS DIVISION
' Street Department
' ACTUAL
1995 -96
' TARRING CRACKS
Per Capita
$ 42,453
Public Works Department employees
' note streets which need to have
cracks filled, and, during the
summer months, the crew fills all
cracks larger than 1/4" in width.
' One truck equipped with a 400 gallon
tar kettle and an air compressor is
used part -time for tarring street
cracks. Aggregates and materials
' used include sand, fine limestone
dust, chips, and a new crack filler
product which contains 25% recycled
tires. This product stays resilient
t at temperatures below -0 degrees and
will not track during hot weather.
In 1996, 17,445 lbs. were used.
' Work Statistics
1993 1994 1995 1996
' Tarring Cracks (Pounds)
14,230 12,680 13,500 17,445
' DRAINAGE STRUCTURES
Per Capita
$ 33,022
' Expenditures from this sub -
department are for cleaning street
inlets, catch basins, lines that
' connect inlets to catch basins to
the interceptor storm sewers, and
replacement of broken grates,
covers, and manhole frames. All
' inlets and 480 catch basins were
cleaned during 1996. A truck
(part -time) and a sewer rodder are
used for this purpose. The Village
t purchased a vacuum street sweeper
and eductor combination machine to
clean the catch basins. Materials
used by the Village for the cleaning
operation are rods for the sewer
rodder, fire hoses, and a high
pressure jet hydraulic sewer rodder.
1
BUDGET ESTIMATED PROPOSED
1996 -97 1996 -97 1997 -98
$ 2.64 $ 2.70
$ 45,800 $ 37,978 $ 46,850
$ 2.02 $ 2.07
$ 35,070 $ 33,409 $ 35,910
71
PUBLIC WORKS DIVISION
Street Department
ACTUAL
1995 -96
Work Statistics
1993 1994 1995 1996
Catch Basins Cleaned (Number)
480 480 480 480
STREET LIGHTS AND TRAFFIC SIGNALS
Per Capita
$ 97,174
This activity consists of
maintenance of existing standards,
lamps, and signals. In 1996, 288
street lamps were replaced.
Work Statistics
1993 1994 1995 1996
Street Signs Erected or Replaced
246 238 205 230
Street Light Standards Replaced
2 4 2 2
Street Light Cable Repairs
123 105 102 135
Street Lamps Replaced
248 210 296 288
MISCELLANEOUS MAINTENANCE
Per Capita
$ 68,818
Miscellaneous Maintenance includes
decorating for the holidays, flower
plantings, street patch work, etc.
Some miscellaneous maintenance is
done by Village employees.
Work Statistics
1993 1994 1995 1996
Concrete Steet Patch Work
(Square Yards Replaced)
15 45 67 82
72
BUDGET ESTIMATED PROPOSED
1996 -97 1996 -97 1997 -98
$ 6.29 $ 7.79
$108,980 $102,989 $135,060
$ 3.99 $ 3.98
$ 69,220 $ 64,510 $ 68,920
1'.
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PUBLIC WORKS DIVISION
Street Department
ACTUAL BUDGET ESTIMATED PROPOSED
1995 -96 1996 -97 1996 -97 1997 -98
SNOW AND ICE CONTROL
Per Capita
$223,366
Snow and ice are cleared from the
Village streets, five -foot wide
sidewalks (33.25 miles of
sidewalks), and municipally owned
parking lots and alleys. During
1996, the Village used 2,020 tons of
rock salt and treated ice control
sand. Nineteen Village vehicles may
be equipped with snow plows whenever
a snow storm occurs. Eight dump
trucks (GVW 35,000), four dump
trucks (GVW 11,000), two one -half
ton pick -up trucks, three
three - quarter ton pick -up trucks,
two one ton pick -up trucks,
seventeen snow plows, and one
sidewalk plow are used.
Work Statistics
1993
1994 1995
1996
Snow and
Ice Control (Man
Hrs)
2,584
3,837 2,152
1,802
Rock Salt
Used (Tons)
2,241
1,838 2,621
2,020
Sand (Birds Eye) Ice Control (Tons)
460
260 400
596
TREE REMOVAL
Per Capita
$ 65,406
Tree removal is done primarily on a
contractual basis. Village employees
clean up after tree stumps are
removed, fill in with black dirt,
and reseed. In 1996, 21 trees were
removed. Two dump trucks and one
front -end loader tractor are used
part time.
Work Statistics
1993 1994 1995 1996
Trees Removed (Number)
27 31 22 21
$ 10.21 $ 10.78
$176,860 $182,788 $186,710
$ 4.03 $ 4.36
$ 69,850 $ 63,952 $ 75,500
73
PUBLIC WORKS DIVISION
Street Department
ACTUAL BUDGET ESTIMATED PROPOSED
1995 -96 1996 -97 1996 -97 1997 -98
TREE PLANTING
Per Capita
$ 11,642
Approximately 61 trees were planted
in 1996. The Village contracts for
the purchase of the trees, and
Village employees plant them. The
Village pays one -half the cost of a
1 -1/2" diameter tree. If a larger
tree is requested by the homeowner,
he pays the additional cost. Part
time use of a Ford tractor with a
30" auger, a dump truck and a
front -end loader tractor is required
for planting.
Work Statistics
1993 1994 1995 1996
Trees Planted (Number)
60 69 39 61
RAILROAD STATION MAINTENANCE
Per Capita
$ 25,212
The Village Public Works employees
provide maintenance service and
repair vandalism and damage to the
interior of the Deerfield, Chicago,
Milwaukee and Saint Paul Railroad
Station. This is done under an
agreement between the Chicago,
Milwaukee and Saint Paul Railroad,
the RTA, and the Village of
Deerfield.
WEED CONTROL
Per Capita
$ 14,031
Weed control includes cutting weeds
and grass on 105,000 lineal feet of
parkways and on other Village -owned
properties. Some work is done for
private owners on a reimbursement
basis ($30.00 per hour). A Ford
tractor (part -time) and three rotary
hand lawn mowers are used. Weed
killer is applied in some locations.
74
$ 0.95
$ 16,480
$ 1.86
$ 32,170
$ 1.20
$ 20,800
$ 14,360
$ 21,439
$ 13,570
$ 0.97
$ 16,740
$ 1.62
$ 27,990
$ 1.04
$ 18,010
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PUBLIC WORKS DIVISION
Street Department
Work Statistics
1993 1994 1995 1996
Parkway Mowing (Lineal Ft)
105,000 105,000 105,000 105,000
TOTALS
ACTUAL
1995 -96
BUDGET
1996 -97
ESTIMATED PROPOSED
1996 -97 1997 -98
$1,042,948 $1,062,780 $ 998,954 $1,102,730
75
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PUBLIC WORKS DIVISION
SEWER DEPARTMENT
The primary and continuing goals of the Sewer Department, a division of
Public Works, are:
To continue to maintain, clean, and repair the sanitary and storm
sewer systems and be able to respond effectively and efficiently to
emergency situations.
To locate sewer lines for J.U.L.I.E. (Joint Utility Locating
Information for Excavators).
To treat and dispose of all sewage in an environmentally approved
manner.
To maintain and operate the main sewage treatment plant, four lift
stations, and various emergency generators.
To maintain a laboratory facility to assure quality control.
The Village of Deerfield is one of the few municipalities to operate its
own wastewater treatment facility. The wastewater reclamation facility
has been in operation since 1956. In order to accommodate the development
boom, a major expansion of the facility occurred in 197.5. Throughout the
years the facility has been upgraded with additional equipment as needed
in order to meet the population demands of today.
The WRF treats and processes all sewage from the Village of Deerfield, as
well as the sewage from a portion of the Village of Bannockburn and a
small portion from the City of Highland Park. The facility has the
capacity to process eight million gallons of sewage per day and is also
able to treat an additional ten million gallons per day as part of excess
flow in the event of a storm. This is well within the EPA regulations for
flow control.
The WRF is designed to remove 950 of pollutants from the original sewage.
The WRF is proud to say they have met or exceeded this requirement every
year for the last fifteen years, with an average rate of 980.
In addition to the main facility, Deerfield operates six sewage pumping
stations, two stormwater pumping stations and the Bannockburn Retention
Basin. The maintenance and operation of these auxiliary facilities is an
essential part of the overall wastewater reclamation process.
The facility is staffed seven days a week, every day of the year,
including holidays. Additional coverage is provided during evening hours,
as needed, to control excess flow or repair mechanical problems. WRF
staff includes eight full -time employees: a foreman, a lab director, five
operators, and one maintenance man. Many of these employees hold various
EPA certification levels.
The Sewer Department will implement the following projects during fiscal
year 1997 -98:
Replace aluminum skirting on clarifier #1
Rebuild piston pump #3 at the main plant
Install new gas detection system for anaerobic digesters #1,# 2 and
#3.
I 6
1
Install electronic pump starters at WRF '
Achievements during fiscal year 1996 -1997 included:
Replaced #2 and #3 raw sewage comminuter '
Replaced pump control system at Deerfield Road Station
Replaced pump control system at North Avenue Lift Station '
Replaced aluminum skirting in the #2 clarifier
Renovated the Deerbrook Lift Station '
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■
SEWER DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Sewer Fund
REVENUE:
Sewer Charges
Permits and Fees
Penalties
Other Charges for Services
Interest Earned
Miscellaneous
Construction Res - Collections
Transfer to Construction Res.
Transfer to Infra Replcmnt Fd
TOTAL OPERATING REVENUE
Transfer from Construction Fd.
Transfer from Depreciation Res
TOTAL REVENUES AND RESERVES
TOTAL EXPENDITURES
NET CHANGE
Departmental Summary on Page 80
1995 -96 1996 -97 1996 -97 1997 -98
ACTUAL BUDGET ESTIMATE PROPOSED
$ 1,492,864 $ 1,375,000 $ 1,390,000 $ 1,400,000
29,410
15,000
20,000
15,000
16,661
17,000
16,000
17,000
27,742
15,000
20,000
18,000
50,624
55,000
70,000
60,000
0
10,000
25,000
10,000
49,620
49,000
49,000
49,000
0
(49,000)
(49,000)
(49,000)
(165,000)
0
0
0
$ 1,501,921 $ 1,487,000 $ 1,541,000 $ 1,520,000
0 0 0 132,000
0 75,000 75,000 140,800
$ 1,501,921 $ 1,562,000 $ 1,616,000 $ 1,792,800
$ 1,512,562 $ 1,530,160 $ 1,482,866 $ 1,774,870
$ (10,641)$ 31,840 $ 133,134 $ 17,930
78
SEWER DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Sewer Fund
REVENUE:
Sewer Charges
Permits and Fees
Penalties
Other Charges for Services
Interest Earned
Miscellaneous
Construction Res - Collections
Transfer to Construction Res.
Transfer to Infra Replcmnt Fd
TOTAL OPERATING REVENUE
Transfer from Construction Fd.
Transfer from Depreciation Res
TOTAL REVENUES AND RESERVES
TOTAL EXPENDITURES
NET CHANGE
Departmental Summary on Page 80
79
1998 -99 1999 -00
PROJECTED PROJECTED
$ 1,400,000 $ 1,400,000
15,000
15,000
17,000
17,000
18,000
18,000
60,000
60,000
10,000
10,000
49,000
49,000
(49,000)
(49,000)
$ 1,520,000 $ 1,520,000
180,000 0
160,000 120,000
$ 1,860,000 $ 1,640,000
$ 1,885,450 $ 1,680,470
$ (25,450)$ (40,470)
1
EY1
EXPENDITURES
DIVISION
Public
Works
DEPARTMENT
FUNDING SOURCE
Sewer
Sewer
Fund
SUMMARY
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND CLASSIFICATION
1995 -96
1996 -97
1996 -97
1997 -98
5111
Salaries
$ 630,198
$ 638,400
$ 633,459
$ 672,360
5113
Overtime
28,595
25,570
26,320
28,400
5114
Part Time
151458
16,360
11,059
16,500
5115
Benefits
95,162
114,790
89,630
114,790
5116
Apparel
3,173
3,600
3,330
5,200
5210
Equipment Rental
350
5,000
0
8,000
5211
Repairs & Maintenance
131,538
127,000
144,469
162,800
5212
Travel, Training, etc.
1,652
2,850
1,709
2,850
5213
Printing and Advertising
216
450
309
450
5214
Communications
11,692
11,100
10,140
11,420
5216
Utility Services
204,304
165,900
151,370
171,000
5218
Miscellaneous
3,522
6,900
6,440
6,900
5221
Occupancy
20,000
20,000
20,000
20,000
5231
MV Maintenance
18,484
14,600
13,400
15,000
5315
Insurance
60,630
85,000
57,640
85,000
5316
Professional
230
5,200
0
5,200
5317
Contractual
40,876
47,300
59,029
204,200
5412
Supplies
38,884
33,100
39,941
36,100
5419
Petroleum Products
8,942
12,400
10,409
12,400
5426
Chlorine
3,122
5,000
8,700
6,000
5427
Aggregates
15,892
15,600
15,340
16,100
5428
Materials
28,976
29,000
32,811
32,000
5431
Small Tools & Equipment
934
1,700
1,510
1,700
6111
Equipment
1,891
7,840
10,350
5,000
7316
Depreciation
114,842
102,500
102,500
102,500
7317
Vehicle +Equip Replacement
33,000
33,000
33,000
33,000
TOTAL
$1,512,562
$1,530,160
$1,482,866
$1,774,870
Per Capita Cost
$88.31
$102.43
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Personal Services
$ 674,251
$ 680,330
$ 670,839
PUBLIC
WORKS DIVISION
5111,5113,5114
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Other Services
5211,5214,5231,5210,5216
Sewer Fund SUMMARY
OF EXPENDITURES
Sewer
368,220
BY
CATEGORY
Contractual
'
1995 -96
1996 -97 1996 -97
1997 -98
1997 -98 BUDGET
156,900
ACTUAL
BUDGET ESTIMATED
PROPOSED OVER /UNDER
1996 -97
'
BUDGET CATEGORIES
125,313
BUDGET
,
Personal Services
$ 674,251
$ 680,330
$ 670,839
$ 717,260
$ 36,930
5111,5113,5114
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5211,5214,5231,5210,5216
366,367
323,600
319,379
368,220
44,620
'
Contractual
196,899
252,290
206,299
409,190
156,900
5115,5315,5316,5317
'
Commodities
125,313
130,600
140,499
139,700
9,100
5116,5212,5213,5221,5419
5424,5434,5427,5428,5431
t
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Capital Outlay
149,733
_143,340
145,850
140,500
(2,840)
'
7317,6111,6212,7316
TOTALS
$1,512,562
$1,530,160
$1,482,866
$1,774,870
$ 244,710
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PUBLIC WORKS DIVISION
FUNDING SOURCE DEPARTMENT
Sewer Fund SUMMARY OF EXPENDITURES Sewer
BY CATEGORY
PROJECTED
BUDGET CATEGORY
Personal Services
5111,5113,5114
Other Services
5211,5214,5231,5210,5216
Contractual
5115,5315,5316,5317
Commodities
5116,5212,5213,5221,5419
5424,5434,5427,5428,5431
5426
Capital Outlay
7317,6111,6212,7316
TOTALS
1998 -99
1999 -00
PROJECTED
PROJECTED
$ 738,580
$ 760,240
383,940
344,370
447,930
275,960
145,000
152,600
170,000 147,300
$1,885,450 $1,680,470
PUBLIC WORKS DIVISION
Sewer Department
Budget Analysis
1997 - 98 PROPOSED BUDGET $1,774,870
1996 - 97 BUDGET 1,530,160
INCREASE $ 244,710
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114 - -Part Time)
Annual Salary Adjustments $ 11,760
Three Changes in Job Classifications 22,340
Increase in Overtime- Sewage Treatment Plant 2,830
CHANGES IN PERSONAL SERVICES $ 36,930
OTHER SERVICES:
(5210 -- Equipment Rental; 5211- -
COMMODITIES:
(5116 -- Apparel; 5212 -- Travel, Training,
Repairs & Maintenance; 5214
etc.; 5213 -- Printing & Advertising;
Communications; 5216 -- Utility
5221 -- Occupancy; 5419 -- Petroleum Products;
Services; 5231 - -MV Maintenance)
Increase in
Equipment Rental for Portable
Sewer Cleaner
$ 3,000
Increase in
Repairs and Maintenance:
Building
& Equipment; 5434 -- Supplies)
7,000
Equipment,
See Capital Projects Items 14 -19
28,800
Increase in
Cost for Utility Service, Gas
5,000
Miscellaneous Increases
820
CHANGES IN OTHER SERVICES $ 44,620
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual)
Increase in Contractual Maintenance:
Emergency Repairs $ 4,900
Sewer Line Rehabilitation, Capital Project
Items 13 and 17 152,000
CHANGES IN CONTRACTUAL SERVICES
$156,900
COMMODITIES:
(5116 -- Apparel; 5212 -- Travel, Training,
etc.; 5213 -- Printing & Advertising;
5221 -- Occupancy; 5419 -- Petroleum Products;
5424 -- Miscellaneous; 5426 -- Chlorine;
5427 -- Aggregates; 5428 -- Materials;
5429 -- Street Signs; 5431- -Small Tools
& Equipment; 5434 -- Supplies)
Increase
in Apparel Allowance $
1,600
Increase
in Chlorine
1,000
Increase
in Cost of Aggregates
500
Increase
in Cost of Materials
3,000
Increase
in Cost of Supplies
3,000
CHANGES IN COMMODITIES
$ 91100
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 6415 -- Improvements,
Not Bldg.; 7316 -- Depreciation;
7317 -- Vehicle & Equipment
Replacement)
Decrease in Equipment, See Appendix C -2
CHANGES IN CAPITAL OUTLAY
TOTAL INCREASE
$ (2,840)
$ (2,840)
$244,710
MM
SEWER CONSTRUCTION FUND
The Board of Trustees has established a special annual sewer charge for major
maintenance and repair to the Village Sewer System at the rate of $8.00 per year
to be billed and paid quarterly together with the regular water and sewer bill.
The projected balance in this fund is as follows:
1997 -98 1998 -99 1999 -00
Projected Balance - May 1 $ 95,205 $ 12,205 $(138,795)
Estimated Receipts 49,000 49,000 49,000
Available Funds $144,205 $ 61,205 $( 89,795)
Total Expenditures
AVAILABLE FUNDS
(132,000) (200,000) 0
$ 12,205 $(138,795) $( 89,795)
* * * * *
DEPRECIATION RESERVE
The Depreciation Reserve is set up to fund the cost of maintenance and
replacement of capital assets whose expected service life is less than that of
the Waste Water Reclamation Facility. This funding source ensures that the
Village will be able to adequately maintain the Waste Water Reclamation Facility.
Projected Balance - May 1
Estimated Receipts
Available Funds
Total Expenditures*
AVAILABLE FUNDS
1997 -98 1998 -99 1999 -00
$545,000 $506,700 $449,200
102,500 102,500 102,500
$647,500 $609,200 $551,700
140,800 160,000 120,000
$506,700 $449,200 $431,70.0
*Capital Project Items 22 thru 37, Page 148
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PUBLIC WORKS DIVISION
Sewer Department
ADMINISTRATION AND SUPERVISORY
Per Capita
Salaries charged to this account
(one -half the salary of the Utility
Foreman, one- fourth the salary of
the Director of Public Works and
Engineering, one - fourth the salary
of the Superintendent of Public
Works, and one -third the salary of
the Public Works Secretary and one
part time Clerk Typist) are for the
overall supervision of the cleaning
and maintenance of present sewers
and some new construction.
CLEANING AND MAINTENANCE
Per Capita
The Village is responsible for the
cleaning and maintenance of
approximately 65 miles of sanitary
sewer pipe, ranging in size from 6
inches to 24 inches; and
approximately 46 miles of storm
sewer pipe, ranging in size from 10
inches to the equivalent of 60
inches. The Village contracts to
have the sewer system scanned by
closed circuit television to
facilitate location of broken pipes,
improper alignment of pipes, roots,
or signs of infiltration. Non-
polluting white smoke and dyes are
also used by the Village to spot
problems. Smoke introduced in the
sanitary sewer pipes identifies
areas of infiltration of storm
water; and dyes in storm sewers show
intrusion in the sanitary sewer
pipes. In 1996, the Village dye or
smoke tested 20 inlets and cleaned
327,480 feet of sanitary sewers and
6,965 feet of storm sewers.
Work Statistics
1993 1994 1995 1996
Sanitary Sewer Stoppages
36 48 33 14
ACTUAL BUDGET
ESTIMATED PROPOSED
1995 -96 1996 -97
1996 -97 1997 -98
$ 15.01
$ 15.67
$232,952 $260,070
$233,768 $271,440
$ 7.97 $ 8.22
$129,760 $138,040 $135,729 $142,480
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PUBLIC WORKS DIVISION
Sewer Department
ACTUAL BUDGET
1995 -96 1996 -97
Work Statistics cont'd
1993
1994 1995
1996
Sanitary
Sewer Cleaned (Ft)
221,545
346,211 344,380 327,480
Sanitary
Excavation Openings
6
6 9
4
Sanitary
Infiltrations Found
8
2 2
0
Sanitary
Manholes Rebuilt
11
4 5
2
Sanitary
Sewers TV'd (In Feet)
6,745
6,000 5,825
4,956
Sump Pump Inspection
59
40 1
3
Home Dye
or Smoke Tested
558
434 74
75
CONSTRUCTION
Per Capita $ 8.81
$141,745 $152,710
In this function the Village
replaces broken or damaged pipes or
their connections or inlets and
constructs some new sewers. In
1996, the Village installed 122 feet
of new storm sewers or laterals,
replaced 10 broken inlet covers,
rebuilt 6 sanitary manholes and
reconstructed 6 storm structures.
Work Statistics
1993 1994 1995 1996
Storm Sewers Cleaned (Feet)
3,307 6,500 7,425 6,965
Inlets Cleaned
65 77 56 52
Storm Excavation Openings
11 7 6 7
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ESTIMATED PROPOSED
1996 -97 1997 -98
$ 18.67
$141,709 $323,510
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Sewer Department
Work Statistics cont'd
1993 1994 1995 1996
Storm Infiltrations Found
2 2 0 1
Storm Structures Reconstructed
15 12 11 6
Storm Sewers TV'd
0 0 0 6,965
Street Inlet Covers Replaced
30 17 12 10
New Storm Sewers or Laterals
Installed - In Feet
100 215 184 122
Inlets Dye or Smoke Tested
0 15 25 20
WASTE WATER TREATMENT PLANT
Per Capita
The expanded waste water treatment
plant has been in full operation
since May 1, 1978. This project was
financed by Federal (75%) and
Village (250) funds, the Village
portion being funded by general
obligation bonds. In addition to
the primary and secondary treatment
of sewage with chlorination and
two -stage sludge digestion for
anaerobic sludge, the new plant
provides.for aerobic digestion along
with sludge drying beds. Dry sludge
is disposed of by the Village in an
environmentally approved manner.
The plant has a 585 k.w.h., 12
cylinder diesel standby generator
with automatic switching gear and
two archimedean screw pumps rated at
7,000 gallons per minute. The
treatment plants' hydraulic design
capacity can serve a population of
30,000 and a storm flow of 17
million gallons. Besides the main
treatment plant, there are four
ACTUAL BUDGET ESTIMATED PROPOSED
1995 -96 1996 -97 1996 -97 1997 -98
$ 56.52 $ 59.87
$1,008,105 $979,340 $971,660 $1,037,440
::
PUBLIC WORKS DIVISION
Sewer Department
ACTUAL BUDGET ESTIMATED PROPOSED
1995 -96 1996 -97 1996 -97 1997 -98
WASTE WATER TREATMENT PLANT cont'd
Per Capita
lift stations and a 285 k.w.h.
generator which is located at the
Eastside lift station on River Road.
The new Deerfield Road lift station
is a combination dry /wet weather
lift station. Dry weather flow is
2,400 gals. per minute and wet
weather flow is 21,000 gals. per
minute. A 450 kilovolts emergency
generator automatically starts if
the power fails. During wet weather
the excess flow is discharged to the
chlorine contact tank for settling
and chlorination. There is the
capability of chlorinating the
excess flow at the rate of 1,000
lbs. per day. The dry weather flow
pumps work at 1,200 gals. per minute
and the wet weather flow pumps work
at 7,000 gals. per minute. Each wet
weather pump discharges to a
rotating screen. The Warwick Road
pump station functions similarly
during wet weather only.
In addition to eight full -time
Village employees who operate the
treatment plant, the Village
contracts for engineering
consultants. One- fourth the salary
of the Director of Public Works and
Engineering and one - fourth the
salary of the Superintendent of
Public Works are charged to the
account for overall supervision of
the treatment plant. The treatment
plant is also responsible for
maintaining laboratory facilities to
assure quality control of treatment.
Work Statistics
1993 1994 1995 1996
Sanitary Sewage Pumped
(Million Gallons)
1,168 1,078 1,101 1,102
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PUBLIC WORKS DIVISION
Sewer Department
ACTUAL BUDGET ESTIMATED PROPOSED
1995 -96 1996 -97 1996 -97 1997 -98
Work Statistics cont'd
1993 1994 1995
1996
Primary Sludge (Thousand
Gallons)
4,625 4,709 4,733
4,809
Chlorine Used (Pounds)
9,873 11,255 18,586
17,293
Sludge Beds Cleaned
68 59 82
80
Sludge Beds Drawn
74 60 75
71
Electric Current Used
(Thousand K.W.H.)
1,841 1,747 1,711
1,792
TOTALS $1,512,562 $1,530,160 $1,482,866 $1,774,870
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PUBLIC WORKS DIVISION
WATER DEPARTMENT
The primary and continuing goals of the Water Department, a division of
Public Works, are:
To provide fresh and safe potable water to Village residents by
continuously monitoring, testing, and implementing E.P.A.
regulations.
To maintain, repair and replace water main, water services and fire
hydrants as needed, and to upgrade and improve the distribution
system.
To maintain an elevated tank, eight water pumps, three underground
reservoirs, and a pumping station with a capacity of over six
million gallons. This includes all controls for monitoring the
system.
To install, repair, replace, and test all water meters and take
meter readings of all residential and commercial establishments
within the Village.
The Water Department will implement the following projects during the
1997 -98 budget year:
Replace water main on We -Go Trail and Castlewood.
Begin study for new water system improvements.
Accomplishments during 1996 -1997:
Replaced obsolete chlorinator at the Hawthorn Reservoir.
Installed a soft start pump control at the Hazel Avenue reservoir to
reduce pressure surges.
91
DIVISION
Public Works
FUNDING SOURCE
Water Fund
WATER DEPARTMENT
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
REVENUE:
Water Sales
Penalties
Permits
Interest Earnings
Miscellaneous
TOTAL REVENUE
Transfer to Infra. Replacement
TOTAL REVENUES AND TRANSFERS
TOTAL EXPENDITURES
NET CHANGE
Departmental Summary on Page 94
92
1995 -96 1996 -97 1996 -97 1997 -98
ACTUAL BUDGET ESTIMATE PROPOSED
$ 2,736,772 $ 2,460,000 $ 2,550,000 $ 2,540,000
25,815 27,000 27,000 27,000
25,378 11,000 13,000 14,000
153,078 125,000 145,000 150,000
4,887 5,000 5,530 5,000
$ 2,945,929 $ 2,628,000 $ 2,740,531 $ 2,736,000
(165,000) 0 0 0
$ 2,780,929 $ 2,628,000 $ 2,740,531 $ 2,736,000
$ 2,530,458 $ 2,590,060 $ 2,468,629 $ 2,854,370
$ 250,472 $ 37,940 $ 271,902 $ (118,370)
'DIVISION
Public Works
Water Fund
WATER DEPARTMENT
SOURCES OF FUNDS AND EXPENDITURES
PROJECTED
REVENUE:
Water Sales
Penalties
Permits
Interest Earnings
Miscellaneous
TOTAL REVENUE
Transfer to Infra. Replacement
TOTAL REVENUES AND TRANSFERS
TOTAL EXPENDITURES
NET CHANGE
Departmental Summary on Page 94
1998 -99 1999 -00
PROJECTED PROJECTED
$ 2,540,000 $ 2,540,000
27,000
27,000
14,000
14,000
150,000
150,000
5,000
5,000
$ 2,736,000
$ 2,736,000
$ 2,736,000 $ 2,736,000
$ 2,810,780 $ 2,638,280
$ (74,780)$ 97,720
93
EXPENDITURES
DIVISION
Public
Works
DEPARTMENT
FUNDING SOURCE
Water
Water Fund
SUMMARY
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND
CLASSIFICATION
1995 -96
1996 -97
1996 -97
1997 -98
5111
Salaries
$ 287,961
$ 325,920
$ 302,390
$ 340,070
5113
Overtime
51,613
43,340
38,910
44,800
5114
Part Time
10,991
15,730
9,570
15,870
5115
Benefits
44,366
51,330
41,330
51,330
5116
Apparel
1,370
1,800
1,800
2,600
5210
Equipment Rental
270
1,000
0
1,000
5211
Repairs & Maintenance
54,500
17,600
18,070
21,600
5212
Travel, Training, etc.
175
1,100
10
1,100
5213
Printing and Advertising
1,504
2,500
1,500
2,800
5214
Communications
10,007
9,500
8,860
10,300
5216
Utility Services
52,856
71,500
69,200
71,500'
5218
Miscellaneous
17,370
5,200
3,200
5,200
5221
Occupancy
20,000
20,000
20,000
20,000
5231
MV Maintenance
16,515
16,400
11,711
16,400
5315
Insurance
40,837
50,000
42,350
51,000
5316
Professional
10,328
12,700
4,200
10,200
5317
Contractual
126,705
55,600
47,860
286,300
5412
Supplies
1,778
2,500
1,410
2,700
5419
Petroleum Products
5,652
5,900
5,329
6,300
5426
Chlorine
0
1,000
1,010
1,000
5427
Aggregates
18,302
19,000
14,480
19,000
5428
Materials
71,616
61,000
58,620
62,900
5431
Small Tools & Equipment
165
400
300
400
5432
Purchase of Water
1,593,200
1,700,000
1,700,000
1,700,000
6111
Equipment
21,274
76,040
43,520
87,000
7316
Depreciation
49,103
0
0
0
7317
Vehicle +Equip Replacement
22,000
23,000
23,000
23,000
TOTAL
$2,530,458
$2,590,060
$2,468,629
$2,854,370
Per Capita Cost
$149.48
$164.74
94
FUNDING SOURCE
Water Fund
BUDGET CATEGORIES
PUBLIC WORKS DIVISION
SUMMARY OF EXPENDITURES
BY CATEGORY
1995 -96 1996 -97 1996 -97
ACTUAL BUDGET ESTIMATED
DEPARTMENT
1997 -98
1997 -98 BUDGET
PROPOSED OVER /UNDER
1996 -97
BUDGET
Personal Services
$ 350,565
$ 384,990
$ 350,870
$ 400,740 $
15,750
5111,5113,5114
Other Services
134,148
116,000
.107,841
120,800
4,800
5211,5214,5231,5210,5216
Contractual
222,236
169,630
135,740
398,830
229,200
5115,5315,5316,5317
Commodities
1,731,132
1,820,400
1,807,659
1,824,000
3,600
5116,5212,5213,5221,5419
5424,5434,5427,5428,5431
5426,5432
Capital Outlay
92,377
99,040
66,520
_110,000
10,960
7116,7217,7316,7317,6111
6212,6415
TOTALS
$2,530,458
$2,590,060
$2,468,629
$2,854,370 $
264,310
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PUBLIC WORKS DIVISION
FUNDING SOURCE
DEPARTMENT
Water Fund SUMMARY OF EXPENDITURES Water
BY CATEGORY
PROJECTED
1998 -99 1999- 00
BUDGET CATEGORY PROJECTED PROJECTED
Personal Services
5111,5113,5114
Other Services
5211,5214,5231,5210,5216
Contractual
5115,5315,5316,5317
Commodities
5116,5212,5213,5221,5419
5424,5434,5427,5428,5431
5426,5432
Capital Outlay
7116,7217,7316,7317,6111
6212,6415
TOTALS
..1
$ 412,270 $ 424,180
121,400 121,500
365,910 165,600
1,827,200 1,840,500
84,000 86,500
$2,810,780 $2,638,280
PUBLIC WORKS DIVISION
Water Department
Budget Analysis
1997 - 1998 PROPOSED BUDGET $2,854,370
1996 - 1997 BUDGET 2,590,060
INCREASE $ 264,310
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime;
5114- -Part Time)
Annual Salary Adjustments $ 14,290
Increase in Overtime 1,460
CHANGES IN PERSONAL SERVICES
OTHER SERVICES: (5211 -- Repairs & Maintenance; 5214- -
Communications; 5210 -- Equipment
Rental; 5216 -- Utility Services;
5231 - -MV Maintenance)
Increase in Repairs and Maintenance,-Building $ 4,000
Increase in Communication 800
CHANGES IN OTHER SERVICES
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual)
Decrease in Professional for Engineering $ (1,500)
Increase in Contractual:
Water Main Maintenance 230,000
Equipment Maintenance 700
$ 15,750
$ 4,800
CHANGES IN CONTRACTUAL SERVICES $ 229,200
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training, etc.;
5213 -- Printing & Advertising; 5221 -- Occupancy;
5419 -- Petroleum Products; 5424 -- Miscellaneous;
5426 -- Chlorine; 5427 -- Aggregates; 5428 -- Materials;
5431 - -Small Tools and Equipment; 5432 -- Purchase of
Water; 5434 -- Supplies)
Increase in Apparel Allowance $ 800
Increase in Cost of Materials 1,900
Miscellaneous Increases 900
CHANGES IN COMMODITIES
$ 3,600
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CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor
Vehicles; 6415-- Improvements-
Not Bldgs.; 7116- -Bond Principal;
7217- -Bond Interest; 7316- -
Depreciation; 7317 -- Vehicle &
Equipment Replacement)
Increase in Equipment, See Appendix C -3
CHANGES IN CAPITAL OUTLAY
.M
TOTAL INCREASE
$ 10,960
$ 10,960
$ 264,310
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ADMINISTRATION
PUBLIC WORKS DIVISION
Water Department
Per Capita
The major expenditures from this
department are for salaries for the
overall supervision of the water
function and administrative duties
connected with the provision of
fresh water to Village residents.
One -half the salary of the Utilities
Foreman, one - fourth the salary of
the Director of Public Works and
Engineering, one - fourth the salary
of the Superintendent of Public
Works, and one -third the salary of
the Public Works Secretary and one
part time Clerk Typist are charged
to this account.
MAIN AND FIRE HYDRANT MAINTENANCE
Per Capita
Maintaining 65+ miles of water mains
and 843 fire hydrants involves
replacing fire hydrants and either
replacing sections or repairing
breaks in the water mains. The
Village contracts for an annual
water survey to locate any leaks
which might not appear in the normal
course of a year. The Department of
Public Works also is alert for signs
of water leaks which occur between
annual surveys. During 1996, the
Department repaired 16 service leaks
and 83 water main breaks.
Equipment used for maintenance
includes. a back -hoe, compressor,
three water pumps, three trucks, and
two generators. Materials used
include fire hydrants, sleeves,
pipe, valve boxes, and water main
valves.
Work Statistics
1993 1994 1995 1996
Water Main Breaks Repaired
60 86 85 83
Service Leaks Repairs
15 24 15 16
ACTUAL BUDGET ESTIMATED PROPOSED
1995 -96 1996 -97 1996 -97 1997 -98
$ 13.40 $ 13.86
$210,212 $232,180 $218,239 $240,170
$ 16.00 $ 29.75
$395,776 $277,170 $244,510 $515,400
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B Box Adjustments
560 112 56 86
JULIE Locations (New program 1993)
661 1,225 1,489 1,574
Valve Vaults Reconstructed
13 4 6 8
DISTRIBUTION
Per Capita
The Village of Deerfield purchases
water from Highland Park on a
contractual basis and maintains
three pumps at the reservoir in
Highland Park. In addition, the
village has a 1.0 million gallon
elevated water tank and a 3.3
million gallon underground reservoir
in Deerfield. Also, Hawthorn
Pumping Station has an 850,000
gallon underground reservoir with
two pumps. In an emergency these
pumps can be used to augment our
water supply by pumping water back
into our system. In 1996, the
Village purchased 1,055,210,000
gallons of water. To assure Village
residents a safe water supply at all
times, each month 22 samples are
sent to an independent testing
laboratory which is certified by the
E.P.A.
100
$ 114.09 $ 115.02
$1,797,046 $1,976,770 $1,925,140 $1,992,980
PUBLIC WORKS DIVISION
Water Department
'
ACTUAL BUDGET ESTIMATED PROPOSED
'
1995 -96 1996 -97 1996 -97 1997 -98
Work Statistics cont'd
'
1993 1994 1995
1996
New Fire Hydrants Installed
'
9 9 5
4
Fire Hydrants Repaired or
Tested
966 982 986
837
,
Valves Repaired
43 8 11
27
B Box Adjustments
560 112 56 86
JULIE Locations (New program 1993)
661 1,225 1,489 1,574
Valve Vaults Reconstructed
13 4 6 8
DISTRIBUTION
Per Capita
The Village of Deerfield purchases
water from Highland Park on a
contractual basis and maintains
three pumps at the reservoir in
Highland Park. In addition, the
village has a 1.0 million gallon
elevated water tank and a 3.3
million gallon underground reservoir
in Deerfield. Also, Hawthorn
Pumping Station has an 850,000
gallon underground reservoir with
two pumps. In an emergency these
pumps can be used to augment our
water supply by pumping water back
into our system. In 1996, the
Village purchased 1,055,210,000
gallons of water. To assure Village
residents a safe water supply at all
times, each month 22 samples are
sent to an independent testing
laboratory which is certified by the
E.P.A.
100
$ 114.09 $ 115.02
$1,797,046 $1,976,770 $1,925,140 $1,992,980
1
PUBLIC WORKS DIVISION
Water Department
ACTUAL BUDGET ESTIMATED PROPOSED
1995 -96 1996 -97 1996 -97 1997 -98
Work Statistics
1993 1994 1995 1996
Annual Water Pumpage in Millions
of Gallons
931 1,086 982 1,055
Locations for JULIE
1,120 1,225 1,489 1,574
Services Checked for Leaks
45 66 61 42
Water Sample Analysis
(Bacteriological)
313 312 302 312
Water Sample Analysis (Lead)
18 6 63 66
Water Sample Analysis
Trihalomethane (EPA Required)
4 4 4 3
METER MAINTENANCE
Per Capita
$127,424
Included under the classification of
meter maintenance are repairs of
existing meters, installation of new
meters, and meter reading. Large
water meters for commercial and
business establishments are tested
and repaired on a contractual basis.
Work Statistics
1993 1994 1995 1996
Meter Pits Repaired
69 40 55 30
Meters Replaced
88 151 68 74
New Meters Installed
25 40 29 39
Meters Tested
61 57 17 20
$ 6.00 $ 6.11
$103,940 $ 80,740 $105,820
101
PUBLIC WORKS DIVISION
Water Department
ACTUAL BUDGET ESTIMATED PROPOSED
1995 -96 1996 -97 1996 -97 1997 -98
Work Statistics cont'd
1993 1994 1995
1996
Frozen Water Services
0 7 0
2
Water Meters Read
24,084 24,084 24,084
24,084
Final Meter Readings
287 291 207
269
"Reread" Meter Readings
61 59 88
48
Shut -Off Notices for
Delinquent
Water Bills
654 452 477
399
Meters Sealed
157 192 103
91
Frozen Meters
0 44 5
22
TOTALS $2,530,458 $2,590,060 $2,468,629 $2,854,370
102
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PUBLIC WORKS DIVISION
GARAGE DEPARTMENT
Garage personnel consisting of a working foreman and a mechanic are
responsible for the overall operation of the garage facility. This
includes repair and maintenance of 6 administration cars, 17 police
related cars, 25 public works vehicles, and 34 various pieces of
construction and maintenance related equipment. The equipment includes 17
snow plows, 2 backhoes, 2 farm tractors, 5 lawn mowers, 6 chain saws, 1
self- propelled paint striper, 2 snow blowers, 1 sidewalk plow, 3
generators, 2 front -end loaders, 6 water pumps, 2 air compressors, 4 salt
spreaders, 5 leaf machines, and 1 street sweeper.
A charge is made to the various Village departments by budgetary functions
for parts and labor on vehicles and equipment services by the garage. The
garage is responsible for contracting for service from outside repair
service companies for major body and transmission work.
The foreman acts in an advisory capacity, reviewing specifications for the
purchase of new vehicles, equipment, and replacement parts.
Diesel and gasoline fuels are also charged back to the departments and
allocated to the budget expenditures by function.
The garage personnel maintain the Public Works building and equipment.
This includes the physical plant such as heaters, furnaces, one generator,
doors, compressors, air conditioning equipment, and wash bay equipment.
Accomplishments during 1996 -1997:
The Garage Department supervised the purchase of one truck with crane and
one used leaf loader.
1 103
GARAGE DEPARTMENT
DIVISION
Public Works SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Intragovernmental
Revenues
REVENUE:
Administration
Police
Street
Sewer
Water
Refuse
Parking Lots
Emergency Services
Motor Vehicle Pool
Miscellaneous
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
Departmental Summary is on Page 106
104
1995 -96 1996 -97 1996 -97 1997 -98
ACTUAL BUDGET ESTIMATE PROPOSED
$ 2,745
$
5,000 $
3,000 $
3,000
30,137
25,000
25,000
28,000
104,315
100,000
90,000
100,000
29,522
30,000
30,000
30,000
26,722
25,000
25,000
25,000
11,974
17,000
23,000
18,000
643
2,000
2,000
2,000
611
500
700
500
0
10,000
10,000
10,000
4,232
4,000
10,000
4,000
$ 210,901
$
218,500 $
218,700 $
220,500
$ 194,166
$
215,790 $
202,627 $
220,500
$ 16,735
$
2,710 $
16,073 $
0
1
DIVISION
Public Works
FUNDING SOURCE
Intragovernmental
Revenues
REVENUE:
Administration
Police
Street
Sewer
Water
Refuse
Parking Lots
Emergency Services
Motor Vehicle Pool
Miscellaneous
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
GARAGE DEPARTMENT
SOURCES OF FUNDS AND EXPENDITURES
PROJECTED
1
tDepartmental Summary is on Page 106
1
1998 -99 1999 -00
PROJECTED PROJECTED
$ 3,000 $
3,000
28,000
28,000
100,000
100,000
30,000
30,000
25,000
25,000
18,000
18,000
2,000
2,000
500
500
10,000
10,000
4,000
4,000
$ 220,500 $
220,500
$ 230,490 $
233,330
$ (9,990)$
(12,830)
105
EXPENDITURES
DIVISION
Public Works DEPARTMENT
FUNDING SOURCE Garage
Intragovernmental SUMMARY
Revenues
ACCOUNT NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND CLASSIFICATION
1995 -96
1996 -97
1996 -97
1997 -98.
5111
Salaries
$ 107,856
$ 104,020
$ 109,750
$ 107,660
5113
Overtime
8,322
6,630
7,578
7,600
5115
Benefits
16,452
18,340
15,519
18,340
5116
Apparel
473
500
600
750
5211
Repairs & Maintenance
4,212
6,000
4,560
6,000
5212
Travel, Training, etc.
18
700
10
700
5213
Printing and Advertising
87
400
360
400
5214
Communications
578
700
610
700
5216
Utility Services
1,354
1,600
1,040
1,600
5218
Miscellaneous
0
400
400
400
5315
Insurance
4,293
7,000
4,270
7,000
5412
Supplies
45,357
61,200
50,130
61,390
5419
Petroleum Products
262
300
300
300
5428
Materials
0
500
0
500
5431
Small Tools & Equipment
2,303
2,500
2,500
2,500
6111
Equipment
599
3,000
3,000
2,660
7317
Vehicle +Equip Replacement
2,000
2,000
2,000
2,000
TOTAL
$ 194,166
$ 215,790
$ 202,627
$ 220,500
Per Capita Cost
$12.45
$12.73
106
'I
I
' FUNDING SOURCE
Intragovernmental
' Revenues
PUBLIC WORKS DIVISION
SUMMARY OF EXPENDITURES
BY CATEGORY
DEPARTMENT
Garage
107
1997 -98
'
1995 -96
1996 -97
1996 -97
1997 -98
BUDGET
ACTUAL
BUDGET
ESTIMATED
PROPOSED
OVER /UNDER
1996 -97
'
BUDGET CATEGORIES
BUDGET
Personal Services $
116,178 $
110,650
$ 117,328
$ 115,260
$ 4,610
'
5111,5113
Other Services
6,144
8,300
6,210
8,300
0
5211,5214,5216
Contractual
20,745
25,340
19,789
25,340
0
'
5115,5315,5316,5317
Commodities
48,500
66,500
54,301
66,940
440
'
5116,5212,5213,5419,5424
5428,5431,5434
Capital Outlay
2,599
5,000
5,000
4,660
(340)
'
6111,7317
TOTALS $
194,166 $
215,790
$ 202,627
$ 220,500
$ 4,710
107
PUBLIC WORKS DIVISION
FUNDING SOURCE DEPARTMENT
Intragovernmental SUMMARY OF EXPENDITURES Garage
Revenues BY CATEGORY
PROJECTED
1998 -99 1999 -.00
BUDGET CATEGORY PROJECTED PROJECTED
Personal Services
5111,5113
Other Services
5211,5214,5216
Contractual
5115,5315,5316,5317
Commodities
5116,5212,5213,5419,5424
5428,5431,5434
Capital Outlay
6111,7317
TOTALS
108
$ 118,890 $ 122,460
8,300 8,300
26,260 27,230
69,040 71,340
8,000 4,000
$ 230,490 $ 233,330
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PUBLIC WORKS DIVISION
Garage Department
Budget Analysis
1997 - 1998 PROPOSED BUDGET $220,500
1996 - 1997 BUDGET 215,790
INCREASE $ 4,710
PERSONAL SERVICES: (5111 -- Salaries; 5113 -- Overtime)
Annual Salary Adjustments $ 3,640
Increase in Overtime 970
CHANGES IN PERSONAL SERVICES $ 4,610
OTHER SERVICES: (5211 -- Repairs & Maintenance; 5214- -
Communications; 5216 -- Utility Services)
NO CHANGES IN OTHER SERVICES $ -0-
CONTRACTUAL SERVICES: (5115 -- Benefits; 5315- -
Insurance; 5316 -- Professional;
5317 -- Contractual)
NO CHANGES IN CONTRACTUAL SERVICES $ -0-
COMMODITIES: (5116 -- Apparel; 5212 -- Travel, Training, etc.;
5213 -- Printing & Advertising; 5419 -- Petroleum
Products; 5218 -- Miscellaneous; 5428- -
Materials; 5431- -Small Tools & Equipment;
5412 -- Supplies)
Increase in Apparel $ 250
Increase in Supplies 190
CHANGES IN COMMODITIES $ 440
CAPITAL OUTLAY: (6111 -- Equipment; 6212 - -Motor Vehicles;
7317 -- Vehicle & Equipment Replacement)
Decrease in Equipment, See Appendix C -4 $ (340)
CHANGES IN CAPITAL OUTLAY $ (340)
TOTAL INCREASE $ 4,710
109
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I
'I REFUSE FUND
GENERAL SERVICES
The General Services Function of the Refuse Fund is used to account for
the costs associated with refuse collection, recycling services and a yard
waste composting program.
Refuse collection is provided residences through a contract with a private
scavenger. The Village coordinates this service, offered once or twice
each week.
Deerfield's successful curbside recycling collection began for single
family homes in September of 1989. Each home is supplied with one or two
14 or 18 gallon containers to be set at the curb once each week. Materials
collected include newspapers, magazines, cardboard, chipboard, glass
containers, aluminum and tin cans, and plastic containers. On July 1,
1990, the Village also began a recycling program for yard waste. From
April 1st to December 15th, this program provides for the weekly
collection of grass and leaves in special paper bags available from local
merchants.
LEAF REMOVAL
Starting with the 1990 fall season, the Village has provided an expanded
leaf collection program. Each home receives four weekly collections
during late October and through November. The Village's scavenger
contract provides for the compaction and transportation of leaves at no
additional cost to the resident. The Village uses three dump trucks, two
leaf loaders, leaf vacuum machines and street sweepers as needed. The
regular scavenger service also picks up leaves on a bagged only basis.
Work Statistics
Leaf Removal (Cubic Yards)
1993 1994 1995 1996
10,197 10,434 8,630 11,741
GOALS AND OBJECTIVES
The provision of efficient and environmentally sound collection and
' disposal of residential refuse and recyclable materials is the guiding
objective for this activity. Through Village coordination, residents
benefit from the economy of scale and increased accountability.
' For the 1997 -98 fiscal year, efforts will focus on the following:
Working with the scavenger contractor in identifying new recycling
markets.
' Identifying ways to include the multi - family sections of the community
in the recycling process.
' Promoting reduced waste generation and increased recycling through
enhanced marketing of the program.
Increasing awareness of recycling opportunities for the commercial
' sector.
F
1 110
REFUSE FUND
Deerfield Curbside Recycling Program
Program Statistics t
Month
Household
Participation
Percent
Paper*
Glass*
1/96
88%
188
35
2/96
88%
117
21
3/96
88%
157
25
4/96
88%
137
25
5/96
88%
239
34
6/96
88%
170
33
7/96
88%
144
26
8/96
88%
189
40
9/96
88%
149
26
10/96
88%
139
21
11/96
88%
181
38
12/96
88%
151
26
TOTAL:
Monthly
Averages 1996: 88.00%
Monthly
Averages 1995: 87.00%
1,962
350
163
29
162
30
Numbers are in tons recycled
** Yard waste quantities are based on compacted cubic yards '
* ** All averages are mean except for "Household Participation" which is median
* * ** Not available at time of publication
111
1
1
1
Waste
Yard
Diverted
'
Tin*
Aluminum*
Plastic*
Waste **
Percent
5
9
13
0
68.2%
2
6
7
0
46.0%
'
2
5
9
0
53.0%
'
2
5
8
488
29.1%
3
7
10
410
48.7%
'
5
6
9
388
39.1%
3
5
9
370
50.9%
'
4
6
8
0
72.6%
3
4
7
241
55.8%
'
2
3
7
106
32.9%
3
9
7
501
4
5
9
573
38
71
104
3,077
49.6%
'
3
6
9
256
37.0%
7
4
10
212
37.0%
Numbers are in tons recycled
** Yard waste quantities are based on compacted cubic yards '
* ** All averages are mean except for "Household Participation" which is median
* * ** Not available at time of publication
111
1
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1
REFUSE FUND
' SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
' Refuse Fund
1995 -96 1996 -97 1996 -97 1997 -98
' ACTUAL BUDGET ESTIMATE PROPOSED
REVENUE:
Refuse Billing
Recycling Revenue
Interest Earnings
Property Tax Levy
Penalties
Miscellaneous
Transfer from General
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
Departmental Summary on Page 105
$ 507,517 $
310,000
$ 320,000 $
320,000
62,848
30,000
28,000
28,000
12,165
10,000
16,000
14,000
724,021
725,000
725,000
725,000
8,120
6,000
4,000
4,000
3,199
2,500
6,000
3,000
0
0
0
0
$ 1,317,870 $
1,083,500
$ 1,098,999 $
1,094,000
$ 1,262,716 $ 1,057,130 $ 1,058,361 $ 1,080,910
$ 55,154 $ 26,370 $ 40,639 $ 13,090
112
REFUSE FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Refuse Fund
REVENUE:
Refuse Billing
Recycling Revenue
Interest Earnings
Property Tax Levy
Penalties
Miscellaneous
Transfer from General
TOTAL REVENUE
TOTAL EXPENDITURES
NET CHANGE
Departmental Summary on Page 105
113
1998 -99 1999 -00
PROJECTED PROJECTED
$ 320,000 $
320,000
28,000
28,000
14,000
14,000
725,000
725,000
4,000
4,000
3,000
3,000
$ 1,094,000 $ 1,094,000
$ 1,099,650 $ 1,117,730
$ (5,650)$ (23,730)
t
EXPENDITURES
DEPARTMENT
Refuse
Refuse Fund
SUMMARY
ACCOUNT
NUMBER
ACTUAL
BUDGET
ESTIMATE
PROPOSED
AND
CLASSIFICATION
1995 -96
1996 -97
1996 -97
1997 -98
5111
Salaries
$ 38,779
$ 41,400
$ 35,720
$ 42,850
5113
Overtime
6,058
11,080
12,700
10,000
5115
Benefits
6,446
3,510
5,080
6,820
5211
Repairs & Maintenance
9,637
17,200
21,680
18,000
5221
Occupancy
20,000
20,000
20,000
20,000
5231
MV Maintenance
2,337
5,000
480
4,000
5315
Insurance
849
1,490
820
1,490
5317
Contractual
1,156,550
940,000
940,000
955,300
5412
Supplies
0
100
60
100
5419
Petroleum Products
1,256
1,500
1,710
1,700
7232
Other Charges
5,804
3,200
7,460
8,000
7317
Vehicle +Equip Replacement
15,000
12,650
12,650
12,650
TOTAL
$1,262,716
$1,057,130
$1,058,361
$1,080,910
Per Capita Cost
$61.01
$62.38
114
FUNDING SOURCE
Refuse Fund
BUDGET CATEGORIES
Personal Services
5111,5113
Other Services
5211,5231
Contractual
5315,5317,5115
Commodities
5213,5221,5419,5434
Capital Outlay
7232,7317
TOTALS
115
REFUSE FUND
DEPARTMENT
SUMMARY OF EXPENDITURES Refuse
BY CATEGORY
1997 -98
1995 -96 1996 -97 1996 -97 1997 -98 BUDGET
ACTUAL BUDGET ESTIMATED PROPOSED OVER /UNDER
1996 -97
BUDGET
$ 44,837
$ 52,480 $
48,420
$ 52,850 $
370
11,974
22,200
22,160
22,000
(200)
1,163,845
945,000
945,900
963,610
18,610
21,256
21,600
21,770
21,800
200
20,804
15,850
20,110_
20,650
4,800
$1,262,716 $1,057,130 $1,058,361 $1,080,910 $ 23,780
�1
REFUSE FUND
FUNDING SOURCE DEPARTMENT
Refuse Fund SUMMARY OF EXPENDITURES Refuse
BY CATEGORY
PROJECTED
1998 -99 1999- 00
BUDGET CATEGORY PROJECTED PROJECTED
Personal Services
5111,5113
Other Services
5211,5231
Contractual
5315,5317,5115
Commodities
5213,5221,5419,5434
Capital Outlay
7232,7317
TOTALS
1
$ 54,440
$ 56,070
24,000
25,000
978,660
994,010
21,900
22,000
20,650
20,650
$1,099,650 $1,117,730
116
PARKING LOTS
The Parking Lot Section consists of expenditures
for the maintenance and
operation of the commuter parking lots. They are broken down into lots
constructed with exclusively Village funds and lots constructed with
Village and Federal funds.
The nine commuter parking lots are described as
follows:
NUMBER LOCATION SPACES
CONSTRUCTION FUNDING
Lot 1 Chestnut, North of Train
Station Drive 78
Village
Lot 2 Park Avenue (East Side) 34
Village
Lot 3 Robert York Avenue - on
Street Parking 14
Village
Lot 4 Deerfield & Park Avenue 85
Village
Lot 5 Sunset & Elm 91
Village and Federal
Lot 6 Around Railroad Station 186
Village and Federal
Lot 7 Park Avenue (West Side) 78
Village and Federal
Lot 8 Elm Street (South of Osterman) 44
Village
Lot 9 Elm Street (North of Osterman) 65
Village
The Goals and Objectives for the 1997 -98 fiscal
year are to:
Verify and enforce proper fee payment
or permit display each
weekday, excluding holidays, throughout the
year.
Maximize use of permit spaces through overselling
permits by 35 %.
Increase use of Deerfield -only, daily -fee
spaces through promotion
and public education.
Clear snow and ice, and maintain parking
and walkway pavement in
good condition.
Provide adequate lighting and landscaping
to keep lots secure and
attractive.
Support capital or other major expenses required for maintenance at
the Deerfield Road train station.
Provide more handicapped parking in the
Deerfield Train Station
parking lot.
Resurface and restripe the Deerfield Train
Station parking lot.
117
1
FUNDING SOURCE
Parking Lots Fund
PARKING LOTS SUMMARY
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
REVENUE
Collections
Interest Earnings
TOTAL REVENUES
Transfer to Street Fd
Transfer to Infrastructure Fd
TOTAL REVENUES AND TRANSFERS
EXPENDITURES:
Salaries
Benefits
Insurance
Utility Services
Repairs and Maintenance
Property Rentals
Supplies
Miscellaneous
Aggregates
Materials
Contractual
Equipment
Depreciation
TOTAL EXPENDITURES
NET CHANGE
1995 -96 1996 -97 1996 -97 1997 -98
ACTUAL BUDGET ESTIMATE PROPOSED
$ 186,481 $
36,284
$ 222,765 $
(90,000)
0
$ 132,765 $
182,000 $ 167,999 $ 168,000
29,000 33,000 33,000
211,000 $ 200,999 $ 201,000
(100,000) (100,000) (120,000)
0 0 (275,000)
111,000 $ 100,999 $ .(194,000)
15,583
16,670
16,459
17,300
2,391
1,920
1,990
1,920
810
950
789
950
8,194
8,000
5,989
8,000
4,067
2,500
180
2,500
7,440
7,500
7,500
7,500
137
900
20
800
0
200
0
200
0
300
0
300
1,285
1,800
980
1,800
15,285
15,400
14,920
15,400
0
3,000
0
3,000
12,505
0
0
0
$ 67,698 $
59,140 $
48,827 $
59,670
$ 65,067 $ 51,860 $ 52,171 $ (253,670)
118
PARKING LOTS SUMMARY
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Parking Lots Fund
REVENUE
Collections
Interest Earnings
TOTAL REVENUES
Transfer to Street Fd
Transfer to Infrastructure Fd
TOTAL REVENUES AND TRANSFERS
EXPENDITURES:
Salaries
Benefits
Insurance
Utility Services
Repairs and Maintenance
Property Rentals
Supplies
Miscellaneous
Aggregates
Materials
Contractual
Equipment
Depreciation
TOTAL EXPENDITURES
NET CHANGE
119
1998 -99 1999 -00
PROJECTED PROJECTED
$ 168,000 $
168,000
33,000
33,000
950
$ 201,000 $
201,000
(120,000)
(120,000)
$ 81,000 $ 81,000
17,820
18,350
2,030
2,150
950
950
8,000
8,000
2,500
2,500
7,500
7,500
800
800
200
200
300
300
1,800
1,800
15,900
16,000
3,000
3,000
$ 60,800 $ 61,550
$ 20,200 $ 19,450
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FUNDING SOURCE
Parking Lots Fund
SUMMARY
BY
OF EXPENDITURES
CATEGORY
DEPARTMENT
Parking Lots
1997 -98
1995 -96
1996 -97
1996 -97
1997 -98
BUDGET
ACTUAL
BUDGET
ESTIMATED
PROPOSED
OVER /UNDER
1996 -97
BUDGET CATEGORIES
BUDGET
Personal Services
$ 15,583
$ 16,670
$ 16,459
$ 17,300
$ 630
5111,5113
Other Services
19,701
18,000
13,669
18,000
0
5211,5216
Contractual
18,487
18,270
17,699
18,270
0
5115,5315,5317
Commodities
1,422
3,200
999
3,100
(100)
5427,5428,5434,5424
Capital Outlay
12,505
3,000
0
3,000
0
6111,7316,7317
TOTALS
$ 67,698
$ 59,140
$ 48,827
$ 59,670
$ 530
120
FUNDING SOURCE
Parking Lots Fund
BUDGET CATEGORY
Personal Services
5111,5113
Other Services
5211,5216
Contractual
5115,5315,5317
Commodities
5427,5428,5434,5424
Capital Outlay
6111,7316,7317
TOTALS
121
PARKING LOTS FUND
SUMMARY OF EXPENDITURES
BY CATEGORY
PROJECTED
1998 -99 1999 -00
PROJECTED PROJECTED
$ 17,820 $ 18,350
18,000 18,000
18,880 19,100
3,100 3,100
3,000 3,000
$ 60,800 $ 61,550
DEPARTMENT
Parking Lots
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PENSION FUNDS
The Village contributes to two pension funds as required by State Law.
POLICE PENSION FUND
The Police Pension Fund is required by State law for all communities of
over 5,000 population. The fund is administered by a Police Pension Board
made up of five members. Two are active members of the department, two
are from the citizens of the community, and one is elected from the
beneficiaries of the fund. They are charged with the investment of the
funds collected from the active personnel and by a special tax as the
contribution of the community.
W1W1n:A
I.M.R.F. covers Village employees with the exception of sworn police
personnel. The current employer pension contribution for IMRF is 10.889.
of salary. The Village also contributes 6.20% for the employer's portion
of social security taxes for all 'employees, other than sworn police
personnel and 1.45% for the employer's portion of Medicare taxes for all
employees required to be covered by Medicare.
FUNDING PROGRESSION
Net Assets Available for Benefits as a Percentage of the Pension Benefit
Obliaation:
Year
Police Pension Fund
Illinois Municipal Retirement Fund
1991
118.8
52.0
1992
119.4
61.9
1993
110.5*
69.0
1994
111.6
71.0
1995
110.5
73.0
1996
114.0
82.0
*Actuarial Changes:
Interest Earnings Assumption 9% to 8.5%
Projected Salary Increases reduced from 6.5% to 60
' i 122
POLICE PENSION FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Police Pension Fund
REVENUE:
Property Tax Levy
Payroll Deduction
Replacement Tax
Interest Earnings
TOTAL REVENUE
EXPENDITURES:
Pensions
Separation Refunds
Miscellaneous
TOTAL EXPENDITURES
NET CHANGE
123
1995 -96 1996 -97 1996 -97 1997 -98
ACTUAL BUDGET ESTIMATE PROPOSED
$ 225,079 $ 240,000 $ 240,000 $ 280,000
182,822 195,000 186,000 200,000
7,408 8,000 8,000 8,000
1,185,565 1,050,000 1,082,350 1,130,000
$ 1,600,874 $ 1,493,000 $ 1,516,349 $ 1,618,000
318,461
383,830
371,092
447,850
0
20,000
0
20,000
1,444
2,000
2,000
2,000
$ 319,905 $
405,830 $
373,092 $
469,850
$ 1,280,969 $ 1,087,170 $ 1,143,257 $ 1,148,150
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POLICE PENSION FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Police Pension Fund
REVENUE:
Property Tax Levy
Payroll Deduction
Replacement Tax
Interest Earnings
TOTAL REVENUE
EXPENDITURES:
Pensions
Separation Refunds
Miscellaneous
TOTAL EXPENDITURES
NET CHANGE
1998 -99 1999 -00
PROJECTED PROJECTED
$ 300,000 $ 340,000
210,000 225,000
8,000 8,000
_1,200,000 1,300,000
$ 1,718,000 $ 1,873,000
459,200 469,935
20,000 20,000
2,000 2,000
$ 481,200 $ 491,935
$ 1,236,800 $ 1,381,065
124
IMRF FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
IMRF Fund
REVENUE:
Property Tax Levy
Property Tax Levy - FICA
Replacement Tax
Interest Earnings
TOTAL REVENUE
EXPENDITURES:
IMRF Village Contribution
FICA Village Contribution
FICA Library Contribution
Medicare Village Contribution
Medicare Library Contribution
TOTAL EXPENDITURES
NET CHANGE
125
1995 -96 1996 -97 1996 -97 1997 -98
ACTUAL BUDGET ESTIMATE PROPOSED
$ 469,535 $
510,000 $
510,000 $
510,000
379,329
400,000
400,000
400,000
9,428
9,000
9,000
9,000
23,361
22,000
30,000
30,000
9,890
11,000
$ 881,653 $
941,000 $
949,000 $
949,000
409,029
500,000
420,000
500,000
185,328
210,000
195,000
220,000
41,323
52,000
46,000
55,000
45,690
60,000
48,000
60,000
9,890
11,000
11,500
12,500
$ 691,259 $
833,000 $
720,500 $
847,500
$ 190,394 $
108,000 $
228,500 $
101,500
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IMRF FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
IMRF Fund
1998 -99 1999- 00
PROJECTED PROJECTED
REVENUE:
Property Tax Levy
$ 510,000 $
510,000
Property Tax Levy - FICA
400,000
400,000
Replacement Tax
9,000
9,000
Interest Earnings
30,000
30,000
TOTAL REVENUE
$ 949,000 $
949,000
EXPENDITURES:
IMRF Village Contribution 500,000 500,000
FICA Village Contribution 230,000 240,000
FICA Library Contribution 58,000 60,000
Medicare Village Contribution 62,000 63,000
Medicare Library Contribution 13,000 13,500
TOTAL EXPENDITURES $ 863,000 $ 876,500
NET CHANGE $ 86,000 $ 72,500
126
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EMERGENCY SERVICES AND DISASTER AGENCY
The Emergency Services and Disaster Agency supersedes the Civil Defense
Agency and now basically relates to natural disasters caused by floods and
tornadoes. The Agency also prepares a plan of action to be taken if
man -made disasters occur such as train, aircraft and truck accidents where
cargo involves potential danger to our Village residents.
The Goals and Objectives for the 1997 -98 fiscal year are to:
Coordinate emergency response plans with Police, Fire and other
emergency services.
Revise existing emergency response plans as necessary to account for
new or changing conditions.
Provide sufficient funding to test and maintain emergency warning
sirens and other communication equipment.
127
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EMERGENCY SERVICES FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Emergency Services Fd.
1995 -96 1996 -97 1996 -97 1997 -98
ACTUAL BUDGET ESTIMATE PROPOSED
REVENUE:
Miscellaneous
$
0 $
,0 $
0 $
0
TOTAL REVENUE
$
0 $
0 $
0 $
0
EXPENDITURES:
Repairs and Maintenance
0
0
155
0
Travel, Training, etc.
0
250
0
250
Communications
1,224
1,800
1,800
1,800
Insurance
120
600
100
600
Contractual
0
1,400
1,400
1,400
Utility Services
681
600
350
600
Motor Vehicle Maintenance
611
500
500
500
Supplies
0
500
0
500
Equipment
2,795
0
0
0
TOTAL EXPENDITURES
$
5,432 $
5,650 $
4,303 $
5,650
NET CHANGE
$
(5,431)$
(5,650)$
(4,303)$
(5,650)
128
EMERGENCY SERVICES FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Emergency Services Fd.
REVENUE:
Miscellaneous
TOTAL REVENUE
EXPENDITURES:
Repairs and Maintenance
Travel, Training, etc.
Communications
Insurance
Contractual
Utility Services
Motor Vehicle Maintenance
Supplies
Equipment
TOTAL EXPENDITURES
NET CHANGE
129
1998 -99 1999- 00
PROJECTED PROJECTED
$ 0
$ 0
$ 0
$ 0
0
0
250
250
1,800
1,800
600
600
1,400
1,400
600
600
500
500
500
500
0
0
$ 5,650 $
5,650
$ (5,650)$
(5,650)
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ENHANCED 9 -1 -1 FUND
To provide Village residents with immediate access to emergency
services- -Fire, Police, or Ambulance - -by dialing 9 -1 -1. This program was
' begun during the 1989 -90 fiscal year with actual implementation occurring
during the 1990 -91 fiscal year. By referendum the citizens of Deerfield
agreed to pay a $.50 per month per telephone line surcharge to have the
Enhanced 9 -1 -1 Program.
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During fiscal year 1997 -1998 actions will be taken to bring cellular 9 -1 -1
calls directly to Deerfield's Communications Center.
Accomplishments during 1996 -1997:
The Deerfield 9 -1 -1 Telecommunications Center handled over 800 emergency
medical calls. The Emergency Medical Dispatch program was responsible for
several lifesaving actions.
130
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ENHANCED 911 FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Enhanced 911 Fund
REVENUE:
Telephone Surcharge
Interest Earnings
Intergovernmental
TOTAL REVENUE
EXPENDITURES:
Repairs and Maintenance
Contractual
EMD Training
Equipment
TOTAL EXPENSE
NET CHANGE
131
1995 -96 1996 -97 1996 -97 1997 -98
ACTUAL BUDGET ESTIMATE PROPOSED
$ 102,532 $
100,000 $
108,980 $
110,000
3,991
1,000
4,350
4,000
7,236
8,000
8,000
15,000
$ 113,759 $
109,000 $
121,330 $
129,000
2,906
0
650
4,000
71,798
84,500
82,490
97,760
0
1,500
1,000
2,000
16,021
37,800
35,780
18,000
$ 90,725 $
123,800 $
119,921 $
121,760
$ 23,033 $
(14,800)$
1,410 $
7,240
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ENHANCED 911 FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Enhanced 911 Fund
REVENUE:
Telephone Surcharge
Interest Earnings
Intergovernmental
TOTAL REVENUE
EXPENDITURES:
Repairs and Maintenance
Contractual
EMD Training
Equipment
TOTAL EXPENSE
NET CHANGE
1998 -99 1999- 00
PROJECTED PROJECTED
$ 120,000 $
130,000
4,500
5,000
15,000
15,000
$ 139,500 $
150,000
5,000
101,000
2,500
5,000
106,000
2,500
$ 108,500 $ 113,500
$ 31,000 $ 36,500
132
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DEBT SERVICE FUND
The Debt Service Fund is used for paying general obligation debt incurred '
by the Village. The levy year is somewhat different from the actual
payment year. The property tax is levied in such a fashion so that the
Village will receive funds in time to pay the principal and interest as it I
becomes payable.
Schedule of General Obligation Debt Outstanding '
Currently the Village has one general obligation bond issue outstanding.
Refunding Corporate Purpose 1993. This $9,995,000 bond issue was a '
refunding of the 1986 and 1988 bond issues. This issue has an eleven year
life which corresponds with the issues being refunded. The issue provides
a present value saving of $636,106.52 and a dollar savings of I
approximately $70,000 per year.
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FUNDING SOURCE
' Debt Service Fund
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DEBT SERVICE FUND
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
REVENUE:
Property Tax Levy
Receipts from Other Funds
Replacement Tax
Taxes TIF Surplus
Interest Earned
Transfer from General
TOTAL REVENUE
EXPENDITURES:
Bond Principal and Interest
Miscellaneous
TOTAL EXPENDITURES
NET CHANGE
1995 -96 1996 -97 1996 -97 1997 -98
ACTUAL BUDGET ESTIMATE PROPOSED
$ 948,499 $
800,155 $
800,155 $
705,155
317,400
0
0
0
65,616
50,000
65,000
65,000
218,307
220,000
215,882
210,000
90,063
95,000
115,000
100,000
775,000
0
400,000
0
$ 2,414,886 $ 1,165,155 $ 1,596,037 $ 1,080,155
1,701,630 1,367,155 1,367,155 1,376,155
5,000 2,500 4,550 2,000
$ 1,706,630 $ 1,369,655 $ 1,371,705 $ 1,378,155
$ 708,256 $ (204,500)$ 224,333 $ (298,000)
134
DEBT SERVICE FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE PROJECTED
Debt Service Fund
REVENUE:
Property Tax Levy
Receipts from Other Funds
Replacement Tax
Taxes TIF Surplus
Interest Earned
Transfer from General
TOTAL REVENUE
EXPENDITURES:
Bond Principal and Interest
Miscellaneous
TOTAL EXPENDITURES
NET CHANGE
135
1998 -99 1999- 00
PROJECTED PROJECTED
$ 703,105 $ 705,825
0 0
65,000 65,000
210,000 210,000
100,000 100,000
0 0
$ 1,078,105 $ 1,080,825
1,363,105 1,368,825
2,000 2,000
$ 1,365,105 $ 1,370,825
$ (287,000)$ (290,000)
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MOTOR FUEL TAX FUND
The motor fuel tax is collected by the State of Illinois and is a flat 19
cents per gallon after January 1, 1990. The tax is then apportioned in
accordance with a rather complex formula; after certain deductions, 32
percent of the remaining motor fuel tax is allocated to the municipalities
of the State on a per capita basis. In addition, 25. of the State's
portion of sales tax collections are distributed to the Village. Motor
fuel tax funds will continue to be utilized according to State regulations
for the following purposes:
Street construction, maintenance or reconstruction to improve
traffic capacity.
Bridge repair /reconstruction.
Installation of traffic signs, signals, and controls.
Sidewalk repair and replacement.
The public benefit share of new street improvements when certain
criteria are met in connection with a special assessment project.
In the 1997 -98 fiscal year the following projects will be undertaken:
Street maintenance which includes:
Snow and ice control
Inlet reconstruction
Concrete street repair
Weed control
Pothole patching
Crack filling
Traffic signal maintenance
Pavement marking
Traffic signal improvements at the intersection of Deerfield Road
and Kenton /Kipling, including traffic signal interconnection to the
Deerfield /Carlisle- Heather intersection.
Traffic signal installation and traffic signal interconnection at
the intersection of Waukegan Road and North Avenue.
Accomplishments during 1996 -1997:
Repaired 30 street inlets and did PCC concrete patching throughout
the Village.
Contributed to the maintenance of streets.
Completed the Intersection Design Study for the intersection of
Waukegan Road and North Avenue.
136
MOTOR FUEL TAX FUND
Source and Application of Funds
Beginning Balance
Interest Transfers
Motor Fuel Tax Allotments
FUNDS AVAILABLE
FOR YEAR
MFT PROJECTS:
MFT Street
Maintenance Program*
1. Street Resurfacing
and Renovation Program **
a. Concrete Patching
b. Inlet Reconstruction
2. Resurfacing Deerfield
Road
3. Rehabilitation -
Bridges
4. Traffic Signals * **
SUBTOTAL
TOTAL EXPENDITURES
FOR YEAR
YEAR END BALANCE
1995 -96 1996 -97 1996 -97 1997 -98
ACTUAL BUDGET ESTIMATE PROPOSED
$1,060,444 $ 657,338 $ 741,913 $ 836,049
38,164 30,000 40,000 30,000
405,129 402,000 400,000 402,000
$1,503,737 $1,089,338 $1,181,913 $1,268,049
$ 225,000 $ 230,000 $ 230,000 $ 235,000
77,767
85,000
84,984
95,000
28,776
31,000
29,297
32,000
362,735
0
0
0
3,742
0
1,583
0
63,804
225,000
0
464,250
$ 536,824
$ 341,000 $
115,864
$ 591,250
$ 761,824 $ 571,000 $ 345,864 $ 826,250
$ 741,913 $ 518,338 $ 836,049 $ 441,799
Capital Projects Budget, Page 147
*Capital Project Item 3
* *Capital Project Item 4
** *Capital Project Items 7 and 8
137
MOTOR FUEL TAX FUND
Source and Application of Funds
1998 -99 1999 -00
PROJECTED PROJECTED
Beginning Balance $ 441,799 $ 500,799
Interest Transfers 30,000 30,000
Motor Fuel Tax Allotments 402,000 402,000
FUNDS AVAILABLE
FOR YEAR $ 873,799 $ 932,799
MFT PROJECTS:
MFT Street
Maintenance Program*
$ 240,000
$
245,000
1. Street Resurfacing
and Renovation Program **
a. Concrete Patching
100,000
105,000
b. Inlet Reconstruction
331000
34,000
2. Resurfacing Deerfield
Road
0
0
3. Rehabilitation -
Bridges
0
0
4. Traffic Signals
0
0
SUBTOTAL
$ 133,000
$
139,000
TOTAL EXPENDITURES
FOR YEAR
$ 373,000
$
384,000
YEAR END BALANCE
$ 500,799
$
548,799
Capital Projects Budget, Page 147
*Capital Project Item 3
* *Capital Project Item 4
138
INFRASTRUCTURE REPLACEMENT FUND
This fund was established in September, 1989 for the purpose of
maintaining, repairing and renovating the capital assets of the Village.
The sources of revenue for this fund are the State Income Tax Surcharge,
Residual Equity Transfers, Interest Earnings, and the residents'
contribution to the Sidewalk /Curb Program.
The Sidewalk /Curb Program is accounted for in this fund. Sidewalks /Curbs
are "public sidewalks and curbs" in front of a private property which the
owners want replaced. The Village and the owners each pay a portion of
the cost. Safety sidewalks are also accounted for in this fund. Safety
sidewalks are those near schools, parks, and other publicly owned property
which do not qualify for financing by the property owner.
In addition to the Sidewalk /Curb Program, the following projects are
scheduled for fiscal year 1997 -1998:
Rehabilitation of
Rehabilitation of
Rehabilitation of
Rehabilitation of
Rehabilitation of
Rehabilitation of
Dartmouth from Wilmot to Mallard Lane
Mallard Lane
Circle Court
Pembroke Court
Indian Hill Road from Kenmore to Dartmouth
Kenmore from Hackberry to Dartmouth
Rehabilitation of Arbor Vitae from west of Cedar Terrace to cul -de-
sac
Rehabilitation of Cedar Terrace from Deerfield Road to Arbor Vitae
Rehabilitation of Birchwood from Rosewood to Hackberry
Construction of a new sidewalk from the North Avenue railroad/
pedestrian crossing to the intersection of Waukegan and North Avenue
Construction of a new sidewalk on the north side of Deerfield Road
from the Zion Lutheran Church to the east Village limits.
Achievements for the 1996 -1997 fiscal year included the completion of the
Rehabilitation of
Rehabilitation of
Rehabilitation of
Rehabilitation of
Rehabilitation of
Rehabilitation of
1996 Sidewalk /Cur
Pine Street from Hackberry to Lake Cook Road
Indian Hill Court
Laurel from Pine to Willow
Castlewood from Village Green to Cranshire Court
Garand from Castlewood to Montgomery
Cranshire Court
o Program
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FUNDING SOURCE
Infrastructure
Replacement Fd.
INFRASTRUCTURE REPLACEMENT FUND
SOURCES OF FUNDS AND EXPENDITURES
ACTUAL AND PROPOSED
.' REVENUE:
' Interest Earnings
Sidewalk /Curb Program
Surplus Transfer TIF
Transfer from Sewer
' Transfer from Water
Residual Equity Transfer
Transfer from Reserves General
' Transfer from General Fd
Transfer from Parking Lot Fd
Other
' TOTAL REVENUE
Beginning Cash Balance
'I FUNDS AVAILABLE FOR YEAR
I
EXPENDITURES
Professional **
Sidewalk /Curb Program*
' Contractual **
TOTAL EXPENDITURES
' BALANCE
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1995 -96 1996 -97 1996 -97 1997 -98
ACTUAL BUDGET ESTIMATE PROPOSED
$ 21,219 $ 5,000 $ 20,000 $ 76,000
37,365 30,000 25,000 30,000
257,545 275,000 233,000 233,000
165,000 0 0 0
165,000 0 0 0
992,984 0 0 0
0 0 401,000 0
0 0 1,150,000 150,000
0 0 0 275,000
0 0 11,230 0
$ 1,639,114 $ 310,000 $ 1,840,231 $ 764,000
478,596 757,075 727,609 1,905,305
$ 2,117,710 $ 1,067,075 $ 2,567,840 $ 2,669,305
130,563
85,000
52,655
105,000
112,951
141,000
79,551
141,000
1,146,586
_515,000
_1,065,000
_530,328
$ 1,390,101 $
741,000 $
662,534
$ 1,311,000
$ 727,609 $
326,075 $
1,905,305
$ 1,358,305
* See Capital Projects Page 147 Project Numbers 1,2, and 10
' ** See Capital Projects Pages 147 thru 150
Project Numbers 5,18,43 and 46
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INFRASTRUCTURE REPLACEMENT FUND
SOURCES OF FUNDS AND EXPENDITURES '
FUNDING SOURCE PROJECTED
Infrastructure
Replacement Fd. '
1998 -99 1999 -00
PROJECTED PROJECTED
REVENUE:
Interest Earnings
$
56,800
$
38,400
Sidewalk /Curb Program
30,000
30,000
Surplus Transfer TIF
233,000
275,000
Transfer from Sewer
0
0
Transfer from Water
0
0
Residual Equity Transfer
0
0
Transfer from Reserves General
0
0
Transfer from General Fd
150,000
150,000
Transfer from Parking Lot Fd
0
0
Other
0
0
TOTAL REVENUE
$
469,800
$
493,400
Beginning Cash Balance
1,358,305
882,105
FUNDS AVAILABLE FOR YEAR
$
1,828,105
$
1,375,505
EXPENDITURES
Professional **
105,000
50,000
Sidewalk /Curb Program*
141,000
141,000
Contractual **
700,000
700,000
TOTAL EXPENDITURES
$
946,000
$
891,000
BALANCE
$
882,105
$
484,505
* See Capital Projects Page 147 Project Numbers 1,2, and 10
** See Capital Projects Pages 147 thru 150
Project Numbers 5,18,43 and 46
141
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VEHICLE AND EQUIPMENT REPLACEMENT FUND
The purpose of this fund is to amortize the replacement cost of certain
Village equipment over its useful life. For the purpose of this fund,
capital equipment for replacement is defined as any vehicle or large
regularly replaced equipment item having a useful life of more than one
year and having a value of $5,000 or more at the time of purchase.
The Goals and objectives for the 1997 -98 fiscal year are to:
Maintain appropriate fund balances through contributions from
operating funds and interest earnings.
Provide sufficient funds to purchase equipment and vehicles scheduled
for replacement during the coming fiscal year.
Provide sufficient funds to coordinate the maintenance and repair of
all vehicles and equipment included in the replacement schedule.
This fund includes all vehicle and equipment replacement for all of the
Village operating divisions.
142
VEHICLE & EQUIPMENT REPLACEMENT FUND
SOURCES OF FUNDS AND EXPENDITURES
FUNDING SOURCE ACTUAL AND PROPOSED
Intragovernmental
Revenues
REVENUE:
Depreciation Charges:
Administration
Police
Street
Sewer
Sewerage Treatment Plant
Water
Garage
Refuse
Interest Earnings
Miscellaneous
TOTAL REVENUE
Beginning Cash Balance
FUNDS AVAILABLE FOR YEAR
EXPENDITURES:
Equipment
Motor Vehicles
Repairs and Maintenance
Total Expenditures
REMAINING CASH BALANCE
143
1995 -96 1996 -97 1996 -97 1997 -98
ACTUAL BUDGET ESTIMATE PROPOSED
$ 25,700 $
35,000
$ 35,000
$ 41,000
127,000
150,000
150,000
200,000
70,000
70,000
70,000
65,000
27,000
27,000
27,000
27,000
6,000
6,000
6,000
6,000
22,000
23,000
23,000
23,000
2,000
2,000
2,000
2,000
15,000
12,650
12,650
12,650
80,504
60,000
65,000
65,000
939
3,000
5,830
3,000
$ 376,142 $
388,650
$ 396,481
$ 444,650
1,479,684
1,070,384
1,185,899
1,250,340
$ 1,855,826 $
1,459,034
$ 1,582,380
$ 1,694;990
239,612
60,000
265,170
30,000
430,316
51,700
56,871
319,300
0
10,000
10,000
10,000
$ 669,928 $ 121,700 $ 332,041 $ 359,300
$ 1,185,899 $ 1,337,334 $ 1,250,340 $ 1,335,690
1
1
FUNDING SOURCE
'Intragovernmental
Revenues
I
VEHICLE & EQUIPMENT REPLACEMENT FUND
SOURCES OF FUNDS AND EXPENDITURES
PROJECTED
. REVENUE:
' Depreciation Charges:
Administration
Police
Street
' Sewer
Sewerage Treatment Plant
Water
' Garage
Refuse
Interest Earnings
' Miscellaneous
TOTAL REVENUE
' Beginning Cash Balance
FUNDS AVAILABLE FOR YEAR
' EXPENDITURES:
Equipment
' Motor Vehicles
Repairs and Maintenance
Total Expenditures
' I REMAINING CASH BALANCE
i
I
1998 -99 1999 -.00
PROJECTED PROJECTED
$ 41,000
$ 41,000
200,000
200,000
65,000
65,000
27,000
27,000
6,000
6,000
23,000
23,000
2,000
2,000
12,650
12,650
65,000
65,000
3,000
3,000
$ 444,650
$ 444,650
1,335,690
1,549,040
$ 1,780,340
$ 1,993,690
93,300 180,500
128,000 420,000
10,000 10,000
$ 231,300 $ 610,500
$ 1,549,040 $ 1,383,190
144
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SUMMARY OF CAPITAL PROJECTS COMPLETED
Fiscal Years 1992 -93 Through 1996 -97
During the last five years dramatic growth has occurred in the Village of Deerfield. Major
commercial developments have been completed which required a substantial level of private
capital investment. Likewise, the Village has provided a considerable level of capital investment
to ensure the adequacy of public facilities and the infrastructure of the community. A total of
$18,110,500 was spent on capital projects during Fiscal Year 1992 -93 through 1996 -97,
summarized below:
1. Access Avenue Project - $576,000 (consisting of acquisition of necessary right -of -way,
engineering, and construction from Hazel to Osterman);
2. Street Rehabilitation - $4,764,000 (street resurfacing and reconstruction program involving
approximately 1 1/2 miles of streets annually);
3. Bridge Rehabilitation - $527,000 (consisting of repairs and renovations to Deerfield Rd.,
Montgomery and Carriage Way bridges);
4. Motor Fuel Tax Street Maintenance - $2,477,000 (general street maintenance, sidewalk
repair, inlet reconstruction, etc..);
5. Traffic Signal Installations - $663,000; (Deerfield Rd, Lake Cook Rd, and Carlisle);
6. Storm & Sanitary Sewer Projects - $1,899,500 (Phase I and II of the storm and sanitary sewer
program including manhole reconstruction and sewer renovation in several sectors of the
Village);
7. Excess -Flow Pumping Stations - $2,100,000 (including construction of the Deerfield Road,
Warwick Road and Wilmot Road Pumping facilities);
8. West Fork Channel - $96,000 (project consisted of the West Fork Channel relocation and
culvert improvement);
9. Village Hall /Annex Remodeling - $21,500 (remodeling the finance and administrative
offices, the Board Room and the Annex);
10. Streetsc ye Phases I through IV - $3,047,500 (consisting of the Pedestrian Overpass and
walkways at the train station, entry signage features, Village Plaza, improvements to the
Marathon Parking Lot and Waukegan Rd. improvements);
'I 145
i
1
11. Miscellaneous Capital Proiects - $1,939,000 (including 50150 sidewalk and curb
replacement, parkway tree planting, restoration programs, enhanced 911 system, storage
material pad and landscaping for the public works compound);
Total Capital Proiects- = $-18,110,500 I
Of this total, S10,144,312 (360%) of the funding was provided by outside '
sources (i. e.., developers, TIF districts, and other Governmental Agencies).
PROJECTED CAPITAL PROJECTS EXPENDITURES '
Fiscal Years 1997 -98 to 2001 -02
During the next five years, street rehabilitation projects will comprise $8,426,250 of the total capital ,
expenditure in fiscal years 1997 -98 through 2001 -02. Village streets currently identified for
improvement include portions of Dartmouth, Mallard, Kenmore, Cedar Terrace, Arbor Vitae, '
Birchwood, Circle and Pembroke.
Expenditures totaling $6,941,000 are anticipated to upgrade and improve the Village water supply '
system. This expenditure will provide for the Village's current and future projected water demands.
Over the next three years, the Village will expend approximately $5,677,000 towards ,
redevelopment activities in the southeast quadrant of the Village's downtown area.
The aggregate level of funding for capital projects during the period fiscal years 1997 -98 to 2001 -02 '
is projected to be approximately $25,368,910. The total projected expenditures for capital projects
can be categorized as follows: '
1) Street Projects - $8,426,250 33.2%
2) Sewer Projects - 1,001,360 3.9% '
3) Sewage Treatment Plant - 945,800 3.7%
4) Water Projects - 6,941,000 27.4%
5) Village Center Redevelopment - 5,677,000 22.4% '
6) Other Projects - 2,377,500 9.4%
Total $25,368,910 100.0% '
The items cited in this capital projects budget focus on long -term, ongoing activities which have no material effect on
the operating budget. I
146 1
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DEERFIELD PUBLIC LIBRARY
Component Unit - Village of Deerfield, Illinois
(Not Included in Municipal Budget)
SOURCES OF FUNDS AND EXPENDITURES
ACCOUNT NUMBER BUDGET ESTIMATE BUDGET
AND CLASSIFICATION 1996 -97 1996 -97 1997 -98
5111
Salaries -- Professional $
382,721
$ 359,470
$ 430,228
5114
Salaries - -Non Professional
441,240
371,680
419,280
5115
Benefits
64,965
51,310
61,500
5211
Repairs, Maintenance of Building
and Equipment, Building Supplies
115,000
37,700
38,000
5212
Education -- Travel, Dues, etc.
7,800
7,000
7,800
5213
Printing
9,000
10,180
12,000
5214
Communication
9,700
7,740
9,200
5216
Utilities
1,500
11220
1,500
5220
Binding
3,600
380
3,600
5224
Periodicals
38,500
38,780
40,000
5224
Books
118,630
102,870
130,000
5224
Audio Visual
23,000
15,890
25,000
5315
Insurance
21,885
30,750
23,600
5316
Professional Services
5,000
34,310
5,000
5317
Contractual:
Equip. Rental, Maintenance & Xerox
20,600
12,330
20,600
5320
Special Library Programs
8,500
12,000
9,000
5320
Data Base
3,000
9,250
3,000
5320
Cataloging Service
5,000
3,160
5,000
5424
Miscellaneous
1,500
1,190
1,500
5434
Supplies (Library and Office)
20,000
24,430
20,000
6111
New Equipment
11,000
0
5,000
6415
Improvements - -Other Than Buildings
33,846
0
0
7316
Equipment Replacement
0
0
25,000
SUB TOTAL $1,345,987
$1,131,640
$1,295,808
Remodeling Project
252,154
0
360,000
Automation Project
107,846
85,100
120,692
TOTAL
$1,705,987
$1,216,740
$1,776,500
SOURCE OF FUNDS
Property Tax Levy
Personal Property Replacement Tax
Non - Resident Fees
Fees, Fines and Penalties
Gifts
Miscellaneous
Xerox
Interest
Grants
Videos
Reserve for Repairs & Replacement
plus Improvement
SUB TOTAL
Impact Fees
TIF Surplus
Transfer to TIF Reserve
Use of Reserves
TOTAL
$1,209,487
16,000
16,000
35,000
500
0
8,000
30,000
21,000
10,000
$1,209,487
19,690
16,820
36,080
1,930
4,040
7,720
53,870
8,650
16,120
$1,269,000
16,000
15,500
35,000
500
500
8,000
36,000
21,000
15,000
360,000 0 360,000
$1,705,987 $1,374,407 $1,776,500
53,250 10,310 17,000
150,000 150,000 170,000
(203,250) (160,310) (187,000)
$1,705,987 $1,374,407 $1,776,500
152
DEERFIELD PUBLIC LIBRARY
Work Statistics
1993 -94 1994 -95 1995 -96 . 1996 -97
CIRCULATION DEPARTMENT:
235,505
Materials Circulated -
28,097
Books
231,065
Records, CDs, Tapes,
268
Audio Tape
30,493
Puzzles (Miscellaneous)
269
Interlibrary Loan
4,076
Video Tape Collection
19,909
Total Materials Circulated
285,812*
Overdue Notices Mailed
8,900*
(After 3 -4 weeks)
Registered Borrowers
11,700*
PROCESSING DEPARTMENT:
Material Purchased and Received -
Books
7660
Records, CDs, Audio, Audio Tape 932
Miscellaneous
80
Video Cassettes
301
Total Materials Processed
8,973*
PROGRAMMING -
ADULT AND CHILDREN'S DEPARTMENT:
Adult Programs Sponsored or
Conducted by Library Staff
60 **
Children's Programs Sponsored
or Conducted by Library Staff 201 **
Meeting Room Use by Groups
Outside the Library
279 **
Adult Reference Inquiries
21,392 **
Childrens Reference Inquires 8,721 **
230,117
235,505
263,989
28,097
32,129
35,524
223
268
210
4,430
4,468
4,624
27,950
40,402
61,927
290,817 * **
312,772*
366,274*
5,192 * * ** *10,629*
5,507*
13,998* 14,528* 12,496*
7,252
8,047
6,294
1,159
912
309
80
85
88
265
229
280
81756*
9,273*
6,971*
47 ** 52 ** 47 **
192 ** 198 ** 117 **
82 ** 84 ** 100 **
20,285 ** 20,262 ** 22,662 **
7,889 ** 9,072 ** 11,607 **
* February, March, April Figures Estimated
** Figures through February
* ** October through April figures estimated (conversion to new system, no
figures)
* * ** Figures through January
* * ** *Conversion to new computer system - no mail -outs October through March
153
1
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APPENDIX A
Administrative Division
Equipment Request
1997 - 1998
EQUIPMENT Budget
Village Manager's Department
Files
$ 2,000
Small Equipment
1,000
Laser Printer
1,000
Miscellaneous
1,000
Total $ 5,000
Finance Department
Office Furniture $ 1,500
Postage Meter 3,000
Burster 1,500
Laser Printer 1,000
Miscellaneous 1,000
Total $ 8,000
Communitv Development
Two CPU's @ $1,400 each $ 2,800
Copy Machine 9,000
Total $11,800
Engineering
Miscellaneous Peripherals $ 1,000
Total $ 1,000
GRAND TOTAL $25,800
11
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154
APPENDIX B
Public Safety Division
Police Department
Equipment Request
1997 - 1998
EQUIPMENT
Budget
Two Personal Computers
$ 5,000
Color Laser Printer
1,750
Token Ring Cards (10)
3,250
Hand Held Radar (4)
6,000
Moving Radar (1)
2,000
Chairs for Dispatchers (2)
1,000
Identikit Composite Program
1,200
Police Scanner
500
Video Equipment, D.A.R.E.
1,000
Sofa - Interview Room
1,000
TOTAL $22,700
155
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APPENDIX C -1
Public Works Division
Equipment Request
Street Department
1997 - 1998
EQUIPMENT Budget
Hydraulic Chain Saw $ 3,700
Gas Chain Saw 300
Lawn Mower 500
TOTAL $ 4,500
156
APPENDIX C -2
Public Works Division
Equipment Request
Sewer Department
1997 -1998
EQUIPMENT Budget
Root Cutter $1,500
$1,500
WRF
Six (6) Electric Heaters for Deerfield Road
Pumping Station 3,500
$3,500
TOTAL $5,000
157
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APPENDIX C -3
Public works Division
Equipment Request
Water Department
1997 -1998
EQUIPMENT Budget
Upgrading Master water Controls for Hawthorn and Hazel
Avenue Pumping Stations $60,000
Water Meters 25,000
Dewatering Pump 2,000
TOTAL $87,000
158
APPENDIX C -4
PUBLIC WORKS DIVISION
Equipment Request
Garage Department
1997 -1998
EQUIPMENT Budget
Oil Filter Crusher $1,700
Spool Gun 960
TOTAL $2,660
159
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EQUIPMENT
Gateway Computer
Two Personal Computers
Two Monitors
DSU Synchronous Modems
One Bridge Router
APPENDIX D
Enhanced 9 -1 -1 Fund
Equipment Request
1997 - 1998
Budget
$ 5,000
5,000
3,155
1,200
3,645
TOTAL $18,000
i
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APPENDIX F
GENERAL OBLIGATION DEBT
Retirement Schedule Principal and Interest
(Levy Year Basis)
REFUNDING
CORPORATE
TAX PURPOSE
LEVY SERIES 1993 TOTAL
YEAR 5/1/93
$9,995,000
1997
1,376,155
1,376,155
1998
1,363,105
1,363,105
1999
1,368,825
1,368,825
2000
1,377,495
1,377,495
2001
1,383,910
1,383,910
2002
.1,358,070
1,358,070
2003
1,046,205
1.046.205
TOTALS $ 9,273,765 $ 9,273,765
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IG L O S S A R Y
' ABATEMENT A complete or partial cancellation of a levy imposed by a government.
ACCOUNT A term used to identify an individual asset, liability, expenditure,
revenue, or fund balance.
' ACCOUNTING SYSTEM The total structure of records and procedures which discover,
record, classify, summarize, and report information on the financial
position and results of operations of a government or any of its funds,
' fund types, balanced account groups, or organization components.
ACTIVITY The smallest unit of budgetary accountability and control which
encompasses specific and distinguishable lines of work performed by an
' organizational unit for the purpose of accomplishing a function for which
the government is responsible.
ACTUARIAL RESERVE DEFICIENCY The excess of the actuarial accrued liabilities
' at the date of valuation of the retirement system over the available assets
on hand to meet such liabilities; or the excess of accrued and prospective
liabilities over the present and prospective assets.
' APPROPRIATION A legal authorization granted by a legislative body to make
expenditures and to incur obligations for specific purposes. An
appropriation is usually limited in amount and as to the time when it may
be expended.
' ASSESSED VALUATION A valuation set upon real estate or other property by a
government as a basis for levying taxes.
' ASSETS Property owned by a government which has a monetary value.
BOND A written promise, generally under seal, to pay a specified sum of money,
called the face value, at a fixed time in the future, called the date of
' maturity, and carrying interest at a fixed rate, usually payable
periodically.
BONDED DEBT That portion of indebtedness represented by outstanding bonds.
' BUDGET A plan of financial operation embodying an estimate of proposed
expenditures for a given period and the proposed means of financing them.
' BUDGET AMENDMENT A legal procedure utilized by the governing board to revise
a budget.
BUDGET DOCUMENT The instrument used by the budget- making authority to present
' a comprehensive financial plan of operations of the governing board.
BUDGET MESSAGE A general discussion of the proposed budget as presented in
writing by the budget making authority to the legislative body.
' BUDGET ORDINANCE The official enactment by the governing board to legally
authorize the government administration to obligate and expend resources.
' BUDGETARY CONTROL The control or management of a government or enterprise in.
accordance with an approved budget for the purpose of keeping expenditures
within the limitations of available appropriations and available revenues.
' CAPITAL ASSETS Assets of significant value and having a useful life of several
years. Capital assets are also called fixed assets.
CAPITAL BUDGET A plan of proposed capital outlays and the means of financing
them for the current fiscal period.
1 165
CAPITAL IMPROVEMENTS BUDGET A plan of proposed capital expenditures and the
means of financing them. This is usually part of the complete annual
budget which includes both operating and capital outlays.
CAPITAL OUTLAY Expenditures which result in the acquisition of or addition to
fixed assets.
CAPITAL PROJECTS FUND A fund created to account for financial resources to be
used for the acquisition or construction of major capital facilities and
equipment, other than those financed by proprietary funds, special
assessment funds, and trust funds.
CHART OF ACCOUNTS The classification system used by the government to organize
the accounting for various funds.
COMMODITIES Consumable items used by the governmental departments. Examples
include office supplies, vehicle and maintenance supplies, gasoline, etc.
CONTRACTUAL SERVICES Services rendered to governmental departments and agencies
by private firms, individuals, or other government agencies. Examples
include utilities, insurance, and professional services.
DEBT An obligation resulting from the borrowing of money or from the purchase
of goods and services. Debts of governments include bonds, time warrants,
lease - purchase agreements, notes and floating debt.
DEBT LIMIT The maximum amount of gross or net debt which is legally permitted
by State Statute.
DEBT SERVICE FUND A fund established to account for the accumulation of
resources for, and the payment of, general long term debt principal and
interest.
DEPARTMENT A major administrative organizational unit of the government which
indicates overall management responsibility for one or more activities.
DEPRECIATION (1) Expiration in service life of fixed assets, other than wasting
assets, attributable to wear and tear through use and lapse of time,
obsolescence, inadequacy, or other physical or functional cause. (2) The
portion of the cost of a fixed asset charged as an expense during a
particular period. NOTE: The cost of such asset prorated over the
estimated service life of such asset and each period is charged with part
of such cost so that ultimately the entire cost of the asset is charged
off as an expense. Depreciation is accounted for only in the enterprise
funds.
ENTERPRISE FUND A fund established to account for operations (a) that are
financed and operated in a manner similar to private business enterprises,
where the intent of the governing body is that the costs (expenses,
including depreciation) of providing goods or services to the general
public on a continuing basis be financed or recovered primarily through
user charges; or (b) where the governing body has decided that periodic
determination of revenues earned, expenses incurred, and /or net income is
appropriate for capital maintenance, public policy, management control,
accountability, or other purposes.
EQUALIZED ASSESSED VALUATION The assessed valuation of real property, raised
or lowered by an equalizing factor as applied by a countywide and a
statewide authority, so that all property is assessed at a consistent level
for purposes of levying taxes. Currently, equalized valuation of real
property is 1/3 of fair market value.
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' ESTIMATED REVENUE The amount of projected revenue to be collected during the
fiscal year. The amount of revenue budgeted is the amount approved by the
Board of Trustees.
' EXPENDITURES Decreases in net financial resources. Expenditures include
current operating expenses which require the current or future use of net
current assets, debt service, and capital outlays.
' EXPENSES Decreases in net total assets. Expenses represent the total cost of
operations during a period regardless of the timing of related
expenditures.
' FISCAL PERIOD Any period at the end of which a government determines its
financial position and the results of its operations.
' FISCAL YEAR A twelve (12) month period to which the annual operating budget
applies and at the end of which a government determines its financial
position and the results of its operations.
' FIXED ASSETS Assets of a long term nature which are intended to continue to
be held or used, such as land, buildings, improvements other than
buildings, machinery and equipment.
' FUND A fiscal and accounting entity with a self - balancing set of accounts
recording cash and other financial resources, together with all related
liabilities and residual equities or balances, and changes therein, which
are segregated for the purpose of carrying on specific activities or
attaining certain objectives in accordance with special regulations,
restrictions, or limitations.
FUND BALANCE All accounts necessary to set forth the financial position and
' results of operations of a fund.
FUND EQUITY An equity account reflecting the unreserved accumulated earnings
of the enterprise funds.
' GENERAL FUND The fund used to account for all financial resources except those
required to be accounted for in another fund. The most common General Fund
is the Corporate Fund.
' GENERAL OBLIGATION BONDS Bonds for the payment of which the full faith and
credit of the issuing government are pledged.
' GENERAL REVENUE The revenues of a government other than those derived from the
retained earnings in an enterprise fund. If a portion of the net income
in an enterprise fund is contributed to another non - enterprise fund, such
as the Corporate Fund, the amounts transferred constitute general revenue
' of the government.
GOAL A statement of broad direction, purpose, or intent, based on the needs of
the community.
' IMRF An abbreviation for Illinois Municipal Retirement Fund, a pension fund
covering Village employees who work over 1,000 hours per year, with the
exception of police personnel.
' INTERGOVERNMENTAL REVENUE Revenue received from another government, such as
the State of Illinois, or other political subdivisions, for a specified
purpose.
' INTRAGOVERNMENTAL SERVICE FUND A fund established to finance and account for
services and commodities furnished by a designated department or agency
to other departments and agencies within a single governmental unit.
1 167
INVESTMENTS Cash held in interest bearing accounts, securities and real estate
held for the production of revenues in the form of interest, dividends,
rentals, or lease payments. The term does not include fixed assets used
in governmental operations.
LEVY (VERB) To impose taxes, special assessments, or service charges for the
support of governmental activities. (NOUN) The total amount of taxes,
special assessments, or service charges imposed by a government.
LONG TERM DEBT Debt with a maturity of more than one year after the date of
issuance.
NET INCOME Proprietary fund excess of operating revenues, nonoperating
revenues, and operating transfers -in over operating expenses, nonoperating
expenses, and operating transfers -out.
OBJECT As used in expenditure classification, this term applies to the article
purchased or the service obtained (as distinguished from the results
obtained from expenditures) . Examples are personnel services, contractual
services, commodities, capital outlay and other expenditure
classifications.
OPERATING BUDGET The portion of the budget that pertains to daily operations
that provide basic governmental services. The operating budget contains
appropriations. for such expenditures as personnel, supplies, utilities,
materials, services, etc.
OPERATING EXPENSES Proprietary fund expenses which are directly related to the
fund's primary service activities.
OPERATING INCOME The excess of proprietary fund operating revenues over
operating expenses.
OPERATING REVENUES Proprietary fund revenues which are directly related to the
fund's primary service activities. They consist primarily of user charges
for services.
PENSION TRUST FUND A Trust Fund used to account for public employee retirement
systems. Pension Trust Funds are accounted for in essentially the same
manner as proprietary funds, but with an important expanded emphasis on
required fund balance reserves.
PERSONNEL SERVICES Items of expenditures in the operating budget for salaries
and wages paid for services performed by Village employees.
RESERVE An account used to indicate that a portion of fund equity is legally
restricted.
RESOURCES Total dollars available for appropriations including estimated
revenues, fund transfers, and beginning fund balances.
REVENUES Increases in governmental fund type, net current assets, and residual
equity transfers.
SOURCE OF REVENUE Revenues are classified according to their source or point
of origin.
SPECIAL REVENUE FUND A fund used to account for the proceeds of specific
revenue sources (other than special assessments, expendable trusts, or for
major capital projects) that are legally restricted to expenditure for
specified purposes.
TAX LEVY The total amount to be raised by general property taxes for operating
and debt service purposes specified in the Tax Levy Ordinance.
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' TAX LEVY ORDINANCE An ordinance by means of which taxes are levied.
TAX RATE LIMIT The maximum rate at which a government may levy a tax. Overall
' tax rate limits usually restrict levies for all purposes and of all
governments, state and local, having jurisdiction in a given area.
TAXES Compulsory charges levied by a government for the purpose of financing
' services performed for the common public benefit. This term does not
include specific charges made against particular persons or property for
current or permanent benefits such as special assessments.
TIF Tax Increment Financing is a municipal financial mechanism used to renovate
declining areas or redevelop blighted areas while improving the tax base
of such areas. The program allows a municipality to acquire and prepare
property for redevelopment and make needed public (and some private)
' improvements.
TRUST FUNDS Funds used to account for assets held by a government in a trustee
capacity for individuals, private organizations, other governments, and /or
' other funds.
USER CHARGES OR FEES The payment of a fee for direct receipt of a public
service by the party benefiting from the service.
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